HIKVISION DS-K1A8503MF (01) PDF Document

The symbols found in the document are defined as follows:

The fingerprint time attendance terminal contains the following models:

Use only power supplies listed in the user instructions:

The appearance and keypad of the HIKVISION DS-K1A8503MF are described below. Note that some models do not support the card swiping function.

Appearance Description

Keypad Description

To install the device on the wall directly without a gang box, follow these steps:

Step 1. Stick a mounting template on the wall at a required height, and drill 4 holes according to the mounting template on the wall.

Step 2. Insert 4 supplied expansion sleeves of the setscrews in the drilled holes respectively.

Step 3. Fix and fasten the expansion bolts in the expansion sleeves respectively. Note: Reserve 5.2 mm to 5.5 mm of expansion bolts outside the wall for hanging the device.

Step 4. Align four holes of the device rear panel with the fixed screws and hang the device on the wall.

You must activate the HIKVISION DS-K1A8503MF before the first login. The default values are:

• The default IP address: 192.0.0.64

• The default port No.: 8000

• The default user name: admin

You can activate the device using one of the following methods:

Activate via Device

Step 1. After powering on, create a device password for activation.

Step 2. Confirm the password. You can press the up or down key on the keypad to change the input method.

Step 3. Press OK to activate the device. It is highly recommended to create a strong password of your own choosing (minimum of 8 characters, including upper case letters, lower case letters, numbers, and special characters).

Activate via SADP Tool

SADP is a tool to detect, activate and modify the IP address of the device over the LAN.

Step 1. Run the SADP software and search for online devices.

Step 2. Find and select your device in the online device list.

Step 3. Input a new password (admin password) and confirm the password.

Step 4. Click Activate to start activation. The status of the device will become Active.

Step 5. To modify the IP address, select the device, change the IP address to be on the same subnet as your computer (either manually or by enabling DHCP), input the admin password, and click Modify.

Activate via Client Software

Step 1. Enter the Device Management page in the client software.

Step 2. Click on the right of Device Management and select Device.

Step 3. Click Online Device to show the online device area.

Step 4. Check the device status and select an inactive device.

Step 5. Click Activate to open the Activation dialog.

Step 6. Create a password in the password field and confirm it.

Step 7. Click OK to activate the device.

After activating the device, you need to select a language and add an administrator.

1. Select Language

After device activation, you can select a language for the device system. The default language is English. Note that the device will reboot automatically after changing the system language.

2. Add Administrator

You are required to add an administrator. This involves setting the user name, card No., fingerprint, password, department, and authentication mode.

Step 1. Move the cursor and select User New to enter the New page.

Step 2. Enter the new user’s parameters:

• ID (Employee ID): By default, the ID No. will increase in sequence. You can edit it. The ID should be between 1 and 99999999, not start with 0, and be used only once.

• Name: Enter the new user name. Press the up or down key to change the input method. Up to 32 characters are allowed.

• Card: Swipe a card on the card swiping area or enter the card No. manually. The card No. is required, can be up to 20 digits, and can be 0. It can start with 0 if it has more than one number (e.g., 012345). The card No. should be used only once.

• FP (Fingerprint): On the Fingerprint page, select a target finger and record it according to the voice prompt. Up to 10 fingerprints can be added per user. The same fingerprint cannot be added repeatedly.

• PWD (Password): Create and confirm a password for the user. Up to 8 characters are allowed.

• Dept. (Department): Select a department from the list and edit it.

Step 3. Press ESC, and select Yes to save the settings and exit the page.

To log in to the HIKVISION DS-K1A8503MF as an administrator to manage device parameters, follow these steps:

Step 1. Hold the OK key for 3 seconds to enter the login page.

Step 2. Select your authentication method: FP (Fingerprint), Device PWD (Password), or Card.

Step 3. Authenticate to enter the home page.

Note: You can press the up or down key on the keypad to change the input method. The login page may vary depending on the device model.

You can set the device network and EHome parameters locally.

Set Network Parameters

Step 1. Move the cursor and select Comm. > Network.

Step 2. Press OK to enter the Network page.

Step 3. Edit the IP address, subnet mask, and gateway. Ensure the device’s IP address and the PC’s are in the same network segment.

Step 4. (Optional) Enable DHCP to have the system automatically assign an IP address.

Step 5. Press ESC and select Yes to save the parameters.

Set EHome Parameters

This allows the device to upload data via the EHome protocol. Ensure the device is connected to a network.

Step 1. Move the cursor and select Comm. > EHome.

Step 2. Enable the EHome function and set the server parameters:

• Center Group 1: Enable this to upload data to the center group.

• EHome: Enable EHome function.

• Address Type: Select an address type (e.g., IP/Domain).

• IP Address: Set the EHome server’s IP address.

• Port No.: Set the EHome server’s port No.

• EHome Version: Set the EHome version. If you choose V5.0, you must create an account and an EHome key. For other versions, only an account is needed.

You can add, search, edit, and delete users directly on the terminal.

Add a Person (User)

Step 1. Move the cursor and select User > New to enter the New page.

Step 2. Enter the new user’s parameters:

• ID (Employee ID): Enter a unique ID (1-99999999).

• Name: Enter the user name (up to 32 characters).

• Card: Swipe a card or enter the card number manually.

• FP (Fingerprint): Select a finger and record the fingerprint.

• PWD (Password): Create a password (up to 8 characters).

• Dept. (Department): Select a department.

• Auth: Select an authentication mode (e.g., Card/Fingerprint, Card, Fingerprint). If you select ‘Controller’, the user authenticates based on the global system setting.

• Role: Select ‘Admin’ for full permissions or ‘User’ for normal users who can only check attendance.

Step 3. Press ESC and select Yes to save the settings.

Manage a Person (Search/Edit/Delete)

Step 1. Move the cursor and select User > User to enter the user list.

Step 2. To search, enter the user’s name or employee ID in the search box and press OK.

Step 3. To edit, select a user from the list and press OK. Select ‘Edit User’ and modify the information as needed. Press ESC and select Yes to save.

Step 4. To delete, select a user and choose one of the delete options:

• Delete User: Deletes the selected user.

• Delete PWD: Deletes the user’s password.

• Clear FP: Clears all added fingerprints of the user.

• Clear Card: Deletes all added cards of the user.

You can set the attendance mode to Auto, Manual, a combination of both, or disable it. First, add at least one person and set their authentication mode.

Set Auto Attendance

The system automatically changes the attendance status (e.g., check in, check out) based on a configured schedule.

Step 1. Go to System > Att. Status.

Step 2. Set Attendance Mode to Auto.

Step 3. Press ESC to save.

Step 4. Select Shortcut Key and define the attendance status and its valid schedule for each key. For example, if the Up key is set for check-in with a schedule of Monday 08:00, any valid authentication before 17:00 on Monday will be marked as check-in.

Step 5. Press ESC to save.

Set Manual Attendance

You manually select an attendance status when authenticating.

Step 1. Go to System > Att. Status.

Step 2. Set Attendance Mode to Manual.

Step 3. Press ESC to save.

Step 4. Select Shortcut Key and define the status for each key (e.g., Up key for Check In).

Step 5. Press ESC to save. When authenticating, you can press a shortcut key to select the status.

Set Manual and Auto Attendance

This mode allows for both automatic status changes based on the schedule and manual override via shortcut keys.

Step 1. Go to System > Att. Status.

Step 2. Set Attendance Mode to Manual and Auto.

Step 3. Press ESC to save.

Step 4. Configure the Shortcut Key schedule as you would for Auto mode.

Disable Attendance Mode

This disables the attendance status function, and the status will not be displayed on the initial page.

Step 1. Go to System > Att. Status.

Step 2. Select Attendance Mode and set it to Disable.

You can manage departments, shifts, holidays, and schedules on the device.

1. Manage Department

Go to the Dept. menu. You can select a department to Edit its name, Search for a department, or Reset it to default parameters.

2. Shift Management

Two types of shifts are available: Normal Shift (for normal attendance) and Man-Hour Shift (for flexible working hours).

• Set Normal Shift: Go to Shift > Normal. First, set the attendance rules (e.g., allowable early/late duration) under ‘Rule’. Then, select a shift (e.g., 2/Day) and press OK. Select ‘Edit’ to set the shift name and up to 4 time periods.

• Set Man-Hour Shift: Go to Shift > Man-Hour. Select a shift (e.g., 6H/Day) and press OK. Select ‘Edit’ to set the shift name, work duration, latest on-work time, and break time.

3. Manage Holiday

Go to the Holiday menu. Select ‘New’ to add a holiday by entering its number, name, start date, and end date. You can also Search, Edit, or Delete holidays from the list.

4. Shift Schedule

You can schedule shifts by department or by individual.

• Schedule by Department: Go to Schedule > Dept. Shift. Select a department, then edit its schedule by setting the shift type, start/end dates, and adding holidays from the list.

• Schedule by Individual: Go to Schedule > Individual Shift. Select ‘Add Individual Shift’, then select a person from the list. Edit their schedule by setting the shift type, start/end dates, and adding holidays. Note: Individual schedules have higher priority than department schedules.

You can export various attendance reports to a USB flash drive.

Step 1. Plug a USB flash drive (FAT32 format, 1G to 32G memory, >512M free space) into the USB interface.

Step 2. Move the cursor to Report and press OK.

Step 3. Select the type of report to export (e.g., Attendance Record, Attendance Report, Abnormal Attendance Record, Attendance Management Schedule).

Step 4. For most reports, you will need to enter the device No., attendance start date, and end date.

Step 5. The exported table will be saved on the USB flash drive in Excel format.

You can use a USB flash drive to transfer attendance parameters (fingerprint and user information) and attendance data.

Export Data

Step 1. Plug in a compatible USB flash drive.

Step 2. Move the cursor to Transfer > Export.

Step 3. Select either ‘Export Attendance Para.’ (for user info) or ‘Export Attendance Data’ (for records).

Step 4. Press OK to export the data to the USB flash drive.

Import Data

Step 1. Ensure the file for importing is in the root directory of the USB flash drive.

Step 2. Plug in the USB flash drive.

Step 3. Move the cursor to Transfer > Import.

Step 4. Select ‘Import Attendance Para’ and press OK. The system will gain the attendance parameters from the drive.

You can configure various system parameters, manage data, and perform system maintenance.

Set Time

Go to the Time menu. Here you can edit the device Date and Time, and enable/disable DST (Daylight Saving Time), setting its bias, start time, and end time.

Manage System Data

Go to System > Data. You can choose to:

• Delete Event Only: Deletes all recorded events.

• Delete Attendance Data Only: Deletes all attendance data.

• Delete User Only: Deletes all user data, including attendance records.

• Clear Permission: Resets the admin to a normal user without deleting the user.

Set System Parameters

Go to System > System. You can adjust:

• Time Format: Select your preferred time format.

• Keypad Sound, Voice Prompt, Voice Volume.

• Sleeping: Set the idle time (in minutes) before the device enters sleep mode. Set to 0 to disable sleep mode.

• Record over Threshold Prompt: Set a percentage (1-99) to be prompted when attendance record memory is nearing full.

• Auth Mode: Set the global authentication mode for all users (e.g., Card/FP, Card & Password).

• Record Delete: When enabled, the system will delete the first 3000 attendance records when memory is full to save new ones.

• Language: Change the system language.

System Upgrade

Step 1. Place the upgrade file (named digicap.dav) in the root directory of a USB flash drive.

Step 2. Plug the USB flash drive into the device.

Step 3. Go to System > Upgrade and press OK. The device will upgrade automatically and reboot.

Restore Settings

Go to System > Reset. You can choose:

• Factory Settings: Restores all parameters to factory defaults.

• Default Settings: Restores all parameters except communication, remote user management, and events.

You can view system capacity and device details directly on the terminal.

View System Capacity

Navigate to Info > Capacity. This page shows the number of added users and fingerprints. The maximum user number is 1000, and the maximum fingerprint amount is 1000.

View Device Information

Navigate to Info > Device. This page displays the device name, serial number, MAC address, firmware version, algorithm version, and production data.

You can add the HIKVISION DS-K1A8503MF to the client software in several ways after it has been activated.

Add a Single Online Device

Step 1. Enter the Device Management module in the client software.

Step 2. Click Online Device to show devices on the local network.

Step 3. Select your device from the list.

Step 4. Click Add to open the device adding window.

Step 5. Enter the required information: Name (a descriptive name), Address and Port (usually obtained automatically), User Name (default is admin), and Password (the one you created during activation).

Step 6. (Optional) Check ‘Synchronize Time’ to sync the device time with the PC.

Step 7. Click OK to add the device.

Add Device by IP Address or Domain Name

Step 1. In Device Management, click Add.

Step 2. Select IP/Domain as the adding mode.

Step 3. Enter the required information: Name, Address (IP address or domain name), Port (default is 8000), User Name, and Password.

Step 4. Click Add to finish.

Other methods include adding multiple online devices at once, adding by IP segment, and adding via an EHome account if configured.

In the client software’s Person module, you can manage organizations, add persons, and issue credentials.

1. Add an Organization

In the Person module, select a parent organization (or the root level) and click ‘Add’ in the upper-left corner to create a new organization/department.

2. Add a Person and Configure Basic Info

Step 1. Select an organization and click ‘Add’ to open the adding person window.

Step 2. Enter basic information like person name, gender, telephone number, email address, etc.

Step 3. (Optional) Set an effective period for the person’s access rights.

3. Issue a Card to a Person

Step 1. In the ‘Add Person’ window, go to the Credential Card panel and click ‘+’.

Step 2. Enter the card number manually, or click ‘Read’ to get the number from a connected card enrollment station or card reader.

Step 3. Select the card type: Normal, Duress, Patrol, or Dismiss.

Step 4. Click Add to issue the card to the person.

4. Add a Fingerprint

Step 1. In the ‘Add Person’ window, go to the Credential Fingerprint panel and click ‘+’.

Step 2. Select the collection mode: ‘Local’ (using a fingerprint recorder connected to the PC) or ‘Remote’ (using the fingerprint scanner on an added HIKVISION DS-K1A8503MF).

Step 3. Follow the on-screen prompts to collect the fingerprint.

Step 4. Click Add to save the fingerprint.

You can configure holiday and week schedule templates in the client software to define when access authorizations are valid.

Add a Holiday

Step 1. Go to Access Control > Template > Holiday.

Step 2. Click Add on the left panel.

Step 3. Create a name for the holiday (e.g., “National Day”).

Step 4. In the holiday list field, click Add to define one or more holiday periods.

Step 5. On the timeline bar, drag the cursor to draw the time duration(s) when access will be governed by the holiday rules.

Step 6. Click Save.

Add a Template

Step 1. Go to Access Control > Template > Template.

Step 2. Click Add on the left panel to create a new template.

Step 3. Create a name for the template (e.g., “Weekday Staff Access”).

Step 4. In the Week Schedule tab, select a day of the week and draw the time duration(s) on the timeline bar when access is authorized.

Step 5. In the Holiday tab, select a configured holiday from the left list to apply it to this template.

Step 6. Click Save.

After configuring persons and templates, you create an access group to define who can access which door and when.

Create an Access Group

Step 1. Go to Access Control > Access Group.

Step 2. Click Add to open the Add window.

Step 3. Create a name for the access group.

Step 4. Select a previously configured Template.

Step 5. In the Select Person field, choose the person(s) for this group.

Step 6. In the Select Door field, choose the door(s) or access points for this group.

Step 7. Click OK.

Apply the Access Group to the Device

Step 1. In the Access Group list, select the access group(s) you just created.

Step 2. Click ‘Apply All’ or ‘Apply Changes’ to send the authorization rules to the HIKVISION DS-K1A8503MF. ‘Apply All’ will clear existing rules on the device and apply the new ones, while ‘Apply Changes’ will only apply the updated parts.

Step 3. You can view the application status in the Status column.

For best results when scanning your fingerprint, follow these tips:

Recommended Finger

Use your forefinger, middle finger, or third finger.

Correct Scanning

Press your finger on the scanner horizontally. The center of your scanned finger should align with the center of the scanner.

Incorrect Scanning Examples

• Placing the finger vertically.

• Placing only the edge of the finger on the scanner.

• Placing the finger to the side of the scanner.

Environment

The scanner should avoid direct high light, high temperature, humid conditions, and rain. If your finger is too dry, the scanner may not recognize your fingerprint successfully. You can blow on your finger to moisten it and try scanning again.

Others

If your fingerprint is shallow or hard to scan, it is recommended to use other authentication methods. If you have injuries on the scanned finger, the scanner may not recognize it; try using a different finger.

The maximum configurable parameters for attendance data are as follows:

The behavior of the device depends on whether the ‘Record Delete’ function is enabled or disabled in the system settings.

Enable Record Delete

Step 1. When the record log reaches the configured threshold, an alarm “Log will be full, export the report” will be displayed. Card authentication remains available.

Step 2. When the record log is completely full, the same alarm is displayed. The first 3000 attendance records will be deleted automatically to make space for new ones.

Disable Record Delete

Step 1. When the record log reaches the threshold, an alarm “Log will be full, export the report” will be displayed. Card authentication remains available.

Step 2. When the record log is completely full, the same alarm is displayed, but no new attendance records will be added. Authentication is still possible, but new events will not be logged until records are cleared.