HIKVISION DS-K1A8503MF-B (01) PDF Document

The fingerprint time attendance terminal contains the following models:

Use only power supplies listed in the user instructions:

Key features include:

• 2.4-inch LCD screen to display time, date, week, and attendance information

• Remotely adds fingerprints to the system

• TCP/IP communication

• 1:N mode accurate and fast fingerprint recognition (recognition duration < 1 s)

• Max. 1000 users, Max. 1000 fingerprints, Max. 100,000 events records, and Max. 50,000 attendance records.

• Stand-alone operation (supports adding persons, cards, and fingerprints locally)

• Downloads attendance reports by USB flash drive

• Up to 32 normal shifts, 32 man-hour shifts, and 32 attendance holiday schedules can be configured

• Generates reports automatically

• Supports multiple languages: English, Vietnamese, Brazilian Portuguese, Spanish, French, Italian

To install the device on the wall directly without a gang box, follow these steps:

Step 1. Stick a mounting template on the wall at a required height, and drill 4 holes according to the mounting template on the wall.

Step 2. Insert 4 supplied expansion sleeves of the setscrews in the drilled holes respectively.

Step 3. Fix and fasten the expansion bolts in the expansion sleeves respectively. Note: Reserve 5.2 mm to 5.5 mm of expansion bolts outside the wall for hanging the device.

Step 4. Align four holes of the device rear panel with the fixed screws and hang the device on the wall.

You should activate the device before the first login. After powering on the device, the system will switch to the Device Activation page. The default values of the device are as follows:

• The default IP address: 192.0.0.64

• The default port No.: 8000

• The default user name: admin

To activate via the device:

Step 1. Create a device password for activation.

Step 2. Confirm the password. Note: Press the up or down key on the keypad to change the input method.

Step 3. Press OK to activate the device. It is highly recommended to create a strong password of your own choosing (using a minimum of 8 characters, including at least three of the following categories: upper case letters, lower case letters, numbers, and special characters) to increase the security of your product.

After device activation, you will enter the administrator adding page. You must add an administrator before other operations.

SADP is a tool to detect, activate and modify the IP address of the device over the LAN.

Before you start, get the SADP software and install it. The device and the PC running the SADP tool should be within the same subnet.

Steps:

Step 1. Run the SADP software and search the online devices.

Step 2. Find and select your device in the online device list.

Step 3. Input a new password (admin password) and confirm the password.

Step 4. Click Activate to start activation. The status of the device will become Active after successful activation.

Step 5. Modify the IP address of the device.

1) Select the device.

2) Change the device IP address to the same subnet as your computer by either modifying the IP address manually or checking Enable DHCP.

3) Input the admin password and click Modify to activate your IP address modification.

Steps:

Step 1. Enter the Device Management page.

Step 2. Click on the right of Device Management and select Device.

Step 3. Click Online Device to show the online device area. The searched online devices are displayed in the list.

Step 4. Check the device status (shown on Security Level column) and select an inactive device.

Step 5. Click Activate to open the Activation dialog.

Step 6. Create a password in the password field, and confirm the password.

Step 7. Click OK to activate the device.

After the device activation, you can select a language for the device system. By default, the system language is English. Note that after you change the system language, the device will reboot automatically.

After device activation and language selection, you are required to add an administrator.

Step 1. Move the cursor and select User New to enter the New page.

Step 2. Enter the new user’s parameters:

ID (Employee ID): By default, the ID No. will be increased in sequence. You can edit the ID. The ID refers to the user attendance serial No., should be between 1 and 99999999, not start with 0, and should be used only once.

Name: Enter the new user name. Press the up or down key on the keypad to change the input method. Up to 32 characters are allowed.

Card:

• Set: Swipe a card on the card swiping area or enter the card No. manually, and select a card property.

• View Info.: View the user’s added card information.

The card No. is required, can contain up to 20 digits, can be 0, can start with 0 if it contains more than one number (e.g., 012345), and should be used only once.

FP (Fingerprint): On the Fingerprint page, select a target finger and record it according to the voice prompt. The same fingerprint cannot be repeatedly added. Up to 10 fingerprints can be added to one user.

PWD (Password): Create a password for the user and confirm the password. Up to 8 characters are allowed.

Dept. (Department): Select a department from the list and edit it.

Step 3. Press ESC, and select Yes to save the settings and exit the page.

Log in to the device as an administrator to manage parameters like user, department, shift, holiday, report, communication, system, time, etc.

Hold the OK button for 3 seconds to enter the login page. Select FP, Device PWD, or Card, and authenticate to enter the home page. Note that you can press the up or down key on the keypad to change the input method.

You can set the device network parameters, including the IP address, subnet mask, gateway address, and DHCP.

Steps:

Step 1. Move the cursor and select Comm. Network.

Step 2. Press OK to enter the Network page.

Step 3. Edit the IP address, the subnet mask, and the gateway. The device’s IP address and the PC’s should be in the same network segment.

Step 4. Optional: Enable DHCP. The system will automatically assign an IP address for the device.

Step 5. Press ESC and select Yes to save the parameters and return to the previous menu.

Set EHome parameters so the device can upload data via EHome protocol. Make sure your device is connected to a network before you start.

Steps:

Step 1. Move the cursor and select Comm. EHome.

Step 2. Enable the EHome function and set the EHome server parameters.

• Center Group 1: Enable center group 1 and the data will be uploaded to the center group.

• EHome: Enable EHome function and the data will be uploaded via EHome protocol.

• Address Type: Select an address type according to your actual needs.

• IP Address: Set the EHome server’s IP address.

• Port No.: Set the EHome server’s port No.

• EHome Version: Set the EHome version according to your actual needs. If you choose V5.0, you should create an account and EHome key. If you choose other versions, you should create an EHome account only.

Remember the EHome account and EHome key. You should enter the account name or the key when the device communicates with other platforms via EHome protocol.

You can add users by setting the ID No., user name, card No., fingerprint, password, department, role, and authentication mode.

Steps:

Step 1. Move the cursor and select User New to enter the New page.

Step 2. Enter the new user’s parameters:

• ID (Employee ID): Edit the ID according to your preference. The ID refers to the user attendance serial No. and should be between 1 and 99999999.

• Name: Enter the new user name (up to 32 characters).

• Card: Swipe a card or enter the card No. manually (up to 20 digits).

• FP (Fingerprint): Select a target finger and record it. Up to 10 fingerprints can be added per user.

• PWD (Password): Create a password (up to 8 characters).

• Dept. (Department): Select a department from the list.

• Auth: Select an authentication mode (e.g., Card/Fingerprint, Card, Fingerprint, etc.). If you select Controller, the user will authenticate based on the system-wide setting.

• Role: Select the user’s role as administrator or normal user. Admin has all permissions, while a User can only check attendance on the initial page.

Step 3. Press ESC, and select Yes to save the settings.

Search User:

Move the cursor and select User User to enter the user list. Enter the user’s name or employee ID in the search box, and press OK to start the search.

Edit User:

Move the cursor and select User User to enter the user list. Select a user in the list and press OK. Select Edit User to edit the user’s information. Press ESC, and select Yes to save the settings.

Delete:

• Delete User: Deletes the selected user.

• Delete PWD: Deletes the selected user’s password.

• Clear FP: Clears all added fingerprints of the selected user.

• Clear Card: Deletes all added cards of the selected user.

In Auto mode, the system will automatically change the attendance status (e.g., check-in, check-out) according to configured parameters.

Steps:

Step 1. Move the cursor and select System Att. Status to enter the Attendance Status page.

Step 2. Move the cursor and select Attendance Mode and set it as Auto. Make sure the attendance status is enabled (it is by default).

Step 3. Press ESC and save the attendance mode.

Step 4. Move the cursor and select Shortcut Key and define the shortcut key’s attendance status and schedule. The attendance status will be valid within the configured schedule. For example, if you set the Up key as check-in for Monday 08:00 and the Down key as check-out for Monday 17:00, a valid authentication before 17:00 on Monday will be marked as check-in, and after 17:00 will be marked as check-out.

Step 5. Press ESC and save the settings.

When you authenticate on the initial page, the authentication will be marked as the configured attendance status according to the schedule.

You can edit, search for, and reset departments.

Edit Department:

Move the cursor to the Dept., and press OK to enter the department list. Select a department from the list, select Edit, and press OK to enter the Edit Dept. page. Here you can edit the department name and view the shift type and shift name. The department name supports numbers, uppercase letters, lowercase letters, and symbols, with up to 32 characters. By default, the system contains 32 departments.

Search Department:

Move the cursor to the Dept. and press OK. Enter the department name in the search box, and press OK to start the search.

Reset Department:

Move the cursor to the Dept. and press OK. Select a department from the list, select Reset, and press OK. All parameters of the target department will be reset to default ones.

You can configure Normal Shifts for standard attendance situations and Man-Hour Shifts for flexible working hours.

Set Attendance Rule for Normal Shift:

Move the cursor to Shift Normal Rule and press OK. On the Rule page, you can set:

• On-work Advanced Time: Allowable early duration to go to work.

• Latest On-Work Check Time: Allowable late duration to go to work.

• Absence Time (Late): The late arrival threshold duration.

• Off-Work Early Time: Allowable early duration to get off work.

• Latest Off-Work Check Time: Allowable late duration to get off work.

• Absence Time (Early Leave): The early leave threshold duration.

Set Normal Shift:

Step 1. Move the cursor and select Shift Normal to enter the Normal page.

Step 2. Select a shift and press OK.

Step 3. Select Edit and press OK to enter the Edit Shift page.

Step 4. Set the shift name and period in order. You can edit up to 4 time periods.

Step 5. Press ESC and select Yes to save.

Set Man-Hour Shift:

Step 1. Move the cursor and select Shift Man-Hour.

Step 2. Select a shift from the list and press OK.

Step 3. Select Edit to enter the Edit Shift page.

Step 4. Edit the shift name, shift duration (work duration), latest on-work time, and break time.

Step 5. Press ESC and select Yes to save.

Schedule Shift by Department:

All persons in the department use the same shift schedule.

Step 1. Move the cursor and select Schedule Dept. Shift.

Step 2. Select a department and press OK.

Step 3. Edit parameters: Dept. Name, Set Shift (select a shift type and times), Start date, End date, and Add Holiday.

Step 4. Press ESC and select Yes to save.

Schedule Shift by Individual:

Check in/out according to an individual’s conditions. This schedule has higher priority than the department schedule.

Step 1. Move the cursor and select Schedule Individual Shift.

Step 2. Select Add Individual Shift and press OK.

Step 3. Select an individual from the list and press OK.

Step 4. Edit parameters: Set Shift, Start date, End date, and Add Holiday.

Step 5. Press ESC and select Yes to save.

You can export the attendance record, attendance report, abnormal attendance record, and attendance management schedule.

Steps:

Step 1. Plug a USB flash drive into the USB interface. The supported format is FAT32, with memory from 1G to 32G and more than 512 M free space.

Step 2. Move the cursor and select Report. Press OK to enter the Report page.

Step 3. Select a report to export.

• When exporting attendance record, attendance report, and abnormal attendance record, you should enter the device No., attendance start date, and end date.

• When selecting Attendance Management Schedule, the shift settings, normal shift schedule, and man-hour shift schedule tables will be exported.

The exported table will be saved in the USB flash drive in Excel format.

The system reads the upgrading file from a plugged-in USB flash drive to upgrade the device.

Steps:

Step 1. Plug the USB flash drive into the USB interface. The upgrading file must be in the root directory and named digicap.dav.

Step 2. Move the cursor and select System Upgrade.

Step 3. Press OK. Do not power off during the device upgrading.

The system will read the digicap.dav file and upgrade automatically. After upgrading is completed, the device will reboot. Remove the USB flash drive after upgrading is complete.

Steps:

Step 1. Move the cursor and select System Reset.

Step 2. Press OK to enter the Reset page.

Step 3. Select Factory Settings or Default Settings.

• Factory Settings: All parameters of the device will restore to the factory parameters.

• Default Settings: All parameters, excluding communication parameters, remote user management, and events, will restore to the factory parameters.

Step 4. Confirm settings in the prompt page and the device starts restoring.

You can add devices in several ways. Here is how to add a single online device:

Steps:

Step 1. Enter the Device Management module in the client software.

Step 2. Optional: Click on the right of Device Management and select Device.

Step 3. Click Online Device to show the online device area.

Step 4. Select an online device from the Online Device area. For an inactive device, you must create a password for it first.

Step 5. Click Add to open the device adding window.

Step 6. Enter the required information:

• Name: Enter a descriptive name for the device.

• Address: The IP address is obtained automatically.

• Port: The port number is obtained automatically.

• User Name: By default, the user name is admin.

• Password: Enter the device password.

Step 7. Optional: Check Synchronize Time to synchronize the device time with the PC running the client.

Step 8. Optional: Check Import to Group to create a group by the device name.

Step 9. Click OK to add the device.

Add Organization:

Step 1. Enter Person module.

Step 2. Select a parent organization and click Add in the upper-left corner.

Step 3. Create a name for the added organization.

Configure Basic Information for a Person:

Step 1. Enter Person module.

Step 2. Select an organization in the list to add the person to.

Step 3. Click Add to open the adding person window.

Step 4. Enter the basic information including person name, gender, tel, email address, etc.

Step 5. Optional: Set the effective period of the person.

Step 6. Confirm to add the person.

Issue a Card to One Person:

Step 1. After entering basic info, in the Credential Card panel, click +.

Step 2. Enter the card number manually or use a card enrollment station to read it.

Step 3. Select the card type (Normal, Duress, Patrol, Dismiss).

Step 4. Click Add.

Collect Fingerprint via Client:

Step 1. Connect a fingerprint recorder to the PC.

Step 2. In the Credential Fingerprint panel, click +.

Step 3. In the pop-up window, select collection mode as Local.

Step 4. Collect the fingerprint by clicking Start and placing your finger on the recorder.

Step 5. Click Add to save the fingerprint.

Configure Attendance Parameters:

Go to Time & Attendance -> Attendance Settings. Here you can configure:

• General Rule: Set week/month beginning, weekends, and absence parameters.

• Overtime: Configure overtime levels and pay rates for workdays and non-workdays.

• Attendance Check Point: Set specific card readers as attendance check points.

• Holiday: Add regular or irregular holidays.

• Leave Type: Customize major and minor leave types.

Add Timetable:

Step 1. Click Time & Attendance -> Timetable -> Add.

Step 2. Create a name and select a calculation method (e.g., First Check-In & Last Check-Out).

Step 3. Set work time, late/early leave periods, and valid check-in/out times.

Step 4. Click Save.

Add Shift:

Step 1. Click Time & Attendance -> Shift -> Add.

Step 2. Enter a name for the shift and select a shift period.

Step 3. Select the added timetable and apply it on the time bar for the desired days.

Step 4. Click Save.

Manage Shift Schedule:

Go to Time & Attendance -> Shift Schedule. You can set schedules by department, person, or temporarily.

Manually Correct Check-in/out Record:

Step 1. Click Time & Attendance -> Attendance Handling.

Step 2. Click Correct Check-In/Out.

Step 3. Select the person and the correction date.

Step 4. Set the correction parameters: Select Check-in and set the actual start-work time, or select Check-out and set the actual end-work time.

Step 5. Click Save.

Add Leave and Business Trip:

Step 1. Click Time & Attendance -> Attendance Handling.

Step 2. Click Apply for Leave/Business Trip.

Step 3. Select the person and the date(s) for the leave or business trip.

Step 4. Select the major and minor leave type from the drop-down list.

Step 5. Set the time for the leave.

Step 6. Click Save.

Calculate Attendance Data:

You can calculate data manually or automatically. For automatic calculation, go to Attendance Settings -> General Rule and set a time in the Auto-Calculate Attendance area.

To calculate manually:

Step 1. Click Attendance Statistics -> Calculate Attendance.

Step 2. Set the start and end time to define the data range.

Step 3. Set other conditions like department, person name, etc.

Step 4. Click Calculate.

Generate an Instant Report:

Step 1. Enter the Time & Attendance module.

Step 2. Click Attendance Statistics -> Report.

Step 3. Select a report type.

Step 4. Select the department or person to view.

Step 5. Set the start and end time for the report.

Step 6. Click Report to generate the statistics report and open it.

Recommended Finger:

Use your forefinger, middle finger, or third finger.

Correct Scanning:

You should press your finger on the scanner horizontally. The center of your scanned finger should align with the scanner center.

Incorrect Scanning:

Avoid placing your finger vertically, on the edge, or to the side of the scanner.

Environment:

The scanner should avoid direct high light, high temperature, humid conditions, and rain. If your finger is dry, the scanner may not recognize your fingerprint successfully. You can blow on your finger and scan again after drying it.

Others:

If your fingerprint is shallow or hard to scan, it is recommended to use other authentication methods. If you have injuries on the scanned finger, the scanner may not recognize it; you can change to another finger and try again.

Enable Record Delete:

This setting is enabled by default in System -> System Parameters -> Record Delete.

1. When the record log reaches the configured threshold percentage, an alarm “Log will be full, export the report” will be displayed. Card authentication remains available.

2. When the record log is completely full, the same alarm is displayed. Card authentication is still available, and the first 3000 attendance records will be deleted automatically to make space for new ones.

Disable Record Delete:

1. When the record log reaches the threshold, the same alarm “Log will be full, export the report” is displayed.

2. When the record log is completely full, the alarm is displayed, card authentication remains available, but no new attendance records will be added until records are manually deleted.