KYOCERA ECOSYS MA3500X (01) PDF MANUAL

The equipment’s serial number is printed on a label affixed to the machine.

You can preset frequently used functions. Once you register frequently used settings as a program, you can call up the settings simply by selecting the program number. Using this favorite brings the same results even if operated by another person.

This function is useful when preparing conference materials. You can set originals of different sizes at one time so you do not need to reset the originals regardless of size.

This function is useful when preparing many-page handouts. When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job.

You can send the same document to multiple destinations using different methods. You can specify multiple destinations of different send methods such as Email, SMB, and Fax. This can reduce your workflow by sending a job at once.

The machine is equipped with Energy Saver function that automatically switches the machine into Sleep Mode to minimize power consumption. You can set appropriate Energy Saver Recovery Level depending on the operation. In addition, the machine can automatically be switched into Sleep and recovered at a specified time for each day of the week.

You can save toner consumption with the EcoPrint function. Use this function when you only need to check the printed content, such as a trial print run or documents for internal confirmation, and a high-quality print is not required.

You can print originals on both sides of the paper using the Duplex function. You can also print multiple originals onto one sheet using the Combine function.

When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank.

The Prevent Bleed-through function hides background colors and image bleed-through when scanning thin originals.

Use the PDF format’s password security options to restrict document viewing, printing and editing.

Temporarily saving print jobs in the main unit document box and outputting them when in front of the device can prevent documents from being taken by others.

You can log in simply by touching an ID card. You do not need to enter your user name and password.

You can make the machine quiet by reducing its running noise. You can switch Quiet Mode ON or OFF with one touch.

The functionality of the machine can be expanded by installing applications. Applications that help you perform your daily tasks more efficiently, such as a scan feature and an authentication feature, are available.

If there is a wireless LAN environment, it is possible to install the unit without worrying about network wiring. In addition, Wi-Fi Direct, etc. are supported.

It is useful when you need to print documents outside your office or you cannot print documents from your PC. You can print the document from the USB drive by plugging it directly into the machine. Originals scanned at the machine can also be saved to the USB drive.

You can select various file formats when sending or storing images.

When scanning a document from the document processor, scanning is automatically stopped when a document with a folded corner is detected. This function is available only on models that support it.

You can access the machine remotely to print, send or download data. Administrators can configure the machine behavior or management settings.

To adjust the image quality or color of an image, use the following functions:

The service environmental conditions are as follows:

Avoid the following locations when selecting a site for the machine:

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Keep parts which contain toner out of the reach of children. If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy parts which contain toner.

Return the exhausted toner container to your dealer or service representative. The collected toner container will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time (e.g. vacation), remove the paper from the cassette and the Multipurpose (MP) Tray, return it to its original package and reseal it.

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by law. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

• Stamp

• Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

Wireless LAN allows information to be exchanged between wireless access points instead of using a network cable, which offers the advantage that a WLAN connection can be established freely within an area in which radio waves can be transmitted. On the other hand, the following problems may occur if security settings are not configured, because radio waves can pass through obstacles (including walls) and reach everywhere within a certain area.

Secretly Viewing Communication Contents

A third person with malicious objectives may intentionally monitor radio waves and gain unauthorized access to the following communication contents.

• Personal information including ID, passwords, and credit card numbers

• Contents of email messages

Illegal Intrusion

A third party with malicious intent may gain unauthorized access to personal or company networks and conduct the following illegal actions.

• Extracting personal and confidential information (information leak)

• Entering into communication while impersonating a specific person and distributing unauthorized information (spoofing)

• Modifying and retransmitting intercepted communications (falsification)

• Transmitting computer viruses and destroying data and systems (destruction)

Wireless LAN cards and wireless access points contain built-in security mechanisms to address these problems and to reduce the possibility of these problems occurring by configuring the security settings of wireless LAN products when the product is used. We recommend that customers take responsibility and use their judgment when configuring the security settings and that they ensure that they fully understand the problems that can occur when the product is used without configuring the security settings.

To carry the machine, hold the scanner unit as shown in the illustration. Do not hold the control panel of the main unit as this may cause damage.

When a network cable is used to connect the machine:

When a USB cable is used to connect the machine:

*1 The fax function can be used on products equipped with fax capability.

If the power is on, turn the power switch off. Wait more than 5 seconds, and then turn on the power switch.

1. Connect the LAN cable to the network interface connector.

2. Connect the other end of the cable to the hub.

3. Power on the machine and configure the network.

If the power is on, turn the power switch off.

1. Connect the USB cable to the USB interface connector.

2. Connect the other end of the cable to the PC.

3. Power on the machine.

Using a cable other than a USB 2.0 compatible cable may cause failure.

1. Connect one end of the supplied power cable to the machine and the other end to a power outlet.

Only use the power cable that comes with the machine.

1. Turn the power switch on.

Wait more than 5 seconds, and then turn on the power switch.

1. Turn the power switch off.

The confirmation message for power supply off is displayed. It takes approximately 3 minutes for power off.

If this machine will be left unused for an extended period (e.g. overnight), turn it off at the power switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution.

If using the products equipped with the fax function, note that turning the machine off at the power switch disables fax transmission and reception.

Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

• [Status/Job Cancel] key: Displays the Status/Job Cancel screen.

• [Document Box/USB] key: Displays the Document Box/USB screen.

• [System Menu/Counter] key: Displays the System Menu/Counter screen.

• [FAX] key: Displays the Fax screen. (Fax model) only.

• [Send] key: The Send Base screen is displayed. You can set the machine up so that the address book screen is displayed.

• One touch keys: Calls destinations that have been registered on the One Touch Keys.

• [Shift lock] indicator: Lights up when the One Touch Key number is between 12 to 22.

• [Shift lock] key: Switches between One Touch Key numbers.

• [Wi-fi] indicator: Lights up when Wi-Fi is connected. (Wi-Fi model) only.

• Selection keys: Select the menu that displayed under the LDC panel.

• [Processing] indicator: Flashes while printing or sending/receiving.

• [Memory] indicator: Flashes while accessing the device’s memory or fax memory.

• LDC panel: Displays setting items, the status of the device, and error messages.

• [Wi-fi Direct] key: Configure Wi-Fi Direct settings and display information required for connection and connection status. (Wi-Fi model) only.

• [On Hook] key: Switch between on-hook/off-hook for the phone line. (Fax model) only.

• [Confirm/Add Destination] key: Used to confirm or add destinations.

• [Address Recall/Pause] key: Calls the destination for the previous job. Also used to enter a pause (-) when entering a fax number.

• [Address Book] key: Displays the Address Book screen.

• [Copy] key: Displays the Copy screen.

• [Back] key: Return to the previous screen.

• [Attention] indicator: Lights or blinks when an error occurs and a job is stopped.

• Arrow keys: Increase/decrease the numerical value at the LCD panel, or select the menu. Also used to move the cursor during character input.

• [OK] key: Confirm the function or the menu inputted, or the numerical value.

• Numeric keys: Input the number or the symbol.

• [Stop] key: Cancel or pause the job in progress.

• [Start] key: Start copying and scanning operations and processing for setting operations.

• [Quiet Mode] key: The operating sound of the machine can be suppressed.

• [Authentication/Logout] key: Authentication of the switching users and finish operation of each user (Log out).

• [Energy Saver] key: Make this main unit into the Sleep Mode condition. Recovers from the Sleep Mode in case of the sleep mode condition.

• Program keys: Register and call programs.

• [Reset] key: Return settings to the default condition.

• [Clear] key: Delete the value or the letter inputted.

• [Function Menu] key: Display the Function Settings screen.

Here, using the setting menu as an example, operation of the operation panel will be explained. Selecting the [System Menu/Counter] key will display the setting menu.

Displays the direction of arrow keys that are useable on the displayed screen.

When you select the [Up arrow] or [Down arrow] key, the selected item moves by one line.

When you select the [Left arrow] or [Right arrow] key, the selected item moves to page increments.

When [OK] is displayed, selecting the [OK] key will confirm the selection.

Selecting the [Back] key will return to the previous level in the menu.

An asterisk (*) is displayed at the beginning of the selected item.

When [Exit] is displayed, selecting [Exit] will return to the normal screen from the Setting Menu screen.

If you have difficulty operating the machine, you can check how to operate it using the touch panel.

When [Help] is displayed, select [Help] to display the Help screen. The Help screen shows the machine operation.

1. Enter the login user name.

If the login screen is displayed during operations, select a [Login User Name] and press the [OK] key.

Using the numeric keypad, enter [Login User Name] and select the [OK] key.

2. Enter the password.

Select [Login Password], and select the [OK] key.

3. Select [Login].

1. When ID card authentication is enabled and user management is set, “Use ID card to login.” appears when the machine is used.

2. Hold the Login card over the ID card reader to log in.

Hold the ID card 10 mm or closer to the ID card reader to read the ID card. Do not stack more than one ID card for reading.

If ID card authentication is enabled, you can log in without using an ID card by entering your login username and password.

1. Select [Key Login] on the ID card login screen.

2. Enter the login username and select the [OK] key.

3. Select [Login Password] with the [Down arrow] key.

4. Select the [OK] key.

5. Enter the login password and select the [OK] key.

1. Select the [Authentication/Logout] key.

You will return to the login user name/login password entry screen.

Users are automatically logged out in the following circumstances:

• When the machine enters the sleep state.

• When the auto panel reset function is activated.

Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [Common Settings] > [OK] key > [Left arrow][Right arrow] key > [Date Setting] > [OK] key

2. Configure the settings:

Select and set [Date/Time] > [Date Format] > [Time Zone] in this order.

[Date/Time]: Set the date and time for the location where you use the machine. Setting values: Year (2000-2035), Month (1-12), Day (1-31), Hour (0-23), Minute (0-59), Second (0-59).

[Date Format]: Select the display format of year, month, and date. The year is displayed in Western notation. Value: [Month/Day/Year], [Day/Month/Year], [Year/Month/Day]

[Time Zone]: Set the time difference from GMT. Choose the nearest listed location from the list. If you select a region that utilizes summer time, configure settings for summer time.

Use the [Up arrow] or [Down arrow] key to enter numbers. When you select the [Left arrow] or [Right arrow] key, the input position moves to the left or right and is highlighted.

The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on Windows, Mac, UNIX and other platforms. The configuration methods are as follows:

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [System/Network] > [OK] key > [Up arrow][Down arrow] keys > [Network Setting] > [OK] key > [Up arrow][Down arrow] keys > [Wired Netwk. Set] > [TCP/IP Settings] > [OK] key > [Up arrow][Down arrow] keys > [IPv4 Setting] > [OK] key

2. Configure the settings:

• When using DHCP server: [DHCP]: Configure the settings

• When setting the static IP address: [DHCP]: Off, [Auto-IP]: Off, [IP Address]: Enter the address., [Subnet Mask]: Enter the subnet mask in decimal representation (0 to 255)., [Default Gateway]: Enter the address.

• When using the Auto-IP: Enter “0.0.0.0” in IP Address.

• When setting the DNS server: In the following cases, set the IP address of DNS (Domain Name System) server. When using the host name with [DHCP] setting set to [Off]. When using the DNS server with IP address that is not assigned by DHCP automatically. Select [Auto (DHCP)] or [Manual]. If you selected [Manual], enter the [Primary Server] and [Secondary Server].

After changing the setting, perform [Restart Network] or turn the machine OFF and then ON.

When Wi-Fi settings are configured, it is possible to print or send in a wireless network (wireless LAN) environment. The configuration methods are as follows:

To send the Wi-Fi settings configured in the Wi-Fi Setup Tool to the machine, connect the computer or mobile device with the machine locally. To use a wired LAN cable directly connected to the machine, the Auto-IP (Link-local) address will be assigned to the machine and the computer. This machine applies Auto-IP as the default settings.

1. Connect the machine with a computer.

Connect the machine with a computer via LAN cable when the machine is powered on.

Turn on the computer. IP addresses (link local addresses) of the machine and computer are generated automatically.

2. Launch the Wi-Fi Setup Tool.

Launch your Web browser. Enter “https://kyocera.info/” into the browser’s address bar or location bar. Enter and search the product name, and select this product from the candidate list. Change the selected operating system and its language setting as needed. Double-click the downloaded installer to launch.

3. Configure the settings.

[Do not user WPS] > [Next] > [Next]

[LAN Cable] > [Next] > [Next]

[Quick Setup] > [Next] The machine is detected.

4. Select the machine > [Next]

5. Select [Use device settings] from [Authentication mode] and enter [Login User Name] and [Login Password] > [Next]. Enter the administrator login user name and login password.

6. Configure the communication settings and click [Next].

7. Change the settings of access point as necessary > [Next]. The network is configured.

After configuring the connection settings, you will be able to print in the Wi-Fi Direct environment. The configuration methods are as follows:

• Configuring the connection from the operation panel on this machine.

• Configuring the connection by using push button.

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [System/Network] > [OK] key > [Up arrow][Down arrow] keys > [Network Setting] > [OK] key > [Up arrow][Down arrow] keys > [Wi-Fi Direct Set] > [OK] key > [Up arrow][Down arrow] keys > [Wi-Fi Direct] > [OK] key

2. Configure the settings: [Up arrow][Down arrow] keys > [On] > [OK] key

3. Restart the network: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [System/Network] > [OK] key > [Up arrow][Down arrow] keys > [Network Setting] > [OK] key > [Up arrow][Down arrow] keys > [Restart Network] > [OK] key > [Yes]

4. Specify the machine from the computer or mobile device. If a confirmation message appears on the operation panel of the machine, select [Yes]. The network between this machine and the computer or mobile device is configured.

You can connect up to 10 mobile devices at the same time using Wi-Fi Direct setting. When the devices that support Wi-Fi Direct are connected, if you want to connect other device, disconnect the already connected devices from the network. The disconnection methods are as follows:

• Disconnect the network from the computer or handheld computer

• Disconnecting all devices from the network on the operation panel: Select [Wi-Fi Direct] key > [Up arrow][Down arrow] keys > [ConnectionStatus] > [OK] key [Menu] > [Up arrow][Down arrow] keys > [Disconnect] > [OK], in that order.

• Configuring auto disconnecting time from the System menu.

• Configuring auto disconnecting time from the Command Center RX.

This explains the procedures for connecting to iOS mobile devices.

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [System/Network] > [OK] key > [Up arrow][Down arrow] keys > [Network Setting] > [OK] key > [Up arrow][Down arrow] keys > [Wi-Fi Direct Set] > [OK] key > [Up arrow][Down arrow] keys > [Wi-Fi Direct] > [OK] key

2. Configure the settings: [Up arrow][Down arrow] keys > [Enable] > [OK] key

3. Restart the network: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [System/Network] > [OK] key > [Up arrow][Down arrow] keys > [Network Setting] > [OK] key > [Up arrow][Down arrow] keys > [Restart Network] > [OK] key > [Yes]

4. [Wi-Fi Direct] > [OK] key > [Up arrow][Down arrow] keys > [Detail Setting] > [OK] key

5. Note the network name (SSID), IP address, and password.

6. Use the [Left arrow][Right arrow] keys to check the network name (SSID), password, and IP address, and note them.

7. Configure the mobile device:

• [Setting] > [Wi-Fi]

• Select the network name (SSID) appeared in step 5 from the list.

• Enter the password that was provided in step 5 > [Connected]

The network between this machine and the computer or mobile device is configured.

When your computer or mobile device does not support Wi-Fi Direct but supports WPS, you can configure the network using push button.

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [System/Network] > [OK] key > [Up arrow][Down arrow] keys > [Network Setting] > [OK] key > [Up arrow][Down arrow] keys > [Wi-Fi Direct Set] > [OK] key > [Up arrow][Down arrow] keys > [Wi-Fi Direct] > [OK] key

2. Configure the settings: [Up arrow][Down arrow] keys > [On] > [OK] key

3. Restart the network: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [System/Network] > [OK] key > [Up arrow][Down arrow] keys > [Network Setting] > [OK] key > [Up arrow][Down arrow] keys > “Restart Network” > [OK] key > [Yes]

4. [Wi-Fi Direct] key > [Up arrow][Down arrow] keys > [PushButton Setup] > [OK] key

5. Press the push button on the computer or mobile device to be connected > [Next]

The network between this machine and the computer or mobile device is configured.

If a certain period of time elapses after the machine is last used, the machine automatically enters Sleep to minimize power consumption.

To enter Sleep, select the key, message display and all indicators on the operation panel will go out to save a maximum amount of power except the Energy Saver indicator. This status is referred to as Sleep.

If print data is received during Sleep, the machine automatically wakes up and starts printing.

For fax-compatible models, when fax data arrives while the machine is in Sleep, the machine automatically wakes up and starts printing.

In addition, the machine wakes up when the following operations are performed:

• Select the [Energy Saver] key.

Recovery time from Sleep Mode is 10 seconds or less. Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

Auto Sleep is a function that automatically switches the machine into Sleep if left idle for a preset time. The amount of time before entering Sleep is 1 minute (default setting).

When using this machine, select the [Energy Saver] key.

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

You can set whether sleep mode operates for each function. When the machine enters sleep mode, the ID card cannot be recognized.

If the machine is not used while in sleep mode, the power automatically turns off. The factory setting for the time until the power turns off is 20 minutes.

The Power Off Rule is used to stop the power from automatically turning off.

The operating sound of the machine can be suppressed. Set Quiet Mode if you are concerned about the operating sound. If [Quiet Mode] is selected, the [Quiet Mode] key will light and quiet mode will be set. In Quiet Mode, the processing speed will be slower than normal.

1. Download a software from the website.

Launch your Web browser. Enter “https://kyocera.info/” into the browser’s address bar or location bar. Enter and search the product name, and select this product from the candidate list. Change the selected operating system and its language setting as needed. Select the Driver tab or Utility tab for the software you want to download. An installer of the selected software will be downloaded.

2. Double-click the downloaded installer to launch.

Follow the guidance on the screen to install the software. Installation on Windows must be done by a user logged on with administrator privileges. If the user account management window appears, click [Yes].

1. Download a software from the website.

Launch your Web browser. Enter “https://kyocera.info/” into the browser’s address bar or location bar. Enter and search the product name, and select this product from the candidate list. Change the selected operating system and its language setting as needed. Select the Utility tab for “Web Installer”. A web installer will be downloaded.

2. Double-click the downloaded installer to launch.

Installation on Windows must be done by a user logged on with administrator privileges. If the user account management window appears, click [Yes].

3. Display the screen.

Read the license agreement. Click [Accept] if there is no problem.

4. Click [Install].

5. Select a model > [Next]

The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable. If a desired device is not displayed, select [Add Custom Device] to directly select the device you want to use.

6. Install an application.

Select software you want to install. Software recommended to install have their checkboxes selected by default. Change the settings as required. Click [Install]. If the Windows security window appears, click [Install this Driver Software].

7. Finish the installation.

Click [Next] > [Complete] to finish the installation wizard. If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.

Use a web installer to uninstall software.

1. Double-click the downloaded installer to launch.

Uninstallation on Windows must be done by a user logged on with administrator privileges.

2. Display the screen.

Read the license agreement. Click [Accept] if there is no problem.

3. Click [Uninstall].

4. Uninstall the software.

Select software you want to uninstall. Click [Uninstall].

5. Finish uninstalling.

Click [Complete]. Restart the system for the uninstall to take effect.

A printer driver can be installed for a Macintosh computer.

Installation on Mac OS must be done by a user logged on with administrator privileges. When installing for a Mac, set the machine’s emulation to [KPDL] or [KPDL (Aoto)]. If connecting by Bonjour, enable Bonjour in the machine’s network settings. In the Authenticate screen, enter the name and password used to log in to the operating system. When printing via AirPrint, you do not have to install the software.

1. Download a software from the website.

Launch your Web browser. Enter “https://kyocera.info/” into the address bar. Enter and search the product name, and select this product from the candidate list. Change the selected operating system and its language setting as needed. Select the Driver tab for “Mac Printer Driver (x.x and later)”. An installer of the selected software will be downloaded.

2. Install an application.

Double-click the downloaded installer to launch. Install the printer driver as directed by the instructions in the installation software. This completes the printer driver installation. If a USB connection is used, the machine is automatically recognized and connected. If an IP connection is used, the settings below are required.

3. Configure the settings.

Open System Preferences and add the printer. Select [Default], click the item that appears in “Name”, and then select the driver. The selected machine is added. Select the options equipped with the machine.

Register this machine to the TWAIN Driver. Instructions are based on interface elements as they appear in Windows 10.

1. Display the screen.

Click the search box in the taskbar, and enter “TWAIN Driver Setting”. Select [TWAIN Driver Setting] in the search list. Displays the TWAIN Driver Settings screen. Click [Add].

2. Configure TWAIN Driver.

Enter the machine name. Select this machine from the list. Enter the machine’s IP addresses or host name. Set units of measurement. When using SSL, select the checkbox beside SSL. Click [OK].

3. Finish registering.

Click [Delete] to delete the added machine. Click [Edit] to change names.

Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 10.

1. Display the screen.

Click [Search] in taskbar, and enter “View scanners and cameras” in the search box. Select [View scanners and cameras] in the search list then the Scanners and Cameras screen appears. Select the same name as this machine from WIA Drivers, and click the [Properties] button.

2. Configure WIA Driver.

Click the [Settings] tab. Enter the machine’s IP addresses or host name. When using SSL, select the checkbox beside SSL. Set units of measurement. Click [OK].

Check the number of sheets printed and scanned.

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [Counter] > [OK] key

2. Check the counter: Select the item you wish to check, and select the [OK] key.

This machine is shipped with two default users registered one with Machine Administrator privileges, and another with Administrator privileges. The user with Machine Administrator privileges and the user with Administrator privileges can configure important settings for the machine. The differences in the privileges are as follows:

User with Machine Administrator privileges

This user can configure the product’s network settings, security settings such as user registration, and the machine’s security level.

User with Administrator privileges

This user can configure the product’s network settings, and security settings such as user registration. This user cannot set the machine’s security level.

The user with Machine Administrator privileges or the user with Administrator privileges must log in to configure important settings for the product, such as network settings and security settings. The factory default login user name and login password are set as shown below.

To ensure security, be sure to change the factory default user name, login user name, and login password. Also, change your password regularly. Three incorrect entries will lock you out. Re-enter your password after a few moments.

This machine is shipped with two default users registered one with Machine Administrator rights, and another with Administrator rights. Logging in as this user will allow you to configure all settings; therefore, please change the login user name and password.

In addition, this machine is equipped with user authentication function, which can be configured to limit the access to this machine to only those who have a registered login name and password. For details, refer to the following:

Restrict the users of the machine

• User Login

• Authentication Security

• Auto Panel Reset

• ID Card Settings (The optional Card Authentication Kit(B) AC is required.)

Restrict the basic functions that can be used

• Local Authoriz.

• Group Authorication Setting

• Guest Auth. Set.

Output the document stored in the machine at the time when user operates the device via operation panel

• Remote Printing

Prevent the data stored in the machine from being leaked

• PDF Encryption Functions

• DataSanitization

• IPP over TLS

• HTTPS

• LDAP Security

• SMTP Security

• POP3

• FTP Encrypted TX

• EnhancedWSD(TLS)

• IPSec

• SNMPv3

• Software Verification

• Allowlisting

If the machine is connected to the network, you can configure various settings using Command Center RX. This section explains how to access Command Center RX, and how to change security settings and the host name.

To fully access the features of the Command Center RX pages, you must enter the user name and password and log in. Entering the predefined administrator password allows the user to access all pages, including Document Box, and Settings/Registration on the navigation menu.

Settings that the administrator and general users can configure in Command Center RX are as follows:

1. Display the screen.

Launch your Web browser. In the address or location bar, enter the machine’s IP address or the host name. The web page displays basic information about the machine and Command Center RX as well as their current status.

2. Configure the settings.

Select a category from the navigation bar on the left of the screen. To fully access the features of the Command Center RX pages, you must enter the user name and password and log in. Entering the predefined administrator password allows the user to access all pages, including Document Box, and Settings/Registration on the navigation menu.

1. Display the screen.

Launch your Web browser. In the address or location bar, enter the machine’s IP address or the host name. Log in with administrator privileges. Click [Security Settings].

2. Configure the settings.

From the [Security Settings] menu, select the setting you want to configure.

1. Display the screen.

Launch your Web browser. In the address or location bar, enter the machine’s IP address or the host name. Log in with administrator privileges. From the [Device Settings] menu, click [System].

2. Configure the settings.

Enter the device information, and then click [Submit]. After changing the setting, restart the network or turn the machine OFF and then ON. To restart the network interface card, click [Reset] in the [Management Settings] menu, and then click [Restart Network] in “Restart”.

By configuring the SMTP settings, it is possible to send images scanned by the machine as E-mail attachments and to send E-mail notices when jobs have been completed. To use this function, this machine must be connected to a mail server using the SMTP protocol. In addition, configure the following.

SMTP settings

“SMTP Protocol” and “SMTP Server Name” in “SMTP”

The sender address when the machine sends E-mails

“Sender Address” in “E-mail Send Settings”

The setting to limit the size of E-mails

“E-mail Size Limit” in “E-mail Send Settings”

The procedure for specifying the SMTP settings is explained below.

1. Display the screen. Display the SMTP Protocol screen.

Launch your Web browser. In the address or location bar, enter the machine’s IP address or the host name. Log in with administrator privileges. From the [Network Settings] menu, click [Protocol].

2. Configure the settings. Set “SMTP (E-mail TX)” to [On] in the “Send Protocols”.

3. Display the screen. Display the E-mail Settings screen. From the [Function Settings] menu, click [E-mail].

4. Configure the settings. Enter “SMTP” and “E-mail Send Settings” items.

SMTP: Set to send e-mail from the machine.

[SMTP Protocol]: Displays the SMTP protocol settings. Check that [SMTP Protocol] is set to [On]. If [Off] is set, click [Protocols] and set the SMTP protocol to [On].

[SMTP Server Name]: Enter the host name or IP address of the SMTP server. Be sure to enter the items.

[SMTP Port Number]: Specify the port number to be used for SMTP. The factory default port number is 25.

[SMTP Server Timeout]: Set the amount of time to wait before time-out in seconds.

[Authentication Protocol]: To use SMTP authentication, enter the user information for authentication.

[Connection Test]: Tests to confirm the proper operation under the settings without sending an email.

[Domain Restrictions]: To restrict the domains, click the [Domain List] and enter the domain names of addresses to be allowed or rejected. Restriction can also be specified by e-mail address.

POP3: You do not need to set the items when you only use the function of sending e-mail from the machine. Set the items if you want to enable the function of receiving e-mail on the machine.

E-mail Send Settings

[E-mail Size Limit]: Enter the maximum size of E-mail that can be sent in kilobytes. When E-mail size is greater than this value, an error message appears and E-mail sending is canceled. Use this setting if you have set E-mail Size Limit for SMTP server. If not, enter a value of 0 (zero) to enable E-mail sending regardless of the size limit. Entering 0 will allow for the sending of E-mail regardless of E-mail size limits.

[Sender Address]: Specify the sender address for when the machine sends E-mails. Non-delivery report may be sent back to the sender address specified here. It is recommended that you specify an e-mail address that can be received by the device administrator. The sender address must be entered correctly for SMTP authentication. The maximum length of the sender address is 256 characters. Be sure to enter the items.

[Signature]: Enter the signature. The signature is free form text that will appear at the end of the E-mail body. It is often used for further identification of the machine. The maximum length of the signature is 512 characters.

[SMTP Authentication and Sender Address]: Select the information source (quotation destination) for the login user name, password, and sender address used for SMTP authentication and email sending. Select [Use Device Setting] or [Use Login User Information].

[Function Default]: Change the function default settings in [Common/Job Defaults] page.

5. Click [Submit].

1. Display the screen.

Launch your Web browser. In the address or location bar, enter the machine’s IP address or the host name. Log in with administrator privileges. In the [Address Book] menu, click [Machine Address Book]. Click [Add].

2. Configure the settings.

Enter the destination information. Enter the information for the destination you want to register. The fields to populate are the same as when registering via operation panel. Click [Submit].

By using the machine’s utility, you can smoothly migrate address books when the machine is to be replaced. This section explains how to transfer data between our products.

Migrating the Address Book

The Address Book registered on the machine can be backed up or migrated using the KYOCERA Net Viewer.

Backing up Address Book Data to PC

1. Start up KYOCERA Net Viewer.

2. Create a backup.

Right-click on the name of the model from which you want to back up the Address Book, and select [Advanced] > [Set multiple devices]. Select [Custom mode] and click [Next]. Select destination device group and click [Next]. Select [Device Address Book] and click [Next]. Select [Create from device], uncheck [Overwrite settings on target device], and click [Next]. Select the model you want to back up, and click [Next]. Click [Save to fine]. Specify the location to save the file, enter the file name, and then click [Save]. Be sure to select “XML file” for “File format”. After saving the file, always click [Cancel] to close the screen.

Please note that selecting [Finish] will write the data to the machine’s Address Book.

Writing Address Book Data to the Machine

1. Start up KYOCERA Net Viewer.

2. Load the Address Book data.

Right-click on the name of the model from which you want to forward the Address Book, and select [Advanced] > [Set multiple devices]. Select [Custom mode] and click [Next]. Select a destination device group and click [Next]. Select [Device Address Book] and click [Next]. Select [Create from file], uncheck [Overwrite settings on target device], and click [Next]. Selecting the [Overwrite settings on target device] checkbox will overwrite the machine’s Address Book from entry No.1. Click [Reference] and select the backup Address Book file, and then click [Next]. Click [Finish].

The write process of the Address Book data starts.

3. Once the write process is complete, click [Close].

Loading in the Cassettes

1. Pull the cassette completely out of the machine. If the baseplate is rising, push the baseplate until it locks.

2. Adjust the cassette size. Adjust the paper length guide to the paper size required. Press the paper length adjusting tab and slide the guides to the paper size required. Paper sizes are marked on the cassette. Adjust the position of the paper width guides located on the left and right sides of the cassette. Press the paper width adjusting tab and slide the guides to the paper size required.

3. Load paper. Fan the paper, then tap it on a level surface to avoid paper jams or skewed printing. Load the paper in the cassette.

Load the paper with the print side facing down. After removing new paper from its packaging, fan out the paper before loading it in the cassettes. Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams. Ensure that the loaded paper does not exceed the level indicator. If paper is loaded without adjusting the paper length guide and paper width guide, the paper may skew or become jammed.

4. Gently push the cassette back in. Push all cassettes all the way in. If they are not pushed all the way in, they may cause a jam. There is a paper gauge on the right side of the front of the cassette. The display changes up and down to match the remaining amount of paper.

5. Specify the type of paper loaded in the cassette using the operation panel.

Loading Paper in the Multipurpose Tray

1. Open the multipurpose tray.

2. Adjust the multipurpose tray size. Paper sizes are marked on the multipurpose tray.

3. Load paper. Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multipurpose tray.

When loading the paper, keep the print side facing up. Curled paper must be uncurled before use. When loading paper into the multipurpose tray, check that there is no paper left over in the tray from a previous job before loading the paper. If there is just a small amount of paper left over in the multipurpose tray and you want to add more, first remove the left-over paper from the tray and include it with the new paper before loading the paper back into the tray. If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in order to prevent skewed feeding and paper jams. Ensure that the loaded paper does not exceed the load limits.

4. Specify the type of paper loaded in the multipurpose tray using the operation panel.

The cassettes can hold plain paper, recycled paper or color paper. The number of sheets that can be loaded in each cassette is shown below.

Cassettes 1 to 3 can hold 80 to 163 g/m2 of paper.

If you are using a paper weight of 106 g/m2 or more, set the media type to Thick and set the weight of the paper you are using.

The default paper size setting for cassette 1, for the multipurpose tray and for the optional paper feeder (cassettes 2 to 3) is “A4”, and the default media type setting is “Plain”. To change the type of paper to be used in cassettes, specify the paper size and media type.

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [Common Settings] > [Up arrow][Down arrow]keys > [Orig./Paper Set.] > [Up arrow][Down arrow] keys > Select a cassette

2. Select the cassette size and type.

Cassette Paper Size and Media Type

Set the size of paper and Media type used in cassettes.

Multipurpose Tray Paper Size and Media Type

Set the size of paper and media type used in the multipurpose tray.

When using paper A4/Letter or larger, open the paper stopper shown in the figure.

Check the name of the computer name and full computer name.

1. Display the screen.

Select the Windows [Start] button > [Windows System] > [Control Panel] > [System], in that order.

2. Check the information.

Check the computer name and full computer name. After checking the computer name, click the [Close] button to close the “System” screen.

Check the domain name and user name for logging onto Windows.

1. Display the screen.

Select the Windows [Start] button > [Windows System] > [Command Prompt], in that order. The Command Prompt window appears.

2. Check the domain name and user name.

At the Command Prompt, enter “net config workstation” and then press [Enter]. Check the user name and domain name.

Create a shared folder to receive the document in the destination computer.

If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group.

1. Create a folder.

Create a folder on your computer. For example, create a folder with the name “scannerdata” on the desktop.

2. Configure permission settings.

Right-click the “scannerdata” folder, click [Properties] > [Sharing] tab, > [Advanced Sharing], in that order. Select the [Share this folder] checkbox, and then click the [Permissions] button. Make a note of the Share name. Click the [Add] button. Specify the location. Enter the user name that you made a note of on page in the text box, and click the [OK] button. Also the user name can be made by clicking the [Advanced] button and selecting a user. Set the access permission for the user selected. Select the user you entered. Select “Change” checkbox of “Read” and [Change]. Click the [OK] button. “Everyone” gives sharing permission to everyone on the network. To strengthen security, it is recommended that you select “Everyone” and remove the checkmark of [Allow] of “Read”. Click the [OK] button in the “Advanced Sharing” screen to close the screen.

3. Make sure the folder sharing settings are configured correctly.

Check the details set in the [Security] tab. Select the [Security] tab. Select the user you entered. If the user does not appear on “Group or user names”, click [Edit] button to add user in a similar way of “configuration of permission settings”. Make sure that checkmarks appear on the [Allow] checkbox for “Modify” and “Read & execute”. Click the [Close] button.

Permit sharing of files and printers and set the port used for SMB transmission. Log on to Windows with administrator privileges.

1. Check file and printer sharing.

Select the Windows [Start] button > [Windows System] > [Control Panel] > [System] > [Allow an app through Windows Firewall], in that order. Select the [File and printer sharing] checkbox.

2. Add a port.

Please select the Windows [Start] button > [Windows System Tools] > [Control Panel] > [System and Security] > [Check Firewall Status], in that order. Click [Advanced settings]. Click [Inbound Rules]. Click [Mew Rules]. Select [Port] from the rule. Select [TCP] as the port to apply the rule to. Then select [Specific local ports] and enter “445” then click [Next]. Select [Allow the connection] and click [Next]. Make sure all checkboxes are selected and click the [Next] button. Enter “Scan to SMB” in [Name] and click [Finish].

An environment for sending a document to Windows can be set up smoothly by using the Scan to Folder Setup Tool for SMB. By operating the Scan to Folder Setup Tool for SMB, you can configure the following settings.

• Create a shared folder in a PC for receiving documents: A new folder can be easily created on the desktop. Also, the newly created folder is automatically set as a shared folder.

• Set the created shared folder as an address on this machine: Information about such things as the name of the computer and shared names for the shared folder is easily recorded in the address book of this machine with a sequence of actions. Can also be registered on the One Touch Keys.

1. Download a software from the website.

Launch your Web browser. Enter “https://kyocera.info/” into the browser’s address bar or location bar. Enter and search the product name, and select this product from the candidate list. Follow the guidance on the screen to download the Scan to Folder Setup Tool. Double-click the downloaded installer to launch.

2. Configure the settings.

Select the device to use and click [Next]. The address book of the device appears. Click [Add]. Create a new folder. Select “Create a new folder on the desktop” and click [OK] to create a new folder on the desktop. (The default folder name is “Scan”.) Enter the information requested to register the address. Click [OK] to register the address to the address book. Click [Close]. To register the registered address in a One Touch key, click [Yes]. Select a One Touch Key with no registered destination, and click [Submit]. Click [Close]. Click [Finish] to exit the Scan to Folder Setup Tool for SMB.

Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (Only on products with the fax function installed).

Registering and editing of the Address Book can also be done in Command Center RX. Editing of the Address Book and One Touch Keys can be restricted to administrators.

Adding a Destination (Address Book)

Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book. If registering and editing of the Address Book is restricted to administrators, you can edit the Address Book by logging in with administrator privileges.

Registering an Address (E-mail Address)

The registering method of an E-mail address to Address Book is as follows.

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [Edit Destination] > [OK] key > [Up arrow][Down arrow] keys > [Address Book] > [OK] key > [Menu] > [Up arrow][Down arrow] key > [Add Address] > [OK] key > [Up arrow][Down arrow] key > [Contacts] > [OK] key

2. Enter an address number.

To have the number assigned automatically, select [Auto] (000). The number can be set between 1 and 350. Use the numeric keypad or select the [Up arrow] or [Down arrow] key and enter a number. Address Number is an ID for a destination. You can choose any available number. If you specify an address number that is already in use, an error message appears when you select the [OK] key and the number cannot be registered. Select the [OK] key.

3. Add the name: [Left arrow][Right arrow] keys > [Contact Name] > [Edit]. Enter the destination name for display in the address book and select the [OK] key.

4. Add the address: [Left arrow][Right arrow] keys > [E-mail Address] > [Edit]. Enter the E-mail address and select the [OK] key.

5. Set an address number: [Left arrow][Right arrow] keys > [Address Number] > [Edit]. Enter an address number. The number can be set between 1 and 350. Use the numeric keypad or select the [Up arrow] or [Down arrow] key and enter a number. Address Number is an ID for a destination. You can choose any available number. If you specify an address number that is already in use, an error message appears when you select the [OK] key and the number cannot be registered. Select the [OK] key.

6. Check if the destination entry is correct and select the [OK] key. The destination is added to the Address Book.

Registering an Address (Folder (SMB) Address)

The registering method of an folder (SMB) address to Address Book is as follows.

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [Edit Destination] > [OK] key > [Up arrow][Down arrow] keys > [Address Book] > [OK] key > [Menu] key > [Up arrow][Down arrow] keys > [Add Address] > [OK] key > [Up arrow][Down arrow] keys > [Contacts] > [OK] key

2. Add the name: [Left arrow][Right arrow] keys > [Contact Name] > [Edit]. Enter the destination name for display in the address book and select the [OK] key.

3. Add the address: [Left arrow][Right arrow] keys > [Folder(SMB)] > [Edit]. To directly specify the SMB folder, enter “Host Name”, “Path”, “Login User Name”, and “Login Password”.

A host name can also specify a Port number. Enter the following format separated by a colon: “Host name: Port number” or “IP Address: Port number”. To enter an IPv6 address, enclose the IPv6 address in brackets [ ].

4. Select [Yes] in the connection confirmation screen. The connection will be verified. If you select [No], no confirmation will be made. [Connected. ] appears when connection to the destination is correctly established. If [Cannot connect. ] appears, review the entry. The connection will be verified. If you select [No], no confirmation will be made. “Connected. ” appears when connection to the destination is correctly established. If “Cannot connect. ” appears, review the entry.

5. Set an address number: [Left arrow][Right arrow] keys > [Address Number] > [Edit]. Enter an address number. The number can be set between 1 and 350. Use the numeric keypad or select the [Up arrow] or [Down arrow] key and enter a number. Address Number is an ID for a destination. You can choose any available number. If you specify an address number that is already in use, an error message appears when you select the [OK] key and the number cannot be registered. Select the [OK] key.

6. Check if the destination entry is correct and select the [OK] key. The destination is added to the Address Book.

Registering an Address (Folder (FTP) Address)

The registering method of an folder (FTP) address to Address Book is as follows.

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [Edit Destination] > [OK] key > [Up arrow][Down arrow] keys > [Address Book] > [OK] key > [Menu] key > [Up arrow][Down arrow] keys > [Add Address] > [OK] key > [Up arrow][Down arrow] keys > [Contacts] > [OK] key

2. Add the name: [Left arrow][Right arrow] keys > [Contact Name] > [Edit]. Enter the destination name for display in the address book and select the [OK] key.

3. Add the address: [Left arrow][Right arrow] keys > [Folder(FTP)] > [Edit]. To directly specify the FTP folder, enter “Host Name”, “Path”, “Login User Name”, and “Login Password”.

A Host Name name can also be specified with a port number. Enter the following format separated by a colon: “Host Name: Port number” or “IP Address: Port number”. To enter the IPv6 address, enclose the IPv6 address in brackets [ ]. If the port number is not specified, the default port number is 21. When path is for a FTP server based on Linux/UNIX, the path including the sub-folder is combined by the slash “/” not using the back-slash.

4. Select [Yes] in the connection confirmation screen. The connection will be verified. If you select [No], no confirmation will be made. “Connected. ” is displayed when connection to the destination is correctly established. If “Cannot connect. ” is displayed, review the entered items. When [SSL] in [Secure Settings] is enabled, is displayed after “Yes” is selected. Select “Yes” to check the connection for FTP encrypted communication. Select “No” to return to the normal connection confirmation screen. “Connected. ” appears when connection to the destination is correctly established. If “Cannot connect. ” appears, review the entry.

5. Set an address number: [Left arrow][Right arrow] keys > [Address Number] > [Edit]. Enter an address number. The number can be set between 1 and 350. Use the numeric keypad or select the [Up arrow] or [Down arrow] key and enter a number. Address Number is an ID for a destination. You can choose any available number. If you specify an address number that is already in use, an error message appears when you select the [OK] key and the number cannot be registered. Select the [OK] key.

6. Check if the destination entry is correct and select the [OK] key. The destination is added to the Address Book.

Add the group

Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 5050 groups can be added in the Address Book. To add a group, you need individually added destinations. Register one or more individual destinations as needed before proceeding. Up to 100 destinations for the E-mail, FAX, and a total of 5 destinations for the FTP and SMB can be registered per group.

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [Edit Destination] > [OK] key > [Up arrow][Down arrow] keys > [Address Book] > [OK] key > [Menu] > [Up arrow][Down arrow] keys > [Add Address] > [OK] key > [Up arrow][Down arrow] keys > [Group] > [OK] key

2. Add the name: [Left arrow][Right arrow] keys > [Group Name] > [Edit]. Enter the group name displayed on the Address Book and select the [OK] key.

3. Select the members (destinations): [Left arrow][Right arrow] keys > [Group Member] > [Edit] > [Menu] > [Up arrow][Down arrow] keys > [Add Destination] > [OK] key. Select the group you want to add to and select [OK] key. Select the destination you want to register as a group from the registered individual destinations, and select the key [OK]. The selected destination will be added to the group. To add the destination, repeat steps 3-1 to 3-3. Select the [Back] key.

4. Set an address number: [Left arrow][Right arrow] keys > [Address Number] > [Edit]. Enter an address number. The number can be set between 1 and 350. Use the numeric keypad or select the [Up arrow] or [Down arrow] key and enter a number. Address Number is an ID for a destination. You can choose any available number. If you specify an address number that is already in use, an error message appears when you select the [OK] key and the number cannot be registered. Select the [OK] key.

5. Select the [OK] key. The group is added to the Address Book.

Editing Contact Address in Address Book

Edit the destinations (contacts) you added to the Address Book.

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [Edit Destination] > [OK] key > [Up arrow][Down arrow] keys > [Address Book] > [OK] key

2. Edit a contact address: Select the destination [Contacts] to edit and select the key. Change [Contact Name], [Furigana], destination type, address, and [Address Number]. After making changes, press the key >”Yes”. Register the changed destination.

Editing Group Address in Address Book

Edit the destinations (group address) you added to the Address Book.

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [Edit Destination] > [OK] key > [Up arrow][Down arrow] keys > [Address Book] > [OK] key

2. Edit a destination to a group: Select the group you wish to edit and select the key. Change [Group Name], [Furigana], and [Address Number]. [Left arrow][Right arrow] keys > [Group Member] > [Edit]. After making changes, press the key > [Yes]. Register the changed destination. If you want to remove a member from a group, select the destination > [Menu] > [Up arrow][Down arrow] keys > [Delete] > key. Select [Yes]. After making changes, press the key > [Yes]. Register the changed destination.

Deleting Address Book Entries

Delete the destinations (contacts) you added to the Address Book.

1. Display the screen: [System Menu/Counter] key > [Up arrow][Down arrow] keys > [Edit Destination] > [OK] key > [Up arrow][Down arrow] keys > [Address Book] > [OK] key

2. Select a destination (individual) or group to delete, [Menu] > [Up arrow][Down arrow] keys > [Delete] > [OK] key > [Yes]

Assign a new destination (contact or group) to an one touch key.

When the Shift Lock light is off, the one-touch keys are numbered 1 to 11. If the shift lock light is on when you select a key, the one touch keys are numbered 12 to 22.[Shift lock]. You can add One Touch Keys and edit their settings on Command Center RX. If registering and editing of the One Touch Keys is restricted to administrators, you can edit the One Touch Keys by logging in with administrator privileges.

1. Select the one touch key to register.

On the send screen or fax screen, press and hold the one-touch key you want to register. (2.0 seconds or more). [Left arrow][Right arrow] keys > [Key number] > [OK] key

2. Select the destinations.

Select the destination you want to register to the one-touch key from among the destinations registered in the address book, and then select the key. The destination will be added to the One Touch Key.

Editing the Destination to the One Touch Key

1. Select the one touch key you want to change.

On the send screen or fax screen, press and hold the one-touch key you want to register. (2.0 seconds or more). [Left arrow][Right arrow] keys > [Key number] > [OK] key. Select an unregistered One Touch Key number to display the address book. You can register by selecting a destination from the address book.

2. Edit a contact address: [Left arrow][Right arrow] keys > [Edit] > [OK] key. Specify the destination and the [OK] key > [Yes]. Register the changed destination.

Deleting the Destination to the One Touch Key

1. Select a One Touch Key number to delete.

On the send screen or fax screen, press and hold the one-touch key you want to register. (2.0 seconds or more). [Left arrow][Right arrow] keys > [Key number] > [OK] key. Select an unregistered One Touch Key number to display the address book. You can register by selecting a destination from the address book.

2. Delete destination: [Left arrow][Right arrow] keys > [Delete] > [OK] key > [Yes]. The data registered in the One Touch Key is deleted.

The printer driver print settings screen allows you to configure a variety of print-related settings.

1. [Quick Print] tab: Provides icons that can be used to easily configure frequently used functions. Each time you click an icon, it changes to an image resembling the print results and applies the settings.

2. [Basic] tab: This tab groups basic functions that are frequently used. You can use it to configure the paper size, destination, and duplex printing.

3. [Layout] tab: This tab lets you configure settings for printing various layouts, including booklet printing, combine mode, poster printing, and scaling.

4. [Imaging] tab: This tab lets you configure settings related to the quality of the print results.

5. [Publishing] tab: This tab lets you create covers and inserts for print jobs and put inserts between sheets of OHP film.

6. [Job] tab: This tab lets you configure settings for saving print data from the computer to the machine. Regularly used documents and other data can be saved to the machine for easy printing later. Since saved documents can be printed directly from the machine, this function is also convenient when you wish to print a document that you do not want others to see.

7. [Advanced] tab: This tab lets you configure settings for adding text pages or watermarks to print data.

8. [Profiles]: Printer driver settings can be saved as a profile. Saved profiles can be recalled at any time, so it’s a convenient practice to save frequently used settings.

9. [Factory Default]: Click to revert settings to their initial values.

The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below.

1. Click the [?] button.

2. Click the item you want to know about.

The default printer driver settings can be changed. By selecting frequently used settings, you can omit steps when printing.

1. Click the Windows [Start] button > [Windows System] > [Control Panel] > [Devices and Printer].

2. Right-click the printer driver icon of the machine, and click the [Printer properties] menu of the printer driver.

3. Click the [Preference] button on the [General] tab.

4. Select the default settings and click the [OK] button.

The default printer driver settings can be changed. By selecting frequently used settings, you can omit steps when printing.

1. Click the Windows [Start] button > [All apps] > [Windows Tools] > [Control Panel] > [Devices and Printers].

2. Right-click the printer driver icon of the machine, and click the [Printer properties] menu of the printer driver.

3. Click the [Preference] button on the [General] tab.

4. Select the default settings and click the [OK] button.

This section provides the printing method using the KX DRIVER. If you loaded a paper size that is included in the print sizes of the machine, select the paper size in the [Basic] tab of the print settings screen of the printer driver.

1. Display the screen.

Click [File] and select [Print].

2. Configure the settings.

Select the machine from the “Printer” menu and click the [Properties] button. Select the [Basic] tab. Click the “Print size” menu and select the paper size to use for printing. To print on the special paper such as thick paper or transparency, click the “Media type” menu and select the media type. Click the [OK] button to return to the Print dialog box.

3. Start printing.

Click the [OK] button.

If you loaded a paper size that is not included in the print sizes of the machine, register the paper size in the [Basic] tab of the print settings screen of the printer driver. The registered size can be selected from the “Print size” menu.

1. Display the screen.

Select the Windows [Start] button > [Windows System] > [Control Panel] > [Devices and Printers]. Right-click the printer driver icon of the machine, and click the [Printer properties] menu of the printer driver. Click [Basic] in [General].

2. Register the paper size.

Click the [Preference] tab. Click the [Paper Sizes] button. Click the [New] button. Enter the paper size. Enter the name of the paper. Click the [Save] button. Click the [OK] button. Click the [OK] button.

3. Display the print settings screen.

Click [File] and select [Print].

4. Select the paper size and type of non-standard size paper.

Select the machine from the “Printer” menu and click the [Properties] button. Select the [Basic] tab. Click “Paper size” menu and select the paper size registered in step 2. To print on the special paper such as thick paper or transparency, click the [Media type] menu and select the media type. Select the paper source in the “Source” menu. Click the [OK] button to return to the Print dialog box.

5. Start printing.

Click the [OK] button.

Jobs can be printed via the cloud by using the cloud service [Universal Print] provided by Microsoft Corporation. Users authorized in the Azure Active Directory can print to Universal Print ready printers from anywhere.

A Microsoft 365 license and an Azure Active Directory account are necessary in order to use Universal Print. If you do not have one, please obtain these licenses and accounts. In order to use Universal Print, the following prerequisites need to be met: A Universal Print-eligible license must be assigned to the user account used. Printer Administrator or Global Administrator privileges must be assigned to all administrators.

Registering the Machine to Universal Print

1. Start up the browser.

Specify https:// [Host name] and start Command Center RX.

2. Display the screen.

[Functions] > [Printer] > “Universal Print Settings” > [Settings]

3. Configure the settings.

Enter “Remote Printer Name” of “Basic”. Click “Universal Print” in [Register]. A Microsoft URL and an access code are displayed. Click the URL and enter the access code obtained in Step 2 > [Next]. Log in as Azure administrator. Credential is required only when you register for the first time. Click [Approve]. Close the Microsoft web page and return to the Command Center RX screen.

4. Registering a Shared Printer to a Computer.

To use Universal Print, it is necessary to add a shared printer registered with Universal Print to the computer.

Login: Select the Windows Start button > [Settings] > [Accounts] > [Access work or school], in that order. Confirm that the Azure administrator account name is displayed in [Access work or school], and click it. If the Azure administrator account name is not displayed, click [+] (Connect), and use the Azure administrator account name and password to log in.

Display the screen: Select [Home] > [Devices] > [Printers and scanners], in that order.

Configure the settings: Click [Adding Printer or Scanner in Windows]. Select the shared printer and click [Add device]. The shared printer is registered.

5. Print the Job.

Display the screen: Select [File] and click [Print].

Configure the settings: Select a registered shared printer from the [Printer] menu and click the [Properteis] button. Set the paper size, printer function, etc., as desired. Click [OK] button to return to the Print dialog box.

Start printing: Click the [OK] button.

To cancel a print job executed using the printer driver before the printer begins printing, do the following:

1. Double-click the printer icon (printer icon) displayed on the taskbar at the bottom right of the Windows desktop to display a dialog box for the printer.

2. Click the file for which you wish to cancel printing and select [Cancel] from the “Document” menu.

This machine supports the AirPrint. AirPrint is a printing function that is included standard in iOS 4.2 and later products, and Mac OS X 10.7 and later products. To use the AirPrint, make sure that the AirPrint setting is enabled in the Command Center RX.

Mopria is a standard on printing function included in Android 4.4 or later products. Mopria Print Service needs to be installed and enabled in advance. For details on how to use, refer to a Web site of Mopria Alliance.

Wi-Fi Direct is a wireless LAN standard established by Wi-Fi Alliance. This is one of the functions of the wireless LAN, allowing devices to communicate directly on a peer to peer basis without a wireless LAN access point or wireless LAN router.

The printing procedure by Wi-Fi Direct is the same as that from normal mobile devices. When you use a printer name or Bonjour name on the port settings of the printer property, you can print the job by specifying the name at Wi-Fi Direct connection. When you use an IP address for the port, specify the IP address of this machine.

You can save the print job into the Job Box of this device and print it as necessary. An SD/SDHC Memory Card is required to use the Stored Job Box and the Quick Copy Box. SD/SDHC memory cards store unencrypted data. Please be careful when storing sensitive documents. When using the Job Box with an SD/SDHC memory card, set [RAM Disk Mode] to [Off].

If you configure settings in the [Store job] tab of the printer driver and then print, the print job will be saved in the Job Box (memory) and printing can be executed at the machine.

To print the job in Job Box, specify the Job Box from a computer and sending the print job, then specify a file within a Box and printing it, using the operation panel.

You can print the documents from the following boxes:

• Private Print Box

• Stored Job Box

• Quick Copy Box

• Proof and Hold Box

• PIN Print Box

• Universal Print Box

1. Click [File] and select [Print] in the application. The Print dialog box displays.

2. Click the [Down arrow] button of the Name to select the machine from the list.

3. Click the [Properties] button. The Properties dialog box displays.

4. Click the [Job storage] tab and select the [Job enhancement] check box to set the function.

In Private Printing, you can specify that a job is not to be printed until you operate the machine. When sending the job from the application software, specify a password in the printer driver. The job is released for printing by entering the password on the operation panel, ensuring confidentiality of the print job. The data will be deleted upon completion of the print job or after the power switch is turned off.

1. Display the screen: [Document Box] key > [Up arrow][Down arrow] keys > [Job Box] > [OK] key > [Up arrow][Down arrow] keys > [Private Print] > [OK] key. Select the creator of the document, and select the [OK] key.

2. Print the document.

Select the document you wish to print and select [Select] > [OK] key. Select a document and a checkmark will appear on the right side of the selected document. If you select a document marked with a checkmark and once again select [Select], the selection will be cleared. If you select [Menu], you can perform the following operations: [Clear All]: Deselect all documents. [Select All]: Select all documents. [Detail]: Display the details for the selected document. [Up arrow][Down arrow] keys > [Print] > [OK] key. Enter the password > [OK] key. Enter the number of copies to print and the [OK] key > [Yes]. Printing starts. Upon completion of printing, the Private Print job is automatically deleted.

1. Display the screen: [Document Box] key > [Up arrow][Down arrow] keys > [Job Box] > [OK] key > [Up arrow][Down arrow] keys > [Private Print] > [OK] key. Select the creator of the document, and select the [OK] key.

2. Delete the document.

Select the document to delete and [Select] > [OK] key. Select a document and a checkmark will appear on the right side of the selected document. If you select a document marked with a checkmark and once again select [Select], the selection will be cleared. If you select [Menu], you can perform the following operations: [Clear All]: Deselect all documents. [Select All]: Select all documents. [Detail]: Display the details for the selected document. [Up arrow][Down arrow] keys > [Delete] > [OK] key. Enter the password > [OK] key > [Yes]. The document is deleted.

In Stored Job, the print data sent from the application is saved to the machine. You can set up a password as necessary. If you set up a password, enter the password when printing. Print data will be stored in the Stored Job Box after printing. This will allow printing of the same print data repeatedly.

1. Display the screen: [Document Box/USB] key > [Up arrow][Down arrow] keys > [Job Box] > [OK] key > [Up arrow][Down arrow] keys > [Private Print] > [OK] key. Select the creator of the document, and select the [OK] key.

2. Print the document.

Select the document to print and [Select] > [OK] key. Select a document and a checkmark will appear on the right side of the selected document. If you select a document marked with a checkmark and once again select [Select], the selection will be cleared. If you select [Menu], you can perform the following operations: [Clear All]: Deselect all documents. [Select All]: Select all documents. [Detail]: Display the details for the selected document. [Up arrow][Down arrow] keys > [Print] > [OK] key. Enter the number of copies to print and the [OK] key > [Yes]. Printing starts.

1. Display the screen: [Document Box] key > [Up arrow][Down arrow] keys > [Job Box] > [OK] key > [Up arrow][Down arrow] keys > [Private Print] > [OK] key. Select the creator of the document, and select the [OK] key.

2. Delete the document.

Select the document to delete and [Select] > [OK] key. Select a document and a checkmark will appear on the right side of the selected document. If you select a document marked with a checkmark and once again select [Select], the selection will be cleared. If you select [Menu], you can perform the following operations: [Clear All]: Deselect all documents. [Select All]: Select all documents. [Detail]: Display the details for the selected document. [Up arrow][Down arrow] keys > [Delete] > [OK] key > [Yes]. The document is deleted.

Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Quick Copy Job Box. When additional copies are required, you can reprint the required number of copies from the touch panel. By default, up to 32 documents can be stored. When power is turned off, all stored jobs will be deleted.

1. Display the screen: [Document Box] key > [Up arrow][Down arrow] keys > [Job Box] > [OK] key > [Up arrow][Down arrow] keys > [Quick/Proof] > [OK] key. Select the creator of the document, and select the [OK] key.

2. Print the document.

Select the document to print and [Select] > [OK] key. Select a document and a checkmark will appear on the right side of the selected document. If you select a document marked with a checkmark and once again select [Select], the selection will be cleared. If you select [Menu], you can perform the following operations: [Clear All]: Deselect all documents. [Select All]: Select all documents. [Detail]: Display the details for the selected document. [Up arrow][Down arrow] keys > [Print] > [OK] key. Enter the number of copies to print and the [OK] key > [Yes]. Printing starts.

1. Display the screen: [Document Box] key > [Up arrow][Down arrow] keys > [Job Box] > [OK] key > [Up arrow][Down arrow] keys > [Quick/Proof] > [OK] key. Select the creator of the document, and select the [OK] key.

2. Delete the document.

Select the document to delete and [Select] > [OK] key. Select a document and a checkmark will appear on the right side of the selected document. If you select a document marked with a checkmark and once again select [Select], the selection will be cleared. If you select [Menu], you can perform the following operations: [Clear All]: Deselect all documents. [Select All]: Select all documents. [Detail]: Display the details for the selected document. [Up arrow][Down arrow] keys > [Delete] > [OK] key > [Yes]. The document is deleted.

The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while maintaining the document data in the Job Box. To continue to print the remaining copies, use the touch panel. You can change the number of copies to print.

1. Display the screen: [Document Box] key > [Up arrow][Down arrow] keys > [Job Box] > [OK] key > [Up arrow][Down arrow] keys > [Proof and Hold] > [OK] key. Select the creator of the document, and select the [OK] key.

2. Print the document.

Select the document to print and [Select] > [OK] key. Select a document and a checkmark will appear on the right side of the selected document. If you select a document marked with a checkmark and once again select [Select], the selection will be cleared. If you select [Menu], you can perform the following operations: [Clear All]: Deselect all documents. [Select All]: Select all documents. [Detail]: Display the details for the selected document. [Up arrow][Down arrow] keys > [Print] > [OK] key. Enter the number of copies to print and the [OK] key > [Yes]. Printing starts.

1. Display the screen: [Document Box] key > [Up arrow][Down arrow] keys > [Job Box] > [OK] key > [Up arrow][Down arrow] keys > [Proof and Hold] > [OK] key. Select the creator of the document, and select the [OK] key.

2. Delete the document.

Select the document to delete and [Select] > [OK] key. Select a document and a checkmark will appear on the right side of the selected document. If you select a document marked with a checkmark and once again select [Select], the selection will be cleared. If you select [Menu], you can perform the following operations: [Clear All]: Deselect all documents. [Select All]: Select all documents. [Detail]: Display the details for the selected document. [Up arrow][Down arrow] keys > [Delete] > [OK] key > [Yes