HIKVISION DS-K1A8503F (01) PDF Document

Dangers

All electronic operations should be in strict compliance with electrical safety regulations, fire prevention regulations, and other related regulations in your local region.

Please use the power adapter provided by a normal company. The power consumption cannot be less than the required value.

Do not connect several devices to one power adapter as adapter overload may cause overheating or fire hazards.

Ensure the power has been disconnected before you wire, install, or dismantle the device.

When the product is installed on a wall or ceiling, the device shall be firmly fixed.

If smoke, odors, or noise rise from the device, turn off the power at once, unplug the power cable, and then contact the service center.

If the product does not work properly, please contact your dealer or the nearest service center. Never attempt to disassemble the device yourself. We shall not assume any responsibility for problems caused by unauthorized repair or maintenance.

Cautions

Do not drop the device or subject it to physical shock, and do not expose it to high electromagnetism radiation. Avoid installing the equipment on vibrating surfaces or places subject to shock.

Do not place the device in extremely hot, cold, dusty, or damp locations, and do not expose it to high electromagnetic radiation. Refer to the device specifications for detailed operating temperatures.

The device cover for indoor use shall be kept from rain and moisture.

Exposing the equipment to direct sunlight, low ventilation, or heat sources such as a heater or radiator is forbidden.

Do not aim the device at the sun or extra bright places. Blooming or smearing may occur, affecting the sensor’s endurance.

Use the provided glove when opening the device cover. Avoid direct contact with the device cover, because the acidic sweat of the fingers may erode the surface coating.

Use a soft and dry cloth when cleaning the inside and outside surfaces of the device cover; do not use alkaline detergents.

Keep all wrappers after unpacking them for future use. In case of any failure, you need to return the device to the factory with the original wrapper. Transportation without the original wrapper may result in damage and lead to additional costs.

Improper use or replacement of the battery may result in a hazard of explosion. Replace with the same or equivalent type only. Dispose of used batteries according to the instructions provided by the battery manufacturer.

The available models are listed in the table below:

2.4-inch LCD screen to display time, date, week, and attendance information.

Remotely adds fingerprints to the system.

TCP/IP communication.

1:N mode accurate and fast fingerprint recognition (recognition duration < 1 s).

Max. 1000 users, Max. 1000 fingerprints, Max. 100,000 events records, and Max. 50,000 attendance records.

Stand-alone operation (supports adding persons, cards, and fingerprints locally).

Downloads attendance reports by USB flash drive.

Up to 32 normal shifts, 32 man-hour shifts, and 32 attendance holiday schedules can be configured.

Generates reports automatically.

Supports multiple languages: English, Vietnamese, Brazilian Portuguese, Spanish, French, Italian.

The device features a display screen, keypad, fingerprint recognition area, and various interfaces. Some models may not support the card swiping function.

Appearance Description

Keypad Description

Follow these steps to install the device directly on a wall:

Step 1. Stick a mounting template on the wall at the desired height and drill 4 holes according to the template.

Step 2. Insert the 4 supplied expansion sleeves into the drilled holes.

Step 3. Fix and fasten the expansion bolts into the expansion sleeves. Note: Reserve 5.2 mm to 5.5 mm of the expansion bolts outside the wall for hanging the device.

Step 4. Align the four holes on the device’s rear panel with the fixed screws and hang the device on the wall.

You must activate the device before the first login. After powering on, the system will switch to the Device Activation page. The default values are:

The default IP address: 192.0.0.64

The default port No.: 8000

The default user name: admin

To activate via the device:

Step 1. Create a device password for activation. You can press the up or down key on the keypad to change the input method.

Step 2. Confirm the password.

Step 3. Press OK to activate the device.

It is highly recommended to create a strong password of your own choosing (using a minimum of 8 characters, including upper case letters, lower case letters, numbers, and special characters). After activation, you will enter the administrator adding page to add an administrator.

Before you start, get the SADP software and install it. Ensure the device and the PC running SADP are on the same subnet.

Step 1. Run the SADP software to search for online devices.

Step 2. Find and select your device from the online device list.

Step 3. Input a new password (admin password) and confirm it. It is highly recommended to use a strong password (minimum 8 characters with upper case, lower case, numbers, and special characters).

Step 4. Click Activate to start the activation. The device status will become Active.

Step 5. To modify the IP address, select the device. Change the IP address to be on the same subnet as your computer, either manually or by enabling DHCP. Input the admin password and click Modify to confirm the change.

For some devices, you must create a password for activation before adding them to the software.

Step 1. Enter the Device Management page in the client software.

Step 2. Click on the right of Device Management and select Device.

Step 3. Click Online Device to show the online device area. Searched devices will be displayed.

Step 4. Check the device status (in the Security Level column) and select an inactive device.

Step 5. Click Activate to open the Activation dialog.

Step 6. Create a password in the password field and confirm it.

Step 7. Click OK to activate the device.

After activating the device, you can select a language for the device system. The default language is English. Note that after you change the system language, the device will reboot automatically.

After device activation and language selection, you must add an administrator. You can set the user name, card number, fingerprint, password, department, and authentication mode.

Step 1. Move the cursor and select User New to enter the New page.

Step 2. Enter the new user’s parameters:

ID (Employee ID): The ID No. will increase in sequence by default. You can edit it. The ID refers to the user attendance serial No., should be between 1 and 99999999, should not start with 0, and must be unique.

Name: Enter the new user name. You can press the up/down key to change the input method. Up to 32 characters are allowed.

Card: Swipe a card on the swiping area or enter the card No. manually. Up to 20 digits are allowed, it can be 0, it can start with 0 if it has more than one number (e.g., 012345), and it must be unique. To enter the card No. manually, you must enable “Press Key to Input Card No.” in the settings.

FP (Fingerprint): On the Fingerprint page, select a target finger and record it according to the voice prompt. The same fingerprint cannot be added repeatedly. Up to 10 fingerprints can be added to one user.

PWD (Password): Create a password for the user and confirm it. Up to 8 characters are allowed.

Dept. (Department): Select a department from the list.

Step 3. Press ESC, and select Yes to save the settings and exit the page.

To manage device parameters such as users, departments, shifts, reports, etc., you need to log in as an administrator. Hold the OK key for 3 seconds to enter the login page. Select FP (Fingerprint), Device PWD (Password), or Card, and authenticate to enter the home page. You can press the up or down key to change the input method. The login page may vary depending on the device model.

You can set the device’s IP address, subnet mask, gateway, and DHCP settings.

Step 1. Move the cursor and select Comm. > Network.

Step 2. Press OK to enter the Network page.

Step 3. Edit the IP address, subnet mask, and gateway. Ensure the device’s IP address and the PC’s are in the same network segment.

Step 4. (Optional) Enable DHCP. The system will automatically assign an IP address for the device.

Step 5. Press ESC and select Yes to save the parameters and return to the previous menu.

You can add users by setting their ID, name, card number, fingerprint, password, department, role, and authentication mode.

Step 1. Log in as an administrator, move the cursor to User and select User New to enter the New page.

Step 2. Enter the new user’s parameters:

ID (Employee ID): By default, this increases sequentially. You can edit it. The ID must be between 1 and 99999999, not start with 0, and be unique.

Name: Enter the user’s name (up to 32 characters). Use the up/down keys to change the input method.

Card: Swipe a card or manually enter the card number (up to 20 digits). The card number must be unique.

FP (Fingerprint): Select a finger and record the fingerprint as prompted. Up to 10 fingerprints per user.

PWD (Password): Create and confirm a password for the user (up to 8 characters).

Dept. (Department): Select a department from the list.

Auth (Authentication Mode): Select an authentication mode for the user, such as Card/Fingerprint, Card, Fingerprint, etc. If you select “Controller,” the user will authenticate based on the global system setting.

Role: Select the user’s role as “Admin” (all permissions) or “User” (can check attendance on the initial page).

Step 3. Press ESC and select Yes to save the settings.

Search User

Move the cursor and select User > User to enter the user list. Enter the user’s name or employee ID in the search box and press OK to search.

Edit User

Go to the user list, select a user, and press OK. Select Edit User and modify the user’s information as you would when adding a new user. Press ESC and select Yes to save changes.

Delete

In the Edit User screen, you have several delete options:

Delete User: Deletes the selected user entirely.

Delete PWD: Deletes the selected user’s password.

Clear FP: Clears all added fingerprints of the selected user.

Clear Card: Deletes all added cards of the selected user.

You can set the attendance mode to auto, manual, or a combination. This allows you to define statuses like check-in, check-out, break-out, break-in, etc.

Set Auto Attendance

The system will automatically change the attendance status based on a configured schedule.

Step 1. Go to System > Att. Status.

Step 2. Select Attendance Mode and set it to Auto. Ensure the “Attendance Status Required” is enabled.

Step 3. Press ESC to save.

Step 4. Select Shortcut Key and define the attendance status and schedule for the shortcut keys. For example, set the Up key as check-in valid before 17:00 and the Down key as check-out valid after 17:00.

Step 5. Press ESC to save. When a user authenticates, their attendance will be marked according to the schedule.

Set Manual Attendance

Users must manually select an attendance status when authenticating.

Step 1. Go to System > Att. Status.

Step 2. Set Attendance Mode to Manual.

Step 3. Press ESC to save.

Step 4. Select Shortcut Key and define the status for each key.

Step 5. Press ESC to save. When a user authenticates, they must first press a shortcut key to select a status or they will be prompted to select a status after authentication.

Set Manual and Auto Attendance

This mode combines both auto and manual functions. The system follows the auto schedule, but users can also manually select a status before authenticating.

Setup is similar to Auto Attendance mode, but you select “Manual and Auto” as the Attendance Mode. If a user does not select a status, the system defaults to the auto schedule. If they press a key to select a status, that status is used.

Disable Attendance Mode

To disable the attendance status function entirely:

Step 1. Go to System > Att. Status.

Step 2. Set Attendance Mode to Disable.

The attendance status function will be disabled, and it will not be displayed or configurable on the initial page.

You can configure Normal Shifts for standard attendance and Man-Hour Shifts for flexible working hours.

Set Attendance Rule for Normal Shift

First, define the general rules for attendance.

Step 1. Go to Shift > Normal Rule.

Step 2. Set the parameters:

On-work Advanced Time: Allowable early duration to clock in.

Latest On-Work Check Time: Allowable late duration to clock in.

Absence Time (Late): The threshold after which a late arrival is considered an absence.

Off-Work Early Time: Allowable early duration to clock out.

Latest Off-Work Check Time: Allowable late duration to clock out.

Absence Time (Early Leave): The threshold after which an early departure is considered an absence.

Set Normal Shift

Step 1. Go to Shift > Normal.

Step 2. Select a shift to edit (e.g., 2/Day) and press OK.

Step 3. Select Edit and press OK.

Step 4. Set the shift name and up to 4 time periods for clocking in/out.

Step 5. Press ESC and select Yes to save.

Set Man-Hour Shift

Step 1. Go to Shift > Man-Hour.

Step 2. Select a shift to edit and press OK.

Step 3. Select Edit.

Step 4. Edit the shift name, shift duration (work duration), latest on-work time, and break time. The break time is not counted as working hours.

Step 5. Press ESC and select Yes to save.

You can export various reports to a USB flash drive.

Step 1. Plug a USB flash drive into the USB interface. The supported format is FAT32, with memory from 1G to 32G and at least 512 MB of free space.

Step 2. Log in as an administrator and select Report. Press OK.

Step 3. Select a report to export (e.g., Attendance Record, Attendance Report, Abnormal Attendance Record, Attendance Management Schedule).

Step 4. When exporting attendance records or reports, you will need to enter the device No. and the attendance start and end dates.

The exported table will be saved in Excel format on the USB flash drive.

You can delete saved events, attendance data, user data, or clear permissions.

Step 1. Log in and select System > Data.

Step 2. Press OK to enter the Data page.

Step 3. Select an item and press OK to delete:

Delete Event Only: Deletes all recorded events in the device.

Delete Attendance Data Only: Deletes all attendance data in the device.

Delete User Only: Deletes all user data in the device, including attendance records.

Clear Permission: Clears the admin management permission. The admin user becomes a normal user but is not deleted.

The system can read an upgrading file from a USB flash drive to upgrade the device.

Step 1. Plug the USB flash drive with the firmware file into the USB interface. The upgrading file must be in the root directory and named “digicap.dav”.

Step 2. Log in and select System > Upgrade.

Step 3. Press OK. Do not power off the device during the upgrade process.

The system will read the file and upgrade automatically. After the upgrade is complete, the device will reboot. You can then remove the USB flash drive.

You can restore system parameters to factory settings or default settings.

Step 1. Log in and select System > Reset.

Step 2. Press OK to enter the Reset page.

Step 3. Select either Factory Settings or Default Settings.

Factory Settings: All parameters of the device will be restored to the factory parameters.

Default Settings: All parameters, excluding communication parameters, remote user management, and events, will be restored to factory parameters.

Step 4. Confirm the settings in the prompt page, and the device will start restoring.

Recommended Finger

Use your forefinger, middle finger, or third finger.

Correct Scanning

You should press your finger on the scanner horizontally. The center of your scanned finger should align with the scanner’s center.

Incorrect Scanning

Avoid placing your finger vertically, on the edge, or to the side of the scanner.

Environment

The scanner should avoid direct high light, high temperature, humid conditions, and rain. When your finger is dry, the scanner may not recognize your fingerprint successfully. You can blow on your finger and scan again after drying it.

Others

If your fingerprint is shallow or hard to scan, it is recommended to use other authentication methods. If you have injuries on the scanned finger, the scanner may not recognize it. You can change to another finger and try again.

The maximum configurable parameters for attendance data are as follows:

Enable Record Delete

When you set a percentage threshold for the attendance record:

1. When the record count reaches the threshold, an alarm “Log will be full, export the report” will be displayed. Card authentication remains available.

2. When the record log is completely full, the same alarm appears. The first 3000 attendance records will be deleted automatically to make space for new ones.

3. Deleting records by time or deleting all records are available options.

Disable Record Delete

When you set a percentage threshold for the attendance record:

1. When the record count reaches the threshold, an alarm “Log will be full, export the report” will be displayed. Card authentication remains available.

2. When the record log is completely full, the same alarm appears. However, no new attendance records will be added. The interface will return to the alarm screen after authentication.

3. Deleting records by time or deleting all records are available options.