HIKVISION DS-K1A8503EF (01) PDF Document

The main components of the HIKVISION DS-K1A8503EF are as follows:

The keypad functions are described below:

To install the HIKVISION DS-K1A8503EF on the wall directly, follow these steps:

1. Stick the mounting template on the wall at the desired height and drill 4 holes according to the template.

2. Insert the 4 supplied expansion sleeves into the drilled holes.

3. Fix and fasten the expansion bolts into the expansion sleeves. Ensure you reserve 5.2 mm to 5.5 mm of the expansion bolts outside the wall for hanging the device.

4. Align the four holes on the device’s rear panel with the fixed screws and hang the device on the wall.

You must activate the HIKVISION DS-K1A8503EF before the first login. After powering on, the system will switch to the Device Activation page. You can activate it directly on the device, via the SADP tool, or via client software.

Activate via Device:

1. Create a device password for activation. It is highly recommended to use a strong password with a minimum of 8 characters, including upper case letters, lower case letters, numbers, and special characters.

2. Confirm the password. You can press the up or down key on the keypad to change the input method.

3. Press OK to activate the device.

After activation, you will be prompted to add an administrator.

Activate via SADP Tool:

Before you start, ensure the device and the PC running the SADP tool are on the same subnet.

1. Run the SADP software and search for online devices.

2. Find and select your HIKVISION DS-K1A8503EF from the online device list.

3. Input a new password (admin password) and confirm it.

4. Click “Activate” to start the activation. The status of the device will become “Active”.

5. To modify the IP address, select the device again, change the IP address to be on the same subnet as your computer (either manually or by enabling DHCP), input the admin password, and click “Modify”.

Activate via Client Software:

1. Enter the Device Management page in the client software.

2. Click “Online Device” to show devices on the local network.

3. Select your inactive HIKVISION DS-K1A8503EF from the list.

4. Click “Activate” to open the activation dialog.

5. Create a password in the password field and confirm it.

6. Click OK to activate the device.

After activating your HIKVISION DS-K1A8503EF, you can configure several local settings directly on the device.

Select Language:

After activation, you can select a system language. The default is English. The device will reboot automatically after changing the language.

Add Administrator:

You are required to add an administrator after activation and language selection.

1. Select “User New” to enter the New page.

2. Enter the administrator’s parameters:

– ID (Employee ID): Edit the ID number (1-99999999, not starting with 0). The ID must be unique.

– Name: Enter the user’s name (up to 32 characters).

– Card: Swipe a card or manually enter the card number (up to 20 digits). The card number must be unique.

– FP (Fingerprint): Select a target finger and record the fingerprint according to the voice prompts. Up to 10 fingerprints can be added per user.

– PWD (Password): Create and confirm a password for the user (up to 8 characters).

– Dept. (Department): Select a department from the list.

3. Press ESC and select “Yes” to save the settings.

Local Login:

To manage device parameters, you need to log in as an administrator. Hold the OK key for 3 seconds to enter the login page. Select your authentication method (Fingerprint, Device Password, or Card) to log in.

You can set network and EHome parameters on your HIKVISION DS-K1A8503EF.

Set Network Parameters:

1. Navigate to and select “Comm. Network”.

2. Press OK to enter the Network page.

3. Edit the IP address, subnet mask, and gateway. The device’s IP address and the PC’s should be in the same network segment.

4. Optionally, you can enable DHCP for the system to automatically assign an IP address.

5. Press ESC and select “Yes” to save the parameters.

Set EHome Parameters:

This allows the device to upload data via the EHome protocol. Ensure the device is connected to a network.

1. Navigate to and select “Comm. EHome”.

2. Enable the EHome function and set the server parameters:

– Center Group 1: Enable this to upload data to the center group.

– EHome: Enable this function.

– Address Type: Select the address type (e.g., IP Address).

– IP Address: Set the EHome server’s IP address.

– Port No.: Set the EHome server’s port number.

– EHome Version: Set the EHome version. If you choose V5.0, you must create an account and EHome key.

You can add, search, edit, and delete users directly from the device menu.

Add a New Person/User:

1. Select “User New” to enter the New page.

2. Enter the user’s parameters:

– ID (Employee ID): Enter a unique ID (1-99999999, not starting with 0).

– Name: Enter the user’s name (up to 32 characters).

– Card: Swipe a card or enter the card number manually. The number must be unique.

– FP (Fingerprint): Select a finger and follow voice prompts to record the fingerprint. Up to 10 fingerprints per user.

– PWD (Password): Create and confirm a password (up to 8 characters).

– Dept. (Department): Select a department.

– Auth: Select an authentication mode for this user (e.g., Card/Fingerprint, Card, etc.). If you select “Controller,” the user will authenticate based on the global system setting.

– Role: Select “Admin” or “User”. Admins have full permissions, while normal users can only check attendance on the initial page.

3. Press ESC and select “Yes” to save.

Manage an Existing Person (Search/Edit/Delete):

1. Go to “User” -> “User” to enter the user list.

2. Search: Enter the user’s name or ID in the search box and press OK.

3. Edit: Select a user from the list and press OK. Select “Edit User” to modify their information as you would when adding a new user.

4. Delete: Select a user and choose one of the following options:

– Delete User: Deletes the selected user completely.

– Delete PWD: Deletes the selected user’s password.

– Clear FP: Clears all added fingerprints for the selected user.

– Clear Card: Deletes all added cards for the selected user.

You can configure the HIKVISION DS-K1A8503EF to operate in Auto, Manual, a combination of both, or disable the attendance mode entirely.

1. Set Auto Attendance:

The system automatically changes the attendance status (e.g., from Check In to Check Out) based on a configured schedule.

1. Go to “System” -> “Att. Status”.

2. Select “Attendance Mode” and set it to “Auto”.

3. Press ESC to save.

4. Select “Shortcut Key” and define the attendance status and its valid schedule for each key. For example, set the Up key for “Check In” with a schedule of Monday 08:00, and the Down key for “Check Out” with a schedule of Monday 17:00. Any valid authentication before 17:00 on Monday will be marked as “Check In”, and after 17:00 will be “Check Out”.

5. Press ESC to save the settings.

2. Set Manual Attendance:

Users must manually select an attendance status before authenticating.

1. Go to “System” -> “Att. Status”.

2. Select “Attendance Mode” and set it to “Manual”.

3. Press ESC to save.

4. Select “Shortcut Key” and define the shortcut keys for each attendance status (Check In, Check Out, etc.).

5. Press ESC to save. Now, users will press a shortcut key to select a status before authenticating. If no status is selected within about 20 seconds, the authentication will fail.

3. Set Manual and Auto Attendance:

This mode combines both auto and manual functions. The system follows the schedule, but users can also manually override the status using shortcut keys.

1. Go to “System” -> “Att. Status”.

2. Select “Attendance Mode” and set it to “Manual and Auto”.

3. Configure the “Shortcut Key” with both statuses and schedules as described in the Auto and Manual modes.

4. Press ESC to save.

4. Disable Attendance Mode:

This turns off the attendance status feature. The status will not be displayed on the initial page.

1. Go to “System” -> “Att. Status”.

2. Select “Attendance Mode” and set it to “Disable”.

3. The attendance status function will now be disabled.

You can manage all time and attendance rules directly on the HIKVISION DS-K1A8503EF.

Manage Shifts:

Two types of shifts are available: Normal Shift (for regular hours) and Man-Hour Shift (for flexible hours).

1. Set Attendance Rule for Normal Shift: Go to “Shift” -> “Normal Rule”. Here you can set parameters like “On-work Advanced Time” (allowable early arrival), “Latest On-Work Check Time” (allowable late duration), etc. These rules apply to all normal shifts.

2. Set Normal Shift: Go to “Shift” -> “Normal”. Select a shift (e.g., 2/Day) and press OK. Select “Edit” to set the shift name and up to 4 time periods (start/end times) for attendance.

3. Set Man-Hour Shift: Go to “Shift” -> “Man-Hour”. Select a shift and press OK. Select “Edit” to set the shift name, work duration, latest on-work time, and break time.

Manage Holidays:

Set holidays during which attendance will not be recorded.

1. Go to “Holiday” -> “New”.

2. Enter the holiday number, name, start date, and end date.

3. Press OK to save. You can also search, edit, or delete existing holidays from the “Holiday” menu.

Manage Shift Schedule:

Assign the shifts you created to departments or individuals.

1. Schedule by Department: Go to “Schedule” -> “Dept. Shift”. Select a department. In the “Edit Shift Schedule by Dept.” page, select a shift type, set the schedule’s start and end date, and add any holidays from the list. All persons in that department will follow this schedule.

2. Schedule by Individual: Go to “Schedule” -> “Individual Shift”. Select “Add Individual Shift”. Select a person from the list. Then, set their specific shift, schedule start/end dates, and holidays. Individual schedules have higher priority than department schedules.

You can use a USB flash drive to export attendance reports and transfer user data.

Before You Start:

• The USB flash drive must be formatted as FAT32.

• The memory size should be between 1G and 32G, with more than 512M of free space.

Export Attendance Report:

1. Plug the USB flash drive into the USB interface on the HIKVISION DS-K1A8503EF.

2. In the main menu, navigate to and select “Report”. Press OK.

3. Select the type of report you want to export (e.g., Attendance Record, Attendance Report, Abnormal Attendance Record).

4. Enter the device No., attendance start date, and end date.

5. The exported table will be saved to the USB flash drive in Excel format.

Data Transfer (Export/Import):

This function allows you to export/import user information (including fingerprints) and attendance data.

1. Export Data:

– Plug in the USB flash drive.

– Go to “Transfer” -> “Export”.

– Select “Export Attendance Para.” (for user info and fingerprints) or “Export Attendance Data”.

– Press OK. The data will be exported to the USB flash drive.

2. Import Data:

– Ensure the file to be imported is in the root directory of the USB flash drive.

– Plug in the USB flash drive.

– Go to “Transfer” -> “Import”.

– Select “Import Attendance Para” and press OK.

– The system will import the attendance parameters from the file.

You can configure various system settings from the main menu.

Set Time and Date:

1. Go to “Time” and press OK.

2. Edit the “Date” and “Time”.

3. Configure DST (Daylight Saving Time) if needed by enabling it and setting the bias, start time, and end time.

4. Press ESC and select “Yes” to save.

Manage System Data:

This allows you to delete saved data.

1. Go to “System” -> “Data”.

2. Select an item and press OK to delete:

– Delete Event Only: Deletes all recorded events.

– Delete Attendance Data Only: Deletes all attendance data.

– Delete User Only: Deletes all user data, including attendance records.

– Clear Permission: Resets the administrator to a normal user without deleting the user.

Set System Parameters:

1. Go to “System” -> “System”.

2. Edit the following parameters:

– Time Format: Select your preferred time format.

– Keypad Sound: Enable or disable the sound.

– Voice Prompt: Enable or disable the voice prompt.

– Voice Volume: Set the volume.

– Sleeping: Set the idle time (in minutes) before the device enters sleep mode. Set to 0 to disable sleep mode.

– Record over Threshold Prompt: Set a percentage (1-99) for the attendance record memory. When reached, a reminder prompt will appear.

– Auth Mode: Set the global authentication mode for all users (e.g., Card/FP, Card Only, etc.).

– Record Delete: When enabled, the system will automatically delete the oldest 3000 attendance records when memory is full to make space for new ones.

– Language: Change the system language (device will reboot).

3. Press ESC and select “Yes” to save.

You can upgrade the firmware using a USB flash drive and restore the device to factory or default settings through the menu.

System Upgrade:

1. Ensure the upgrading file, named `digicap.dav`, is in the root directory of your USB flash drive.

2. Plug the USB flash drive into the device’s USB interface.

3. In the menu, go to “System” -> “Upgrade”.

4. Press OK. The system will read the file and upgrade automatically. Do not power off the device during the upgrade.

5. The device will reboot when completed. Remove the USB flash drive after upgrading.

Restore Settings:

1. Go to “System” -> “Reset”.

2. Press OK to enter the Reset page.

3. Select one of the options:

– Factory Settings: All parameters of the device will be restored to the factory parameters.

– Default Settings: All parameters, excluding communication parameters, remote user management, and events, will be restored to the factory parameters.

4. Confirm your choice in the prompt page. The device will begin restoring.

For best results when scanning your fingerprint, please follow these recommendations.

Recommended Finger:

Use your forefinger, middle finger, or third finger.

Correct Scanning Technique:

Press your finger on the scanner horizontally. The center of your scanned finger should align with the scanner’s center. Avoid placing your finger vertically, on its side, or just on the edge of the scanner.

Environment:

The scanner should avoid direct high light, high temperature, humid conditions, and rain. If your finger is too dry, the scanner may not recognize it. You can try blowing on your finger to add moisture and then scan again.

Other Considerations:

• If your fingerprint is shallow or hard to scan, it is recommended to use other authentication methods like a card or password.

• If you have an injury on the scanned finger, the scanner may not recognize it. Please use a different, uninjured finger.

The maximum configurable parameters for attendance data on the HIKVISION DS-K1A8503EF are as follows:

The behavior of the device when attendance records are full depends on whether the “Record Delete” function is enabled in the system settings.

With “Enable Record Delete”:

1. When the record log reaches the configured threshold percentage, an alarm will display on the screen: “Log will be full, export the report.” Card authentication remains available.

2. When the record log is completely full, an alarm will display: “Log is full, export the report.” Card authentication is still available. The first 3000 attendance records will be deleted automatically to make space for new ones.

With “Disable Record Delete”:

1. When the record log reaches the threshold, the same alarm will display: “Log will be full, export the report.”

2. When the record log is completely full, an alarm will display: “Log is full, export the report.” Card authentication is still available, but no new attendance records will be added until old ones are deleted.

You can manually adjust attendance records if the original data is incorrect or if an employee was on leave.

Manually Correct Check-in/out Record:

1. Go to “Time & Attendance” -> “Attendance Handling”.

2. Click “Correct Check-In/Out”.

3. Select the person from the list on the left.

4. Select the correction date.

5. Set the correction parameters. For example, select “Check-in” and set the actual start-work time, or select “Check-out” and set the actual end-work time. You can add up to 8 check-in/out items for a single day.

6. Optionally, enter any remarks.

7. Click “Save”.

Add Leave and Business Trip:

1. Go to “Time & Attendance” -> “Attendance Handling”.

2. Click “Apply for Leave/Business Trip”.

3. Select the person from the left list.

4. Set the date(s) for the leave or business trip.

5. Select the major and minor leave type from the drop-down list.

6. Set the time for the leave.

7. Optionally, add remarks.

8. Click “Save”.

Before you can view reports, you must first calculate the attendance data.

Calculate Attendance Data:

• Automatically: Go to “Attendance Settings” -> “General Rule”. In the “Auto-Calculate Attendance” area, set a time for the client to automatically calculate the previous day’s data every day.

• Manually: Go to “Attendance Statistics” -> “Calculate Attendance”. Define the date range, select the department or person, and click “Calculate”.

View Attendance Statistics and Generate Reports:

1. Go to the “Time & Attendance” module.

2. Select “Attendance Statistics” -> “Original Records” to search and view raw attendance data.

3. To generate a formatted report, select “Attendance Statistics” -> “Report”.

4. Select a report type (e.g., Daily, Monthly, etc.).

5. Select the department or person for the report.

6. Set the start and end time for the report period.

7. Click “Report” to generate and view the statistics report.

You can also create custom reports with scheduled auto-sending via email by going to “Attendance Statistics” -> “Custom Report”.