XEROX WORKCENTRE 4260 (03) PDF DOCUMENT

The main components of the XEROX WORKCENTRE 4260 are:

Exterior Components:

• Document Feeder

• Control Panel

• Bypass Tray

• USB Port

• Paper Tray 1

• Paper Tray 2

• High Capacity Feeder (tray 3)

• Finisher

Document and Control Area:

• Document Registration Point

• Document Glass / Platen

• User Interface (UI) Touch Screen

• Numeric Keypad

• Control Panel

The control panel on the XEROX WORKCENTRE 4260 has several buttons and a touch screen to operate the machine. Here are the functions of the main features:

The On/Off switch and power outlet are located at the rear of the machine.

1. Connect the AC Power Cord to the machine and a grounded power outlet.

2. To power ON, press the ON/OFF switch to the ON (I) position.

3. To power OFF, press the ON/OFF switch again to the (O) position.

Follow these steps to load paper into the standard paper trays:

1. Carefully pull open the paper tray.

2. Fan the paper and insert it into the tray. Do not fill above the Maximum Fill Line.

3. Position the side guide by squeezing the lever and sliding it towards the stack of paper until it gently touches the side of the stack. Do not allow the guide to press tightly against the edge of the paper.

4. Close the paper tray.

5. Follow the instructions on the Touch Screen to confirm the paper size, type, and color.

To load paper into the optional High Capacity Feeder (HCF) Tray, follow these steps:

1. Carefully pull open the paper tray.

2. Lift, turn, and remove the locking pins on both side guides.

3. Position the side guides by sliding them. Align the arrow to the required paper size.

4. Replace the locking pins in the appropriate paper size hole. Turn the locking pins so the arrows are facing each other.

5. Lift the rear guide lever and align it to the required paper size.

6. Fan the paper and insert it into the tray. Do not fill above the Maximum Fill Line.

7. Close the paper tray.

8. Follow the instructions on the Touch Screen to confirm the stock size, type, and color.

If your System Administrator has enabled authentication features, you will need to log in to use the device.

To Log In:

1. Use the keypad to enter your user credentials and then select Enter.

2. Complete your job.

To Log Out:

1. Select the Log In/Out button on the touch screen.

For more information about accounting features, contact your System Administrator.

Press the Machine Information button (the button with an ‘i’ symbol) to the left of the User Interface. This will display several tabs:

Machine Information Tab:

• General Information: Shows the machine’s serial number and customer support details.

• Network Information: Shows the IP address, host name, and fax numbers.

• Paper Tray Status: Displays the status, size, type, and color of paper in each tray.

• Machine Details: Provides support details, serial numbers, and software versions.

• Usage Counters: Displays the number of images made by each machine feature (Copy, Print, Fax, E-mail, Network Scanning).

• Information Pages: Allows you to print various reports like System Configuration, Error Messages, and Fax Phone Book.

Faults Tab:

• All Faults: Displays fault descriptions and instructions on how to resolve them.

• Active Messages: Lists all active error messages.

• Event Log: Shows all fault messages and when they occurred, sortable by time or error code.

Service Information Tab:

This tab displays the current status of consumables like the Toner Cartridge, Fuser, Feed Rollers, and Bias Transfer Roll (BTR), showing the remaining life or number of images made.

You can load documents using either the Document Feeder or the Document Glass.

Using the Document Feeder:

1. Ensure your documents are in good condition and remove all staples and paper clips.

2. Insert the documents face up into the document feeder. The first page should be on top with the top edge of the paper going in first.

3. Adjust the guides to just touch the edges of the document stack.

Using the Document Glass:

1. Raise the document feeder cover.

2. Place the document face down on the glass, aligning it with the registration arrow in the top-left corner.

3. Lower the document feeder cover.

1. Load your documents in the document feeder or on the document glass.

2. Press the Services Home button and select Copy.

3. On the Copy screen, you can select basic features from the following tabs:

• Copy Tab: Adjust Reduce/Enlarge, select Paper Supply, choose 2-Sided Copying options, and set Copy Output (Collated/Uncollated, Staple).

• Image Quality Tab: Adjust Original Type (Text, Photo), Lighten/Darken, and Background Suppression.

• Layout Adjustment Tab: Set Original Size, use Book Copying, Image Shift, and Edge Erase.

• Output Format Tab: Create booklets, add covers, use page layout options, and more.

4. Use the numeric keypad to enter the desired number of copies (up to 999).

5. Press the green Start button to begin copying.

1. Load your document(s).

2. Press the Services Home button and select Network Scanning.

3. Select a preset template from the list. These templates are created by your System Administrator and contain the destination and feature settings.

4. To temporarily change settings for the current job, you can use the tabs:

• Network Scanning: Change basic settings like Output Color, 2-Sided Scanning, Original Type, and Resolution.

• Advanced Settings: Adjust Lighten/Darken, Background Suppression, and Quality/File Size.

• Layout Adjustment: Change Original Size or use Scan to Edge.

• Filing Options: Modify the File Name, File Format (PDF, TIFF, JPEG), and add metadata.

5. Press the green Start button. The machine will scan the documents and send them to the repository identified in the template.

1. Load your document(s).

2. Press the Services Home button and select E-mail.

3. Enter recipient addresses by selecting the New Recipients button to type an address or Address Book to choose from a saved list. You can add addresses to the To:, Cc:, and Bcc: fields.

4. Optionally, select the Subject or Message fields to add a subject line and body text using the on-screen keyboard.

5. Adjust scan settings using the tabs if needed (e.g., Output Color, 2-Sided Scanning, Resolution).

6. Press the green Start button to scan the document and send it as an email attachment.

1. Load the documents you want to scan.

2. Insert a USB drive into the USB port on the front of the machine.

3. The USB Options screen will appear. If not, press the Services Home button and select the Store to USB button.

4. The root directory of the USB drive is displayed. Select the folder where you want to save your file.

5. Select OK.

6. You can change the File Name, File Format (TIFF, Multi-Page TIFF, JPEG, PDF), Output Color, 2-Sided Scanning, Original Type, and Resolution from this screen.

7. Press the Start button to scan and store the document to your USB drive.

1. Insert the USB drive into the USB port on the front of the device.

2. On the USB Options screen, select the Print from USB button.

3. Browse to and select the file or files you wish to print. Touch a file name to add it to the print list; a pop-up menu will appear.

4. Select Add to add the job to the print list. A check mark will appear next to the file name.

5. Repeat for any other files you wish to print.

6. When finished selecting files, select Done.

7. Select the Job Quantity (number of copies) required.

8. Press the Start button to print. Do not remove the USB drive until printing is complete.

When a fault like a paper jam occurs, the display screen provides recovery instructions and indicates the location of the jam. Follow the on-screen instructions to clear the fault.

Common Jam Areas:

• Document Feeder Area: Lift the main document feeder handle and the internal document feeder cover to access and remove any jammed paper.

• Document Glass Area (Duplex Jams): Open the document feeder and pull down the Lower Jam Clearance Cover handle to remove jammed paper from the duplex path.

• Side Cover Area: Open the machine’s side cover to access the fuser area and remove jammed paper. WARNING: The metallic surfaces in the fuser area are hot. Use caution and avoid touching any metallic surfaces.

• Finisher Area: Open the finisher cover and use the handles (1a, 1b) and lever (1c) as shown in the manual to access and remove jammed paper.

After clearing a jam, any sheets that were part of the job but were removed will be reprinted automatically.

Here is a list of common errors and solutions for the XEROX WORKCENTRE 4260:

1. Open the cover on the right side of the machine to reveal the front cover latch.

2. Open the front cover.

3. Move the orange lock to the right.

4. Gently lift up the orange handle on the toner cartridge slightly, then carefully pull the old cartridge out.

5. Before unpacking the new Toner Cartridge, shake it well to distribute the toner.

6. Remove the new cartridge from its packaging.

7. Slide the new Toner Cartridge into the machine until it clicks into place.

8. Move the orange lock back to the left.

9. Close the front cover, then close the side cover.

10. Select the Confirm button on the machine display.

1. Remove the Toner Cartridge as described in the previous instructions.

2. Move the green lock to the left and carefully pull out the SMart Drum Cartridge. Use the green handle to help remove it.

3. Remove the new SMart Drum Cartridge from its box.

4. Carefully remove the protective sheet from the new drum cartridge by pulling up the sealing tape.

5. Slide the new SMart Drum Cartridge into the slot until it clicks into place.

6. Pull the cartridge tape straight out without breaking it.

7. Push the SMart Drum Cartridge again to ensure it is positioned correctly.

8. Replace the Toner Cartridge and close the machine doors.

Regular cleaning ensures optimal performance. WARNING: Do not use organic or strong chemical solvents, aerosol cleaners, or pour fluids directly onto any area.

Document Glass and CVT Glass:

1. Use a soft, lint-free cloth lightly dampened with water.

2. Wipe the entire glass area, including the main document glass and the narrow Constant Velocity Transport (CVT) glass strip to the left.

3. Wipe away any residue with a clean, dry cloth.

Control Panel and Touch Screen:

1. Use a soft, lint-free cloth lightly dampened with water to remove fingerprints and smudges.

2. Wipe the entire area, including the touch screen.

3. Remove any residue with a clean cloth or paper towel.

Document Feeder and Output Tray:

1. Use a soft, lint-free cloth lightly dampened with water to clean the document feeder, output tray, paper trays, and outside areas of the machine.