KYOCERA 3253CI (01) PDF MANUAL

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KYOCERA 3253CI (01) PDF SUMMARY:

What should I do before using the machine?

Before using the machine, be sure to read the Legal and Safety Information. To prepare the device for use, including setting up cable connections and installing software, see the section on installing and setting up the machine. To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the section on preparation before use.

How do I access frequently used functions with just one touch (Favorites)?

You can preset frequently used functions. Once you register frequently used settings as favorite, you can call up the settings easily. Using this favorite brings the same results even if operated by another person.

How can I interrupt other running jobs and execute my copy job immediately (Interrupt Copy)?

You can interrupt other running jobs and execute your copy job immediately. When other users are copying a large number of sheets, this function allows you to interrupt those jobs and make your copies immediately. When the interruption copy ends, the machine resumes the paused print jobs.

How do I check the finishing before copying a large number of sheets (Proof Copy)?

It is possible to copy one sheet before copying a large number of sheets. This enables you to check the contents and finishing and copy the desired number of sheets without scanning the original again if you are satisfied with the result. If you want to make changes, you can change the settings and copy only one sheet again.

How do I scan originals of different sizes at a time (Mixed Size Originals)?

It is useful when preparing conference materials. You can set the different sized originals at one time so you don’t need to reset the originals regardless of size.

How can I scan a large number of originals in separate batches and produce as one job (Continuous Scan)?

It is useful when preparing many-page handouts. When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job.

How do I send one time with multiple sending options (Multi Sending)?

You can send a same document to the multiple destinations using a different method. You can specify multiple destinations of different send methods such as E-mail, SMB, and Fax. You can reduce your workflow by sending a job at once.

How do I save frequently used documents in the machine (Custom Box)?

You can save the frequently used document in the machine and print it when needed.

How do I recover from low power mode or sleep mode automatically (Motion Sensor)?

This model detects that the person is approaching and recover from low power mode or sleep mode automatically. Reduce waiting time before starting to work.

How do I save energy as needed (Energy Saver function)?

The machine is equipped with Energy Saver function that automatically switched into Low Power Mode or Sleep Mode. You can set appropriate Energy Saver Recovery Level depending on the operation. In addition, the machine can automatically be switched into Sleep and recovered at a specified time for each day of the week.

How do I reduce paper use (Paper Saving Printing)?

You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.

How do I skip blank pages when printing (Skip Blank Page)?

When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank.

How do I prevent image bleed-through (Prevent Bleed-through)?

You can prevent image bleed-through from the reverse side when scanning thin originals.

How do I erase the extra shaded area (Erase Shadowed Areas)?

When scanning with the document processor or original cover open, erase the extra shaded area.

How do I create a booklet (Booklet)?

It is useful when preparing handout. You can create a magazine, pamphlet, or other booklet from sheet originals. Facing-page, two-sided copies of originals can be folded down the center to create a booklet. The cover page can be printed onto colored paper or heavy paper.

How do I print a stamp on copies (Text Stamp / Bates Stamp)?

It is useful when adding text or date that is not included in originals. You can add desired text and date as a stamp.

How do I change the appearance of image easily (One touch image adjust)?

Change the appearance of image by using the preset settings. You can change the appearance of image by simple operation without making fine adjustment.

How do I password-protect a PDF file (PDF Encryption Functions)?

Use the PDF format’s password security options to restrict document viewing, printing and editing.

How do I protect data on the hard disk/SSD (Encryption / Overwrite)?

You can overwrite the unnecessary data that remains on the hard disk/ SSD automatically. To prevent an external leakage, the machine is able to encrypt data before writing it to the hard disk/SSD.

How do I prevent loss of finished documents (Private Print)?

Temporarily saving print jobs in the main unit document box and outputting them when in front of the device can prevent documents from being taken by others.

How do I log in by ID card (Card Authentication)?

You can log in simply by touching an ID card. You don’t need to enter your user name and password.

How can administrators strengthen security?

Various functions are available for administrators to strengthen security.

How do I expand functions as necessary (Application)?

The functionality of the machine can be expanded by installing applications. Applications that help you perform your daily more efficiently such as a scan feature and an authentication feature are available.

How do I display file size before sending / storing a job (File Size Confirmation)?

You can check the file size before sending/storing the document. If your server specifies an e-mail size limit, you can check and change the size in advance.

How do I install the machine without concerning the network cables (Wireless Network)?

If there is a wireless LAN environment, it is possible to install the unit without worrying about the network wiring. In addition, Wi-Fi Direct, etc. are supported.

How do I use USB drive (USB Drive)?

It is useful when you need to print documents outside your office or you cannot print documents from your PC. You can print the document from the USB drive by plugging it directly into the machine. Original scanned at the machine can be saved in the USB drive also.

How do I specify image file format (File Format)?

You can select the various file formats when sending/storing images.

How do I scan the long originals (Long Original)?

You can scan the long originals such as Contract and Data log.

How do I skip the error job (Job Skip Functions)?

When paper empty error occurs at the cassette by specifying the special paper size or type, the machine skips the error job and perform the next job.

How do I perform remote operation (Command Center RX)?

You can access to the machine remotely to print, send or download data. Administrators can configure the machine behavior or management settings.

How do I easily adjust the image quality to match your own image, adjust the skin color, for example, create a tanned effect?

Use One Touch Image Adjust [Portrait Photo].

How do I easily adjust the image quality to match your own image, adjust the blue landscape, for example, make the blue more vivid?

Use One Touch Image Adjust [Landscape Photo (Blue)].

How do I easily adjust the image quality to match your own image, adjust the green landscape, for example, change to yellowgreen?

Use One Touch Image Adjust [Landscape Photo (Green)].

How do I easily adjust the image quality to match your own image, produce overall image vividly?

Use One Touch Image Adjust [Vivid].

How do I easily adjust the image quality to match your own image, remove dark background or bleed-through from the original such as a newspaper?

Use Program [Newspaper Copy].

How do I easily adjust the image quality to match your own image, clearly reproduce fine lines, faint lines, broken lines, and other fine details in a CAD or other drawings?

Use Program [Drawing Copy].

How do I easily adjust the image quality to match your own image, clearly reproduce the text or colors of a highlighter?

Use Program [Highlighter Copy].

How do I adjust the color precisely?

Adjust the density.

How do I adjust the color by strengthening blue or red tones, for example, strengthening red?

Adjust the Color Balance.

How do I change the image by individually adjusting each of the six colors: red, blue, green, cyan, magenta, and yellow, for example, changing red tones close to yellow to yellow, and cyan tones close to blue to blue?

Use Hue adjustment.

How do I adjust the saturation?

Adjust the saturation.

How do I adjust the image quality precisely and emphasize or blur the image outline, for example, emphasize the image outlines?

Adjust the Sharpness.

How do I adjust the image quality precisely and adjust the difference between dark and light parts of the image?

Adjust the Contrast.

How do I adjust the image quality precisely and darken or lighten the background (the area with no texts or images) of a document, for example, lightening the background?

Adjust the Background Density.

How do I adjust the scanned image and decrease the file size and produce the characters clearly?

Use File format [High Comp. PDF].

How do I adjust the scanned image and convert a paper document to PDF with searchable text?

Use File format [PDF] or [High Comp. PDF] with [OCR].

What does the Quick Guide explain?

The Quick Guide explains how to use basic functions of the machine, how to use convenient features, how to perform routine maintenance, and what to do when problems occur.

What does the Safety Guide provide?

The Safety Guide provides safety and cautionary information for installation environment and use of the machine. Be sure to read this guide before using the machine.

What does the Safety Guide (2553ci/3253ci/3553ci/4053ci/5053ci/6053ci) indicate?

The guide indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

What does the Operation Guide explain?

The Operation Guide explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.

What does the FAX Operation Guide explain?

The FAX Operation Guide explains how to use the fax function.

What does the Card Authentication Kit (B) Operation Guide explain?

The guide explains how to perform authentication using the ID card.

What does the Data Encryption/Overwrite Operation Guide explain?

The guide explains how to introduce and use the Data Encryption/Overwrite Function, and how to overwrite and encrypt data.

What does the Command Center RX User Guide explain?

The guide explains how to access the machine from a Web browser on your computer to check and change settings.

What does the Printer Driver User Guide explain?

The guide explains how to install the printer driver and use the printer function.

What does the KYOCERA Net Direct Print Operation Guide explain?

The guide explains how to print PDF files without launching Adobe Acrobat or Reader.

What does the KYOCERA Net Viewer User Guide explain?

The guide explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer.

What does the File Management Utility User Guide explain?

The guide explains how to use File Management Utility to set various parameters and send and save scanned documents.

What does the PRESCRIBE Commands Command Reference describe?

The reference describes the native printer language (PRESCRIBE commands).

What does the PRESCRIBE Commands Technical Reference describe?

The reference describes the PRESCRIBE command functions and control for each type of emulation.

What does Chapter 1 of the Operation Guide contain?

Chapter 1 provides precautions regarding use of the machine and trademark information.

What does Chapter 2 of the Operation Guide explain?

Chapter 2 explains part names, cable connections, installation of the software, login, logout, and other matters related to administration of the machine.

What does Chapter 3 of the Operation Guide explain?

Chapter 3 explains preparations and settings that are required in order to use the machine, such as how to load paper and create an address book.

What does Chapter 4 of the Operation Guide explain?

Chapter 4 explains functions that are available when the machine is used as a printer.

What does Chapter 5 of the Operation Guide explain?

Chapter 5 explains the basic procedures for using the machine, such as placing originals, making copies, sending documents, and using document boxes.

What does Chapter 6 of the Operation Guide explain?

Chapter 6 explains convenient functions that are available on the machine.

What does Chapter 7 of the Operation Guide explain?

Chapter 7 explains how to check the status of a job and the job history, and how to cancel jobs being printed or waiting to print. Also explains how to check paper and toner levels, how to check the device status, and how to cancel fax transmission.

What does Chapter 8 of the Operation Guide explain?

Chapter 8 explains System Menu and how it relates to the operation of the machine.

What does Chapter 9 of the Operation Guide explain?

Chapter 9 explains user login and job accounting.

What does Chapter 10 of the Operation Guide explain?

Chapter 10 explains what to do when toner runs out, an error is displayed, or a paper jam or other problem occurs.

What does Chapter 11 of the Operation Guide describe?

Chapter 11 describes convenient options that are available for the machine. Provides information on media types and paper sizes, and gives a glossary of terms. Explains how to enter characters, and lists the specifications of the machine.

How do I select the [System Menu/Counter] key?

Select [ ].

How do I select [Common Settings]?

Select [Sound].

How do I select [Next] of “Job Accounting Settings”?

Select [Change] of "Job Accounting ".

What should you do when you open a new package of paper?

When you open a new package of paper, fan the sheets to separate them slightly prior to loading.

What should you do if the paper is curled or folded?

If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may cause a jam.

What should you do with any remaining paper after loading?

Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper storage bag.

What should you do if the machine will not be used for a prolonged period?

If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag.

What should you avoid doing if you copy onto used paper?

If you copy onto used paper (paper already used for printing), do not use paper that is stapled or clipped together. This may damage the machine or cause poor image quality.

What should you do if you use special paper?

If you use special paper such as letterhead, paper with holes or paper with pre-print like logos or company names, pay attention to the following:

Paper Weight

How do I use FAX?

Refer to the FAX Operation Guide for instructions.

What environmental conditions should I avoid when selecting a site for the machine?

Avoid locations near a window or with exposure to direct sunlight.
Avoid locations with vibrations.
Avoid locations with drastic temperature fluctuations.
Avoid locations with direct exposure to hot or cold air.
Avoid poorly ventilated locations.

What temperature and humidity should I maintain the machine at?

Temperature 50 to 90.5 °F (10 to 32.5 °C) (But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C)).
Humidity 10 to 80% (But temperature should be 86 °F (30 °C) or less when humidity is 80%).

What should I be cautious of when handling consumables?

Do not attempt to incinerate parts which contain toner because dangerous sparks may cause burns.
Keep parts which contain toner out of the reach of children.
If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

What should I do if I inhale toner?

Move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

What should I do if I ingest toner?

Rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

What should I do if I get toner in my eyes?

Flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

What should I do if I get toner on my skin?

Wash with soap and water.

What should I do with exhausted toner containers and waste toner boxes?

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed of in accordance with the relevant regulations.

Where should I store the machine?

Store the machine while avoiding exposure to direct sunlight.
Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature and humidity.
If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multipurpose (MP) Tray, return it to its original package, and reseal it.

What should I do if the safety warnings in the Operation Guide are illegible or if the guide itself is missing?

Please contact your service representative to order a replacement (fee required).

What is prohibited by the CDRH Act?

This act prohibits the sale of laser products in the U.S. without certification and applies to laser products manufactured after Aug. 1, 1976.

What should I avoid when checking the optical unit?

Avoid direct exposure to the laser beam, which is invisible.

What safety measure should service personnel follow?

For safety of the service personnel, follow the maintenance instructions in the other section of this manual.

What happens when the front cover is opened?

The power to the laser unit is cut off.

What is the main isolation device of the equipment?

The power plug is the main isolation device. Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source.

What should a user do if their equipment causes harmful interference to radio or television reception?

Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
The use of a non-shielded interface cable with the referenced device is prohibited.

What is prohibited regarding the device’s compliance?

The changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.

What are the restrictions on copying/scanning?

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

What items are prohibited from copying/scanning?

Paper money
Bank note
Securities
Stamp
Passport
Certificate

What are the potential problems that may occur if security settings are not configured when using Wireless LAN?

Secretly Viewing Communication Contents: A third person with malicious objectives may intentionally monitor radio waves and gain unauthorized access to the following communication contents:
- Personal information including ID, passwords, and credit card numbers
- Contents of email messages
Illegal Intrusion: A third party with malicious intent may gain unauthorized access to personal or company networks and conduct the following illegal actions:
- Extracting personal and confidential information (information leak)
- Entering into communication while impersonating a specific person and distributing unauthorized information (spoofing)
- Modifying and retransmitting intercepted communications (falsification)
- Transmitting computer viruses and destroying data and systems (destruction)

What is recommended when configuring the security settings?

We recommend that customers take responsibility and use their judgment when configuring the security settings and that they ensure that they fully understand the problems that can occur when the product is used without configuring the security settings.

What should I do if I am using this product in a medical institution or in the vicinity of medical instruments?

When using this product in a medical institution or in the vicinity of medical instruments, either use this product according to the instructions and precautions provided by the administrator of the institution or those provided on the medical instruments.

What should I do if I am using this product in the vicinity of automatic control equipment including automatic doors and fire alarms?

When using this product in the vicinity of the automatic control equipment, use this product according to the instructions and precautions provided on the automatic control equipment.

What should I consider if this product is used in devices that are directly related to service including airplanes, trains, ships, and automobiles or this product is used in applications requiring high reliability and safety to function and in devices requiring accuracy including those used in disaster prevention and crime prevention and those used for various safety purposes?

Please use this product after considering the safety design of the entire system including adoption of a failsafe design and redundancy design for reliability and safety maintenance of the entire system. This product is not intended for use in applications requiring high reliability and safety including aerospace instruments, trunk communication equipment, nuclear power control equipment, and medical equipment; hence, the decision as to whether to use this product in these applications needs to be fully considered and determined.

How can I lower the amount of paper used?

By printing two 1-sided originals onto a single sheet of paper as a 2-sided print.

What kind of paper is recommended?

For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper certified under environmental stewardship initiatives or carrying recognized ecolabels, which meet EN 12281:2002* or an equivalent quality standard, be used.

What does the machine support for printing?

This machine also supports printing on 64 g/m2 paper. Using such paper containing fewer raw materials can lead to further saving of forest resources.

What is recommended to reduce power consumption when idle?

To reduce power consumption when idle, this machine is equipped with a power management function that automatically activates energy-saving mode when the machine is idle for a certain period of time.

How do I connect the machine to the PC via USB?

Prepare a USB 3.0 compatible cable (Super-Speed USB compliant, max. 5.0 m, shielded).

What may happen if I use a cable other than a USB 3.0 compatible cable?

Using a cable other than a USB 3.0 compatible cable may cause failure.

How do I connect the machine to the PC or Tablet by network cable, Wi-Fi, or Wi-Fi direct?

Connect a LAN cable to the machine for a network cable connection. Use a Wi-Fi connection or Wi-Fi Direct connection for a tablet.

How do I connect a LAN cable?

Connect the cable to the machine.
- Connect the LAN cable to the network interface connector.
- Connect the other end of the cable to the hub or the PC.
Power on the machine and configure the network.

What should I make sure of before connecting a LAN cable?

Make sure that the power to the machine is turned off.

How do I connect a USB cable?

Connect the cable to the machine.
- Connect the USB cable to the USB interface connector located on the right side of the body.
- Connect the other end of the cable to the PC.
Power on the machine.

How do I connect the power cable?

Connect the cable to the machine.
- Connect one end of the supplied power cable to the machine and the other end to a power outlet.

What should I make sure of before connecting the power cable?

Make sure that the power to the machine is turned off. Only use the power cable that comes with the machine.

How do I turn the power on?

Turn the power switch on.

How do I turn the power off?

Turn the power switch off.
- The confirmation message for power supply off is displayed.
- It takes about 3 minutes for power off.

What should I do if the machine will be left unused for an extended period (e.g. overnight)?

Turn it off at the power switch.

What should I do if the machine will not be used for an even longer period of time (e.g. vacation)?

Remove the power plug from the outlet as a safety precaution.

What happens if I turn the machine off at the power switch when using the products equipped with the fax function?

Turning the machine off at the power switch disables fax transmission and reception.

What should I do with the paper if the machine will not be used for a long period of time?

Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

How do I display the Home screen?

Select the [Home] ( ) key on the operation panel.

What does the [Energy Saver] ( ) key do?

Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

How do I adjust the Operation Panel Angle?

The angle of the operation panel can be adjusted.

How do I display the Status/Job Cancel screen?

Select the [Status/Job Cancel] key.

What is the Function Key used for?

These keys enable various functions and applications, including copy and scan, to be registered.

How do I switch the touch panel display on the Copy screen and the Send screen to a magnified view?

Select the [Accessibility Display] key.

How do I start copying and scanning operations and processing for setting operations?

Select the [Start] key.

How do I cancel or pause the job in progress?

Select the [Stop] key.

How do I return settings to their default states?

Select the [Reset] key.

How do I display numeric keys on the touch panel?

Select the [Numeric Keypad] key.

How do I display the Interrupt Copy screen?

Select the [Interrupt] key.

How do I display the System Menu screen?

Select the [System Menu/Counter] key.

How do I authenticate user switching, and exit the operation for the current user (i.e. log out)?

Select the [Authentication/Logout] key.

How do I change the icons to display on the Home screen as well as its background?

By editing the Home Screen.

How do I switch between desktop pages on the Home screen?

Use the screen-switching keys. You can also switch views by touching the screen and moving the finger sideways (i.e. swiping).

How do I edit the Home Screen?

Display the screen.
- [System Menu/Counter] key > [Home]
Configure the settings.

What can I customize on the Desktop?

Specify the function icons to display on the desktop.

Select [Add] to display the screen for selecting the function to display. Select the function to display and [OK].
Select an icon and [Previous] or [After] to change the display position of the selected icon on the Desktop.
To delete an icon from the desktop, select the desired one and select [Delete].

How many task icons can be displayed?

8 task icons can be displayed.

How do I assign functions to Function Keys?

Display the screen.
- [System Menu/Counter] key > [Common Settings] > [Function Key Assignment]
Configure the settings.
1. Select [Change] to enable the function key to be set.
2. Select the function to be assigned.

How do I check device information?

[Home] ( ) key > [Device Information]
Check the device information.

How do I configure settings for functions?

Select the tab and press the function key.

How do I display a preview image of the scanned document on the panel?

Display the screen.
- [Home] ( ) key > [Copy] key
Place the originals.
Display a preview image.
1. Select [Preview].
  - The machine starts scanning the original. When scanning is completed, the preview image appears on the panel.
2. Select [Detail].
  - You can check the finished image in greater detail.
  1. In magnified view, you can move the range of display.
  2. Zoom out.
  3. Zoom in.
  4. Close the Preview screen.
If there is no problem with the preview image, press the [Start] key.
- Copying starts.

What can I do when the Preview screen is displayed?

Drag: With the finger touching the touch panel, slide the finger to move the position of the displayed preview.
Pinch in/Pinch out: With two fingers touching the touch panel, widen or tighten the space between the two fingers to zoom in and out on the view.

How do I enter numbers?

When entering numbers, numeric keys appear on the touch panel if you select the [Numeric Keypad] key on the touch panel or select the area in which the number is entered.

What is the Enter key used for?

The Enter key has the same function as the key with the Enter mark ( ), such as the [OK ] key and the [Close ].

What does the Quick No. Search key do?

The Quick No. Search key performs the same action as the [No.] displayed on the touch panel. Use the Quick No. Search keys to perform an action by simply entering a number directly using the numeric keys.

How do I show the Help screen for a function?

Select [Help] on the panel of the setting screen of that function. The Help screen shows explanations of functions and how to use them.

How do I show the Help list?

By selecting [Help] on the Home Screen.

How can I magnify the text and keys displayed on the touch panel?

You can magnify the text and keys displayed on the touch panel. You can also select items and move to the next screen using the numeric keys. While using the Copy or Send functions, select the [Accessibility Display] key. Large keys and text appear on the touch panel. You can also control the screen using the numeric key corresponding to the number in circle. (Example: Press the \ key on the numeric key pad to zoom.) Control the functions according to the display on the screen.

How do I log in?

Enter the login user name and login password to login.
- If this screen is displayed during operations, select [Login User Name] to enter the login user name.
1. [Login Password] > Enter the login password > [OK]

How do I logout from the machine?

To logout from the machine, select the [Authentication/Logout] key to return to the login user name/login password entry screen.

Where can the default settings of the machine be changed?

The default settings of the machine can be changed in System Menu. Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed.

How do I set the date and time?

Display the screen.
- [System Menu/Counter] key > [Date/Timer/Energy Saver]
Configure the settings.
- [Time Zone] > [Date/Time] > [Date Format]

How do I configure the Wired Network?

Display the screen.
- [System Menu/Counter] key > [System/Network] > “Network” [Next] > “Wired Network Settings” [Next] > “TCP/IP Setting” [Next] > “IPv4” [Change]
Configure the settings.
- When using DHCP server
  - [DHCP]: Set to [On].
- When setting the static IP address
  - [DHCP]: Set to [Off].
  - [IP Address]: Enter the address.
  - [Subnet Mask]: Enter the subnet mask in decimal representation (0 to 255).
  - [Default Gateway]: Enter the address.
- When using the Auto-IP
  - Enter “0.0.0.0” in [IP Address].
- When setting the DNS server
  - In the following cases, set the IP address of DNS (Domain Name System) server.
    - When using the host name with “DHCP” setting set to [Off].
    - When using the DNS server with IP address that is not assigned by DHCP automatically.
  - Select [Auto (DHCP)] or [Manual]. When [Manual] is selected, you can enter static DNS server information in the Primary and Secondary fields provided.

After changing a setting, what should be done?

After changing a setting, the network should be restarted from the System Menu, or the machine should be turned off and then on.

How do I configure the wireless network?

When the wireless network function is available or the Wireless Network Interface Kit (IB-51) is installed on the machine and the connection settings are configured, it is possible to print or send in a wireless network (wireless LAN) environment. The configuration methods are as follows:

Configuring the Connection from the Operation Panel on This Machine
- Use Quick Setup Wizard when configuring the network in a wizard-style screen, without setting individually in System menu.
- Use Wi-Fi Settings or Wireless Network to configure the network in details from System menu.
Setting the Connection by Using the Wi-Fi Setup Tool
- This is the tool included in the Product Library. You can configure the connection according to the instructions provided by the wizard.
Setting the Connection by Using the Setup Utility of IB-51
- This is the setup tool included in the CD of IB-51. You can use it on both Windows and Mac OS.
Configuring Connections on the Web Page
- The connection can be set from the Command Center RX.
- For the IB-51, the connection can be set on the dedicated Web page.

What should I do before configuring the wireless network?

Before configuring the wireless network, ask your network administrator for the IP address in advance, and have it ready when you configure this setting.

What is the default network interface?

Wired is the default network, but if you want to switch to a network interface other than wired, select the desired setting on “Primary Network (Client)”.

What should I do before using the Wi-Fi Setup Tool?

Before using the Wi-Fi Setup Tool, connect your computer to this machine locally with wired LAN cable or Wi-Fi Direct. To use Wi-Fi Direct, confirm that the Wi-Fi Direct is enabled (Wi-Fi Direct is set to [ON]) and Restart Network from the operation panel, before your computer will be connected to this machine with Wi-Fi Direct. To use a wired LAN cable directly connected to the machine, the Auto-IP (Link-local) address will be assigned to the machine and the computer. This machine applies Auto-IP as the default settings. Configure the settings on the operation panel if your computer supports WPS.

How do I perform a wired connection using a LAN cable?

Connect the machine with a computer via LAN cable when the machine is powered on.
Turn on the computer.

The IP address (link local address) of the machine and computer is generated automatically.

How do I configure settings using the Wi-Fi Setup Tool?

Insert the DVD.
Display the screen. After clicking [Accept] in the license dialog box, depending on your region, a message about resource and energy conservation may appear. Read the message and click [OK].
Select [Maintenance].
Click [Wi-Fi Setup Tool] > [Run].
- Installation on Windows must be done by a user logged on with administrator privileges.
- If the “Welcome to the Found New Hardware Wizard” dialog box displays, select [Cancel].
- If the autorun screen is displayed, click [Run setup.exe].
- If the user account management window appears, click [Yes] ([Allow]).
1. Click [View License Agreement] and read the License Agreement.
2. Click [Accept].
Configure the settings.
1. [Do not use automatic configuration] > [Next] > [Next]
2. [Use LAN cable] > [Next] > [Next]
3. [Easy setup] > [Next] The machine is detected.
4. Select the machine > [Next]
5. Select [Use the device settings.] on [Authentication mode], and enter the login user name and password. Login user name and Password are both Admin.
6. Configure the communication settings > [Next]
7. Change the settings of access point as necessary > [Next] The network is configured.

How do I perform a wireless LAN connection using Wi-Fi Direct?

Display the screen. [System Menu/Counter] key > [System/Network] > “Network” [Next] > “Wi-Fi Direct Settings” [Next] > “Wi-Fi Direct” [Change]
Configure the settings. [On] > [OK]
Restart the network. [System Menu/Counter] key > [System/Network] > “Network” [Next] > “Restart Network” [Start] > [Yes]
Connect a computer or a handheld device with the machine.
Insert the DVD.
Display the screen. After clicking [Accept] in the license dialog box, depending on your region, a message about resource and energy conservation may appear. Read the message and click [OK].
Select [Maintenance].
Click [Wi-Fi Setup Tool] > [Run].
Configure the settings.
1. [Do not use automatic configuration] > [Next] > [Next]
2. [Wi-Fi Direct] > [Next] > [Next]
3. [Advanced setup] > [Next] Select [Express] or [Custom] as device discovery method and specify the IP address or host name to search the machine.
4. Select the machine > [Next]
5. Select [Use the device settings.] on [Authentication mode], and enter the login user name and password. Login user name and Password are both Admin.
6. Configure the communication settings > [Next]
7. Change the settings of access point as necessary > [Next] The network is configured.

What are some notes on using the Wi-Fi Setup Tool?

Only one machine can be searched using Wi-Fi Setup Tool. It may take times to search the machine.
If the machine is not detected, select [Advanced setup] > [Next]. Select [Express] or [Custom] as device discovery method and specify the IP address or host name to search the machine.
Installation on Windows must be done by a user logged on with administrator privileges.
If the “Welcome to the Found New Hardware Wizard” dialog box displays, select [Cancel].
If the autorun screen is displayed, click [Run setup.exe].
If the user account management window appears, click [Yes] ([Allow]).

How do I connect to computers or handheld devices that support Wi-Fi Direct?

Display the screen. [System Menu/Counter] key > [System/Network] > “Network” [Next] > “Wi-Fi Direct Settings” [Next] > “Wi-Fi Direct” [Change]
Configure the settings. [On] > [OK]
Restart the network. [System Menu/Counter] key > [System/Network] > “Network” [Next] > “Restart Network” [Start] > [Yes]
Specify the machine name from the computer or handheld device. If a confirmation message appears on the operation panel of the machine, select [Yes].

The network between this machine and the handheld device is configured.

How do I connect to computers or handheld devices that do not support Wi-Fi Direct?

Display the screen. [System Menu/Counter] key > [System/Network] > “Network” [Next] > “Wi-Fi Direct Settings” [Next] > “Wi-Fi Direct” [Change]
Configure the settings. [On] > [OK]
Restart the network. [System Menu/Counter] key > [System/Network] > “Network” [Next] > “Restart Network” [Start] > [Yes]
[Home] ( ) key > [Wi-Fi Direct]
Note the network name (SSID), IP address, and password.
Configure the handheld device.
1. [Settings] > [Wi-Fi]
2. Select the network name (SSID) appeared in step 5 from the list.
3. Enter the password that was provided in step 5 > [Connect]

The network between this machine and the handheld device is configured.

How do I configure the connection by using push button when your computer or handheld device does not support Wi-Fi Direct but supports WPS?

Display the screen. [System Menu/Counter] key > [System/Network] > “Network” [Next] > “Wi-Fi Direct Settings” [Next] > “Wi-Fi Direct” [Change]
Configure the settings. [On] > [OK]
Restart the network. [System Menu/Counter] key > [System/Network] > “Network” [Next] > “Restart Network” [Start] > [Yes]
[Home] ( ) key > [Wi-Fi Direct]
Press the push button on the computer or handheld device and select [Push Button] on the screen of operation panel simultaneously.

The network between this machine and the computer or handheld device is configured.

How many handheld devices can connect using Wi-Fi Direct setting?

You can connect up to three handheld devices at the same time using Wi-Fi Direct setting. When the devices that support Wi-Fi Direct are connected, if you want to connect other device, disconnect the already-connected devices from the network.

What are the methods for disconnecting devices from the network?

Disconnect the network from the computer or handheld computer.
Disconnecting all devices from the network on the operation panel
- Select [Home ] ( ) key > [Wi-Fi Direct] > [Connected Device List] > [Disconnect All]
Configuring auto disconnecting time from the System menu
- Wi-Fi Direct Settings (page 8-52)
Configuring auto disconnecting time from the Command Center RX
- Command Center RX User Guide

How do I configure NFC?

Display the screen. [System Menu/Counter] key > [System/Network] > “NFC” [Change]
Configure the settings. [On] > [OK]

What does the motion sensor do?

This model detects that the person is approaching and recover from low power mode or sleep mode automatically. The range of detection of the Motion Sensor can be switched using the lever on the front. For more information on Motion Sensor settings, refer to the following: Motion Sensor (page 8-74).

What is Low Power Mode?

If the machine is not operated for a certain period of time, the energy saver indicator will light up and the screen will become dark to reduce power consumption. This status is referred to as Low Power Mode. “Low power mode.” will be displayed on the screen. The amount of time before entering Low Power Mode: 3 minutes (default setting). If print data is received during Low Power Mode, the machine automatically wakes up and starts printing. Also when fax data arrives while the machine is in Low Power Mode, the machine automatically wakes up and starts printing.

How do I wake up the machine when using the Motion Sensor?

Automatically wakes up when someone approaches the machine while the Motion Sensor is being used. For more information on Motion Sensor settings, refer to the following: Motion Sensor (page 8-74).

How do I wake up the machine when not using the Motion Sensor?

If the Motion Sensor is not being used, perform one of the following actions:

Select any key on the operation panel.
Touch the touch panel.
Open the optional original cover or the optional document processor.
Place originals in the optional document processor.

What are the recovery times from Low Power Mode?

2553ci/3253ci: Within 9.7 seconds
3553ci/4053ci/5053ci/6053ci: Within 14.4 seconds

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

What is Sleep mode?

To enter Sleep, select the [Energy Saver] key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Energy Saver indicator. This status is referred to as Sleep. If print data is received during Sleep, the machine automatically wakes up and starts printing. Also when fax data arrives while the machine is in Sleep, the machine automatically wakes up and starts printing.

How do I wake up the machine when using the Motion Sensor?

Automatically wakes up when someone approaches the machine while the Motion Sensor is being used. For more information on Motion Sensor settings, refer to the following: Motion Sensor (page 8-74).

How do I wake up the machine when not using the Motion Sensor?

If the Motion Sensor is not being used, perform one of the following actions:

Select any key on the operation panel.
Touch the touch panel.
Open the optional original cover or the optional document processor.
Place originals in the optional document processor.

What are the recovery times from Sleep?

2553ci/3253ci: Within 9.7 seconds
3553ci/4053ci/5053ci/6053ci: Within 14.4 seconds

Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.

What is Auto Sleep?

Auto Sleep automatically switches the machine into Sleep if left idle for a preset time. The amount of time before entering Sleep is as follows: 10 minutes (default setting). To change the preset sleep time, refer to the following: Energy Saver Setup (page 2-45).

What are Sleep Rules (models for Europe)?

You can set whether Sleep Mode operates for each function. When the machine enters Sleep Mode, the ID card cannot be recognized. For more information on Sleep Rules settings, refer to the following: Sleep Rules (models for Europe) (page 8-78).

What is Sleep Level (Energy Saver) (models except for Europe)?

This mode reduces power consumption even more than normal Sleep Mode, and allows Sleep Mode to be set separately for each function. Printing from a computer connected with a USB cable is not available while the machine is asleep. The time required for the machine to wake up from power save mode and resume normal operation will be longer than for normal Sleep Mode. For more information on Sleep Level (Energy Saver) Mode settings, refer to the following: Energy Saver Setup (page 2-45).

What is Energy Saver Recovery Level?

This machine can reduce power consumption when recovering from Energy Saver Mode. For EnergySaver RecoveryLevel, “Full Recovery”, “Normal Recovery” or “Power Saving Recovery” can be selected. The factory default is “Normal Recovery”. For more information on Energy Saver Mode settings, refer to the following: Energy Saver Setup (page 2-45), EnergySaver RecoveryLevel (page 8-78).

What are Weekly Timer Settings?

Set the machine to automatically sleep and wake up at times specified for each day. For more information on Weekly Timer Settings, refer to the following: Energy Saver Setup (page 2-45), Weekly Timer Settings (page 8-79).

What is Power Off Timer (models for Europe)?

If the machine is not used while in sleep mode, the power automatically turns off. The Power Off Timer is used to set the time until the power turns off. The factory setting for the time until the power turns off: 3 days. Power Off Timer (models for Europe) (page 8-79).

What settings can be configured in a wizard-style screen using the Quick Setup Wizard?

For FAX functions, paper settings, Energy Saver functions and network settings, the following settings can be configured in a wizard-style screen:

FAX Setup Configures basic fax settings. This function is displayed when the optional FAX Kit is installed.
- FAX Operation Guide
1. Dialing/RX Mode
  - Dialing Mode (Port 1, Port 2*1)*2
  - Reception Mode
    - Auto (DRD)*3
2. Local FAX Information
  - Local FAX Name (Port 1, Port 2*1)
  - Local FAX Number (Port 1, Port 2*1)
  - Local FAX ID
  - TTI
3. Sound
  - FAX Speaker Volume
  - FAX Monitor Volume
  - Job Finish Buzzer
4. Rings
  - Rings (Normal)*4
  - Rings (TAD)*4
  - Rings (FAX/TEL)*4
5. Paper Source/Output
  - Paper Source Settings
    - Specify by Media Type*5
    - Specify by Cassette*6
  - Paper Output (Port 1, Port 2*1)*7
  - Reduced RX Size
6. Redial
  - Retry Times
7. Power Off Setup
  - Show Power Off Message
8. E-mail Setup Set SMTP server name and sender address to enable mail sending.
  1. E-mail
    - SMTP Server Name
    - Sender Address
Network Setup Configures network settings.
1. Network
  - Network Selection
  - Wi-Fi*8
  - DHCP*9
  - IP Address*10
  - Subnet Mask*10
  - Default Gateway*10
Energy Saver Setup Configures sleep mode and low power mode.
1. Sleep Mode
  - For Europe
    - Sleep Timer
    - Sleep Rules
  - Except for Europe
    - Sleep Timer
    - Sleep Level
2. Low Power Mode
  - Low Power Timer
3. Recovery Mode
  - Energy Saver Recovery Level
4. Weekly Timer Settings
  - Weekly Timer Schedule*11
  - Retry Times*11
  - Retry Interval*11

How do I display the screen for the Quick Setup Wizard?

[System Menu/Counter] key > [Quick Setup Wizard]

What are the default login user name and login password?

The factory default login user name and login password are set as shown below:

2553ci: 2500 / 2500
3253ci: 3200 / 3200
3553ci: 3500 / 3500
4053ci: 4000 / 4000
5053ci: 5000 / 5000
6053ci: 6000 / 6000

How do I use the Quick Setup Wizard?

Select a function.
Configure the settings. Start the wizard, and follow the instructions on the screen to configure settings.

What are the controls in the Quick Setup Wizard?

End: Exits the wizard. Settings configured so far are applied.
Previous: Returns to the previous item.
Skip: Advances to the next item without setting the current item.
Next: Advances to the next screen.
Back: Returns to the previous screen.
Complete: Register the settings and exit the wizard.

What software is available on the DVD for Windows?

KX DRIVER
KX XPS DRIVER
KPDL mini-driver/PCL mini-driver
FAX Driver
Kyocera TWAIN Driver
Kyocera WIA Driver
KYOCERA Net Viewer
Status Monitor
File Management Utility
KYOCERA Net Direct Print
FONTS

What is the KX DRIVER?

This driver enables files on a computer to be printed by the machine. Multiple page description languages (PCL XL, KPDL, etc.) are supported by a single driver. This printer driver allows you to take full advantage of the features of the machine. Use this driver to create PDF files.

What is the KX XPS DRIVER?

This printer driver supports the XPS (XML Paper Specification) format developed by Microsoft Corporation.

What is the KPDL mini-driver/PCL mini-driver?

This is a Microsoft MiniDriver that supports PCL and KPDL. There are some restrictions on the machine features and option features that can be used with this driver.

What is the FAX Driver?

This makes it possible to send a document created in a computer software application as a fax via the machine.

What is the Kyocera TWAIN Driver?

This driver enables scanning on the machine using a TWAIN-compliant software application.

What is the Kyocera WIA Driver?

WIA (Windows Imaging Acquisition) is a function of Windows that enables reciprocal communication between an imaging device such as a scanner and an image processing software application. An image can be acquired using a WIA-compliant software application, which is convenient when a TWAIN-compliant software application is not installed in the computer.

What is KYOCERA Net Viewer?

This is a utility that enables monitoring of the machine on the network.

What is Status Monitor?

This is a utility that monitors the printer status and provides an ongoing reporting function.

What is File Management Utility?

This makes it possible to send and save a scanned document to a specified network folder.

What is KYOCERA Net Direct Print?

This makes it possible to print a PDF file without starting Adobe Acrobat/Reader.

What are FONTS?

These are display fonts that enable the machine’s built-in fonts to be used in a software application.

What are some notes on installing software?

Installation on Windows must be done by a user logged on with administrator privileges.
The optional FAX Kit is required in order to make use of fax functionality.

What are the installation options for installing software in Windows?

You can use either [Express Install] or [Custom Install]. [Express Install] is the standard installation method. To install components that cannot be installed by [Express Install], use [Custom Install].

How do I install software in Windows using Express Install?

Insert the DVD.
Display the screen. After clicking [Accept] in the license dialog box, depending on your region, a message about resource and energy conservation may appear. Read the message and click [OK].
Select [Express Install].
Install the software. You can also select [Use host name for port name] and set to use the host name of the standard TCP/IP port (A USB connection cannot be used.). When you click [Install], a screen asking for your cooperation with data collection will be displayed. Select one of the answer choices and click [OK].
Finish the installation.

What are some notes on performing an express install?

Installation on Windows must be done by a user logged on with administrator privileges.
If the “Welcome to the Found New Hardware Wizard” dialog box displays, select [Cancel].
If the autorun screen is displayed, click [Run setup.exe].
If the user account management window appears, click [Yes] ([Allow]).
1. Click [View License Agreement] and read the License Agreement.
2. Click [Accept].
If Wi-Fi or Wi-Fi Direct is enabled, be sure to specify the IP address for the port name. Installation may fail if the host name is specified.
The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click (Reload).
If the Windows security window appears, click [Install this driver software anyway].
To install Status Monitor on Windows versions preceding Windows 8.1, it is necessary to install Microsoft .NET Framework 4.0 beforehand.

What should I do after the installation is successful?

After installation is successful, “Set Duplex as default” appears and is selected on the Finished page. The driver is set to duplex mode by default.

What do I do when “Your software is ready to use” appears?

When “Your software is ready to use” appears, you can use the software. To print a test page, click the “Print a test page” checkbox and select the machine. Click [Finish] to exit the wizard. If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure. If you are installing the TWAIN driver, continue by configuring the following: Custom Install.

How do I install software in Windows using Custom Install?

Insert the DVD.
Display the screen. After clicking [Accept] in the license dialog box, depending on your region, a message about resource and energy conservation may appear. Read the message and click [OK].
Select [Custom Install].
Install the software.
1. Select the device to be installed.
2. Select the driver to be installed.
3. Click [Utility] tab and select the utility to be installed.
4. Click [Install]. When you click [Install], a screen asking for your cooperation with data collection will be displayed. Select one of the answer choices and click [OK].
Finish the installation.

What are some important notes on performing a custom install?

Installation on Windows must be done by a user logged on with administrator privileges.
If the “Welcome to the Found New Hardware Wizard” dialog box displays, select [Cancel].
If the autorun screen is displayed, click [Run setup.exe].
If the user account management window appears, click [Yes] ([Allow]).
1. Click [View License Agreement] and read the License Agreement.
2. Click [Accept].
If Wi-Fi or Wi-Fi Direct is enabled, be sure to specify the IP address for the port name. Installation may fail if the host name is specified.
The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click (Reload).
If the desired device does not appear, select [Add custom device] to directly select the device.
To install Status Monitor on Windows versions preceding Windows 8.1, it is necessary to install Microsoft .NET Framework 4.0 beforehand.

What should I do after the installation is successful?

After installation is successful, “Set Duplex as default” appears and is selected on the Finished page. The driver is set to duplex mode by default.

What do I do when “Your software is ready to use” appears?

How do I uninstall the software?

Display the screen. Click [Search] in charms, and enter “Uninstall Kyocera Product Library” in the search box. Select [Uninstall Kyocera Product Library] in the search list.
Uninstall the software. Place a check in the check box of the software to be deleted.
Finish uninstalling. If a system restart message appears, restart the computer by following the screen prompts. This completes the software uninstallation procedure.

What are some notes on uninstalling the software?

Uninstallation on Windows must be done by a user logged on with administrator privileges.
In Windows 7, click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard.
The software can also be uninstalled using the Product Library.
In the Product Library screen, click [Uninstall], and follow the on-screen instructions to uninstall the software.

How do I install software on a Mac computer?

Insert the DVD. Double-click the [Kyocera] icon.
Display the screen. Double-click [Kyocera OS X x.x] depending on your Mac OS version.
Install the Printer Driver. Install the printer driver as directed by the instructions in the installation software. This completes the printer driver installation. If a USB connection is used, the machine is automatically recognized and connected. If an IP connection is used, the settings below are required.
Configure the printer.
1. Open System Preferences and add the printer.
2. Select [Default] and click the item that appears in “Name” and then select the driver in “Use”.
3. Select the options available for the machine.
4. The selected machine is added.

What are some notes on installing software on a Mac?

Installation on Mac OS must be done by a user logged on with administrator privileges.
When printing from a Macintosh computer, set the machine’s emulation to [KPDL] or [KPDL(Auto)].
If connecting by Bonjour, enable Bonjour in the machine’s network settings.
In the Authenticate screen, enter the name and password used to log in to the operating system.
When printing via AirPrint, you do not have to install the software.
When using an IP connection, click the IP icon for an IP connection and then enter the host name or IP address. The number entered in “Address” will automatically appear in “Name”. Change if needed.

How do I load paper in Cassette 1?

Pull the cassette completely out of the machine.
Adjust the paper length guide to the paper size required. When using Legal size paper, move the paper length guide to the extreme left and lay it down.
Adjust the position of the paper width guides located on the left and right sides of the cassette.
Load paper with the print side facing up. Fan the paper before loading it in the cassette.
Make sure that the paper length and width guides rest securely against the paper. If there is a gap, readjust the guides to fit the paper.
Gently push the cassette back in.
Insert the indication on the sheet so as to match the size and type of paper to be placed.
Display the screen: [System Menu/Counter] > [Cassette/MP Tray Settings] > “Cassette 1” [Next].
Configure the function by selecting the paper size and paper type.

What are some important precautions to take when loading paper?

Do not pull out more than one cassette at a time.
Before loading the paper, make sure that it is not curled or folded. Paper that is curled or folded may cause paper jams.
Make sure that the loaded paper does not exceed the level indicator.
If paper is loaded without adjusting the paper length guide and paper width guide, the paper may skew or become jammed.

How do I load paper in Cassette 2?

Pull the cassette completely out of the machine.
Adjust the paper length guide to the paper size required. When using 12×18" size paper, move the paper length guide to the extreme left and lay it down.
Adjust the position of the paper width guides located on the left and right sides of the cassette.
Load paper with the print side facing up. When using SRA3/12×18", A3, or Ledger paper, adjust the auxiliary guide accordingly.
Be sure that the paper length and width guides rest securely against the paper. If there is a gap, readjust the guides to fit the paper.
Gently push the cassette back in.
Insert the indication on the sheet so as to match the size and type of paper to be placed.
Display the screen: [System Menu/Counter] > [Cassette/MP Tray Settings] > “Cassette 2” [Next].
Configure the function by selecting the paper size and paper type.

How do I load envelopes or cardstock in the cassettes?

These are the procedures for cassette 1, as an example:

Pull Cassette 1 completely out of the machine.
Remove the envelope feed guide. When loading cardstock, go to step 5.
Expand the lever of the envelope feed guide when loading envelopes larger than Envelope C5 which has a width of 162 mm (6.4").
Attach the envelope feed guide as shown in the illustration. The illustration shows that the lever of the envelope feed guide is expanded.
Adjust the paper length guide to the paper size required.
Adjust the position of the paper width guides located on the left and right sides of the cassette.
Load the envelope with the print side facing up. For example, when printing the address.
Be sure that the paper length and width guides rest securely against the paper. If there is a gap, readjust the guides to fit the paper.
Gently push Cassette 1 back in.
Display the screen: [System Menu/Counter] > [Cassette/MP Tray Settings] > “Cassette 1” [Next].
Configure the function by selecting the paper size and type of envelope.
Set by using the printer driver on the PC by selecting the paper size and type of envelope.

What are some important notes and precautions to take when loading envelopes?

How to load envelopes (orientation and facing) will differ depending on the type of envelope. Be sure to load it in correctly, otherwise printing may be done in the wrong direction or on the wrong face.
Make sure that loaded envelopes do not exceed the level indicator.
Approximately 100 post cards or 30 envelopes can be set.

How do I load paper in the Large Capacity Feeder?

The procedures here represent the cassette 3:

Pull the cassette completely out of the machine.
Load paper with the print side facing up. Fan the paper before loading it in the cassette.
Gently push the cassette back in.
Insert the indication on the sheet so as to match the size and type of paper to be placed.
Display the screen: [System Menu/Counter] > [Cassette/MP Tray Settings] > “Cassette 3” [Next] > “Media Type” [Change].
Configure the function by selecting the paper type.

How do I load paper in the Side Feeder?

Pull the cassette completely out of the machine.
Load paper with the print side facing down. Fan the paper before loading it in the cassette.
Gently push the cassette back in.
Insert the indication on the sheet so as to match the size and type of paper to be placed.
Display the screen: [System Menu/Counter] > [Cassette/MP Tray Settings] > “Cassette 5” [Next] > “Media Type” [Change].
Configure the function by selecting the paper type.

What are some important notes and precautions to take when loading paper in the Large Capacity Feeder and Side Feeder?

Before loading the paper, make sure that it is not curled or folded. Paper that is curled or folded may cause paper jams.
Ensure that the loaded paper does not exceed the level indicator.

What should I do when using paper larger than A3/Ledger?

When using paper A3/Ledger or larger, open the paper stopper.

What should I do when using an envelope?

To use an envelope, open the Envelope Stack Guide.

What do I do if the paper output to the Job Separator is significantly curled?

If the paper output to the Job Separator is significantly curled, you can extend the Stack Level Adjuster.

What do I do In case of ejecting number of sets exceeding the storage limit in the folding unit?

In case of ejecting number of sets exceeding the storage limit in the folding unit, detach the folding tray.

How do I prepare to send a document to a shared folder in a PC?

Check the information that needs to be set on the machine and create a folder to receive the document on your computer.

How do I make a note of the computer name and full computer name?

Display the screen:
- In Windows 8.1, right-click [PC] in the Start screen and select [Properties]. Or, right-click the Window icon and select [System].
Check the computer name and full computer name.

How do I make a note of the user name and domain name?

Display the screen:
- Click [Search] in charms, and enter “Command Prompt” in the search box. Select [Command Prompt] in the search list.
- In Windows 7, from [Start] button on the Windows, select [All Programs] (or [Programs]), [Accessories] and then [Command Prompt].
- In Windows 10, right-click [Start] button on the Windows and select [Command Prompt].
- The Command Prompt window appears.
At the Command Prompt, enter “net config workstation” and then press [Enter].
Check the user name and domain name.

How do I create a shared folder, making a note of a shared folder?

Create a shared folder to receive the document in the destination computer.

Create a folder on your computer. For example, create a folder with the name “scannerdata” on the desktop.
Right-click the “scannerdata” folder, select [Property], and click [Sharing] and [Advanced Sharing].
Configure permission settings:
1. Select the [Share this folder] checkbox and click the [Permissions] button.
2. Make a note of the [Share name].
3. Click the [Add] button.
4. Specify the location.
5. Set the access permission for the user selected.
6. Click the [OK] button in the “Advanced Sharing” screen to close the screen.
7. Check the details set in the [Security] tab.

How do I configure Windows Firewall?

Permit sharing of files and printers and set the port used for SMB transmission.

Check file and printer sharing:
1. In charms on Desktop, click [Settings], [Control Panel], [System and Security], and then [Windows Firewall].
2. Select the [File and Printer Sharing] checkbox.
Add a port:
1. In charms on Desktop, click [Settings], [Control Panel], [System and Security], and [Check firewall status].
2. Select [Advanced settings].
3. Select [Inbound Rules].
4. Select [New Rules].
5. Select [Port].
6. Select [TCP] as the port to apply the rule to. Then select [Specific local ports] and enter “445” then click [Next].
7. Select [Allow the connection] and click the [Next] button.
8. Make sure all checkboxes are selected and click the [Next] button.
9. Enter “Scan to SMB” in “Name” and click [Finish].

How do I use the Scan to Folder Setup Tool for SMB?

An environment for sending a document to Windows can be set up smoothly by using the Scan to Folder Setup Tool for SMB contained on the supplied DVD. By operating the Scan to Folder Setup Tool for SMB, you can configure the following settings:

Create a shared folder in a PC for receiving documents. A new folder can be easily created on the desktop. Also, the newly created folder is automatically set as a shared folder.
Set the created shared folder as an address on this machine. Information about such things as the name of the computer and shared names for the shared folder is easily recorded in the address book of this machine with a sequence of actions. Can also be registered on the One Touch Keys.

Insert the DVD.
Display the screen. After clicking [Accept] in the license dialog box, depending on your region, a message about resource and energy conservation may appear. Read the message and click [OK].
Select [Maintenance].
[Scan to Folder Setup Tool for SMB] > [Run].
Configure the settings:
1. Select the device to use and click [Next].
2. Select [Add].
3. Create a new folder. Select “Create a new folder on the desktop” and click [OK] to create a new folder on the desktop. (The default folder name is “Scan”.)
4. Enter the information requested to register the address.
5. Click [OK] to register the address to the address book.
6. Click [Close].
7. To register the registered address in a One Touch key, click [Yes].
8. Select a One Touch Key with no registered destination, and click [Submit].
9. Click [Close].
10. Click [Finish] to exit the Scan to Folder Setup Tool.

How do I add a destination to the Address Book?

Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book.

How do I register a contact address?

Display the screen: [System Menu/Counter] key > [Edit Destination] > “Address Book” [Add/Edit] > [Add] > [Contact] > [Next].
Add the name:
1. Select “Address Number” [Change].
2. Use [+] / [-] or the numeric keys to enter an address number (1 to 2500). To have the number assigned automatically, enter “0000”.
3. Select [OK].
4. Select “Name” [Change].
5. Enter the destination name (up to 32 characters) to be displayed on the Address Book and select [OK].
Add the address:
- E-mail Address: “E-mail Address” [Change] > Enter the E-mail address > [OK].
- The Folder (SMB) Address: “Host Name”, “Path”, “Login User Name” and “Login Password” [Change] > Enter the information > [OK].
- The Folder (FTP) Address: “Host Name”, “Path”, “Login User Name” and “Login Password” [Change] > Enter the information > [OK].
Check if the destination entry is correct > [Save]. The destination is added to the Address Book. To register the registered address in a one-touch key, select [Save] > [Yes].

How do I add a group?

Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 500 groups can be added in the Address Book.

Display the screen: [System Menu/Counter] key> [Edit Destination] > “Address Book” [Add/Edit] > [Add] > [Group] > [Next].
Add the name:
1. Select “Address Number” [Change].
2. Use [+] / [-] or the numeric keys to enter an address number (1 to 2,500). To have the number assigned automatically, set “0000”.
3. Select [OK]. The “Add Group” screen reappears.
4. Select “Name” [Change].
5. Enter the group name displayed on the Address Book > [OK]. The “Add Group” screen reappears.
Select the members (destinations):
1. [Member] > [Add]
2. Select destinations (contacts) to add to the group > [OK]
3. Check if the selected destination was added to the group > [Save]. The group is added to the Address Book. To register the registered address in a one-touch key, select [Save] > [Yes].

How do I edit Address Book entries?

Edit the destinations (contacts) you added to the Address Book.

Display the screen:
1. [System Menu/Counter] key > [Edit Destination] > “Address Book” [Add/Edit]
2. Select a destination or group to edit > [Detail]
Edit the destination:
- Editing a Contact:
  1. Change “Name”, “Address Number” and destination type and address.
  2. [Save] > [Yes]. Register the changed destination.
- Add a destination to a group:
  1. Change “Name” and “Address Number”.
  2. [Member] > [Add]
  3. After you have completed the changes, [Save] > [Yes]. Register the changed destination.
- To delete any destination from the group:
  1. [Member] > Select the delete destination > [Delete] > [Yes]
  2. After you have completed the changes, [Save] > [Yes]. Register the changed destination.

How do I delete Address Book entries?

Delete the destinations (contacts) you added to the Address Book.

Display the screen:
1. [System Menu/Counter] key> [Edit Destination] > “Address Book” [Add/Edit]
2. Select a destination or group to delete.
[Delete] > [Yes]. Delete the contact or group.

How do I add a destination on One Touch Key?

Assign a new destination (contact or group) to an one touch key. A maximum of 1,000 destinations can be registered.

Display the screen: [System Menu/Counter] key > [Edit Destination] > “One Touch Key” [Add/Edit].
Add One Touch Keys:
1. Select a One Touch Key number (0001 to 1000) for the destination > [Add/Edit]. Selecting [No.] or the Quick No. Search key on the numeric keypad enables direct entry of a One Touch Key number. Select a One Touch Key with no registered destination.
2. Select “Display Name” [Change].
3. Enter the One Touch Key name displayed in the send base screen > [OK]
4. Select “Destination” [Change]. The Address Book appears.
5. Select a destination (contact or group) to add to the One Touch Key number > [Next]
6. Select [Save]. The destination will be added to the One Touch Key.

How do I edit One Touch Key?

Display the screen:
1. [System Menu/Counter] key > [Edit Destination] > “One Touch Key” [Add/Edit]
2. Select a One Touch Key number (0001 to 1000) to edit. Selecting [No.] or the Quick No. Search key on the numeric keypad enables direct entry of a One Touch Key number.
Changing the Registered Information:
1. Select [Add/Edit].
2. Select a new destination (contact or group).
3. [OK] > [Save] > [Yes]. Add the destination to the One Touch Key.

How do I delete the Destination to the One Touch Key?

Display the screen:
1. [System Menu/Counter] key > [Edit Destination] > “One Touch Key” [Add/Edit]
2. Select a One Touch Key number (0001 to 1000) to edit. Selecting [No.] or the Quick No. Search key on the numeric keypad enables direct entry of a One Touch Key number.
Delete the Registered Information:
- Select [Delete] > [Yes]. The data registered in the One Touch Key is deleted.

How do I change the Default Printer Driver Settings (Windows 8.1)?

The default printer driver settings can be changed. By selecting frequently used settings, you can omit steps when printing.

In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers].
Right-click the printer driver icon of the machine, and click the [Printer properties] menu of the printer driver.
Click the [Basic] button on the [General] tab.
Select the default settings and click the [OK] button.

How do I print on Standard Sized Paper?

If you loaded a paper size that is included in the print sizes of the machine, select the paper size in the [Basic] tab of the print settings screen of the printer driver.

Display the screen:
- Click [File] and select [Print] in the application.
Configure the settings:
1. Select the machine from the “Printer” menu and click the [Properties] button.
2. Select the [Basic] tab.
3. Click “Print size” menu and select the paper size to use for printing.
4. To print on the special paper such as thick paper or transparency, click “Media type” menu and select the media type.
5. Click [OK] button to return to the Print dialog box.
Start printing:
- Click the [OK] button.

How do I print on Non-standard Sized Paper?

If you loaded a paper size that is not included in the print sizes of the machine, register the paper size in the [Basic] tab of the print settings screen of the printer driver. The registered size can be selected from the “Print size” menu.

Display the screen:
1. In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers].
2. Right-click the printer driver icon of the machine, and click the [Printer properties] menu of the printer driver.
3. Click the [Preferences] button on the [General] tab.
Register the paper size:
1. Click the [Basic] tab.
2. Click the [Page Size…] button.
3. Click the [New] button.
4. Enter the paper size.
5. Enter the name of the paper.
6. Click the [Save] button.
7. Click the [OK] button.
8. Click the [OK] button.
Display the print settings screen:
- Click [File] and select [Print] in the application.
Select the paper size and type of non-standard size paper:
1. Select the machine from the “Printer” menu and click the [Properties] button.
2. Select the [Basic] tab.
3. Click “Print size” menu and select the paper size registered in step 2.
4. To print on the special paper such as thick paper or transparency, click “Media type” menu and select the media type.
5. Select the paper source in the “Source” menu.
6. Click [OK] button to return to the Print dialog box.
Start printing:
- Click the [OK] button.

How do I perform Banner Printing Using the Multipurpose Tray?

When a document length from 488.1 mm (19.22") to a maximum of 1,220 mm (48.03") is specified for printing, the print job is treated as banner printing.

Display the screen:
- Click [File] and select [Print] in the application.
Configure the settings:
1. Select the machine from the “Printer” menu and click the [Properties] button.
2. Select the [Basic] tab.
3. Click the [Page Size…] button.
Register the paper size:
1. Click the [New] button.
2. Enter the length (488.1 mm (19.22") or longer), and width of the custom paper size being registered.
3. Enter the name of the paper.
4. Click the [Add] button.
5. Click the [OK] button.
Configure the print paper size:
1. Click “Print size” menu and select the paper size registered in step 3.
2. Click “Source” menu and select [Multipurpose tray].
3. Click “Media type” menu and select [Plain].
4. Click the [OK] button.

How do I start printing?

Click the [OK] button. When you execute printing, a message appears on the machine’s operation panel. Place the paper in the multipurpose tray, continue to support it so that it does not fall, and select [Continue]. To cancel printing, select [Cancel].

What should I do after pressing [Continue]?

Support the paper with both hands so that it feeds in correctly. After printing starts, catch the paper when it is output so that it does not fall. When using the inner tray as the output location, do not stand up the stopper.

What do I need to know about using the banner tray option?

When the banner tray (option) is used, up to 10 sheets of banner paper can be fed continuously. The operation procedure for setting the banner paper by using the printer driver is the same as that of using the multipurpose tray.

How do I open the multipurpose tray?

Open the multipurpose tray until it stops. Do not extend the multipurpose auxiliary tray.

How do I attach the banner tray?

Release the paper width guide lock on the banner tray and open to the maximum width.
Attach the banner tray to the multipurpose tray.

The paper length supported in banner tray is 488.1 mm to 1,220 mm (18.5" to 48.03").

How do I load paper?

Open the paper width guides on the multipurpose tray to the maximum width.
Make sure that the banner tray is attached so that the paper width guides on the banner tray are outside the paper width guides on the multipurpose tray.
Load banner paper so that it passes under the paper clamp bar.
Loop the banner paper back and place the end on the paper support.
Adjust the paper width guides to the width of the paper.
Adjust the paper width guides on the banner tray to the same width as the paper width guides on the multipurpose tray and lock.

What should I do if there is a gap between the paper and the paper width guides?

If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in order to prevent skewed feeding and paper jams.

When should I remove the paper?

Remove the paper when banner printing finishes, or when you are not using the banner tray.

How do I cancel printing from a computer before the printer begins printing?

Double-click the printer icon displayed on the taskbar at the bottom right of the Windows desktop to display a dialog box for the printer.
Click the file for which you wish to cancel printing and select [Cancel] from the “Document” menu.

What mobile printing options are supported?

This machine supports AirPrint, Google Cloud Print, and Mopria.

What is AirPrint?

AirPrint is a printing function that is included standard in iOS 4.2 and later products, and Mac OS X 10.7 and later products. To use AirPrint, make sure that the AirPrint setting is enabled in the Command Center RX.

What is Google Cloud Print?

Google Cloud Print is a printing service provided by Google. This service enables a user with a Google account to print from a machine connected to the Internet. The machine can be configured in the Command Center RX. A Google account is necessary to use Google Cloud Print. It is also necessary to register the machine with the Google Cloud Print service in advance. The machine can be registered from a PC connected to the same network.

What is Mopria?

Mopria is a standard on printing function included in Android 4.4 or later products. Mopria Print Service needs to be installed and enabled in advance. For details on how to use, refer to a Web site of Mopria Alliance.

What is Wi-Fi Direct?

Wi-Fi Direct is a wireless LAN standard that Wi-Fi Alliance has been established. This is one of the functions of the wireless LAN, without a wireless LAN access point or wireless LAN router; between devices can communicate directly on a peer-to-peer basis. The printing procedure by the Wi-Fi Direct is the same as that from the normal handheld devices. When you use a printer name or Bonjour name on the port settings of the printer property, you can print the job by specifying the name at Wi-Fi Direct connection. When you use an IP address for the port, specify the IP address of this machine.

What is printing with NFC?

When the Wi-Fi and Wi-Fi Direct has been configured in advance, the network between this machine and handheld device will be configured by simply tapping an NFC tag.

How do I print data saved in the printer?

You can save the print job into the Job Box of this device and print it as necessary. If you configure settings in the [Job] tab of the printer driver and then print, the print job will be saved in the Job Box and printing can be executed at the machine. Follow the work flow below when using Job Box:

Specifying the Job Box from a computer and sending the print job.
Using the operation panel to specify a file within a Box and printing it.

You can print the documents from the following boxes:

Printing Documents from Private Print Box
Printing Document from Stored Job Box
Printing Document from Quick Copy Box
Printing Document from Proof and Hold Box

How do I specify the Job Box from a computer and store the job?

Click [File] and select [Print] in the application. The Print dialog box displays.
Select the machine from the “Name” menu.
Click the [Properties] button. The Properties dialog box displays.
Click the [Job] tab and select the [Job storage (e-MPS)] check box to set the function.

How do I print documents from the Private Print Box?

Display the screen:

a. [Home] ( ) key > [Job Box]

b. [Private Print/Stored Job] > [Open]
Select the creator of the document > [Open]
Print the document:

a. Select the document to print > [Print]

b. Enter the password.

c. Specify the number of copies to print as desired.

d. Select [Start Print].

Printing starts. Upon completion of printing, the Private Print job is automatically deleted.

How do I delete the Documents Stored in the Private Print Box?

Display the screen:

a. [Home] ( ) key > [Job Box]

b. [Private Print/Stored Job] > [Open]
Select the creator of the document > [Open]
Delete the document:

a. Select the document to delete > [Delete] > Enter the password

The document is deleted.

How do I print a document from the Stored Job Box?

Display the screen:

a. [Home] ( ) key > [Job Box]

b. [Private Print/Stored Job] >[Open]

c. Select the creator of the document > [Open]
Print the document:

a. Select the document to print > [Print]

b. Specify the number of copies to print as desired.

c. Select [Start Print].

Printing starts.

How do I delete the Documents Stored in the Stored Job Box?

Display the screen:

a. [Home] ( ) key > [Job Box]

b. [Private Print/Stored Job] >[Open]

c. Select the creator of the document > [Open]
Delete the document:

a. Select the document to delete > [Delete]

b. If the document is protected by a password, enter the password.

The document is deleted.

How do I print a document from the Quick Copy Box?

Display the screen:

a. [Home] ( ) key > [Job Box]

b. [Quick Copy/Proof and Hold] > [Open]

c. Select the creator of the document > [Open]
Print the document:

a. Select the document to print > [Print]

b. Specify the number of copies to print as desired.

c. Select [Start Print].

Printing starts.

How do I delete the Documents Stored in the Quick Copy Box?

Display the screen:

a. [Home] ( ) key > [Job Box]

b. [Quick Copy/Proof and Hold] > [Open]

c. Select the creator of the document > [Open]
Delete the document:

a. Select the document to delete > [Delete] > [Yes]

The document is deleted.

How do I print a document from the Proof and Hold Box?

Display the screen:

a. [Home] ( ) key > [Job Box]

b. [Quick Copy/Proof and Hold] > [Open]

c. Select the creator of the document > [Open]
Print the document:

a. Select the document to print > [Print]

b. Specify the number of copies to print as desired.

c. Select [Start Print].

Printing starts.

How do I delete the Documents Stored in the Proof and Hold Box?

Display the screen:

a. [Home] ( ) key > [Job Box]

b. [Quick Copy/Proof and Hold] > [Open]

c. Select the creator of the document > [Open]
Delete the document:

a. Select the document to delete > [Delete] > [Yes]

The document is deleted.

How do I exit the Status Monitor?

Exit manually: Click the settings icon and select Exit in the menu to exit the Status Monitor.
Exit automatically: The Status Monitor automatically shuts down after 7 minutes if it is not being used.

What should I check when I activate Status Monitor?

KX DRIVER is installed.
Either [Enhanced WSD] or [Enhanced WSD(SSL)] is enabled.

What is displayed on the Printing Progress Tab?

The status of the print jobs is displayed. Select a job on the job list and it can be canceled using the menu displayed with a right-click.

What is displayed on the Paper Tray Status Tab?

Information is displayed about the paper in the printer and about the amount of paper remaining.

What is displayed on the Toner Status Tab?

The amount of toner remaining is displayed.

What is displayed on the Alert Tab?

If an error occurs, a notice is displayed using a 3D image and a message.

What is displayed when the settings icon is clicked?

Command Center RX
Notification…
www.kyoceradocumentsolutions.com
Exit

How do I customize Status Monitor notification settings?

Select Enable event notification. If this setting is set to Off, then the Status Monitor will not start up even when printing is executed.
Select an event to use with the text to speech function in Available events.
Click Sound file / Text to Speech column. Click the browse (…) button to notify the event by sound file. When customizing the message texts to read on the screen aloud, enter the texts in the text box.

Where can I load originals?

Load the originals on the platen or document processor, depending on the original size, type, volume, and function.

Platen: Place the sheet, book, postcards, and envelopes.
Document Processor: Place the multiple originals.

How do I place originals on the platen?

Put the scanning side facedown.
Align it flush against the original size indicator plates with the back left corner as the reference point.

How do I copy a booklet smaller than Letter-R?

When you wish to copy the booklet which is smaller than Letter-R, align the gutter (center of booklet) to the Statement-R of the original size indicator plates, and select [Letter-R] on Original Size.

How do I copy a booklet larger than Letter-R?

When you wish to copy the booklet which is larger than Letter-R, align the gutter (center of booklet) to the Letter of the original size indicator plates, and select [Ledger] on Original Size. Select [Preview] to show a preview image and adjust the gutter to right or left to fit the image as necessary.

What should I not do when closing the document processor?

Do not push the document processor forcefully when you close it. Excessive pressure may crack the platen glass.

When placing books or magazines on the machine, what position should the document processor be in?

When placing books or magazines on the machine, do so with the document processor in the open position.

What types of originals are supported by the document processor?

The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned.

What types of originals should I not use with the document processor?

Originals bound with clips or staples
Originals with adhesive tape or glue
Originals with cut-out sections
Curled original
Originals with folds
Carbon paper
Crumpled paper

How do I load originals in the document processor?

Adjust the original width guides.
Place the originals:

a. Put the side to be scanned (or the first side of two-sided originals) face-up.

b. Slide the leading edge into the document processor as far as it will go. The original loaded indicator lights when the original is placed correctly.

c. Open the original stopper to fit the size of the original set (Original size: B4/Legal or more).

What should I confirm about the original width guides?

Confirm that the original width guides exactly fit the originals. If there is a gap, readjust the original width guides. The gap may cause the originals to jam.

What should I ensure about the loaded originals?

Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum level may cause the originals to jam.

How should originals with punched holes or perforated lines be placed?

Originals with punched holes or perforated lines should be placed in such a way that the holes or perforations will be scanned last (not first).

When should I be sure to use the multipurpose tray?

Be sure to use the multipurpose tray when you print on any special paper.

How do I load paper in the multipurpose tray?

Open the multipurpose tray.
Adjust the multipurpose tray size. Paper sizes are marked on the multipurpose tray.
Load paper. Insert the paper along the paper width guides into the tray until it stops.
Specify the type of paper loaded in the multipurpose tray using the operation panel.

How do I load Envelopes or Cardstock in the Multipurpose Tray?

Load the paper with the print side facing down.

How do I load Index Paper in the Multipurpose Tray?

Prepare paper. Sort the pages so that the 1st page is at the back.
Orient the paper in the same orientation. Place the paper print side down, oriented so that the tabs are on the trailing side of the paper when it feeds in.
Load paper. Load paper in the tray.

What can I do by registering sets of frequently used functions as a single program?

By registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs for easy identification when recalling.

How do I register programs?

Display the screen:

a. [Home] ( ) key > [Copy]

b. Select the [Program] tab while the copy mode is accessed.
Register the program:

a. [Add] > Select a number (01 to 50) for the program number > [Next]

b. Enter the new program name > [Save]

The program is registered. To display a registered program on the Home screen, select [Yes] on the confirmation screen that appears, proceed to step 2-3.

Specify the position in which you want to display the icon of registered program.

Select [Save].

How do I recall programs?

Recall the program:

a. Select [Program] in the Home screen, or the key of the registered program. Selecting the key of the registered program will recall the program. If you selected [Program], proceed to step 1-2.

b. Select the key for the program number you want to recall.

Select [No.] or the Quick No. Search key on the numeric keypad to enter the program number (01 to 50) directly for recalling.

Execute the program:

a. Place the originals > [Start] key

How do I edit programs?

Display the screen:

a. [Home] ( ) key > [Program]

b. Select [Edit].
Edit the program:

a. Select the key(s) corresponding to the program number (01 to 50) to change.

b. Select [Edit] to change the program number and program name.

c. [Save] > [Yes]

How do I delete programs?

Display the screen:

a. [Home] ( ) key > [Program]

b. Select [Edit].
Delete the program:

a. Select the key(s) corresponding to the program number (01 to 50) to delete.

b. [Delete] > [Yes]

How do I install applications?

Display the screen:

a. [System Menu/Counter] key > [Application]
Install the application:

a. [Add] > [OK]

b. Insert the USB drive containing the application to be installed into the USB Memory Slot.

c. Select the application to be installed > [Install]

How do I activate applications?

Display the screen:

a. [System Menu/Counter] key > [Application]
Activate the application:

a. Select the desired application > [Activate]

b. Enter the license key > [Official] Some applications do not require you to enter a license key. If the license key entry screen does not appear, go to step 3-3. To use the application as a trial, select [Trial] without entering the license key.

c. Select [Yes].
Select the application icon in the Home screen. Select the application icon. The application will start up.

How do I deactivate applications?

Display the screen:

a. [System Menu/Counter] key > [Application]
Deactivate the application:

a. Select the desired application to exit > [Deactivate]

How do I uninstall applications?

Display the screen:

a. [System Menu/Counter] key > [Application]
Deactivate the application:

a. Select the application you want to delete > [Delete]

b. Select [Yes].

How do I add shortcuts?

In each function, display the configuration screen you want to register.
Register the shortcuts:

a. Select the setting you want to add.

b. Select [Add Shortcut].

c. Select the keys corresponding to the shortcut number (01 to 06) to register.

d. Enter the shortcut name > [Save].

How do I edit shortcuts?

In the setup screen of each function, select [Add Shortcut] in the bottom of the screen.
Edit the shortcut:

a. Select [Edit].

b. Select the shortcut key you want to edit.

c. Select “Shortcut No” [Change] or “Shortcut Name” [Change] > Change the settings > [OK].

d. [Save] > [Yes]

How do I delete shortcuts?

In the setup screen of each function, select [Add Shortcut] in the bottom of the screen.
Delete the shortcut:

a. Select [Edit].

b. Select the shortcut key you want to delete > [Delete this Shortcut] > [Yes]

What is the basic copy operation?

key > [Copy]
Place the originals:

a. Place the originals.

b. Check the preview image. Check the Original, Zoom, and Paper settings.
Select the functions. To configure the settings for functions, select the function key.
Use the numeric keys to enter the copy quantity. Select the [Numeric Keypad] key or the area for inputting the number of sheets to display the numeric keypad. Specify the desired number up to 9,999.
Press the [Start] key. Copying begins.

How do I configure a proof copy?

Configure the settings. Place the originals onto the machine, and configure the copy settings.
Select [Proof Copy].
Check contents and finishing.
Press the [Start] key. Remaining sheets are copied.

How do I use interrupt copy?

Configure the settings:

a. Select the [Interrupt] key. The current print job is temporarily interrupted.

b. Place the originals onto the machine for interrupt copy, and configure the copy settings.
Press the [Start] key. Interrupt copying begins.
When interrupt copying ends, select the [Interrupt] key. The machine resumes the paused print jobs.

How do I cancel jobs?

Select the [Stop] key with the copy screen displayed.
Cancel a job:
- When there is a job is being scanned: The copy job is canceled.
- When there is a job printing or on standby: Canceling job screen appears. The current print job is temporarily interrupted. Select the job you wish to cancel > [Cancel] > [Yes]

How do I send a scanned image as an attachment of an E-mail message or to a PC linked to the network?

It is necessary to register the sender and destination (recipient) address on the network.

How do I send a document via E-mail?

key > [Send]
Place the originals.
In the basic screen for sending, select [E-mail Addr Entry].
Enter destination E-mail address > [OK]. Up to 256 characters can be entered. To enter multiple destinations, select [Next Destination] and enter the next destination. Up to 100 E-mail addresses can be specified.
Select the functions. Press tabs to display other functions.
Press the [Start] key. Sending starts.

How do I send a document to a desired shared folder on a computer (Scan to PC)?

key > [Send]
Place the originals.
In the basic screen for sending, select [Folder Path Entry].
Enter the destination information:

a. Select [SMB].

b. Select the key of each item > enter the destination data > [OK].
Check the status:

a. Check the information. Change the delay as required.

b. Select [Connection Test] to check the connection.
Select [OK].
Select the functions. Select tabs to display other functions.
Press the [Start] key. Sending starts.

How do I send a document to a folder on an FTP Server (Scan to FTP)?

key > [Send]
Place the originals.
In the basic screen for sending, select [Folder Path Entry].
Enter the destination information:

a. Select [FTP].

b. Select the key of each item > enter the destination data > [OK].
Check the status:

a. Check the information. Change the delay as required.

b. Select [Connection Test] to check the connection.
Select [OK].
Select the functions. Select tabs to display other functions.
Press the [Start] key. Sending starts.

How do I scan using TWAIN or WIA?

Display the screen:

a. Activate the TWAIN compatible application software.

b. Select the machine using the application and display the dialog box.
Configure the scan settings. Select scanning settings in the dialog box that opens.
Place the originals.
Scan the originals. Click the [Scan] button. The document data is scanned.

How do I scan a document stored in a Custom Box?

Display the screen:

a. Activate the TWAIN compatible application software.

b. Select the machine using the application and display the dialog box.
Display lists of documents:

a. Select a custom box stored a document.

b. Set how to display the document data.
Scan the originals:

a. Select the document data to be scanned from “Document List”.

b. Click the [Acquire] button.

How do I use WSD Scan for Windows 8.1 and Microsoft Windows Server 2012?

Click [Search] in charms, [Control Panel], and then [View devices and printers].
Install the driver. Click [Add a device]. Select the machine’s icon and then click [Next]. When the machine’s icon is displayed in “Printers” on the [Devices and Printers] screen, the installation is completed.

How do I install the driver in Windows 10?

Right-click the Start button on Windows and select Control Panel, then View devices and printer.
Click Add a device.
Select the machine’s icon and then click Next.
Install the driver.

How do I execute WSD scan from the machine?

Press the Home key, then select Send.
Place the originals.
Display the screen and select WSD Scan/DSM Scan.
- If DSM Scan is set to Off in the network settings, select WSD Scan and proceed to step 4.
Scan the originals by selecting From Operation Panel, then Next.

What do I do if the “User Account Control” window appears?

Click Continue.

What do I do if the “Found New Hardware” window appears?

Click Cancel.

How do I perform a DSM Scan from my computer?

Select From Computer, then Start.
Use the software installed on the computer to send the images.

How do I perform a DSM Scan from the machine?

Press the Home key, then select Send.
Place the originals.
Display the screen and select WSD Scan/DSM Scan.
- If WSD Scan is set to Off in the network settings, select DSM Scan and proceed to step 5.
Select DSM Scan, then Next.
Select the scan process to be used, then OK.
- Select Reload to reload the computer list.
- To check the settings, select Detail.
Change the settings and add destinations as needed. Only E-mail addresses can be added as destinations. In the send base screen, select Detail/Edit, Destination, and then Address Book or E-mail Addr Entry, and add a destination.
- In some scan processes, it may not be possible to change settings or add destinations.
Press the Start key to begin sending.

How do I use FMU Connection to scan an original?

Make sure that File Management Utility is running on the computer (or server) on which File Management Utility is installed.
Place the original.
Select FMU Connection to start the application.
Follow the on-screen instructions to enter the necessary information and select Next.
When the scan settings screen appears, press each item and configure the necessary settings. The features that can be set depend on File Management Utility.
Press the Start key to begin sending.

How do I send to different types of destinations (Multi Sending)?

Specify destinations that combine E-mail addresses, folders (SMB or FTP), fax numbers and i-FAX. Procedures are the same as used in specifying the destinations of respective types. Continue to enter E-mail address or folder path so that they appear in the destination list. Press the Start key to start transmission to all destinations at one time.

How do I send a document to the mail address of the logged-in user?

Select the Home key.
Select Send to Me (E-mail).

How do I send a scanned document via a FAX server?

Press the Home key, then select Send.
Place the originals.
Display the screen by selecting [+] > FAX Server in the basic screen for sending.
Enter recipient information.
- To enter the FAX number directly, select FAX No. Entry, enter the FAX number, and then select OK.
- To select from the Address Book, select Address Book, specify the destination, and then select OK.
- To select from an External Address Book, select Ext Address Book, specify the destination, and then select OK.
Select the functions. Select tabs to display other functions.
Press the Start key to begin sending.

How do I cancel sending jobs?

Select the Stop key with the send screen displayed.
Cancel a job.
- When there is a job being scanned, Job Cancel appears.
- When there is a job sending or on standby, the canceling job screen appears. Select the job you wish to cancel, then select Cancel, then Yes.

How do I specify a destination?

Select the destination using any of the following methods except entering address directly:

Choosing from the Address Book
Choosing from the External Address Book
Choosing from One Touch key
Choosing from the Speed Dial
Choosing from the Destination History
Choosing from the FAX

How do I select destinations from the Address Book?

In the basic screen for sending, select Address Book.
Select the destinations. Select the checkbox to select the desired destination from the list. The selected destinations are indicated by a checkmark in the check box.
- To use an address book on the LDAP server, select “Addr Book” [Ext Address Book].
Accept the destination, then OK. Destinations can be changed later.

How do I search destinations registered in the Address Book?

Search by name: Search by registered name.
Search by number: Search by registered address number.
Advanced search by initial letter: Advanced search by initial letter of registered name.
Advanced search by destination: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP), FAX, i-FAX or Group). (FAX: Only when the optional FAX Kit is installed. i-FAX: Only when the optional Internet FAX Kit is activated.)

How do I choose a destination from the One Touch Key?

In the basic screen for sending, select the One Touch Keys where the destination is registered.

How do I access the destination by specifying the 4-digit (0001 to 1000) One Touch Key number (speed dial)?

In the basic screen for sending, select [No.] or the Quick No. Search key on the numeric keypad and use the numeric keys to enter the speed dial number in the numeric entry screen.

How do I select an address from the Destination History?

In the basic screen for sending, select Dest. History.
Select the destinations. Select an address from the list displayed.
- Select [ ] of “Job Type” to display only selected type of jobs.
- Select [Detail] to display the detailed information of the destination.
Select OK.

How do I check and edit the destination?

Display the screen and specify the destination.
Check and edit the destination.
- Select a destination and select Detail/Edit to check it. The entered addresses can be edited if they have been specified.
- Select a destination and select Delete to remove the destination from the list.

How do I confirm all destinations?

Select [ ] or [ ] to confirm all destinations. Selecting Detail shows the detailed information of the selected destination.
- To delete the destination, select the destination you want to delete > Delete > Yes.
- To add the destination, select Cancel and then return to the destination screen.
Select Check.

How do I send the last entered destination again?

Select Recall. The destination you sent is displayed on the destination list.
Press the Start key to begin sending.

What types of Document Boxes are available?

Custom Box, Job Box, USB Drive Box, and Fax Box.

What operations are possible with a Custom Box?

Creating a new Custom Box
Printing Document in a Custom Box
Saving scanned documents to a Custom Box
Sending Documents in a Custom Box
Editing Documents in a Custom Box
Deleting Documents in a Custom Box

What is included in the Job Box?

“Private Print/Stored Job Box”, “Quick Copy/Proof and Hold Box”, “Repeat Copy Box”, and “Form for Form Overlay Box”.

How do I list the boxes in the box list?

Listing the boxes by owner in alphabetical order.
Listing the boxes by name in alphabetical order.
Listing the boxes by number in ascending/ descending order.

How do I list the documents in the document list?

Switches between list display and thumbnail display.
Listing the documents by time of update in ascending/descending order.
Listing the documents by name in alphabetical order.
Listing the documents by size in ascending/ descending order.

How do I view box details?

Select Add/Edit Box in the box list screen.
Highlight the box whose box details you wish to check and select Detail/Edit.
Check the box details.
Select Cancel, then Close. The display returns to the default Document Box screen.

How do I edit box details?

Select Add/Edit Box in the box list screen.
Highlight the box whose box details you wish to check and select Detail/Edit.
Check the box details.
- To edit details, select Change of the detail you wish to edit. Edit the detail as desired and select OK.
If you have changed the details, select Save and then select Yes in the confirmation screen. If you do not change the details, select No.
Select Close. The display returns to the default Document Box screen.

How do I preview documents/checking document details?

Select (highlight) a document to preview and then select Preview or Detail.
Preview the document or check the document details.
Confirm the document(s) and select Close.

How do I create a New Custom Box?

Display the screen. [Home] ( ) key > [Custom Box] > [Add/Edit Box]
Register the Custom Box.
- Select Add. Enter the information for each item. Then select OK.

How do I edit a Custom Box?

Display the screen. [Home] ( ) key > [Custom Box] > [Add/Edit Box]
Edit the custom box.
- Select the box. Then select [Detail/Edit]. Enter the information for each item. Select OK. Finally, select Edit.

How do I delete a Custom Box?

Display the screen. [Home] ( ) key > [Custom Box] > [Detail/Edit]
Delete the custom box.
- Select the box. Select Delete. Then select Yes.

How do I store documents to a Custom Box?

Custom box stores the print data which is sent from a PC.

How do I print documents in a Custom Box?

Display the screen.
- [Home] ( ) key > [Custom Box]
- Select the box containing the document you want to print.
- Select Open.
Print the document.
- Select the document in the list that you want to print by selecting the checkbox. The document is marked with a checkmark.
- Select Print.
- Set the paper selection, duplex printing, etc., as desired.
Press the Start key. Printing of the selected document begins.

How do I save scanned documents to a Custom Box?

Display the screen. [Home] ( ) key > [Custom Box]
Place the originals.
Store the document.
- Select the box, then Store File.
- Select the functions. To configure the settings for functions, select the function key. By selecting [tabs], other selectable functions will be shown as a list.
- Press the Start key. The original is scanned and the data is stored in the specified Custom Box.

How do I send documents in a Custom Box?

Display the screen. [Home] ( ) key > [Custom Box] > Select the box > [Open]
Send the document.
- Select the document you wish to send by checking the checkbox. The document is marked with a checkmark.
- Select Send.
- Set the destination.
- Set the sending size, original image, etc., as desired.
Press the Start key. Sending of the selected document begins.

How do I send documents in a Custom Box to the E-mail Address of the Logged-In User?

Select the Home key.
Select Send to Me from BOX (E-mail).

How do I move documents in a Custom Box?

Display the screen. [Home] () key > [Custom Box] > Select the box > [Open]
Move the documents.
- Select the document in the list that you want to move by selecting the checkbox. The document is marked with a checkmark.
- Select Move/Copy > Move to Custom Box > Next > select the destination of move > Move/ Copy > OK
- The selected document is moved.

How do I copy documents in Custom Box into Other Boxes?

Display the screen. [Home] () key > [Custom Box] > Select the box > [Open]
Copy the documents.
- Select the document in the list that you want to copy by selecting the checkbox. The document is marked with a checkmark.
- Select Move/Copy > Copy to Custom Box > Next > select the destination of copy > Copy > OK
- The selected document is copied.

How do I copy documents in Custom Box to USB Drive?

Display the screen. [Home] ( ) key > [Custom Box] > Select the box > [Open]
Copy the documents.
- Select the document in the list that you want to copy by selecting the checkbox. The document is marked with a checkmark.
- Select Move/Copy > Copy to USB Drive > Next > select the destination of copy > Next > Copy > OK
- The selected document is copied.

How do I join Documents in Custom Box?

Display the screen. [Home] ( ) key > [Custom Box] > Select the box > [Open]
Join the document.
- Select the documents in the list that you wish to join by selecting the checkbox. The document is marked with a checkmark.
- Select Join.
- Arrange the documents into the order in which they are to be joined. Highlight the document you want to rearrange and select Up or Down to move it to the correct place in the sequence.
- Select Next, then File Name. Enter the file name for the joined document and select OK.
- Select Join, then Yes. The documents are joined.

How do I delete documents in Custom Box?

Display the screen. [Home] () key > [Custom Box]
- Select the box containing the document > [Open]
Delete the document.
- Select the document in the list that you want to delete by selecting the checkbox. The document is marked with a checkmark.
- Select Delete, then Yes. The document is deleted.

How do I output repeat copy jobs?

Display the screen.
- [Home] ( ) key > [Job Box]
- [Repeat Copy] > [Open]
Print the document.
- Select the document to print > [Print]
- Specify the number of copies to print as desired > [Start Print]
- Printing begins. The Repeat Copy box job will be deleted when the power switch is turned off.

How do I store a form for form overlay?

Place the original.
Display the screen.
- [Home] ( ) key > [Job Box]
- [Form for Form Overlay] > [Open]
Store the forms.
- Select [Store File].
- If necessary, select the image quality of original, scanning density, etc. before the original is scanned.
- Press the [Start] key. The original is scanned and stored in the [Form for Form Overlay] box.

How do I delete a form stored in job box?

Display the screen.
- [Home] ( ) key > [Job Box]
- [Form for Form Overlay] > [Open]
Delete the forms.
- Select the form to delete > [Delete] > [Yes]
- The form is deleted.

How do I print documents Stored in Removable USB Drive?

Plug in the USB drive.
- Plug the USB drive into the USB Memory Slot.
- When the machine reads the USB drive, “USB Drive is recognized. Displaying files. Are you sure?” may appear. Select [Yes]. Displays the USB Drive screen.
Print the document.
- Select the folder containing the file to be printed > [Open]
- Select the file to be printed > [Print]
- Change the number of copies, duplex printing, etc. as desired.
- Press the [Start] key. Printing of the selected file begins.

How do I save documents to USB Drive (Scan to USB)?

Place the originals.
Plug in the USB drive.
- Plug the USB drive into the USB Memory Slot.
- When the machine reads the USB drive, “USB Drive is recognized. Displaying files. Are you sure?” may appear. Select [Yes] to display the USB Drive screen. Displays the USB Drive screen.
Store the document.
- Select the folder where the file will be stored > [Open].
- Select [Store File].
- Set the type of original, file format, etc., as desired.
- Check the storing image.
- Press the [Start] key. The original is scanned and the data is stored in the USB drive.

How do I check the USB Drive Information?

In the USB Drive screen, select [USB Drive Information].
Once you confirm the information, select [Close].

How do I remove USB Drive?

Display the screen. [Home] ( ) key > [USB Drive]
Select [Remove USB Drive].
- Select [OK], and remove the USB drive after “USB Drive can be safely removed.” is displayed.

How do I launch and exit the browser?

Display the screen. [Home] ( ) key > [Internet Browser]
- The Internet browser starts up.
Use the browser screen to browse web pages.
To exit the browser, select [X] (Close) and then select [Yes] in the exit confirmation screen.

How do I manually staple paper?

Press the stapling position key on the stapling control section. The shutter of the paper exit area is opened and this equipment enters into the manual staple mode.
Set the staple position. Press the stapling position key to select the stapling position (Back / Front / 2 Points ).
Load the paper. Straighten the edges of the paper well and place the paper front side down in the shutter opening of the output unit.
Staple the paper. Let go of the paper, and then press the stapling key. Stapling starts. Stapling finishes and the output is delivered to tray.

How do I finish the manual staple mode?

Press the stapling position key several times until the stapling position lamps turn off. The shutter of the paper exit area closes. It means that manual stapling is finished. If no operation is performed for approx. 10 seconds, the manual staple mode will be automatically finished.

How do I configure the settings for functions?

Select the tab and press the function key.

What is the purpose of the Store File tab and function key?

It configures the settings when storing the document in the Custom Box.

How do I specify the original size to be scanned?

Use the Original Size function to select the size to be scanned. Select [Standard Sizes 1], [Standard Sizes 2], [Others] or [Size Entry] to select the original size.

What does the Mixed Size Originals function do?

It scans documents of different sizes that are set in the document processor all at once.

How do I select the type and orientation of the binding based on the original?

Use the 2-sided/Book Original, Book Original function.

How do I scan the correct direction?

Select the orientation of the original document top edge to scan correct direction using the Original Orientation function. Select original orientation from [Top Edge on Top], [Top Edge on Left] or [Auto].

How do I adjust the image size to be stored?

Select the size of the image to be stored using the Storing Size function.

What is the Prevent Bleed-thru function?

It hides background colors and image bleed-through when scanning a thin original.

How do I adjust the density?

Adjust density using the Density function.

How do I get the best results for my image?

Select the original image type for best results using the Original Image function.

How do I select the fineness of scanning resolution?

Select fineness of scanning resolution using the Scan Resolution function.

How do I select the color mode setting?

Select the color mode setting using the Color Selection function.

How do I adjust the sharpness of image outlines?

Adjust the sharpness of image outlines using the Sharpness function.

What is the Background Density Adj. function?

It removes dark backgrounds from originals, such as newspapers.

How do I adjust the zoom to reduce or enlarge the image?

Adjust the zoom to reduce or enlarge the image using the Zoom function.

How do I center the original image on the paper?

Centers the original image on the paper when storing onto paper different from the original size using the Centering function.

What does the Border Erase/Full Scan function do?

It erases the black border that forms around the image.

What is the Continuous Scan function?

It scans a large number of originals in separate batches and then produce as one job.

What is the Job Finish Notice function?

It sends an E-mail notice when a job is complete, and it is also available when a job is interrupted.

How do I add a file name?

Add a file name using the File Name Entry function.

What is the Erase Shadowed Areas function?

When scanning with the document processor or original cover open, erase the extra shaded area.

What is the Skip Blank Page function?

When there are blank pages in a scanned document, this function skips the blank pages and stores only pages that are not blank.

How do I adjust the contrast between light and dark areas of the image?

You can adjust the contrast between light and dark areas of the image using the Contrast function.

How do I erase colors in the source document?

Erase colors in the source document using the Erase Colors function.

What is the Print tab and function key for?

Configure the settings for paper selection and duplex printing when printing from the Custom Box.

How do I select the cassette or multipurpose tray that contains the required paper size?

Select the cassette or multipurpose tray that contains the required paper size using the Paper Selection function.

How do I offset the output by page or set?

Offset the output by page or set using the Collate/Offset function.

How do I staple or punch printed documents?

Staple or punch printed documents using the Staple/Punch function.

How do I specify the output tray?

Specify the output tray using the Paper Output function.

How do I combine original sheets into one printed page?

Combine 2 or 4 original sheets into 1 printed page using the Combine function.

How do I add margins?

Add margins (white space). In addition, you can set the margin width and the back page margin using the Margin/Centering function.

How do I center the original image on the paper?

Centers the original image on the paper when copying onto paper different from the original size using the Margin/Centering function.

How do I print a document so that it can be folded into a single booklet, with a cover?

Booklet Print document so that it can be folded into a single booklet, with a cover using the Booklet Print function.

How do I print on both sides of the paper?

Prints 1-sided or open book originals to 2-sided, or 2-sided or open book originals to 1-sided using the Duplex function.

How do I add a cover to the finished documents?

Add a cover to the finished documents using the Cover function.

How do I print the original document overlaid with a form or image?

Prints the original document overlaid with a form or image using the Form Overlay function.

How do I add page numbers to the finished documents?

Add page numbers to the finished documents using the Page # function.

How do I automatically delete a document from the box once printing is complete?

Automatically deletes a document from the box once printing is complete using the Delete after Printed function.

How do I suspend the current job and give a new job top priority?

Suspends the current job and gives a new job top priority using the Priority Override function.

How do I save toner when printing?

EcoPrint saves toner when printing. Use this function for test prints or any other occasion when high quality print is not required.

How do I fold the finished documents?

Fold the finished documents using the Fold function.

How do I add a text stamp on the documents?

You can add a text stamp on the documents using the Text Stamp function.

How do I add a bates stamp on the documents?

You can add a bates stamp on the documents using the Bates Stamp function.

How do I adjust the strength of cyan, magenta, yellow, and black?

Adjust the strength of cyan, magenta, yellow, and black using the Color Balance function.

How do I adjust the color (hue) of images?

Adjust the color (hue) of images using the Hue Adjustment function.

How do I adjust images as desired to more [Vivid] or more [Muted] images?

Adjust images as desired to more [Vivid] or more [Muted] images using the One-touch Image Adjust function.

How do I adjust the color saturation of the image?

Adjust the color saturation of the image using the Saturation function.

How do I remove hollow spaces in text and on images?

Remove hollow spaces in text and on images using the Trapping function.

What is the Send tab and function key used for?

Configure the settings for file format and FAX transmission when sending from the Custom Box.

How do I select the image size to be sent?

Select the size of image to be sent using the Sending Size function.

How do I specify the image file format?

Specify the image file format. Image quality level can also be adjusted using the File Format function.

How do I center the original image on the paper when sending?

Centers the original image on the paper when sending onto paper different from the original size using the Centering function.

How do I add a subject and body when sending a document?

Adds subject and body when sending a document using the E-mail Subject/ Body.

How do I encrypt images when sending via FTP?

Encrypts images when sending via FTP using the FTP Encrypted TX function.

How do I automatically delete a document from the box once transmission is complete?

Automatically deletes a document from the box once transmission is complete using the Delete after Transmitted function.

How do I create several files by dividing scanned original data?

Creates several files by dividing scanned original data page by specified number of pages, and sends the files using the File Separation function.

How do I check the file size before sending/storing the original?

Checks the file size before sending/storing the original using the File Size Confirmation function.

How do I read long-sized original documents?

Reads long-sized original documents using a document processor using the Long Original function. This function requires the optional document processor.

How do I enter the preassigned password to print the PDF data?

Enter the preassigned password to print the PDF data using the Encrypted PDF Password function.

How do I select the image size when printing JPEG or TIFF files?

Select the image size when printing JPEG or TIFF files using the JPEG/TIFF Print function.

How do I reduce or enlarge the image size to fit the selected paper size when printing XPS file?

Reduces or enlarges the image size to fit to the selected paper size when printing XPS file using the XPS Fit to Page function.

What is the default setting for Original Orientation?

The default setting for Original Orientation can be changed.

What does the Fold function do?

Folds the finished documents. Select the fold method.

What options are available for folding?

The following folding options and orientations are available:

Bi-Fold
Saddle Stitch
Tri-Fold Inside R to L/B to T
L to R/T to B
Outside R to L/B to T
L to R/T to B

What is the Collate/Offset function?

Offsets the output by page or set.

How does the offset function work without a document finisher option?

Printed copies are produced after rotating each set (or page) by 90 degrees.

What paper sizes are supported in offset?

The paper sizes supported in Offset: A4, B5, Letter and 16K.

What does the Staple function do?

Staples the finished documents. The staple position can be selected.

What are the staple position options?

The staple position options are:

Top Left
Top Right
2 staples Left
2 staples Top
2 staples Right
Saddle Stitch

How do I use the ID Card Copy function?

Use this when you want to copy a driver’s license or an insurance card. When you scan the front and back of the card, both sides will be combined and copied onto a single sheet.

How do I adjust the density?

Adjust density using the Density function.

What is the Original Image function?

Select original image type for best results.

What are the options for Original Image?

The options are:

Copying

Text+Photo
Book/Magazine
Highlighter Enhancement
Photo
Photo Paper
Text Light Text/Fine Line
Graphic/Map

Sending/Printing/Storing

Text+Photo
Photo
Text

What is the Color Selection function?

Select the color mode setting.

What are the options for Color Selection when copying?

The options are:

Auto Color
Full Color
Black & White
Single Color

What are the options for Color Selection when printing?

The options are:

Auto Color (Color/Gray)
Auto Color (Color/B & W)
Full Color
Grayscale
Black & White

What is the Color Balance function?

Adjust the strength of cyan, magenta, yellow, and black.

What is the Hue Adjustment function?

Adjust the color (hue) of images.

What is the One-touch Image Adjust function?

Adjust images as desired to more [Vivid] or more [Muted] images.

What is the Sharpness function?

Adjusts the sharpness of image outlines.

How do I adjust the contrast between light and dark areas of the image?

You can adjust the contrast between light and dark areas of the image using the Contrast function.

What is the Background Density Adj. (Background Density Adjustment) function?

Removes dark background from originals, such as newspapers.

What is the Saturation function?

Adjust the color saturation of the image.

What is the Prevent Bleed-thru function?

Hides background colors and image bleed-through when scanning thin original.

What is the Trapping function?

Remove blank areas if characters and the image outline in black have blank areas because of color drift.

What is the Erase Colors function?

Erases colors in the source document.

What is the Zoom function?

Adjust the zoom to reduce or enlarge the image.

What are the zoom options available?

The following zoom options are available:

Standard Zoom
Auto
Zoom Entry
XY Zoom

What is the Combine function?

Combines 2 or 4 original sheets into 1 printed page. You can select the page layout and the type of boundary lines around the pages.

What types of boundary lines are available?

The following types of the boundary lines are available:

None
Solid Line
Dotted Line
Positioning Mark

What does the Margin/Centering function do?

Add margins (white space). In addition, you can set the margin width and the back page margin. Centers the original image on the paper when copying onto paper different from the original size.

What is the Border Erase, Border Erase/Full Scan function?

Erases the black border that forms around the image.

What modes are available for Border Erase, Border Erase/Full Scan function?

The following modes are available:

Standard
Full Scan
Border Erase Sheet
Border Erase Book
Individual Border Erase

What is the Booklet option?

The Booklet option allows you to copy sheet originals and produce booklets such as small brochures or pamphlets. A booklet, such as a magazine, is made by folding at the center.

How does the Duplex function work?

Produces two-sided copies. You can also create single-sided copies from two-sided originals.

What modes are available for the Duplex function?

The following modes are available:

One-sided to Two-sided
Two-sided to One-sided
Two-sided to Two-sided

What is the Cover function?

Adds a cover to the finished documents.

How do I print the original document overlaid with a form or image?

Prints the original document overlaid with a form or image. Once you scan and register the form, the form is overlaid onto the original. You can also use a form that is already registered in the Document Box. Place the original for the form on top of the other originals. When using the optional document processor, the first page of the originals should be placed on the top.

What are the options for Form Overlay?

Off
Select Stored Form
Scan New Form

How do I specify the density of the form to be overlaid?

Specify the density of the form to be overlaid by selecting [+] or [-] in “Density” from 10% to 100%.

What finishing image options are available for form overlay?

Transparent: The form is overlaid on the document.
Form on Original Image: The form is placed on top of the document.
Original Image on Form: The form is placed under the document.

How do I select a form to be overlaid from the Document Box?

To select a form, choose [Select Form] to display the Document Box that stores documents which can be used as a form. Select the desired form from the list and select [OK].

When is “Scan New Form” not displayed?

“Scan New Form” is not displayed when printing from the custom box.

What does the Erase Shadowed Areas function do?

When scanning with the document processor or original cover open, it erases the extra shaded area. The value can be set to [Off] or [On].

What is the note about the Erase Shadowed Areas function?

In case the document processor or the original cover is not opened sufficiently, it might not be able to erase the shaded area.

What does the Page # function do?

Adds page numbers to the finished documents. The available formats for numbering are [-1-], [P.1] and [1/n]. The format [1/n] prints the total number of pages in the place of “n”.

What are the available numbering formats for the “Page #” function?

The available formats for numbering are [-1-], [P.1] or [1/n].

How do I select the print position of the page number?

Select the print position of page number from Top Left, Top Middle, Top Right, Bottom Left, Bottom Middle, Bottom Right, or Detail. Select [Detail] to specify the detailed page number position using numeric values, and to set the page number position ([Same as Front Page], [Mirror Front Page]) when a page number is placed on the back side of the paper in duplex printing.

How do I start page numbering from a page other than the first page?

To start page numbering from a page other than the first page, select [+] or [-] in “1st Page” to specify the starting page. Select [# Keys] to use the numeric keys for entry.

How do I start the numbering with a number other than 1?

To start the numbering with a number other than 1, select [+] or [-] in “Start Number” to specify the starting number. Select [# Keys] to use the numeric keys for entry.

What is the Count Blank Page function?

When a scanned document contains blank pages, add a check mark if you require blank pages to be numbered. Remove the check mark to skip blank pages.

How do I stop page numbering before the last page?

If you do not want page numbering through to the last page, select [Last Page]. Select [Manual] and select [+] or [-] to specify the final page to be numbered (a negative number of pages counting backwards from the last page), and then select [OK]. Specify the desired number up to -10. Select [# Keys] to use the numeric keys for entry.

How do I set the font size of the page number?

Font sizes registered in “Text (Text Stamp)” are displayed.

How do I set the font style of the page number?

Set the font style of page number by selecting None, Bold, Italic, Bold/Italic. Select a font style by checking the checkbox.

How do I set the font of the page number?

Set the font of page number to Courier or Letter Gothic.

How do I set the color of the page number?

Set the color of page number to Black, Red, Green, Blue, Cyan, Magenta, Yellow, White.

How do I set the density of the color of the page number?

Set the density of the color of page number from 10 to 100% (in 10% increments). Set the value by selecting [+] or [-].

What are the Display Pattern options for the page number?

Transparent, Clipping, Overwrite.

How do I manually change the total number of pages “n” in the format [1/n]?

Select [Denominator #] and select [Manual]. Select [+] or [-] to enter the total number of pages and select [OK]. Select [# Keys] to use the numeric keys for entry.

How do I select the orientation of the original document top edge to scan the correct direction?

Select [Original Orientation] to choose orientation of the originals, either [Top Edge on Top] or [Top Edge on Left]. Then select [OK].

When can the Original Orientation function only be used?

This function can only be used when the optional OCR Scan Activation Kit is installed.

What is the purpose of the Insert Sheets/Chapters function?

Insert a separator sheet, or make the first page of the chapter the front page when performing duplex printing. The configured pages are displayed on the list.

How do I enter document page numbers where separators get inserted?

Enter document page numbers where separators get inserted by selecting [+] or [-] to enter the page number from 1 to 998. Select [# Keys] to use the numeric keys for entry.

How do I select the source of the paper for the separator?

Select the source of the paper for the separator from Cassette 1 to 5, or Multipurpose tray.

How do I enter the page numbers of the original document where I want to insert the chapters?

Enter the page numbers of the original document where you want to insert the chapters by selecting [+] or [-] to enter the page number from 2 to 998. Select [# Keys] to use the numeric keys for entry.

How do I change the configuration of the chapter page and separator?

Change the configuration of the chapter page and separator by selecting Edit. The method of operation is the same as that of a new addition.

How do I delete the page selected in the list?

Select Delete.

What print settings are available for inserted paper when finishing is set to 2-sided in “Duplex”?

Select [Not Print], [Front Only], [Back Only], or [Duplex] for the print setting of the inserted paper.

What is the purpose of the Memo Page function?

Delivers copies with a space for adding notes. You can also print two originals onto the same sheet with a space or add lines to indicate page boundaries. Select [Layout A] or [Layout B] and select the page layout from “Layout”.

What paper sizes are supported in Memo mode?

A3, A4-R, A4, A5-R, A5, B4, B5-R, B5, 216×340 mm, Ledger, Letter-R, Letter, Legal, Statement-R, Oficio II, Folio, 8K, 16K-R and 16K.

What does Layout A do in Memo Page mode?

Reduces images of each original page for printing onto half of a page, leaving the other half blank for notes.

What does Layout B do in Memo Page mode?

Reduces images of two original pages for printing onto half of a page, leaving the other half blank for notes.

How do I select how to lay out the pages of the scanned original?

Select how to lay out the pages of scanned original from Layout Left/Top, Right/Bottom for Layout A, or Top L to R, Top R to L, Top L to B, Top R to B for Layout B.

How do I select the page boundary line?

Select [Border Line] to select the page boundary line, and select [OK].

What boundary line types are available?

None, Solid Line, Dotted Line, Positioning Mark.

What is the purpose of Poster mode?

To use this device to make copies larger than the maximum paper size, use Poster mode to separate and copy an enlarged image onto multiple pages. The completed copies have overlapping areas. A single large page can be created by pasting those areas together.

What enlargement settings are available in Poster mode?

Choose one of the following 3 enlargement settings: Copy Size, Zoom Priority, or Number of Sheets.

How do I select the finish size in Poster Mode when using Metric?

Select A0, A1 or A2 as finish size. Copy is enlarged according to the selected paper size.

How do I select the finish size in Poster Mode when using Inch?

Select 34 × 44", 22 × 34" or 17 × 22" as finish size. Copy is enlarged according to selected paper size.

How do I set the magnification when using Zoom Priority in Poster Mode?

Image will be output on the necessary number of copies for the specified zoom size from 100 to 400% (in 1% increments). Select [+] or [-] to change the displayed magnification as desired. Select [# Keys] to use the numeric keys for entry.

How do I set the number of sheets in Poster Mode?

Copy is enlarged according to the specified number of sheets. Choose between 2 sheets, 4 sheets, or 8 sheets.

What does Image Repeat do?

Tiles the 1 copied sheet with an original image. You can also specify the area of the original to repeat.

What are the options for Image Repeat?

Zoom Priority and Double Copy.

How do I set the zoom ratio in Image Repeat?

Set the default screen from 25 to 400% (in 1% increments). Select [+] or [-] to change the displayed magnification as desired. Select [# Keys] to use the numeric keys for entry.

How do I set the area of the original to be repeated?

To set the area of the original to be repeated, select [On] for “Specify Repeat Area”. Select [+] or [-] to input the area of the original to be repeated. Select [# Keys] to use the numeric keys for entry.

What do the X1 and Y1 settings represent when specifying the repeat area?

Y1: Length from top left of platen to top edge of repeat area
X1: Length from top left of platen to left edge of repeat area

What do the X2 and Y2 settings represent when specifying the repeat area?

Y2: Height of repeat area
X2: Width of repeat area

What does Double Copy do?

Makes 2 copies of the same original on a single sheet. For example, you can double-copy an A5 original onto an A4 sheet which you then cut in half to make 2 copies that are identical to the original.

What is the purpose of Text Stamp?

You can add a text stamp on the documents.

When can’t Text Stamp be set?

This cannot be set when Text Stamp is set in the system settings.

What are the options for Text Stamp?

Off, On Stamp Keyboard, Template 1 to 8.

How do I add custom text to the text stamp?

Select [Keyboard] and enter the text string to be printed.

How do I select a template for the text stamp?

Select a text stamp from the displayed templates.

How do I choose the stamp method?

Select [Stamp Method] and set the stamp method for text stamp to Each Print Page, Each Original Page.

How do I set the stamp position to be printed?

Select [Position] and select the text stamp position.

What positions can I place the text stamp?

Top Left, Top Middle, Top Right, Middle Left, Center, Middle Right, Bottom Left, Bottom Middle, Bottom Right, Detail.

How do I set a detailed stamp position?

Select [Detail] to specify the detailed stamp position using numeric values, and to set the stamp position and angle when a stamp is placed on the back side of the paper in duplex printing.

How do I set the font size of the text stamp?

Registered font sizes are displayed.

How do I set the character border and underline for the text stamp?

Set the character border and underline to Off, Circle, Rectangle, Underline.

How do I set the font style of the text stamp?

Set the font style of text stamp by selecting None, Bold, Italic, Bold/Italic. Select a font style by checking the checkbox.

How do I set the font of the text stamp?

Set the font of text stamp to Courier, Letter Gothic.

How do I set the color of the text stamp?

Set the color of text stamp to Black, Red, Green, Blue, Cyan, Magenta, Yellow, White.

How do I set the density of the text stamp color?

Set the density of text stamp color from 10 to 100% (in 10% increments). Set the value by selecting [+] or [-].

How do I set the display method of the text stamp?

Set the display method of text stamp to Transparent, Clipping, Overwrite.

What is the purpose of Bates Stamp?

You can add a bates stamp on the documents.

When can’t I set Bates Stamp?

This cannot be set when Bates Stamp is set in the system settings.

What are the options for Bates Stamp?

Off, On Stamp Date, User Name, Serial Number, Numbering, Text 1, Text 2.

How do I add custom text to the Bates Stamp?

When [Text 1] or [Text 2] is selected, select [Change] below and enter the text string.

How do I set the date format for the date in the Bates Stamp?

If you selected [Date], select [Date Format] and select [MM/DD/YYYY], [DD/MM/YYYY], or [YYYY/MM/DD] to set the date format.

How do I set the starting sequence number for Numbering in the Bates Stamp?

To set [Numbering], select [Numbering Default] and set the starting sequence number (1 to 9999999).

How do I set the number of digits of the serial number in the Bates Stamp?

If you select [Fixed Digit Number] > [On], you can set the number of digits of the serial number (1 to 7 digits).

How do I set the stamp position to be printed for the Bates Stamp?

Select [Position] and select the bates stamp position.

What positions can I place the Bates Stamp?

Top Left, Top Middle, Top Right, Middle Left, Center, Middle Right, Bottom Left, Bottom Middle, Bottom Right, Detail.

How do I set a detailed stamp position for the Bates Stamp?

Select [Detail] to specify the detailed stamp position using numeric values, and to set the stamp position when a stamp is placed on the back side of the paper in duplex printing.

How do I set the font size of the Bates Stamp?

Registered font sizes are displayed.

How do I set the font style of the Bates Stamp?

Set the font style of bates stamp by selecting None, Bold, Italic, Bold/Italic. Select a font style by checking the checkbox.

How do I set the font of the Bates Stamp?

Set the font of bates stamp to Courier, Letter Gothic.

How do I set the color of the Bates Stamp?

Set the color of the bates stamp to Black, Red, Green, Blue, Cyan, Magenta, Yellow, White.

How do I set the density of the Bates Stamp color?

Set the density of bates stamp color from 10 to 100% (in 10% increments). Set the value by selecting [+] or [-].

How do I set the display method of the Bates Stamp?

Set the display method of the bates stamp to Transparent, Clipping, Overwrite.

What is the purpose of Continuous Scan?

Scans a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you select [Finish Scan].

How do I use continuous scanning?

Select [On] to use continuous scanning. To use Job Build, select [Job Build]. You can set the functions that appear on the screen during scanning.

What is Job Build?

When [Job Build] is selected when copying or printing, the binding orientation for finished documents can be selected from [Binding Left], [Binding Right] or [Binding Top].

What is Auto Image Rotation?

Automatically rotates the image 90 degrees when the sizes of the original and the loaded paper matches but the orientations are different.

What does Next Copy: On Back do?

In duplex copying, prints on the back side if the next page is to be printed on the front side. Select [Next Copy: On Back] to use this function.

What does Next Copy: On Front do?

In duplex copying, prints on the front side if the next page is to be printed on the back side. Select [Next Copy: On Front] to use this function.

What does Sheet Insertion do?

Inserts a blank paper in the next page. Select [Sheet Insertion] to use this function.

Where can I select whether to rotate the image automatically?

You can select whether to rotate the image automatically in the default settings in Auto Image Rotation (Copy).

Where can I select how the images are rotated when Auto Image Rotation is enabled?

When you have enabled this function, you can select how the images are rotated in Auto Image Rotation Action.

What does Negative Image do?

Inverts black and white portions of the image for printing.

What does Mirror Image do?

Copies the mirrored image of the original.

What is Job Finish Notice?

Sends E-mail notice when a job is complete. It is also available that send a notice when a job is interrupted. Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish.

When is Job Finish Notice available?

This function is only available for black and white copy mode.

What is required for Job Finish Notice to work?

PC should be configured in advance so that E-mail can be used. E-mail can be sent to a single destination.

What are the options for Job Finish Notice?

Off

Address Book: Select the notification destination from the address book.

Address Entry: Enter E-mail address directly.

How do I select the notification destination from the address book?

Select the notification destination on the address book screen, then select [OK].

How do I enter an email address directly for the notification destination?

Select [E-mail Address], enter the address (up to 256 characters) and select [OK].

How do I get an email notification when a job is interrupted?

Add a check mark if you require an e-mail notification when a job is interrupted.

When is the Job Finish Notice function not available?

This function is not available if current job was an override.

What is Priority Override?

Suspends the current job and gives a new job top priority. The suspended job resumes after the other job is finished.

When may Priority Override not be available?

Priority override may not be available depending on the status of the current print job and USB drive usage. In this case, try the interrupt copy.

What is Repeat Copy?

Enables additional copies in the desired quantity as necessary after a copy job is completed.

How do I set up a password for Repeat Copy?

For confidential documents, you can set up a password for the use of Repeat Copy. In such a case, the correct password must be entered to perform Repeat Copy. To register a password, select [# Keys] and enter a 4-digit password.

When is Repeat Copy not available?

Repeat Copy is not available when the Data Security Function is active. When the maximum number of Repeat Copy jobs to retain in the document box is set to 0 (zero), this function cannot be used.

Where are the Repeat Copy jobs stored?

The Repeat Copy jobs are stored in the Job Box.

What happens to a Repeat Copy job when the power switch is turned off?

A Repeat Copy job is cleared when the power switch is turned off.

What should I do if I forget the Repeat Copy password?

If you forget the password, Repeat Copy cannot be performed for that document. Make a note of the password beforehand if necessary.

What is OHP Backing Sheet?

When two or three OHP transparencies are stacked on top of each other, static electricity may make them difficult to handle. When using OHP Backing Sheet, a paper sheet is automatically inserted between each transparency, making them easier to handle. Also, the same original page can be printed to the backing sheet for multiple page printing.

What are the OHP Backing Sheet options?

Blank Sheet: Outputs a blank backing sheet after printing to a transparency.
Copied Sheet: After printing to a transparency, copies the same original image to the backing sheet paper.

Where should I never load OHP transparencies?

Never load OHP transparencies into trays or cassettes other than the multipurpose tray.

What happens to the multipurpose tray paper type when OHP Backing Sheet is set?

When OHP Backing Sheet is set, the multipurpose tray paper type is automatically set to “Transparency”.

What should I do if the optional 1,000-sheet Finisher or 4,000-sheet Finisher is installed when using OHP Backing Sheet?

If the optional 1,000-sheet Finisher or 4,000-sheet Finisher is installed, you may need to specify the output destination for finished copies.

What should I do before loading transparencies?

Fan through the transparencies before loading.

How many transparencies can be loaded at one time?

Up to 1 transparency can be loaded at one time.

What should I make sure of when loading paper in the cassette for OHP Backing Sheet?

Be sure that paper of the same size and orientation as the transparencies is loaded in the cassette.

How do I select the media to be fed when using OHP Backing Sheet?

Select the media to be fed from Auto, or Cassette 1 (to 5). When [Auto] is selected, the machine automatically selects media that matches the size of the original.

What is DP Read Action?

When the document processor is used, select the scanning operation for the document processor. This function is displayed when the document processor is installed.

What does Skip Blank Page do?

When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank. Blank pages can be set as pages that include ruled lines and a small number of characters. The machine detects blank pages, saving unnecessary printing without the need to check for blank pages in the document. Select [Blank Pages + Ruled Lines], [Blank Pages Only] or [Blank Pages + Some Text] in [On].

What are the options for DP Read Action?

Speed Priority: Gives priority to scanning speed.

Quality Priority: Gives priority to image quality at a slightly slower scan speed.

What may not be recognized as blank pages when using Skip Blank Page?

The originals with punched holes or originals printed on a colored substrate may not be recognized as blank pages.

What is the 2-sided/Book Original function?

Select the type and orientation of the binding based on the original.

What are the Binding options for 2-sided originals?

Binding Left/ Right, Binding Top.

What are the Binding options for Book originals?

Binding Left, Binding Right.

What is the Sending Size function?

Select size of image to be sent. Select [Standard Sizes 1], [Standard Sizes 2], or [Others] to select the storing size.

What are the options for Standard Sizes 1?

Metric models: Same as Original Size, A3, A4, A5, A6, B4, B5, B6, Folio, 216×340 mm.

Inch models: Same as Original Size, Ledger, Letter, Legal, Statement, 11×15", Oficio II.

What are the options for Standard Sizes 2?

Metric models: Ledger, Letter, Legal, Statement, 11×15", Oficio II, 8K, 16K.

Inch models: A3, A4, A5, A6, B4, B5, B6, Folio, 8K, 16K, 216×340 mm.

What are the options for Others in Sending Size?

Hagaki (Cardstock), Oufuku hagaki (Return postcard).

How do I send the image as the actual size (No Zoom) when the sending size is different from the original size?

When you specify the sending size that is different from the original size, and select the zoom of [100%], you can send the image as the actual size (No Zoom).

What is the File Format function?

Specify the image file format. Image quality level can also be adjusted. Select the file format from [PDF], [TIFF], [JPEG], [XPS], [OpenXPS], [High Comp. PDF], [Word], [Excel], and [PowerPoint].

What can I specify if I selected [PDF] or [High Comp. PDF] for the file format?

If you selected [PDF] or [High Comp. PDF], you can specify encryption or PDF/A settings.

What is OCR Text Recognition?

When [PDF], [High Comp. PDF], [Word], [Excel], or [PowerPoint] is selected for the file format, you can create Searchable file by running OCR on the scanned document.

How do I create a searchable file?

Select [OCR Text Recognition], and then [On], select the language of the document, and select [OK].

When can OCR Text Recognition only be used?

This function can only be used when the optional OCR Scan Activation Kit is installed.

When can I not send from the Custom Box?

This function cannot be set when you send from the Custom Box.

What may happen if the proper language is not selected for OCR Text Recognition?

If the proper language is not selected, file creation may take a long time or the creation may fail.

What should I check if the text of the document may not be recognized as characters?

The original orientation is correct.
When setting the originals with the mixed orientation at once, [On] is selected for [Auto Image Rotation].

What conditions may result in decreasing the recognition accuracy for OCR Text Recognition?

Repeatedly copied documents (as copied copy)
Received faxes (with low resolution)
Originals with the character space too narrow or wide
Originals with the lines on the text
Originals with the special fonts
Binding part of the book
A handwritten texts

What is the PDF Encryption Functions?

If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF’s by assigning a secure password.

How do I enable PDF Encryption Functions?

Select [PDF] or [High Comp. PDF] in [File Format], and select [Encryption].

What are the PDF Encryption Function options when [Acrobat 3.0 and later, Encryption Level: Middle(40-bit)] is selected?

Password to Open Document: Enter the password to open the PDF file.
Password to Edit/Print Document: Enter the password to edit the PDF file.

How do I set the Password to Open Document?

Select [On], enter a password (up to 256 characters) and then select [Next]. Enter the password again for confirmation, and select [OK].

How do I set the Password to Edit/Print Document?

Select [On], enter a password (up to 256 characters) and then select [Next]. Enter the password again for confirmation, and select [OK].

What options can I limit when I have entered the password and selected [Detail] to edit/print document?

Printing Allowed: Restricts printing of the PDF file.
Changes Allowed: Disables the change to the PDF file.
Commenting: Can only add commenting.
Page Layout except extracting Pages: Can change the page layout except extracting the pages of the PDF file.
Any except extracting Pages: Can conduct all operations except extracting the pages of the PDF file.
Copying of Text/ Images/Others: Restricts the copying of text and objects on the PDF file.

What are the PDF Encryption Function options when [Acrobat 5.0 and later, Encryption Level: High(128-bit)] is selected?

Password to Open Document: Enter the password to open the PDF file.
Password to Edit/Print Document: Enter the password to edit the PDF file.

What options can I limit when I have entered the password and selected [Detail] to edit/print document when [Acrobat 5.0 and later, Encryption Level: High(128-bit)] is selected?

Printing Allowed: Disables the printing of PDF file.
Changes Allowed: Disables the change to the PDF file.
Inserting/Deleting/Rotating Pages: Can only insert, delete, and rotate the pages of the PDF file.
Commenting: Can only add commenting.
Any except extracting Pages: Can conduct all operations except extracting the pages of the PDF file.
Copying of Text/ Images/Others: Restricts the copying of text and objects on the PDF file.

What is the Scan to Office Function?

This machine provides the function which converts scanned documents including text, figures and pictures into searchable and editable Microsoft Office (Word, Excel and PowerPoint) 2007 or later data format, via OCR processing.

How to display the Scan to Office Function screen?

[Home] key > [Send] > [Org./Sending Data Format] > [File Format].

How do I set the display method of the Status/Log?

Set the display method of the Status/Log on the Display Status/Log page.

Where can I configure settings for Home screen?

Configure settings for the Home screen in Home settings.

How do I configure settings for copying functions?

Configure settings for copying functions in Copy settings.

Where do I configure settings for sending functions?

Configure settings for sending functions in Send settings.

Where can I configure settings for the Custom Box, Job Box, Sub Address Box and Polling Box?

Configure settings related to the Custom Box, Job Box, Sub Address Box and Polling Box in Document Box/USB Drive settings.

Where can I configure settings for fax functions?

Configure settings for fax functions in FAX settings. Refer to the FAX Operation Guide for details on FAX Box and Polling Box.

How do I print reports to check the machine settings, status, and history?

Print reports to check the machine settings, status, and history in Report settings.

How do I configure machine system settings?

Configure machine system settings in System/Network settings.

Where can I configure network settings?

Configure network settings in Network settings.

Where can I configure settings for data stored in the SSD, hard disk, and machine’s memory?

Configure settings for data stored in the SSD, hard disk, and machine’s memory in Data Security settings.

Where do I configure FAX server settings?

Configure FAX server settings in FAX Server Settings.

Where can I configure remote services settings?

Configure remote services settings in Remote Services Settings.

How do I configure settings related to machine management?

Configure settings related to machine management in User Login/Job Accounting settings.

Where do I configure settings related to the date and time?

Configure settings related to the date and time in Date/Timer/Energy Saver settings.

How do I check the number of sheets printed and scanned?

Check the number of sheets printed and scanned in Counter settings.

Where do I select paper size and media type for Cassettes and multipurpose tray?

Select paper size and media type for Cassettes and multipurpose tray in Cassette/MP Tray Settings.

How do I set the language to use for the touch panel display?

Set the language to use for the touch panel display in Language settings.

How do I select the screen appearing right after start-up (default screen)?

Select the screen appearing right after start-up (default screen) in Default Screen settings.

How do I set options for buzzer sound during the machine operations?

Set options for buzzer sound during the machine operations in Sound settings.

How do I change the layout of the touch panel keyboard used to enter characters?

Change the layout of the touch panel keyboard used to enter characters in Keyboard Layout settings. The options are QWERTY, QWERTZ, AZERTY.

How do I set up frequently-used custom original size?

Set up frequently-used custom original size in Custom Original Size settings. To register a custom original size, select [On] and enter the desired size. Up to four custom original sizes can be added.

How do I set up frequently-used custom paper size?

Set up frequently-used custom paper size in Custom Paper Size settings. To register a custom paper size, press [On] and enter the desired size. Up to four custom paper sizes can be added.

How do I select the default paper source from Cassette 1-5 and multipurpose tray?

Select the default paper source from Cassette 1-5 and multipurpose tray in Default Paper Source settings.

How do I select whether to automatically detect originals of special or non-standard size?

Select whether to automatically detect originals of special or non-standard size in Auto Detect Original Size settings. Select [Metric] when automatically detecting the originals in centimeter sizes. Select [Inch] when detecting the originals in inch sizes.

How do I select a default media type for auto paper selection when [Auto] is selected of Paper Selection?

Select a default media type for auto paper selection when [Auto] is selected of Paper Selection in Media for Auto (Color) and Media for Auto (B&W) settings.

How do I select the paper source in which the cover paper used for the Cover function is placed?

Select the paper source in which the cover paper used for the Cover function is placed in Paper Source for Cover settings.

How do I adjust the print direction when printing on Prepunched, Preprint, and Letterhead?

When printing on Prepunched, Preprint, and Letterhead, punch-holes might not be aligned or the print direction might be upside-down depending on how originals are set and the combination of copying functions. In such a case, select [Adjust Print Direction] to adjust the print direction. When paper orientation is not important, select [Speed Priority].

How do I set whether to display the confirmation screen for the paper setting when a new paper is set for each cassette?

Set whether to display the confirmation screen for the paper setting when a new paper is set for each cassette in Show Paper Setup Message settings.

Where can I find the available media type and paper weight combinations?

The available media type and paper weight combinations can be found in Media Type Setting.

How do I select inch or metric for the unit for paper dimensions?

Select inch or metric for the unit for paper dimensions in Measurement settings.

How do I select whether to cancel or continue the job when error has occurred?

Select whether to cancel or continue the job when an error has occurred in Error Handling settings.

How do I select the output tray respectively for copy jobs, print jobs from Document Box, computers, and FAX RX data?

Select the output tray respectively for copy jobs, print jobs from Document Box, computers, and FAX RX data in Paper Output settings.

How do I select whether to display a screen for selecting the orientation of the originals to be placed on the platen when using certain functions?

Select whether to display a screen for selecting the orientation of the originals to be placed on the platen when using certain functions in Orientation Confirmation settings.

How do I select whether printing is prohibited or the Print in Black and White setting is used for printing once the color toner runs out?

Select whether printing is prohibited or the Print in Black and White setting is used for printing once the color toner runs out in Color Toner Empty Action settings.

How do I set the original orientation defaults?

Set the original orientation defaults in Orig. Orientation (Copy) settings.

How do I set the default original document type for copying?

Set the default original document type for copying in Original Image (Copy) settings.

How do I set the default scanning resolution?

Select the default scanning resolution in Scan Resolution settings.

How do I set the default copying color mode setting?

Set the default copying color mode setting in Color Selection (Copy) settings.

How do I select the default color mode for scanning documents?

Select the default color mode for scanning documents in Color Select.(Send/Store) settings.

How do I set the default type of the files?

Set the default type of the files in File Format settings.

How do I set the default Backgrnd Density (Copy)?

Set the default Backgrnd Density (Copy) in Backgrnd Density (Copy) settings.

How do I set the default value for preventing bleed-through (Copy)?

Set the default value for preventing bleed-through (Copy) in Prevent Bleed-thru (Copy) settings.

How do I select the enlarged/reduced default when paper size/sending size changed after the originals set?

Select the enlarged/reduced default when paper size/sending size changed after the originals set in Zoom settings.

How do I set the default width to be erased as a border?

Set the default width to be erased as a border in Border Erase Default settings.

How do I select the default Auto Image Rotation setting?

Select the default Auto Image Rotation setting in Auto Image Rotation (Copy) settings.

How do I select the EcoPrint default?

Select the EcoPrint default in EcoPrint settings.

How do I select the default Toner Save Level (EcoPrint)?

Select the default Toner Save Level (EcoPrint) in Toner Save Level (EcoPrint) settings.

How do I select the default quality setting for high compressed PDF files?

Select the default quality setting for high compressed PDF files in High Comp. PDF Image settings.

How do I select the compression method for sending the color documents in the TIFF format?

Select the compression method for sending the color documents in the TIFF format in Color TIFF Compression settings.

How do I select the default PDF/A setting?

Select the default PDF/A setting in PDF/A settings.

How do I set an automatically entered name (default) for jobs?

Set an automatically entered name (default) for jobs in File Name Entry settings. Additional information such as Date and Time and Job No. can also be set.

How do I set the subject and body automatically entered (default subject and body) when sending the scanned originals by E-mail?

Set the subject and body automatically entered (default subject and body) when sending the scanned originals by E-mail in E-mail Subject/Body settings.

How do I set the operation when a document is scanned from the document processor?

Set the operation when a document is scanned from the document processor in DP Read Action settings.

How do I select the Repeat Copy default?

Select the Repeat Copy default in Repeat Copy settings.

How do I select the default file separation setting?

Select the default file separation setting in File Separation settings.

How do I attach the files to the E-mail?

Select how to attach the files to the E-mail in Attach File to E-mail settings.

How do I select the type of optional keyboard that you want to use?

Select the type of optional keyboard that you want to use in Optional Keyboard Type settings.

How do I configure settings for stamps?

Configure settings for stamps in System Stamp settings.

How do I select the default paper source for separator sheets?

Select the default paper source for separator sheets in Separator Paper Source settings.

How do I select the default Erase Shadowed Areas (Copy) setting?

Select the default Erase Shadowed Areas (Copy) setting in Erase Shadowed Areas-Copy settings.

How do I select whether to print a text stamp on all printing jobs?

Select whether to print a text stamp on all printing jobs in Text Stamp settings within Printing Jobs.

How do I select whether to print a bates stamp on all printing jobs?

Select whether to print a bates stamp on all printing jobs in Bates Stamp settings within Printing Jobs.

How do I select whether to print a text stamp on all sending jobs?

Select whether to print a text stamp on all sending jobs in Text Stamp settings within Sending Jobs.

How do I select whether to print a bates stamp on all sending jobs?

Select whether to print a bates stamp on all sending jobs in Bates Stamp settings within Sending Jobs.

How do I select whether to print a text stamp on all storing jobs?

Select whether to print a text stamp on all storing jobs in Text Stamp settings within Storing Jobs.

How do I select whether to print a bates stamp on all storing jobs?

Select whether to print a bates stamp on all storing jobs in Bates Stamp settings within Storing Jobs.

How do I select whether to use Manual Staple?

Select whether to use Manual Staple in Manual Staple settings.

How do I select whether to offset documents by Job?

Select whether to offset documents by Job in Offset Documents by Job settings.

How do I set the amount of remaining toner to notify the administrator when to order a toner when the toner is running low?

Set the amount of remaining toner to notify the administrator when to order a toner when the toner is running low in Low Toner Alert Level settings.

How do I notify the user or the administrator when the waste toner box is almost full?

Notify the user or the administrator when the waste toner box is almost full in Toner Waste Full Alert settings.

How do I set whether one-page documents are sorted?

Set whether one-page documents are sorted in Offset One Page Documents settings.

How do I set the display method of the Status/Log?

Set the display method of the Status/Log in Display Status/Log settings.

How do I set whether the confirmation screen appears before each sheet is printed when printing multiple banner sheets?

Set whether the confirmation screen appears before each sheet is printed when printing multiple banner sheets in Message Banner Print settings.

How do I select the items that appear in the status screens for printing jobs, sending jobs, and storing jobs?

Select the items that appear in the status screens for printing jobs, sending jobs, and storing jobs in Customize Status Display settings.

How do I select whether to use the Message Board?

Select whether to use the Message Board in Message Board Settings.

How do I select whether to prohibit printing that is performed without operating the machine?

Select whether to prohibit printing that is performed without operating the machine in Remote Printing settings.

How do I select whether or not to display the numeric keypad?

Select whether or not to display the numeric keypad in Numeric Keypad Settings.

How do I prevent light reflection when using the Erase Shadowed Areas feature?

Prevent light reflection when using the Erase Shadowed Areas feature in Prevent Light Reflection settings.

How do I set whether to reset function settings to their defaults after the job starts?

Set whether to reset function settings to their defaults after the job starts in Clear Set. after Job Started settings.

How do I set whether to allow Direct Printing from Command Center RX?

Set whether to allow Direct Printing from Command Center RX in Direct Printing from Web settings.

How do I set the default paper selection?

Set the default paper selection in Paper Selection settings within Copy settings.

How do I set whether the image is rotated when the orientation of the document to be printed is different from the orientation of the paper?

Set whether the image is rotated when the orientation of the document to be printed is different from the orientation of the paper in Auto Image Rotation Action settings.

How do I set the paper size selection method when the zoom changes?

Set the paper size selection method when the zoom changes in Auto Paper Selection settings.

How do I specify the paper size to be used for a case where the original is too small to be detected in the Auto Paper Selection mode?

Specify the paper size to be used for a case where the original is too small to be detected in the Auto Paper Selection mode in Paper Size for Small Original settings.

How do I restrict the number of copies that can be made at one time?

Restrict the number of copies that can be made at one time in Preset Limit settings.

How do I specify whether the default screen appears when a subsequent copy job is reserved while printing is in progress?

Specify whether the default screen appears when a subsequent copy job is reserved while printing is in progress in Reserve Next Priority settings.

How do I select the functions to be registered for Quick Setup?

Select the functions to be registered for Quick Setup in Quick Setup Registration settings.

How do I specify the action when original size is not detected?

Specify the action when original size is not detected in Org. Size of Undetected Org. settings.

How do I select the functions to be registered for Quick Setup?

Select the functions to be registered for Quick Setup in Quick Setup Registration settings within Send settings.

How do I select whether to display the confirmation screen of destinations after pressing the [Start] key when performing sending jobs?

Select whether to display the confirmation screen of destinations after pressing the [Start] key when performing sending jobs in Dest. Check before Send settings.

How do I set the color type when you send color documents?

Set the color type when color documents are sent in Color Type settings.

How do I select whether to display the entry check screen to check the entered destination when adding new destination?

Select whether to display the entry check screen to check the entered destination when adding new destination in Entry Check for New Dest. settings.

How do I set the default screen displayed when you select the [Send] key?

Set the default screen displayed when you select the [Send] key in Default Screen settings.

How do I select whether to forward the original to another destination when sending images?

Select whether to forward the original to another destination when sending images in Send and Forward settings.

How do I configure the color settings for forwarded original?

Configure the color settings for forwarded original in Color Setting settings.

How do I set whether originals are divided into multiple files before being forwarded?

Set whether originals are divided into multiple files before being forwarded in File Separation settings.

How do I set whether originals are encrypted before being forwarded?

Set whether originals are encrypted before being forwarded in FTP Encrypted TX settings.

How do I select whether to permit direct entry of destination?

Select whether to permit direct entry of destination in New Destination Entry settings.

How do I select whether to permit usage of [Recall] on the Send screen?

Select whether to permit usage of [Recall] on the Send screen in Recall Destination settings.

How do I set SMTP server name and sender address to enable mail sending?

Set SMTP server name and sender address to enable mail sending in E-mail Settings.

How do I allow the use of the destination history?

Allow the use of the destination history in Destination History Usage settings.

How do I set the time to automatically delete stored documents?

Set the time to automatically delete stored documents in Default Setting Auto File Deletion Time settings.

How do I maintain free space on the hard disk for Quick Copy Job Retention?

To maintain free space on the hard disk, set the maximum number of stored jobs in Quick Copy Job Retention settings.

How do I maintain free space on the hard disk for Repeat Copy Job Retention?

To maintain free space on the hard disk, set the maximum number of stored jobs in Repeat Copy Job Retention settings.

How do I specify that documents saved temporarily in the job box are automatically deleted after they have been saved for a set time?

Specify that documents saved temporarily in the job box are automatically deleted after they have been saved for a set time in Deletion of Job Retention settings.

How do I select the functions to be registered for Quick Setup?

Select the functions to be registered for Quick Setup in Quick Setup Registration settings.

How do I select the emulation for operating this machine by commands oriented to other types of printers?

Select the emulation for operating this machine by commands oriented to other types of printers in Emulation settings.

How do I choose whether reports are printed in color or black and white?

Choose whether reports are printed in color or black and white in Color Setting settings.

How do I select the default Toner Save Level (EcoPrint)?

Select the default Toner Save Level (EcoPrint) in Toner Save Level (EcoPrint) settings.

How do I select binding orientation for duplex mode?

Select binding orientation for duplex mode in Duplex settings.

How do I set the default number of copies?

Set the default number of copies in Copies settings.

How do I set the default orientation, [Portrait] or [Landscape]?

Set the default orientation, [Portrait] or [Landscape] in Orientation settings.

How do I set the line feed action when the machine receives the line feed code (character code 0AH)?

Set the line feed action when the machine receives the line feed code (character code 0AH) in LF Action settings.

How do I set the character return action when the machine receives the character return code (character code 0DH)?

Set the character return action when the machine receives the character return code (character code 0DH) in CR Action settings.

How do I set whether the job name set in the printer driver is displayed?

Set whether the job name set in the printer driver is displayed in Job Name settings.

How do I select how to feed paper when the paper source and type are specified?

Select how to feed paper when the paper source and type are specified in Paper Feed Mode settings.

How do I select the following actions when the paper runs out in the paper source while printing?

Select the following actions when the paper runs out in the paper source while printing in Auto Cassette Change settings.

How do I set the resolution used for printing?

Set the resolution used for printing in Resolution settings.

How do I select whether to record the Login History?

Select whether to record the Login History in Login History settings.

How do I select whether the device log history is automatically sent to the set address when the number of entries reaches the number set in “Login History”?

Select whether the login history is automatically sent to the set address when the number of entries reaches the number set in “Login History” in Auto Sending settings.

How do I select whether to record the device log history?

Select whether to record the device log history in Device Log History settings.

How do I select whether the device log history is automatically sent to the set address when the number of entries reaches the number set in “Device Log History”?

Select whether the device log history is automatically sent to the set address when the number of entries reaches the number set in “Device Log History” in Auto Sending settings.

How do I select whether to record the secure communication error log history?

Select whether to record the secure communication error log history in Secure Comm. Error Log settings.

How do I select whether the secure communication error log history is automatically sent to the set address when the number of entries reaches the number set in “Secure Comm. Error Log”?

Select whether the secure communication error log history is automatically sent to the set address when the number of entries reaches the number set in “Secure Comm. Error Log” in Auto Sending settings.

How do I select whether to use Wi-Fi Direct?

Select whether to use Wi-Fi Direct in Wi-Fi Direct settings.

How do I automatically disconnect devices connected through Wi-Fi Direct?

Automatically disconnect devices connected through Wi-Fi Direct in Auto Disconnect settings.

How do I set whether Wi-Fi Direct connection as Persistent Group?

Set whether Wi-Fi Direct connection as Persistent Group in Persistent Group settings.

How do I select whether to use Wi-Fi?

Select whether to use Wi-Fi in Wi-Fi settings.

How do I select the key index of the access point?

Select the key index of the access point in WEP Key Index settings.

How do I set up TCP/IP (IPv4) to connect to the network?

Set [TCP/IP] to [On]. This setting is available when [TCP/IP] is set to [On].

How do I set the IP address?

Set the IP address using the format ###.###.###.###. When DHCP is set to [On], this function will be grayed out and the value cannot be entered. When setting the Auto-IP, enter “0.0.0.0” in [IP Address].

How do I set the IP subnet mask?

Set the IP subnet mask using the format ###.###.###.###. When DHCP is set to [On], this function will be grayed out and the value cannot be entered.

How do I set the IP gateway address?

Set the IP gateway address using the format ###.###.###.###. When DHCP is set to [On], this function will be grayed out and the value cannot be entered.

How do I select whether to use the DHCP (IPv4) server?

Select [Off] or [On].

How do I select whether to use Auto-IP?

Select [Off] or [On].

How do I set up the DNS server (IPv4)?

The value can be set to Auto (DHCP) or Manual. When [Manual] is selected, static DNS server information can be entered in the Primary and Secondary fields provided.

What do I need to do after changing the TCP/IP (IPv4) setting?

Restart the network or turn the machine OFF and then ON.

How do I set up TCP/IP (IPv6) to connect to the network?

This setting is available when [TCP/IP] is [On].

How do I select whether to use IPv6?

Select [Off] or [On]. Selecting [On] displays IP address in [IP Address (Link Local)] after restarting the network.

How do I select whether to use RA (Stateless)?

Select [Off] or [On]. This function is displayed when [IPv6] is set to [On]. Selecting [On] displays IP address in [IP Address (Stateless)] after restarting the network.

How do I manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6)?

This function is displayed when [IPv6] is set to [On].

IP Address (Manual): A 128-bits address is expressed in eight groups consisting of four-digit hexadecimal digits. The groups are separated by colon (:).
Prefix Length: 0 to 128
Default Gateway: A 128-bits address is expressed in eight groups consisting of four-digit hexadecimal digits. The groups are separated by colon (:). To enter “Default Gateway”, set [RA (Stateless)] to [Off].

How do I select whether to use the DHCP (IPv6) server?

Select [Off] or [On]. This function is displayed when [IPv6] is set to [On]. Selecting [On] displays IP address in [IP Address (Stateful)] after restarting the network.

How do I set the DNS server (IPv6)?

The value can be set to Auto (DHCP) or Manual. When [Manual] is selected, static DNS server information can be entered in the Primary and Secondary fields provided.

What do I need to do after changing the TCP/IP (IPv6) setting?

Restart the network or turn the machine OFF and then ON.

How do I restart the network?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Restart Network].

How do I configure wired network settings?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Wired Network Settings].

How do I specify the settings for the LAN interface to be used?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings] to configure protocol settings, then set the LAN Interface. The value can be set to Auto, 10BASE-T Half, 10BASE-T Full, 100BASE-TX Half, 100BASE-TX Full, 1000BASE-T. After changing the setting, restart the network or turn the machine OFF and then ON.

How do I select whether to use Bonjour?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Bonjour]. The value can be set to Off or On.

How do I select whether to use IPSec?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [IPSec]. The value can be set to Off or On.

How do I configure protocol settings?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings].

How do I select whether to send E-mail using SMTP?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to receive E-mail using POP3?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to send documents using FTP?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. To use the FTP Client, set the protocol to [On]. The default port number is 21. The value can be set to Off or On.

How do I select whether to receive documents using FTP?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to send documents using SMB?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. To use the SMB Client, set the protocol to [On]. The default port number is 445. The value can be set to Off or On.

How do I select whether to receive documents using NetBEUI?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to use WSD Scan?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to use WSD Print?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. WIA driver, TWAIN driver and Network FAX driver use this Enhanced WSD web service. The value can be set to Off or On.

How do I select whether to use i-FAX?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. This function is displayed when the optional Internet FAX Kit is activated. The value can be set to Off or On.

How do I select whether to use DSM scan?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to use ThinPrint?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. To use the Thin Print protocol, set the protocol to [On]. The default port number is 4000. This function is displayed only when the optional ThinPrint Option is activated. The value can be set to Off or On.

How do I use Thin Print over SSL?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. To use the Thin Print over SSL protocol, set [Thin Print Over SSL] and [SSL] to [On]. When selecting [On], it also requires a certificate for SSL. The default certificate is the self-certificate of the machine. The value can be set to Off or On.

How do I select whether to receive documents using LPD?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to receive documents using Raw Port?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to receive documents using IPP?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. To use the IPP protocol, set [IPP] to [On], and set [SSL] to [Off]. In addition, select [Not Secure (IPP&IPPS)] on IPP Security under Security Settings from the Command Center RX. The default port number is 631. The value can be set to Off or On.

How do I use IPP over SSL?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. To use the IPP protocol, set [IPP] and [SSL] to [On]. The default port number is 443. When selecting [On], it also requires a certificate for SSL. the default certificate is the self-certificate of the machine. The value can be set to Off or On.

How do I select whether to communicate using HTTP?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to communicate using HTTPS?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to use LDAP?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to communicate using SNMPv1/v2c?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to communicate using SNMPv3?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to use Enhanced WSD?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. Selecting [Off] will disable the functionality of WIA, TWAIN, and Network FAX driver. The value can be set to Off or On.

How do I select whether to use Enhanced WSD over SSL?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to receive scanned documents using eSCL?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to receive scanned documents using eSCL over SSL?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I set up a VNC Viewer (E.g. RealVNC) to use the Remote Operation?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. This is set when starting up a VNC Viewer (E.g. RealVNC) to use the Remote Operation. The default port number is 9062. The value can be set to Off or On.

How do I set up a VNC Viewer (E.g. RealVNC) to use Remote Operation protected by SSL?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. This is set when starting up a VNC Viewer (E.g. RealVNC) to use Remote Operation protected by SSL. The default port number is 9063. When selecting [On], it also requires a certificate for SSL. The default certificate is the self-certificate of the machine. The value can be set to Off or On.

How do I set up Command Center RX to use Remote Operation protected by SSL?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. This is set when starting up Command Center RX to use Remote Operation protected by SSL. The default port number is 9061. The default setting is [On]. When selecting [On], it also requires a certificate for SSL. The default certificate is the self-certificate of the machine. The value can be set to Off or On.

How do I select whether to communicate using REST?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. The value can be set to Off or On.

How do I select whether to communicate using REST over SSL?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]. When selecting [On], it also requires a certificate for SSL. the default certificate is the self-certificate of the machine. The value can be set to Off or On.

How do I select whether to use SSL for communication?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Security Settings]. The value can be set to Off or On.

How do I set the proxy for connection to the Internet from an application?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Proxy]. The value can be set to Off or On.

How do I use the same proxy server for all protocols?

To use the same proxy server, select the [Use the Same Proxy Server for All Protocols] checkbox.

How do I set a proxy server (HTTP)?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Proxy]. Enter the proxy address and port number.

How do I set a proxy server (HTTPS)?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Proxy]. This setup is available when “Use the Same Proxy Server for All Protocols” is [Off]. Enter the proxy address and port number.

How do I set domains for which no proxy is used?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Proxy]. Enter the domain name.

How do I check if communication with the destination is possible?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [Ping]. Check if communication with the destination by entering the host name or IP address of the destination is possible. If [Primary Network (Client)] is set to [Others], this item is not displayed.

How do I configure IP filters (IPv4)?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [IP Filter (IPv4)]. IP filters restrict access to the machine based on the IP addresses and protocols. Specify the IP addresses or network addresses of the hosts to which access is granted from Command Center RX. If nothing is specified on this page, access from all hosts is allowed. The value can be set to Off or On.

How do I configure IP filters (IPv6)?

Go to [System Menu/Counter] key > [System/Network] > [Network] > [IP Filter (IPv6)]. IP filters restrict access to the machine based on the IP addresses and protocols. Specify the IP addresses or network addresses of the hosts to which access is granted from Command Center RX. If nothing is specified on this page, access from all hosts is allowed. The value can be set to Off or On.

How do I check the host name of the machine?

Go to [System Menu/Counter] key > [System/Network] > [Optional Network] > Basic. Host name can be changed from Command Center RX.

How do I use NetWare to receive documents?

Go to [System Menu/Counter] key > [System/Network] > [Optional Network] > Basic. See the Operation Guide for the optional network interface card for details. The value can be set to Off or On.

How do I selects whether to receive documents using AppleTalk?

Go to [System Menu/Counter] key > [System/Network] > [Optional Network] > Basic. The value can be set to Off or On. The setting will be changed after restarting the device or network.

How do I select the LAN Interface type?

Go to [System Menu/Counter] key > [System/Network] > [Optional Network] > Basic. The value can be set to Auto, 10Base-Half, 10Base-Full, 100Base-Half, 100Base-Full, 1000BASE-T. This function is displayed when the optional Network Interface Kit is installed.

How do I select whether to use MAC Address Filter?

Go to [System Menu/Counter] key > [System/Network] > [Optional Network] > Basic. Operation Guide for the optional Network Interface Kit. The value can be set to Off or On.

How do I restart the network card of the device?

Go to [System Menu/Counter] key > [System/Network] > [Optional Network] > Basic.

How do I check the wireless LAN status?

Go to [System Menu/Counter] key > [System/Network] > [Wireless Network] > Connection Status.

How do I configure connection settings by Quick Setup?

Go to [System Menu/Counter] key > [System/Network] > [Wireless Network] > Quick Setup. If the machine will connect to an access point that supports the automatic wireless network setup, connection settings can be configured by Quick Setup.

How do I select access points to which the machine can be connected, enter the Preshared Key and start a connection?

Go to [System Menu/Counter] key > [System/Network] > [Wireless Network] > Available Network.

How do I configure wireless settings using the push button?

Go to [System Menu/Counter] key > [System/Network] > [Wireless Network] > Push Button Method. If the access point supports the push button method, wireless settings can be configured using the push button. This setting executes push button, and the connection is started by pressing the push button on the access point. The push button method supports only the WPS.

How do I start a connection using the machine’s PIN code?

Go to [System Menu/Counter] key > [System/Network] > [Wireless Network] > PIN Code Method (Device). Starts connection using the machine’s PIN code. Enter the PIN code into the access point. The PIN code of the machine is automatically generated.

How do I start a connection using the PIN code of the access point?

Go to [System Menu/Counter] key > [System/Network] > [Wireless Network] > PIN Code Method (Terminal). Starts connection using the PIN code of the access point. Enter the PIN code of the access point.

How do I set the SSID (Service Set Identifier) of the wireless LAN to which the machine connects?

Go to [System Menu/Counter] key > [System/Network] > [Primary Network (Client)] > Custom Setup > Network Name (SSID). Up to 32 characters can be entered.

How do I set the connection mode?

Go to [System Menu/Counter] key > [System/Network] > [Primary Network (Client)] > Custom Setup > Connection Mode.

Ad Hoc: Directly communicates with the device without going through an access point. This method cannot be used to connect to two or more devices.
Infrastructure: Performs communication through an access point.

How do I set the channel?

Go to [System Menu/Counter] key > [System/Network] > [Primary Network (Client)] > Custom Setup > Channel. Use [-] / [+] or the numeric keys to enter a number. The value can be 1 to 11.

How do I select network authentication type?

Go to [System Menu/Counter] key > [System/Network] > [Primary Network (Client)] > Custom Setup > Network Authentication. To select other options, open the device home page from a computer. The value can be Open, Shared, WPA-PSK, WPA2-PSK.

How do I select encryption method?

Go to [System Menu/Counter] key > [System/Network] > [Primary Network (Client)] > Custom Setup > Encryption. If the option other than [Disable] is selected, enter the WEP key or the Preshared key. The setting values vary depending on the Network Authentication setting. Select [Data Encryption].

When Network Authentication is set to [Open] or [Shared]: Value: Disable, WEP. If [WEP] is selected, enter the WEP key. Up to 26 characters can be entered.
When Network Authentication is set to [WPA-PSK] or [WPA2-PSK]: Value: TKIP, AES, Auto, Preshared Key. If [TKIP], [AES] or [Auto] is selected, enter the Preshared key. Enter the value in 8 to 64 characters.

How do I select the network interface to be used for the send function that this machine functions as a client, the network authentication and connecting to external address book?

Go to [System Menu/Counter] key > [System/Network] > [Primary Network (Client)]. The value can be Wi-Fi, Wired Network, Optional Network.

How do I specify the security level?

Go to [System Menu/Counter] key > [System/Network] > [Security Level].

Low: This mode is used during maintenance. Do not use normally.
High: This is the security setting we recommend. Use this setting normally.
Very High: In addition to [High] setting, this setting disables the machine settings to be changed from external command. This function is available when you have logged in as machine administrator.

How do I lock and protect the USB port (USB host)?

Go to [System Menu/Counter] key > [System/Network] > [Interface Block Setting]. The value can be Unblock or Block.

How do I lock and protect the USB interface connector (USB Device)?

Go to [System Menu/Counter] key > [System/Network] > [Interface Block Setting]. The value can be Unblock or Block.

How do I lock and protect the USB memory slot?

Go to [System Menu/Counter] key > [System/Network] > [Interface Block Setting]. This function is available when USB Host is set to [Unblock]. The value can be Unblock or Block.

How do I lock and protect the optional interface slots?

Go to [System Menu/Counter] key > [System/Network] > [Interface Block Setting]. You can set this feature for each slot. The value can be Unblock or Block. After changing the setting, restart the network or turn the machine OFF and then ON.

How do I change security functions?

Go to [System Menu/Counter] key > [System/Network] > [Data Security] > Hard Disk/SSD Initialization. This function is displayed when the Data Security Function is active. Enter the security password to change security functions.

How do I change the method used to overwrite data?

Go to [System Menu/Counter] key > [System/Network] > [Data Security] > Data Overwrite Method.

1-time Overwrite Method: The 1-time overwrite method overwrites unneeded data areas (in the case of overwriting) or all the data areas (in the case of system initialization) with specific numbers to prevent data restoration.
3-time Overwrite Method (A): The 3-time overwrite method complies with DoD 5220.22-M, and overwrites unneeded data areas (in the case of overwriting) or all the data areas (in the case of system initialization) with specific numbers, their complements, and random numbers to prevent data restoration. Data restoration is not possible even through a sophisticated restoration technique. The 3-time Overwrite Method (A) may take more time than the 1-time Overwrite Method.

How do I customize the security password?

Go to [System Menu/Counter] key > [System/Network] > [Data Security] > Security Password. Customize the security password so that only the administrator can use the Data Encryption/Overwrite. Enter a new security password 6 to 16 alphanumeric characters and symbols. Enter the password again for confirmation. Avoid any easy-to-guess numbers for the security password (e.g. 11111111 or 12345678).

How do I overwrite all the data stored in the hard disk/SSD when disposing of the machine?

Go to [System Menu/Counter] key > [System/Network] > [Data Security] > System Initialization. Overwrite all the data stored in the hard disk/SSD when disposing of the machine. If you accidentally turn the power switch off during initialization, the hard disk/ SSD might possibly crash or initialization might fail. If you accidentally turn the power switch off during initialization, turn the power switch on again. Initialization automatically restarts.

How do I return the information registered in the machine to the factory defaults?

Go to [System Menu/Counter] key > [System/Network] > [Data Security] > Data Sanitization.

Address Book
Favorites
System settings
Fax transmission and reception / forwarding data
Transmission histories
Local FAX Name
Local FAX Number
Data saved in Custom Box
Optional applications

Print the data sanitization report and then confirm that security data is deleted. Once in progress, the processing cannot canceled. Before performing this function, disconnect modular, network, and other cables. Before performing this function, set all interface block settings to [Unblock]. Do not turn the power off while sanitizing the data. If the power is turned off during data erasing, erasing will be executed automatically when the power is restored, however, complete erasure cannot be guaranteed.

How do I perform data sanitization immediately?

Go to [System Menu/Counter] key > [System/Network] > [Data Security] > Data Sanitization > Run Immediately.

How do I reserve a sanitization time?

Go to [System Menu/Counter] key > [System/Network] > [Data Security] > Data Sanitization.

Completely erase address and image data saved in the device at the scheduled time. The value can be set to Off or On. If [On] is selected, set the date and time that sanitization is to be performed. The setting range is Year (2000 to 2035), Month (1 to 12), Day (1 to 31), Hour (00 to 23).

How do I restrict device use after sanitization?

Go to [System Menu/Counter] key > [System/Network] > [Data Security] > Data Sanitization > Device Use After Sanitization. The device cannot be used if [Prohibit] is selected. The value can be Permit or Prohibit.

How do I verify the installed software?

Go to [System Menu/Counter] key > [System/Network] > [Data Security] > Software Verification. Select [Start] to start verification. If an error occurs during software verification, contact your dealer or service representative.

How do I set whether to use FAX Server?

Go to [System Menu/Counter] key > [System/Network] > [FAX Server Settings]. The value can be set to Off or On.

How do I specify a prefix, suffix, and domain name to be attached to a destination?

Go to [System Menu/Counter] key > [System/Network] > [FAX Server Settings] > Address Settings. This setting is available when [FAX Server] is set to [On]. For information about the FAX Server, contact the FAX Server administrator.

How do I set the default type of the files?

Go to [System Menu/Counter] key > [System/Network] > [FAX Server Settings] > File Format. This setting is available when [FAX Server] is set to [On]. The value can be PDF, TIFF, XPS.

How do I specify the External Address Book to be used?

Go to [System Menu/Counter] key > [System/Network] > [FAX Server Settings] > Address Book Defaults. This setting is available when [FAX Server] is set to [On]. This is not displayed if the External Address Book setting is not configured.

How do I use the optional applications installed on this machine?

Go to [System Menu/Counter] key > [System/Network] > [Optional Function].

How do I use a Bluetooth keyboard?

Go to [System Menu/Counter] key > [System/Network] > [Bluetooth Settings]. The value can be set to Off or On.

How do I select a keyboard?

Go to [System Menu/Counter] key > [System/Network] > [Bluetooth Settings] > Search Device.

How do I restart the machine without turning the main power switch off?

Go to [System Menu/Counter] key > [System/Network] > [Restart Entire Device]. Use this to deal with any unstable operation by the machine. (Same as the computer restart.).

How do I enable Guest Authorization Set?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting].
In “User Login Setting”, select [Next] > “Guest Authorization Set.” [Next] > “Guest Authorization” [Change].
Select [On] > [OK].

What should I know about enabling Guest Authorization?

User Login Administration must be enabled in “Enabling User Login Administration”.
It cannot be used when the Key Counter option is used.
If the guest authorization setting is enabled, the [Authentication/Logout] key must be selected when logging in.
In the guest user default settings, only monochrome copying can be used. To use a different function, log in as a user who can use that function, or change the settings in the guest properties.

How do I configure Guest Property?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting].
In “User Login Setting” select [Next] > “Guest Authorization Set.” [Next] > “Guest Property” [Next].
Configure the settings by checking and changing or adding information as needed.

What are the item descriptions for configuring Guest Property?

User Name: Enter the name displayed on the user list (up to 32 characters). The default setting is “Guest User”.
Access Level: The authority of the user appears and cannot be changed.
Account Name: Add an account where the user belongs. If the user does not belong to any account, select [Others].

What are the Authorization Rules?

Set usage authority for each user. The items you can restrict the access level with are as follows:

Print Restriction: Select whether or not use of the print function of the printer is prohibited. Applicable print functions are Print from Box and Print from USB Drive.
Print Restriction (Color): Select whether or not use of the print function (color) of the printer is prohibited. Applicable print functions are Print from Box and Print from USB Drive.
Copy Restriction: Select whether or not use of the copy print function is prohibited.
Copy Restriction (Color): Select whether or not use of the copy print function (color) is prohibited.
Copy Restriction (Full Color): Select whether or not use of the copy print function (full color) is prohibited.
Duplex Restriction: Select whether only duplex printing is allowed.
Combine Restrict.: Specify whether only Combine is allowed.
EcoPrint Restriction: Specify whether only EcoPrint is allowed.
Send Restriction: Select whether or not use of the send function is prohibited.
FAX TX Restriction: Select whether or not use of the fax send function is prohibited.
Storing Restr. in Box: Select whether or not use of the box store function is prohibited.
Storing Restr. in USB Drive: Select whether or not use of the USB drive store function is prohibited.

How do I obtain NW User Property?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting].
[User Login Setting] > [Obtain NW User Property] > [On].
[On] > Add information on each item > [OK].

What should I know about obtaining the network user property from the LDAP server?

[Network Authentication] must be selected for the authentication method in “Enabling User Login Administration”.
Select “On” for “LDAP” in “Protocol Detail”.

What are the item descriptions for obtaining NW User Property?

Server Name: Enter the LDAP server name or the IP address (up to 256 characters). If a server name is not entered, user information will be acquired from the server set for Network Authentication.
Port: Port number for LDAP server. The default port number is 389.
Name 1: Enter the LDAP Attribute to obtain the user name to be displayed from the LDAP server (up to 32 characters).
Name 2: Enter the LDAP Attribute to obtain the user name to be displayed from the LDAP server (up to 32 characters).
E-mail Address: Enter the LDAP Attribute to obtain the E-mail address from the LDAP server (up to 256 characters).
Authentic at Type: Set the authentication method. Select [Simple] or [SASL]. After changing the setting, restart the system or turn the power off and then on.
Search Timeout: Set the amount of time to wait before time-out in seconds (from 5 to 255 seconds).
LDAP Security: Select the type of encryption according to the type of security employed by the LDAP server. The value is [Off], [SSL/TLS] or [STARTTLS].

How do I enable Simple Login?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting].
“User Login Setting” [Next] > “Simple Login Settings” [Next] > “Simple Login” [Change].
Select [On] or [Off] > [OK].

What should I know about enabling Simple Login?

For user registration, refer to Adding a User (Local User List).
To use Simple Login, User Login Administration must be enabled in “Enabling User Login Administration”.
When the guest authorization setting is enabled, the Simple Login screen is not displayed.

How do I register users to use simple login?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting].
“User Login Setting” [Next] > “Simple Login Settings” [Next] > “Simple Login Key” [Next].
Enter the user information:
1. Select the key to which you want to register a user.
2. Select [Add/Edit].
3. “Display Name” [Change] > Enter the user name to be displayed > [OK].
4. Select “User” [Change].
5. To specify the user from local users, select [Local User]. To specify from network users, select [Network User].
6. If specifying a user for whom a domain is set in network authentication, select the “Domain” and select the domain where the user is registered.
7. “Password” [Change] > [On] or [Off] > [OK] > “Icon” [Change].
8. Select the user icon to be displayed and select [OK].
Select [Save] to register the user.

How do I specify the user from local users?

Select the user to be set for simple login.

How do I specify the user from network users?

Select [Login User Name] and [Login Password], enter the information of the user to be registered, and select [OK].

How do I configure ID Card Settings?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting].
“User Login Setting” [Next] > “ID Card Settings” [Next].
Configure the settings.

What settings can be selected for ID Card Settings?

Keyboard Login: When ID card authentication is enabled, select whether or not login by keyboard is allowed. Value: Permit, Prohibit
Additional Authentication: Select whether or not to require password entry after authenticating by ID card. Value: Off, Use Password, Use PIN Code

How do I enable PIN Code Authorization?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting].
“User Login Setting” [Next] > “PIN Code Authorization” [Change].
Select [Off] or [On] > [OK].

What should I know about using PIN Code Authorization?

When using PIN Code Authorization, the network authentication must be enabled and [Ext.] must be selected for server type.

How do I log in and out when using User Login Administration?

If user login administration is enabled, the login user name and login password entry screen appears each time you use this machine.
To log in, refer to Login.
To log out, when operations are complete, select the [Authentication/Logout] key to return to the login user name and login password entry screen.

What is Job Accounting?

Job accounting manages the copy/print/scan/FAX count accumulated by individual accounts by assigning an ID to each account.

How do I manage the number of sheets used on jobs printed from a PC?

To manage the number of jobs to be printed from the PC on the network, you need to configure settings by using the printer driver on the PC.

How do I manage the Scan Job Account by Using TWAIN?

To manage the scan job account by using TWAIN, you need to configure the TWAIN driver settings on the computer connected to the machine.

How do I manage the Scan Job Account by Using WIA?

To manage the scan job account by using WIA, you need to configure the WIA driver settings on the computer connected to the machine.

How do I manage the FAX Job Transmitted from a PC?

To manage the number of FAX jobs transmitted from the PC, you need to configure the settings by using the FAX Driver on the PC. The optional FAX Kit is required in order to make use of fax functionality.

How do I enable job accounting?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting].
“Job Accounting Settings” [Next] > “Job Accounting” [Change].
Select [On] > [OK].

What should I know about enabling job accounting?

To disable job accounting, select [Off].
When the display returns to System Menu default screen, logout is automatically executed and the screen to enter the Account ID appears. To continue the operation, enter the Account ID.

How do I access Job Accounting?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting].
[Job Accounting Settings] > [Job Accounting Access].
Select [Local] or [Network] > [OK].

What should I know about Job Accounting Access?

To select [Network], network authentication must be enabled and [Ext.] must be selected for server type.

How do I add an account for Job Accounting (Local)?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting].
“Job Accounting Settings” [Next] > “Job Accounting (Local)” [Next] > “Accounting List” [Add/Edit] > [Add].
Enter the account information:
1. “Account Name” [Change] > Enter the account name > [OK].
2. “Account ID” [Change] > Enter the account ID > [OK].
Activate or deactivate restriction.
Select [Save].

What are the item descriptions for adding an account?

Account Name: Enter the account name (up to 32 characters).
Account ID: Enter the account ID as many as eight digits (between 0 and 99999999).
Restriction: This prohibits printing/scanning or restricts the number of sheets to load.

What are the restriction items for restricting the use of the machine?

Individual" selected for Copy/Printer Count:

Copy Restriction (Total): Limits the number of sheets used for copying.
Copy Restr. (Full Color): Limits the number of pages used for full-color copying.
Copy Restr. (SingleColor): Limits the number of pages used for single-color copying.
Print Restriction (Total): Limits the number of sheets used for printing. Applicable print functions are Print from Box, Print from USB Drive, Print Report, and Print from PC.
Print Restr. (Full Color): Limits the number of pages used for full-color printing. Applicable print functions are Print from Box, Print from USB Drive, Print Report, and Print from PC.
Scan Restriction (Others): Limits the number of sheets scanned (excludes copying).
FAX TX Restriction: Limits the number of sheets sent by fax. This is displayed when the optional FAX Kit is installed.
FAX Port Restriction: Restricts the ports used for faxing. This is displayed when two optional FAX Kits are installed.

“Total” selected for Copy/Printer Count:

Print Restriction (Total): Limits the total number of sheets used for copying and printing.
Print Restr. (Full Color): Limits the number of pages used for full-color printing.
Print Restr. (SingleCol.): Limits the number of sheets used for single-color printing.
Scan Restriction (Others): Limits the number of sheets scanned (excludes copying).
FAX TX Restriction: Limits the number of sheets sent by fax. This is displayed only on products with the fax function installed.
FAX Port Restriction: Restricts the ports used for faxing. This is displayed when two optional FAX Kits are installed.

How can restriction be applied?

Off: No restriction is applied.
Counter Limit: Restricts the print counter in one-page increments up to 9,999,999 copies.
Reject Usage: Restriction is applied.

How do I edit an account?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting].
“Job Accounting Settings” [Next] > “Job Accounting (Local)” [Next] > “Accounting List” [Add/Edit].
Edit an account:
1. Select [Detail] for the account name you wish to edit.
2. Select the account information to be changed and change the account information.
3. [Save] > [Yes].

How do I delete an account?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting].
“Job Accounting Settings” [Next] > “Job Accounting (Local)” [Next] > “Accounting List” [Add/Edit].
Delete an account:
1. Select the account name you wish to delete.
2. [Delete] > [Yes].

How do I manage the number of jobs to be printed from the PC on the network?

Configure the following settings by using the printer driver on the PC. Instructions are based on interface elements as they appear in Windows 8.1.

Display the screen:
1. Select [Settings] in charms on Desktop, and select [Control Panel], and then [Devices and Printers].
2. Right-click the printer driver icon of the machine, and click the [Printer properties] menu of the printer driver.
3. Click [Administrator] on the [Device Settings] tab.
Configure the settings:
1. Select [Job accounting] on the [Job Accounting] tab.
2. Set the Account ID:
  - [Use specific account ID]: Enter the Account ID. Printing will be performed using the entered Account ID. If this option is selected, the user does not have to enter the Account ID for each print job.
  - [Prompt for account ID]: A screen for entering the Account ID will be displayed when attempting a printing. The Account ID must be entered each time a printing is attempted.
  - [Prompt for account ID and validate]: A screen for entering the Account ID will be displayed when attempting a printing. The Account ID stored in the Account ID list needs to be entered. The Account ID must be entered each time a printing is attempted.
  - [Display account ID list]: The Account ID list is displayed when printing. The Account ID to be used needs to be selected from the list.
  - [Validate user name (computer) or prompt for account ID]: When printing, the Windows user name is searched in the “Account IDs” and printing is possible if the name is registered. If the Account ID is not registered, the screen for entering the Account ID will appear.
Click [OK].

How do I manage the number of jobs scanned by using TWAIN?

To manage the number of jobs scanned by using TWAIN, you need to configure the following settings by using the TWAIN Driver on the computer. Instructions are based on interface elements as they appear in Windows 8.1.

Display the screen:
1. Select [Search] in charms, and enter “TWAIN Driver Setting” in the search box. Click [TWAIN Driver Setting] in the search list then the TWAIN Driver Setting screen appears.
2. Select the machine, click [Edit].
Configure the settings:
1. Click [User Authentication Settings].
2. Select the checkbox beside [Account], and enter the account ID.
3. Click [OK].

How do I manage the number of jobs scanned by using WIA?

To manage the number of jobs scanned by using WIA, you need to configure the following settings by using the WIA Driver on the computer. Instructions are based on interface elements as they appear in Windows 8.1.

Display the screen:
1. Click [Search] in charms, and enter “Scanner” in the search box. Click [View scanners and cameras] in the search list then the Scanners and Cameras screen appears.
2. Select the same name as this machine from WIA Drivers, and press [Properties].
Configure WIA Driver:
1. Select the checkbox beside [Account ID] on the [Settings] tab, and enter the Account ID.
2. Click [OK].

How do I manage the number of FAX jobs transmitted from the computer?

To manage the number of FAX jobs transmitted from the computer, you need to configure the following settings by using the FAX Driver on the computer. Instructions are based on interface elements as they appear in Windows 8.1.

Display the screen:
1. Select [Settings] in charms on Desktop, and select [Control Panel], and then [Devices and Printers].
2. Right click the name of the machine to be used as the FAX Driver and select [Printing preferences] from the resulting pull-down menu.
3. Click [FAX TX Setting] in the [Printing Preferences] window.
Configure the settings:
1. Select [Job Accounting] on the [Authentication] tab.
2. Set the Job Accounting:
  - [Use Specific Account ID]: This option can be used to specify an account ID to use the same Account ID for every FAX job. If this option is selected, the user does not have to enter the Account ID for each FAX job.
  - [Prompt for Account ID]: A screen for entering the Account ID will be displayed when attempting a transmission. The Account ID must be entered each time a transmission is attempted.
Click [OK].

How do I select the default value for usage limit, and whether or not to enable counting by paper size?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting].
“Job Accounting Settings” [Next] > “Job Accounting (Local)” [Next] > “Default Setting” [Next] > “Default Counter Limit” [Next].
Configure the settings:
1. Select [Change] for the item you want to modify and then select [+], [-] or use the numeric keys to enter the default restriction on the number of sheets.
2. Select [OK].

What are the item descriptions for configuring Job Accounting?

Counter Limit: When you add a new account, you can change the default restrictions on the number of sheets used. You can set any number from 1 to 9,999,999.
- The items that can be set differ depending on whether [Individual] or [Total] is selected for [Copy/Print Count].
- [Individual] selected for Copy/Printer Count:
  - Copy Restriction (Total): Sets the default restriction on the number of sheets used for copying.
  - Copy Restr. (Full Color): Sets the default restriction on the number of sheets used for full-color copying.
  - Copy Restr. (SingleColor): Sets the default restriction on the number of sheets used for single-color copying.
  - Print Restriction (Total): Sets the default restriction on the number of sheets used for printing. Applicable print functions are Print from Box, Print from USB Drive, Print Report, and Print from PC.
  - Print Restr. (Full Color): Sets the default restriction on the number of sheets used for full-color printing. Applicable print functions are Print from Box, Print from USB Drive, Print Report, and Print from PC.
  - Scan Restriction (Others): Sets the default restriction on the number of sheets used for scanning (excludes copying).
  - FAX TX Restriction: Sets the default restriction on the number of sheets used for sending faxes.
- [Total] selected for Copy/Printer Count:
  - Print Restriction (Total): Sets the default restriction on the total number of sheets used for copying and printing.
  - Print Restr. (Full Color): Sets the default restriction on the number of sheets used for full-color printing.
  - Print Restr. (SingleCol.): Sets the default restriction on the number of sheets used for single-color printing.
  - Scan Restriction (Others): Sets the default restriction on the number of sheets used for scanning (excludes copying).
  - FAX TX Restriction: Sets the default restriction on the number of sheets used for sending faxes.
Count by Paper Size: This counts the number of pages by paper size (e.g. Letter). In addition to paper size, media type can also be specified (e.g. count the letter-size color paper used). If you do not specify the media type, the number of used sheets will be counted for the specified sheet size, regardless of the media type.

How do I count by Paper Size?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting] > “Job Accounting Settings” [Next].
“Job Accounting (Local)” [Next] > “Default Setting” [Next] > “Count by Paper Size” [Next] > “Paper Size 1 (to 5)” [Change].
Configure the settings:
1. Select [On].
2. Select the paper size.
3. Select [Media Type] to specify media type.
4. Select the media type and select [OK].
5. Select [OK].

How do I count the number of pages printed?

Select the [System Menu/Counter] key, then go to [User Login/Job Accounting] > “Job Accounting Settings” [Next].
“Job Accounting (Local)” [Next] > “Total Job Accounting” [Next] or “Each Job Accounting” [Check].
Configure the settings.

What are the item descriptions for Counting the Number of Pages Printed?

Printed Pages: Displays the number of pages copied and printed, and the total number of pages used. You can also use [FAX], [Count by Paper Size], and [Count by Duplex/Combine ] to check the number of pages used.
Copy (B & W): Displays the number of pages used for black and white copying.
Copy (SingleColor): Displays the number of pages used for single-color copying.
Copy (Full Color): Displays the number of pages used for full-color copying.
Copy (Total): Displays the number of pages copied.
Printer (B & W): Displays the number of pages used for black and white printing. Applicable print functions are Print from Box, Print from USB Drive, Print Report, and Print from PC.
Printer (Full Color): Displays the number of pages used for color printing. Applicable print functions are Print from Box, Print from USB Drive, Print Report, and Print from PC.
Printer (Total): Displays the number of pages printed. Applicable print functions are Print from Box, Print from USB Drive, Print Report, and Print from PC.
Copy/Printer (B & W): Displays the total number of pages used for black and white copying and printing.
Copy (SingleColor): Displays the number of pages used for single-color copying.
Copy/Print. (Color): Displays the total number of pages used for full-color copying and printing.
Copy/Print. (Total): Displays the total number of pages used for copying and printing.
FAX: Displays the number of pages received.
Total: Displays the total number of pages used.
Count by Paper Size: Displays the number of pages used in the selected paper size as well as the number of pages used in other paper sizes.
Count by Duplex/ Combine: Displays the number of pages used in Duplex (1-sided) mode, Duplex (2-sided) mode and the total for both, as well as the pages used in Combine (None) mode, Combine (2in1) mode, Combine (4in1) mode and the total for all three.
Scanned Pages: Displays the number of pages scanned for copying, faxing and other functions, as well as the total number of pages scanned.
FAX TX Pages: Displays the number of pages faxed.
FAX TX Time: Displays the total duration of FAX transmissions.
Counter Reset: Resets the counter. Select [Yes] in the confirmation screen.

How do I check the number of pages using Total Accounting?

Select [Check] at the function to check the count.
Confirm the count and select [Close].

How do I check the number of pages using Each Job Account?

Select the account to check the count.
Select [Detail].
Select [Check] at the function to check the count.
Confirm the count and select [Close].

How do I print an accounting report?

Prepare paper by checking that A4 or Letter paper is loaded in the cassette.
Select the [System Menu/Counter] key > [User Login/Job Accounting] > [Job Accounting Settings].
[Print Accounting Report] > [Yes].

How do I log in when job accounting is enabled?

In the account ID entry screen, enter the account ID using the numeric keys and select [Login].
Proceed to complete the rest of the steps.

How do I log out when job accounting is enabled?

When the operations are complete, select the [Authentication/Logout] key to return to the account ID entry screen.

How do I specify how the machine behaves when the counter has reached the limit of restriction?

Select the [System Menu/Counter] key > [User Login/Job Accounting] > “Job Accounting Settings” [Next].
Select “Apply Limit” [Change].
Select [Immediately], [Subsequently], or [Alert Only] > [OK].

What are the item descriptions for Apply Limit?

Immediately: Job stops when the counter reaches its limit. The next job will be prohibited in sending or in storing in the box.
Subsequently: Printing/scanning of the job continues but the subsequent job will be rejected.
Alert Only: Job continues while displaying an alert message.

How do I select how the copying and printing page counts are shown?

Select the [System Menu/Counter] key > [User Login/Job Accounting] > “Job Accounting Settings” [Next].
Select “Copy/Printer Count” [Change].
Select [Total] or [Individual] > [OK].

How do I specify the behavior for handling the jobs sent with unknown or unsent login user names or User ID?

Select the [System Menu/Counter] key > [User Login/Job Accounting].
“Unknown User Setting” [Next] > [Unknown ID Job].
Select [Permit] or [Reject].

What are the item descriptions for Unknown ID Job?

Permit: The job is permitted to be printed.
Reject: The job is rejected (not printed).

How do I register user information for a user whose ID is unknown?

Select the [System Menu/Counter] key > [User Login/Job Accounting].
“Unknown User Setting” [Next] > [User Property].
Enter the user information > [OK].

What are the item descriptions for registering a user with an unknown ID?

User Name: Enter the name displayed on the user list (up to 32 characters).
Account Name: Register an account for a user whose ID is unknown.

What Authorization Rules are available for unknown users?

Set usage authority. The following restriction items are available:

Print Restriction: Select whether or not use of the print function of the printer is prohibited. Applicable print functions are as follows: Print from PC.
Print Restriction (Color): Select whether or not use of the print function (color) of the printer is prohibited. Applicable print functions are as follows: Print from PC.

How do I clean the machine?

Clean the machine regularly to ensure optimum printing quality.

How do I clean the Glass Platen?

Wipe the backside of the original cover, the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.

How do I clean inside of the Document Processor?

When using the document processor that features dual scanning, clean the dual scanning unit with the supplied cleaning cloth.

Remove the cloth from the cleaning cloth compartment and open the document processor cover.
Clean inside of the document processor.

How do I clean the Slit Glass?

When using the document processor, clean the slit glass surface and the reading guide with the supplied cleaning cloth.

Remove the cloth from the cleaning cloth compartment.
Clean the slit glass surface and the reading guide.

How do I replace the Toner Container?

Installation procedures of the toner container is same for every color. Here, we’ll explain the procedures for the yellow toner container, as an example.

Open the front cover.
Remove the toner container.
Put used toner container into the plastic waste bag.
Remove the new toner container from the box.
Tap the toner container.
Shake the toner container.
Install the toner container.
Close the toner container cover.
Close the front cover.

How do I replace the Waste Toner Box?

Open the waste toner box cover.
Remove the Waste Toner Box.
Put used Waste Toner Box into the plastic waste bag.
Remove the new Waste Toner Box.
Install the Waste Toner Box.

When are the staple cartridges replenished?

The staple cartridge holder needs to be replenished with staples when the Staple Unit runs out of staples. When this occurs, the message “Staple is empty” will be displayed.

What should be done if the Staple Unit runs out of staples?

Contact your dealer or service representative if the Staple Unit runs out of staples.

How do you replace staples in a 4,000-sheet finisher?

Open the finisher front cover.
Remove the Staple Cartridge Holder (A).
Replace the staples.
Install the Staple Cartridge Holder (A).
Close the cover.

How do you replace staples in a 100-sheet staple finisher?

Open the finisher front cover.
Remove the Staple Cartridge Holder (A).
Replace the staples.
Install the Staple Cartridge Holder (A).
Close the cover.

How do you replace staples in a folding unit?

Open the finisher front cover 1 and 2.
Replace the staples.
Close the covers.

What message is displayed when the staple waste box is full and what should you do?

When the staple waste box is full, the message “Check the staple waste box” is displayed. You should then empty the staple waste box.

How do you dispose of staple waste?

Open the finisher front cover.
Remove the Staple Waste Box.
Empty the Staple Waste Box. Take care not to spill the staple waste when removing the box.
Install the Staple Waste Box.
Close the cover.

What message is displayed when the waste punch box is full, and what should you do?

When the waste punch box is full, the message “Empty the punch waste box” will be displayed. Empty the punch waste box.

How do you dispose of punch waste in the inner finisher?

Open the inner finisher unit.
Remove the Punch Waste Box. Take care not to spill the waste hole punch scraps when removing the box.
Empty the Punch Waste Box.
Install the Punch Waste Box.
Return the unit to the original position.

How do you dispose of punch waste in the 1,000-sheet finisher?

Open the finisher front cover.
Remove the Punch Waste Box.
Empty the Punch Waste Box. Take care not to spill the waste hole punch scraps when removing the box.
Install the Punch Waste Box.
Close the cover.

How do you dispose of punch waste in the 4,000-sheet finisher/100-sheet staple finisher?

Open the finisher front cover 1.
Remove the Punch Waste Box.
Empty the Punch Waste Box.
Install the Punch Waste Box. Take care not to spill the waste hole punch scraps when removing the box.
Close the cover.

What do you do if a problem occurs with the machine?

If a problem occurs with your machine, look into the checkpoints and perform the procedures indicated. If the problem persists, contact your Service Representative.

What should you refer to when contacting support?

When contacting support, the serial number will be necessary. To check the serial number, refer to the Display for Device Information.

What can cause an application to not start, and how can it be fixed?

If the Auto Panel Reset time is short, it can cause an application to not start. Set the Auto Panel Reset time to 30 seconds or more to resolve this.

What should you do if the screen does not respond when the power switch is turned on?

Plug the power cord into an AC outlet.
Turn on the main power switch.

What should you do if pressing the [Start] key does not produce copies?

Determine the appropriate response to the message on the screen and respond accordingly.
If the machine is in Sleep mode, select any key on the operation panel to recover the machine from Sleep mode.

What should you do if blank sheets are ejected?

When placing originals on the platen, place them face-down and align them with the original size indicator plates.
When placing originals in the document processor, place them face-up.
Check the settings of the application software.

What can cause paper jams and how can they be resolved?

If the paper is not loaded correctly, load the paper correctly.
Turn the orientation 180 degrees around in which the paper is positioned.
If the paper is not of the supported type or in good condition, remove the paper, turn it over, and reload it.
If the paper is curled, folded, or wrinkled, replace the paper with new paper.
Remove any jammed paper.

What should you do if 2 or more sheets are overlapping when ejected?

Load the paper correctly.

What should you do if printouts are wrinkled or curled?

Load the paper correctly.
Turn the orientation 180 degrees around in which the paper is positioned.
If the paper is damp, replace the paper with new paper.

What should you do if the printer driver cannot be installed?

If the driver is installed with the host name while Wi-Fi or Wi-Fi Direct function is available, specify the IP address instead of the host name.

What should you do if you cannot print?

Plug the power cord into an AC outlet.
Turn on the main power switch.
Connect the correct USB cable and network cable securely.
If the print job is paused, resume printing.
If the wired or Wi-Fi network is configured using the name resolution, does the IP address (private address) of the other network which cannot access coexist? The number of host names and domain names that can be used with the machine is one respectively. Configure the network under this restriction.
Change the settings of name resolution such as NetBEUI and DNS, or network environment settings.
Select Wi-Fi, Wired Network, or Optional Network as an unlimited-use network on Primary Network (Client).
Set to [Wired Network] or [Wi-Fi] either one of [On], and set the other setting to [Off].

What should you do if you cannot print with a USB drive?

If the USB host is blocked, select [Unblock] in the USB host settings.
Check that the USB drive is securely plugged into the machine.
If “Auto-IP” is already set to [On], and the IP address is not assigned automatically, is a value other than “0.0.0.0” entered for the link local address of TCP/IP(v4)? Enter “0.0.0.0” for the IP address of TCP/IP(v4).

What should you do if you cannot send via SMB?

Connect the correct network cable securely.
Configure the TCP/IP settings properly.
Check sharing settings and access privileges under the folder properties.
Specify the host name or IP address of the interface selected as the Primary Network, or set the interface to be used again.
Set the SMB protocol setting to [On].
Check the name of the computer to which data is being sent.
Check the share name for the shared folder.
Check the domain name and login user name.
Delete the domain name and backslash (“/”) from [Login User Name] if the same domain name has been used for [Host Name] and [Login User Name].
Check the login password.
Configure exceptions for Windows Firewall properly.
Set the equipment, domain server, and data destination computer to the same time if the time settings for the equipment, domain server, and data destination computer differ.
Refer to Responding to Send Error if the screen is displaying Send error.

What do you do if you cannot send via e-mail?

Check the limit value is entered to “E-mail Size Limit” of [E-mail] setting in Command Center RX and change the value as necessary if the E-mail send size limit is set in the SMTP server registered on the machine.

What should you do if the machine is emitting steam in the area around the paper ejection slot?

Check the room temperature to see if it is low, or if damp paper was used. If the steam concerns you, raise the room temperature, or replace the paper with a newer, dryer paper.

What should you do if you cannot create a Searchable PDF file?

Check the language to extract.
Check the following if the texts on the original cannot be recognized as texts, or if the PDF creation time is taken:
- The original orientation is correct.
- When setting the originals with the mixed orientation at once, [On] is selected for [Auto Image Rotation].

What should you do if you cannot search a text that you want to search on the PDF file?

Set [OCR Text Recognition] in [File Format].
Set [Density] to a darker level if the texts of the scanned original are fainted or too light.
Set [Background Density Adj.] to [On] or [Manual] and manually adjust the density lighter, or set [Density] to a darker level if the background of the scanned original is too dark and the texts are difficult to recognize.
Set [Prevent Bleed-through] to [On] if the text or image on the back of the original is visible on the front.

What should you do if you cannot find the machine with WSD?

For security reasons, [HTTP] protocol is set to [Off], and therefore you cannot search by IP address or host name if you searched by specifying the machine’s IP address or host name.

What should you do if printed images are totally too light?

Replace the paper with new paper if the paper is damp.
Select the appropriate density level if you have changed the density.
Disable [EcoPrint] mode if EcoPrint mode is enabled.
Run [Developer Refresh].
Run [Laser Scanner Cleaning].
Make sure the paper type setting is correct for the paper being used.

What should you do if white background parts of the image appear to have a slight overall coloration?

Select the appropriate density level if you have changed the density.
Run [Calibration].
Perform the drum refresh, and then set [Drum Heater] to [On] if your machine is 2553ci or 3253ci.

What should you do if copies have a moire pattern (dots grouped together in patterns and not aligned uniformly)?

Set the original image to [Printer Output] or [Book/ Magazine] in [Photo] if the original is a printed photograph.

What should you do if texts are not clearly printed?

Select the appropriate image quality if you chose inappropriate image quality for the original.

What should you do if black or color dots appear on the white background when a white original is scanned?

Clean the original holder or the glass platen if they are dirty.
Run [Developer Refresh].

What should you do if printed images are fuzzy?

Use the device in an environment that has suitable humidity if the device is used in an environment with high humidity or where the temperature or humidity changes suddenly.

What should you do if printed images are cut off?

Set [Drum Heater] to [On].
Run [Drum Refresh].

What should you do if printed images are skewed?

Align originals with the original size indicator plates when placing originals on the platen.
Align the original width guides securely before placing the originals when placing originals in the document processor.
Check the position of the paper width guides if the paper is not loaded correctly.

What should you do if printed images have vertical lines?

Clean the slit glass if it is dirty.
Run [Laser Scanner Cleaning].

What should you do if there is dirt on the top edge or back of the paper?

Open the right cover. If the machine interior is dirty with toner, clean it using soft, dry, lint-free cloth.

What should you do if part of the image is periodically faint or shows white lines?

Open and then close the right cover.
Run [Drum Refresh].
Run [Developer Refresh].

What should you do if the print on the back of the sheet is visible on the front?

Set [Prevent Bleed-through] to [On].

What should you do if the printout is skewed-color?

Run [Calibration].
Run [Color Registration].

What should you do if colors appear different than you anticipated?

Select the appropriate image quality if you chose inappropriate image quality for the original.
Load color copy paper into the paper tray.
Run [Calibration].
Run [Tone Curve Adjustment].
When making copies, adjust the color balance.
When printing from a computer, adjust the color using the printer driver.
Perform Tone Curve Adjustment in the System Menu.

What should you do if the color toner is empty?

If the black toner remains, the machine continues printing in black and white by selecting [Print in Black and White] of [Color Toner Empty Action].

What browsers are supported for remote operation?

The supported browsers are:

Google Chrome (Version 21.0 or later)
Internet Explorer (Version 9.0 or later)
Microsoft Edge
Mozilla Firefox (Version 14.0 or later)
Safari (Version 5.0 or later)

How do you set “Enhanced VNC over SSL” to [On]?

Display the screen: [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]
Set “Enhanced VNC over SSL” to [On].

How do you configure settings for remote operation?

[System Menu/Counter] key > [System/Network] > [Remote Operation] > [Change] > [On]
Select [Off], [Use Password], or [Administrator Only]. When you select [Use Password], enter the password in “Password” and “Confirm Password”, then select [OK].
Restart the machine.

How do you execute Remote Operation from Command Center RX using Google Chrome?

Display the screen: [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]
Set “Enhanced VNC over SSL” to [On].
Configure settings for remote operation.
1. [System Menu/Counter] key > [System/Network] > [Remote Operation] > [Change] > [On]
2. Select [Off], [Use Password], or [Administrator Only]. When you select [Use Password], enter the password in “Password” and “Confirm Password”, then select [OK].
Restart the machine.
Start up the browser.
Enter “https://” and the host name of the machine to access the Command Center RX.
Select [Device Information/Remote Operation] > [Remote Operation].
Click [Start] button. When the Remote Operation is started up, the operation panel screen will be displayed on the system administrator’s or user’s PC screen.

How do you execute Remote Operation from VNC Software?

Display the screen: [System Menu/Counter] key > [System/Network] > [Network] > [Protocol Settings]
Set “Enhanced VNC (RFB)” to [On].
Startup the remote operation:
1. Start up the VNC software.
2. Enter the following format separated by a colon to start up the remote operation: “IP address: port number”

What do you do if the touch panel or the computer displays any messages?

If the touch panel or the computer displays any messages, follow the corresponding procedure.

What do you do if the message “Acceptable fold count exceeded” appears?

If the message “Acceptable fold count exceeded” appears, and the acceptable number of sheets is exceeded, select [Continue] to print using Fold per acceptable number of sheets, or select [Cancel] to cancel the job.

What do you do if the message “Acceptable staple count exceeded” appears?

If the message “Acceptable staple count exceeded” appears, and the acceptable number of sheets is exceeded, select [Continue] to print without using Staple, or select [Cancel] to cancel the job.

What do you do if the message “Access point was not detected” appears?

If the message “Access point was not detected” appears, check if the access point has been set correctly.

What do you do if the message “Activation error” appears?

If the message “Activation error” appears, the application failed to activate. Contact the administrator.

What do you do if the message “Add paper in cassette #” appears?

If the message “Add paper in cassette #” appears:

If the indicated cassette is out of paper, load paper, select the available paper, or select [Continue] to print.
If five or fewer envelopes are loaded in the cassette, pull the cassette and loosen the paper length and width guides slightly.

What do you do if the message “Add paper in Multipurpose tray” appears?

If the message “Add paper in Multipurpose tray” appears, and the paper of the selected size is loaded in the multipurpose tray, load paper, select the available paper, or select [Continue] to print.

What do you do if the message “Adjusting Scanner” appears?

If the message “Adjusting Scanner” appears, the machine is under adjustment to maintain its quality. Please wait.

What do you do if the message “Box is not found” appears?

If the message “Box is not found” appears, the specified box cannot be found. The job is canceled, so select [End].

What do you do if the message “Box limit exceeded” appears?

If the message “Box limit exceeded” appears, the specified box is full, and no further storage is available. The job is canceled, so select [End]. Try to perform the job again after printing or deleting data from the box.

What do you do if the message “Repeat Copy box is full” appears?

If the message “Repeat Copy box is full” appears, and no further repeat copy is available, select [Continue] to print scanned pages, or select [Cancel] to cancel the job.

What do you do if the message “Broadcast error” appears?

If the message “Broadcast error” appears, an error has occurred during broadcast transmission. The job is canceled, so select [End].

What do you do if the message “Calibrating…” appears?

If the message “Calibrating…” appears, the machine is under adjustment to maintain its quality. Please wait.

What do you do if the message “Cannot Banner Print” appears?

If the message “Cannot Banner Print” appears, and a system stamp is set up, banner print cannot be carried out. The job is canceled, so select [End].

What do you do if the message “Cannot connect to Authentication Server” appears?

If the message “Cannot connect to Authentication Server” appears:

Set the machine time to match the server’s time.
Check the domain name.
Check the host name.
Check the connection status with the server.

What do you do if the message “Cannot connect to Server” appears?

If the message “Cannot connect to Server” appears, check the connection status with the server.

What do you do if the message “Cannot connect” appears?

If the message “Cannot connect” appears, this appears when the Wi-Fi or Wi-Fi Direct connection did not complete. Check the settings and the signal conditions.

What do you do if the message “Cannot duplex print on this paper” appears?

If the message “Cannot duplex print on this paper” appears, and you selected a paper size/type that cannot be duplex printed, and the selected paper is not changed and [Continue] is selected, duplex is released. Select the available paper, or select [Continue] to print.

What do you do if the message “Cannot find the destination computer” appears?

If the message “Cannot find the destination computer” appears:

Check the computer.
Is the machine and the PC to which the scanned image is to be sent connected to the network? Check the network and SMB settings.
- The network cable is connected.
- The hub is not operating properly.
- The server is not operating properly.
- Host name and IP address.
- Port number.
Is the account information (user ID, password) used to access the shared folder to which the scanned image is to be sent incorrect? Check the following settings of the PC to which the scanned image is to be sent:
- Host name
- Path
- Login user name.
- Login password
- Folder share permissions of the recipient

What do you do if the message “Cannot fold this paper” appears?

If the message “Cannot fold this paper” appears, and you selected a paper size /type that cannot be folded, and the selected paper is not changed and [Continue] is selected, fold is released. Select the available paper, or select [Continue] to print.

What do you do if the message “Cannot offset this paper” appears?

If the message “Cannot offset this paper” appears, and you selected a paper size /type that cannot be offset, and the selected paper is not changed and [Continue] is selected, offset is released. Select the available paper, or select [Continue] to print.

What do you do if the message “Cannot output this paper to the tray” appears?

If the message “Cannot output this paper to the tray” appears, is the cassette you selected correct? Select the available paper, or select [Continue] to print.

What do you do if the message “Cannot perform remote printing” appears?

If the message “Cannot perform remote printing” appears, remote printing is prohibited. The job is canceled, so select [End].

What do you do if the message “Cannot print the specified number of copies” appears?

If the message “Cannot print the specified number of copies” appears, only one copy is available. Select [Continue] to continue printing, or select [Cancel] to cancel the job.

What do you do if the message “Cannot process this job” appears?

If the message “Cannot process this job” appears:

Restricted by Authorization settings. The job is canceled, so select [End].
Restricted by Job Accounting. The job is canceled, so select [End].

What do you do if the message “Cannot punch at the specified position” appears?

If the message “Cannot punch at the specified position” appears, and you have selected a position that cannot be punched, if the selected paper is not changed and [Continue] is selected, punch is released. Select the available paper, or select [Continue] to print.

What do you do if the message “Cannot punch this paper” appears?

If the message “Cannot punch this paper” appears, and you selected a paper size/type that cannot be punched, if the selected paper is not changed and [Continue] is selected, punch is released. Select the available paper, or select [Continue] to print.

What do you do if the message “Cannot read data in this ID card” appears?

If the message “Cannot read data in this ID card” appears:

In the registration process, the ID card information was not read correctly. Hold again the ID card over the ID card reading part. If the same message still appears, the ID card may not be compatible with this product. Change it to another ID card.
Make sure your ID card has been registered.

What do you do if the message “Cannot staple at the specified position” appears?

If the message “Cannot staple at the specified position” appears, and you have selected a position that cannot be stapled, if the selected paper is not changed and [Continue] is selected, staple is released. Select the available paper, or select [Continue] to print.

What do you do if the message “Cannot staple this paper” appears?

If the message “Cannot staple this paper” appears, and you selected a paper size/type that cannot be stapled, if the selected paper is not changed and [Continue] is selected, staple is released. Select the available paper, or select [Continue] to print.

What do you do if the message “Cannot use ##### due to a failure” appears?

Call service if the message “Cannot use ##### due to a failure” appears.

What should you do if you need to check the document processor?

Close the document processor cover if the top cover of the document processor is open.
Close the document processor if the document processor is open.

What do you do if the message “Check the paper in the multipurpose tray” appears?

If the message “Check the paper in the multipurpose tray” appears, and the paper size is different, set the selected size paper and select [Continue].

What do you do if the message “Check the side feeder” appears?

If the message “Check the side feeder” appears:

The side feeder is not installed correctly. Attach the side feeder.

What do you do if the message “Check the staple waste box” appears?

If the message “Check the staple waste box” appears:

If the staple waste box is full, follow the instructions on the screen, and empty the staple waste box.
If the staple waste box is not installed correctly, set it correctly.

What do you do if the message “Check the toner container” appears?

If the message “Check the toner container” appears, open the main unit front cover and remove the toner container. Shake carefully and replace.

What do you do if the message “Checking the waste toner box” appears?

If the message “Checking the waste toner box” appears:

If the waste toner box is full, replace the toner container.
Reuse the black (K) toner container as a waste toner box. Handle the color toner containers according to the instructions supplied with them. Select [Next]. The instructions will be displayed.

What do you do if the message “Confidential document was detected” appears?

If the message “Confidential document was detected” appears, the machine detects the document guard pattern. The job is canceled, so select [End].

What do you do if the message “Empty the punch waste box” appears?

If the message “Empty the punch waste box” appears, and the punch waste box is full, follow the instructions on the screen and empty the punch waste box.

What do you do if the message “Encrypted PDF Password error” appears?

If the message “Encrypted PDF Password error” appears, and the password is not entered or is incorrect, the password you input is not correct.

What do you do if the message “Error occurred at cassette #” appears?

If the message “Error occurred at cassette #” appears, open the cassette. Check inside the machine and remove the paper.

What do you do if the message “Failed to specify Job Accounting” appears?

If the message “Failed to specify Job Accounting” appears, and the job is being processed externally, the job is canceled. Select [End].

What do you do if the message “Failed to store job retention data” appears?

If the message “Failed to store job retention data” appears, the job is canceled. Select [End].

What do you do if the message “FAX box limit exceeded” appears?

If the message “FAX box limit exceeded” appears, follow the instructions on the screen and delete documents from the FAX box to make room for FAX reception.

What do you do if the message “Finisher tray is full of paper” appears?

If the message “Finisher tray is full of paper” appears, and the acceptable storage capacity is exceeded, remove the paper. Printing then resumes.

What do you do if the message “Folding tray is full of paper” appears?

If the message “Folding tray is full of paper” appears, and the acceptable storage capacity is exceeded, remove the paper. Printing then resumes.

What do you do if the message “Hard Disk error” appears?

If the message “Hard Disk error” appears, an error has occurred on the hard disk. The job is canceled, so select [End].

What do you do if the message “Incorrect account ID” appears?

If the message “Incorrect account ID” appears, and the job is being processed externally, the account ID was incorrect. The job is canceled, so select [End].

What do you do if the message “Incorrect box password” appears?

If the message “Incorrect box password” appears, and the job is being processed externally, the box password was incorrect. The job is canceled, so select [End].

What do you do if the message “Incorrect Login User Name or Password” appears?

If the message “Incorrect Login User Name or Password” appears, and the job is being processed externally, the login user name or password was incorrect. The job is canceled, so select [End].

What do you do if the message “Install the punch waste box” appears?

If the message “Install the punch waste box” appears, follow the instructions on the screen and install the punch waste box.

What do you do if the message “Install the waste toner box” appears?

If the message “Install the waste toner box” appears, the waste toner box is not installed correctly. Set it correctly.

What do you do if the message “Job Accounting restriction exceeded” appears?

If the message “Job Accounting restriction exceeded” appears, and the acceptable printing count restricted by Job Accounting is exceeded, the printing count exceeded the acceptable count restricted by Job Accounting. Cannot print any more, the job is canceled, so select [End].

What do you do if the message “Job separator tray is full of paper” appears?

If the message “Job separator tray is full of paper” appears, and the acceptable storage capacity is exceeded, remove the paper and select [Continue]. Printing then resumes.

What do you do if the message “KPDL error” appears?

If the message “KPDL error” appears, a PostScript error has occurred. The job is canceled, so select [End].

How do I perform a calibration?

Select [Start]. “Calibration” begins.

How do I clean the laser scanner?

Display the screen: [System Menu/Counter] key > [Adjustment/Maintenance] > “Laser Scanner Cleaning” [Next]
Perform the laser scanner cleaning: Select [Start]. “Laser Scanner Cleaning” begins.

How do I refresh the developer?

Display the screen: [System Menu/Counter] key > [Adjustment/Maintenance] > “Developer Refresh” [Next]
Perform the Developer Refresh: Select [Start]. “Developer Refresh” begins.

What should I do if correct toner overlapping is not ensured even after performing calibration?

Refer to the Color Registration Procedure.

What should I do if consistency with the original tone is not ensured even after performing calibration?

Refer to Tone Curve Adjustment.

What happens if a paper jam occurs?

Printing stops, and the location at which the paper jam has occurred and a message appear on the touch panel.

What message appears on the touch panel when a paper jam occurs?

“Paper Jam”.

What does the display on the touch panel show when a paper jam occurs?

Shows the location of a paper jam.
Shows the previous step.
Shows the next step.
Shows the removal procedure.

What happens after I remove the paper jam?

The machine will warm up again and the error message will be cleared. The machine resumes with the page that was printing when the jam occurred.

Where can paper jams occur?

Cassette 1
Cassette 2
Cassette 3 (500-sheet×2)
Cassette 3 (1,500-sheet×1)
Cassette 4 (500-sheet×2)
Cassette 4 (1,500-sheet×2)
Cassette 5 (Side Feeder)
Multipurpose Tray
Right Cover 1
Right Cover 2
Bridge Unit
Mailbox
Inner Finisher
Document Processor
1,000-sheet Finisher
4,000-sheet Finisher/100-sheet Staple Finisher (Inner)
4,000-sheet Finisher/100-sheet Staple Finisher (Tray A)
4,000-sheet Finisher/100-sheet Staple Finisher (Tray B)
Folding Unit
Folding Tray

How do I remove jammed paper in Cassette 1?

If the optional side feeder is installed, detach the side feeder.
Open Right Cover 1.
Open the cover (A3).
Remove any jammed paper.
Return the cover to the original position.
Pull Cassette 1 out toward you until it stops.
Remove any jammed paper.
Push Cassette 1 back in.
If the optional side feeder is installed, return the side feeder to the original position.

How do I remove jammed paper in Cassette 2?

If the optional side feeder is installed, detach the side feeder.
Open Right Cover 1.
Close the duplex unit (A5).
Remove any jammed paper.
Return the cover to the original position.
Pull Cassette 2 out toward you until it stops.
Remove any jammed paper.
Push Cassette 2 back in.
If the optional side feeder is installed, return the side feeder to the original position.

How do I remove jammed paper in Cassette 3 and 4 (500-sheet×2)?

See the explanation for Cassette 3 below.

If the optional side feeder is installed, detach the side feeder.
Open Right Cover 2.
Remove any jammed paper.
Pull Cassette 3 out toward you until it stops.
Remove any jammed paper.
Push Right Cover 2 and Cassette 3 back in.
If the optional side feeder is installed, return the side feeder to the original position.

How do I remove jammed paper in Cassette 3 (1,500-sheet×2)?

If the optional side feeder is installed, detach the side feeder.
Open Right Cover 2.
Remove any jammed paper.
Pull Cassette 3 out toward you until it stops.
Remove any jammed paper.
Push Right Cover 2 and Cassette 3 back in.
If the optional side feeder is installed, return the side feeder to the original position.

How do I remove jammed paper in Cassette 4 (1,500-sheet×2)?

If the optional side feeder is installed, detach the side feeder.
Open Right Cover 2.
Remove any jammed paper.
Pull Cassette 3 out toward you until it stops.
Pull Cassette 4 out toward you until it stops.
Pull out paper feed unit (B1).
Open cover (B2).
Remove any jammed paper.
Push paper feed unit, Cassette 3 and Cassette 4 back in.
Return the cover to the original position.
If the optional side feeder is installed, return the side feeder to the original position.

How do I remove jammed paper in Cassette 5 (Side Feeder)?

Detach the side feeder.
Remove any jammed paper.
Pull Cassette 5 out toward you until it stops.
Remove any jammed paper.
Return the Cassette 5 and side feeder to the original position.

How do I remove jammed paper in the Multipurpose Tray?

Remove any jammed paper.
Remove all the paper.
Reload the paper.

How do I remove jammed paper in Right Cover 1?

If the optional side feeder is installed, detach the side feeder.
Open Right Cover 1.
Close the duplex unit (A5).
Remove any jammed paper.
Open the paper feed unit cover (A1).
Remove any jammed paper.
Open the fuser cover (A2).
Remove any jammed paper.
Open the cover (A3).
Remove any jammed paper.
Lift the cover (A4).
Remove any jammed paper.
Lift the duplex unit (A5).
Remove any jammed paper.
Remove the paper from the paper ejector.
Return the cover to the original position.
If the optional side feeder is installed, return the side feeder to the original position.

How do I remove jammed paper in Right Cover 2 (500-sheet×2)?

If the optional side feeder is installed, detach the side feeder.
Open Right Cover 2.
Remove any jammed paper.
Return the cover to the original position.
If the optional side feeder is installed, return the side feeder to the original position.

How do I remove jammed paper in Right Cover 2 (1,500-sheet×2)?

If the optional side feeder is installed, detach the side feeder.
Open Right Cover 2.
Remove any jammed paper.
Return the cover to the original position.
If the optional side feeder is installed, return the side feeder to the original position.

How do I remove jammed paper in the Bridge Unit?

Open the bridge unit cover.
Remove any jammed paper.
Close the cover.

How do I remove jammed paper in the Mailbox?

Open the mailbox cover.
Remove any jammed paper.
Close the cover.

How do I remove jammed paper in the Inner Finisher?

Remove any jammed paper.
Open the inner finisher unit.
Remove any jammed paper.
Return the unit to the original position.

How do I remove jammed paper in the Document Processor (Reverse Automatic)?

Remove the originals from the Original Table.
Open the document processor cover.
Turn dial (C1) to remove any jammed paper.
Open reverse unit (C2) and remove any jammed paper.
Turn dial (C1) to remove any jammed paper.
Return the cover to the original position.

How do I remove jammed paper in the Document Processor (Dual Scan)?

Remove the originals from the Original Table.
Open the document processor cover.
Return the cover to the original position.

How do I remove jammed paper in the 1,000-sheet Finisher?

Remove any jammed paper.
Open the finisher top cover.
Open the conveyor guide (D2).
Remove any jammed paper.
Return the conveyor guide (D2) to the original position.
Open the finisher front cover.
Open the conveyor guide (D1).
Remove any jammed paper.
Return the conveyor guide (D1) to the original position.
Return the covers to the original position.

How do I remove jammed paper in the 4,000-sheet Finisher/100-sheet Staple Finisher (Inner)?

Open the finisher front cover 1.
Open the conveyor guide (D1).
Remove any jammed paper.
Return the conveyor guide (D1) to the original position.
Return the cover to the original position.

How do I remove jammed paper in the 4,000-sheet Finisher/100-sheet Staple Finisher (Tray A)?

Remove any jammed paper.
Open the finisher front cover 1.
Open the conveyor guide (D6).
Remove any jammed paper.
Return the conveyor guide (D6) to the original position.
Open the conveyor guide (D4).
Turn knob (D5).
Remove any jammed paper.
Return the conveyor guide (D4) to the original position.
Open the conveyor guide (D1).
Remove any jammed paper.
Return the conveyor guide (D1) to the original position.
Return the cover to the original position.

How do I remove jammed paper in the 4,000-sheet Finisher/100-sheet Staple Finisher (Tray B)?

Remove any jammed paper.
Open the finisher front cover 1.
Open the conveyor guide (D2).
Turn knob (D3).
Remove any jammed paper.
Return the conveyor guide (D2) to the original position.
Open the conveyor guide (D1).
Remove any jammed paper.
Return the conveyor guide (D1) to the original position.
Return the cover to the original position.

How do I remove jammed paper in the Folding Unit (4,000-sheet Finisher)?

Open the finisher front cover 1 and 2.
Open the conveyor guide (D7).
Remove any jammed paper.
Return the conveyor guide (D7) to the original position.
Open the conveyor guide (D8).
Remove any jammed paper.
Return the conveyor guide (D8) to the original position.
Remove paper from inside the finisher.
Return the covers to the original position.
Lift the folding tray.
Remove any jammed paper.
Press the release lever to pull the folding unit out.
Open the folding unit left cover.
Turn dial (D9).
Remove any jammed paper.
Return the folding unit left cover to the original position.
Open the folding unit top cover.
Turn dial (D9).
Remove any jammed paper.
Return the folding unit top cover to the original position.
Return the folding unit to the original position.

How do I remove jammed paper in the Folding Tray (4,000-sheet Finisher)?

Lift the folding tray.
Remove any jammed paper.
Press the release lever to pull the folding unit out.
Open the folding unit left cover.
Turn dial (D9).
Remove any jammed paper.

How do I remove any jammed paper in the Folding Unit (100-sheet Staple Finisher)?

Open the finisher front cover 1 and 2.
Remove paper from inside the finisher.
Return the covers to the original position.
Lift the release lever to pull the folding unit out.
Open the folding unit top cover.
Turn dial (D9).
Remove any jammed paper.
Open the folding unit conveyor guide.
Turn dial (D9).
Remove any jammed paper.
Lift the folding tray.
Remove any jammed paper.
Return the covers to the original position.
Return the folding unit to the original position.

What should I be aware of when removing jammed papers?

Do not reuse jammed papers.
If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming.

How do I remove any jammed paper from the folding unit?

Lift the release lever to pull the folding unit out.
Open the folding unit top cover.
Turn dial (D9).
Remove any jammed paper.
Open the folding unit conveyor guide.
Turn dial (D9).
Remove any jammed paper.
Lift the folding tray.
Remove any jammed paper.
Return the covers to the original position.
Return the folding unit to the original position.
Open the finisher front cover 1 and 2.
Remove paper from inside the finisher.
Return the covers to the original position.

How do I clear a staple jam of the Inner Finisher?

Open the inner finisher unit.
Remove any jammed paper.
Open the staple cover.
Remove the Staple Cartridge Holder.
Remove the jammed staple.
Install the Staple Cartridge Holder.
Return the staple cover to the original position.
Return the unit to the original position.

How do I clear a staple jam of the 1,000-sheet Finisher?

Open the finisher top cover.
Open the conveyor guide (D2).
Remove any jammed paper.
Return the conveyor guide (D2) to the original position.
Open the finisher front cover.
Open the conveyor guide (D1).
Remove any jammed paper.
Return the conveyor guide (D1) to the original position.
Remove the Staple Cartridge Holder.
Remove the jammed staple.
Install the Staple Cartridge Holder.
Return the covers to the original position.

How do I clear a staple jam of the 4,000-sheet Finisher?

Open the finisher front cover 1.
Open the conveyor guide (D4).
Turn knob (D5).
Remove any jammed paper.
Return the conveyor guide (D4) to the original position.
Remove the Staple Cartridge Holder (A).
Remove the jammed staple.
Install the Staple Cartridge Holder (A).
Return the cover to the original position.

How do I clear a staple jam of the 100-sheet Staple Finisher?

Open the finisher front cover 1.
Open the conveyor guide (D4).
Turn knob (D5).
Remove any jammed paper.
Return the conveyor guide (D4) to the original position.
Remove the Staple Cartridge Holder (A).
Remove the jammed staple.
Install the Staple Cartridge Holder (A).
Return the cover to the original position.

How do I clear a staple jam of the Folding Unit (4,000-sheet Finisher)?

Open the finisher front cover 1 and 2.
Remove paper from inside the finisher.
Remove the jammed staple.
Return the covers to the original position.
Lift the folding tray.
Remove any jammed paper.
Press the release lever to pull the folding unit out.
Open the folding unit left cover.
Turn dial (D9).
Remove any jammed paper.
Return the folding unit left cover to the original position.
Open the folding unit top cover.
Turn dial (D9).
Remove any jammed paper.
Return the folding unit top cover to the original position.
Return the folding unit to the original position.

How do I clear a staple jam of the Folding Unit (100-sheet Staple Finisher)?

Open the finisher front cover 1 and 2.
Remove paper from inside the finisher.
Remove the jammed staple.
Return the covers to the original position.
Lift the release lever to pull the folding unit out.
Open the folding unit top cover.
Turn dial (D9).
Remove any jammed paper.
Open the folding unit conveyor guide.
Turn dial (D9).
Remove any jammed paper.
Lift the folding tray.
Remove any jammed paper.
Return the covers to the original position.
Return the folding unit to the original position.

How do I start application use?

Select the [System Menu/Counter] key > [System/Network] > “Optional Function” [Next].
Select the desired application > [Activate].
Select [Official] in the license key entry screen.
Select [Yes] in the confirmation screen.

How do I check the details of an application?

Select the [System Menu/Counter] key > [System/NetWork] > “Optional Function” [Next].
Select the desired application and select [Detail].

How do I extend the trial period of an application?

Select [Extend] > [Yes].

How do I enter characters?

Follow the steps below to enter ‘List A-1’ for an example:

Select [Upper-case].
Select [L]. The letter “L” is shown on the display.
Select [Lower-case].
Select [i], [s], [t] and [Space].
Select [Upper-case].
Select [A].
Select [No./Symbol].
Select [ ] or [ ] repeatedly to view the keyboard containing [-] and .
Select [-] and .
Check that the entry is correct and press [OK].

What basic paper specifications can be used with this machine?

Weight Cassettes: 52 to 300 g/m2
Multipurpose tray: 52 to 300 g/m2
Dimensional accuracy ±0.7 mm
Squareness of corners 90° ±0.2°
Moisture content 4 to 6%
Pulp content 80% or more

What condition should the paper be in?

Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate.

What ingredients should the paper not have?

Do not use paper such as paper that has been coated or surface-treated or paper that contains plastic or carbon. Be sure to use the standard paper that contains at least 80% pulp.

What smoothness should the paper have?

The paper surface should be smooth, but it must be uncoated.

What basis weight should the paper have?

In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in area. In the United States, basis weight is the weight in pounds of one ream (500 sheets) of paper cut to the standard size (or trade size) for a specific grade of paper.

What moisture content should the paper have?

Paper moisture content is the ratio of moisture to dryness expressed as a percentage.

What paper sizes can be used with this machine?

A3 (297 × 420 mm)
A4 (297 × 210 mm)
A5 (210 × 148 mm)
A6 (148 × 105 mm)
B4 (257 × 364 mm)
B5 (257 × 182 mm)
B6 (182 × 128 mm)
216×340 mm
SRA3 (320 × 450 mm)
Ledger
Letter
Legal
Statement
Executive (7-1/4 × 10-1/2")
12×18" (304.8 × 457 mm)
Oficio II
Youkei 2 (114 × 162 mm)
Younaga 3 (235 × 120 mm)
Nagagata 3 (120 × 235 mm)
Nagagata 4 (90 × 205 mm)
Custom Cassette 1: 98 × 148 to 297 × 356 mm Cassette 2 to 4: 98 × 148 to 320 × 457 mm
Multipurpose Tray: 98 × 148 to 320 × 457 mm

What special paper can be used with this machine?

Transparencies
Preprinted paper
Bond paper
Recycled paper
Thin paper
Letterhead
Colored paper
Prepunched paper
Envelopes
Hagaki (Cardstock)
Thick paper
Labels
Coated
High-quality paper
Index tab dividers (136 to 256 g/m2)

What conditions must transparencies meet?

Heat resistance – Must withstand at least 190°C
Thickness – 0.100 to 0.110 mm
Material – Polyester
Dimensional accuracy – ±0.7 mm
Squareness of corners – 90° ±0.2°

What label paper specifications should I use?

Top sheet weight 44 to 74 g/m²
Basis weight (overall paper weight) – 104 to 151 g/m²
Top sheet thickness – 0.086 to 0.107 mm
Overall paper thickness – 0.115 to 0.145 mm
Moisture content – 4 to 6 % (composite)

How should I load Hagaki (Cardstock)?

Before loading Hagaki (Cardstock), fan them and align the edges. Hagaki (Cardstock) should be fed from the MP tray with the print-side down or the cassette and the optional paper feeder with the print-side up. If the Hagaki (Cardstock) paper is curled, straighten it before loading.

How should I load Envelopes?

Envelopes should be fed from the MP tray with the print-side down or the cassette and the optional paper feeder with the print-side up.

How should I load thick paper?

Before loading thick paper, fan it and align the edges.

What are the machine specifications?

Type: Desktop
Printing Method: Electrophotography by semiconductor laser
Paper Weight: Cassette 52 to 300 g/m2, Multipurpose Tray 52 to 300 g/m2

What paper types can I use?

Cassette: Plain, Rough, Vellum, Recycled, Preprinted, Bond, Cardstock, Color, Prepunched, Letterhead, Envelope, Thick, High Quality, Custom 1 to 8 (Duplex: Same as Simplex)
Multipurpose Tray: Plain, Transparency (OHP film), Rough, Vellum, Labels, Recycled, Preprinted, Bond, Cardstock, Color, Prepunched, Letterhead, Envelope, Thick, High Quality, Coated, Index Tab Dividers, Custom 1 to 8

What paper sizes can I use?

Cassette 1: A4, A5, A6, B5, B6, 216×340 mm, Letter, Legal, Statement, Executive, Oficio II, Folio, 16K, ISO B5, Envelope #10 , Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Hagaki (Cardstock), Oufuku Hagaki (Return postcard), Youkei4 , Youkei2, Nagagata 3, Custom (98 × 148 mm to 297 × 356 mm)
Cassette 2: A3, A4, A5, A6, B4, B5, B6, 216×340 mm, SRA3, Ledger, Letter, Legal, Statement, Executive, 12×18", Oficio II, Folio, 8K, 16K, ISO B5, Envelope #10, Envelope #9 , Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Envelope C4, Hagaki (Cardstock), Oufuku Hagaki (Return postcard), Kakugata 2, Youkei4, Youkei2, Nagagata 3 , Custom (98 × 148 mm to 320 × 457 mm)
Multipurpose Tray: A3, A4, A5, A6, B4, B5, B6, 216×340 mm, SRA3, Ledger, Letter, Legal, Statement, Executive, 12×18", Oficio II, Folio, 8K, 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Envelope C4, Hagaki (Cardstock), Oufuku Hagaki (Return postcard), Kakugata 2, Youkei4, Youkei2, Younaga 3, Nagagata 3, Nagagata 4, Custom (98 × 148 mm to 320 × 457 mm), Banner sheet (210 × 488.1 to 304.8 × 1,220 mm/8.26" × 19.22" to 12" × 48.03 ")

What are the environment requirements?

Temperature 10 to 32.5°C/50 to 90.5°F
Humidity 10 to 80 %
Altitude 3,500 m/11,482 ft maximum
Brightness 1,500 lux maximum

What are the machine dimensions?

(without Document Processor): 23.71 " × 26.19" × 31.11" 602 × 665 × 790 mm

What is the machine weight?

2553ci: Approx. 196.3 lb/Approx. 90 kg (without toner container)
3253ci: Approx. 196.3 lb/Approx. 90 kg (without toner container)
3553ci: Approx. 202.9 lb/Approx. 95 kg (without toner container)
4053ci: Approx. 202.9 lb/Approx. 95 kg (without toner container)
5053ci: Approx. 202.9 lb/Approx. 95 kg (without toner container)
6053ci: Approx. 202.9 lb/Approx. 95 kg (without toner container)

What space is required?

(Using multipurpose tray): 36.23" × 26.19", 920 × 665 mm

What is the power source?

120 V Specification Model: 120 V 60 Hz 12 A
230 V Specification Model: 220 to 240 V 50/60 Hz 7.2 A

What are the copy functions?

Copy Speed: See table for each model (2553ci, 3253ci, 3553ci, 4053ci, 5053ci, 6053ci) and paper size (A4/Letter, A4-R/Letter-R, A3/Ledger, B4, Legal, B5, B5-R, A5-R, A6-R) for Black and White Copying and Full Color Copying
First Copy Time (A4, place on the platen, feed from Cassette):
- Black and White:
  - 2553ci: 6.4 seconds or less
  - 3253ci: 5.3 seconds or less
  - 3553ci: 4.5 seconds or less
  - 4053ci: 4.5 seconds or less
  - 5053ci: 3.7 seconds or less
  - 6053ci: 3.4 seconds or less
- Color:
  - 2553ci: 8.5 seconds or less
  - 3253ci: 7.0 seconds or less
  - 3553ci: 5.9 seconds or less
  - 4053ci: 5.9 seconds or less
  - 5053ci: 4.8 seconds or less
  - 6053ci: 4.4 seconds or less
Zoom Level: Manual mode: 25 to 400%, 1% increments Auto mode: Preset Zoom
Continuous Copying: 1 to 9,999 sheets
Resolution: 1200 × 1200 dpi (multi-bit)
Supported Original Types: Sheet, Book, 3-dimensional objects (maximum original size: A3/Ledger)
Original Feed System: Fixed

What are the printer functions?

Printing Speed: See table for each model (2553ci, 3253ci, 3553ci, 4053ci, 5053ci, 6053ci) for Black and White Printing and Full Color Printing
First Print Time (A4, feed from Cassette):
- Black and White:
  - 2553ci: 7.0 seconds or less
  - 3253ci: 5.9 seconds or less
  - 3553ci: 5.1 seconds or less
  - 4053ci: 5.1 seconds or less
  - 5053ci: 4.3 seconds or less
  - 6053ci: Not specified
Optional Interface (Option): 2 (For IB-50/IB-51 mounting)
Wireless LAN: 1
Page Description Language: PRESCRIBE
Emulations: PCL6 (PCL-XL, PCL-5c), KPDL3 (PostScript3 compatible), PDF, XPS, OpenXPS

What are the scanner functions?

Resolution: 600 dpi, 400 dpi, 300 dpi, 200×400 dpi, 200 dpi, 200×100 dpi
File Format: TIFF, JPEG, XPS, Open XPS, PDF (MMR/JPEG compression), High compressive PDF, OCR Text Recognition (Option), MS Office file (Option), OOXML (Option), OOXML (OCR) (Option)
Scanning Speed: When using the document processor (Dual Scan with Skewed and Multifeed Detection) (except TWAIN and WIA scanning) (A4 landscape, 300 dpi, Image quality: Text/Photo original)
- 2553ci: 1-sided B/W 100 Images/min, 2-sided B/W 180 Images/min, Color 100 Images/min, Color 180 Images/min
- 3253ci: 1-sided B/W 100 Images/min, 2-sided B/W 180 Images/min, Color 100 Images/min, Color 180 Images/min
- 3553ci: 1-sided B/W 120 Images/min, 2-sided B/W 220 Images/min, Color 120 Images/min, Color 220 Images/min
- 4053ci: 1-sided B/W 120 Images/min, 2-sided B/W 220 Images/min, Color 120 Images/min, Color 220 Images/min
- 5053ci: 1-sided B/W 120 Images/min, 2-sided B/W 220 Images/min, Color 120 Images/min, Color 220 Images/min
- 6053ci: 1-sided B/W 120 Images/min, 2-sided B/W 220 Images/min, Color 120 Images/min, Color 220 Images/min
Interface: Ethernet (1000 BASE-T/100 BASE-TX/10 BASE-T)
Transmission System: SMB, SMTP, FTP, FTP over SSL, USB, TWAIN, WIA, WSD

What are the document processor specifications?

Type: DP-7100, DP-7120, DP-7110/DP-7130
Original Feed Method: Automatic feed
Supported Original Types: Sheet originals
Paper Size:
- Maximum: A3/Ledger 11.69" × 17"/297 × 432 mm (Long-sized 11.69" × 74.8"/297 × 1,900 mm)
- Minimum (DP-7100, DP-7120): A6-R/ Statement-R 4.13" × 5.82"/ 105 × 148 mm
- Minimum (DP-7110/DP-7130): A5-R/ Statement-R 5.51" × 7.16"/ 140 × 182 mm, A6-R/ Statement-R 4.13" × 5.82"/ 105 × 148 mm
Paper Weight:
- DP-7100: 1-sided: 35 to 160 g/m2, 2-sided: 50 to 120 g/m2
- DP-7120: 1-sided: 45 to 160 g/m2, 2-sided: 50 to 120 g/m2
- DP-7110/DP-7130: 1-sided: 35 to 220 g/m2, 2-sided: 50 to 220 g/m2
Loading Capacity: DP-7100: 140 sheets (50 to 80 g/m2) maximum, DP-7120: 50 sheets (50 to 80 g/m2) maximum, DP-7110/DP-7130: 270 sheets (50 to 80 g/m2) maximum
Dimensions (W × D × H): DP-7100: 23.35" × 20.91" × 5.46" 593 × 531 × 138.5 mm, DP-7120: 23.63" × 19.77" × 5.04" 600 × 502 × 128 mm, DP-7110/DP-7130: 23.63" × 21.23" × 7.29" 600 × 539 × 185 mm
Weight: DP-7100: Approx. 19.9 lbs./ Approx. 9 kg, DP-7120: Approx. 16.6 lbs./ Approx. 7.5 kg, DP-7110/DP-7130: Approx. 30.5 lbs. Approx. 13.8 kg

What are the paper feeder (500-sheet×2) specifications?

Paper Supply Method: Friction roller feeder (No. Sheets: 550, 64 g/m2, 2 cassettes/ No. Sheets: 500, 80 g/m2, 2 cassettes)
Paper Size: A3, A4, A5, A6, B4, B5, B6, 216×340 mm, SRA3, Ledger, Letter, Legal, Statement, Executive, 12×18", Oficio II, Folio, 8K, 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Envelope C4, Hagaki (Cardstock), Oufuku Hagaki (Return postcard), Kakugata 2, Youkei 4, Youkei 2, Nagagata 3, Custom (98 × 148 mm to 320 × 457 mm)
Supported Paper: Paper weight: 52 to 300 g/m2, Media types: Plain, Recycled, Special paper
Dimensions (W × D × H): 23.63" × 26.19" × 12.73", 600 × 665 × 323.2 mm
Weight: Approx. 50.8 lbs. / Approx. 23 kg

What are the large capacity feeder (1,500-sheet×2) specifications?

Paper Supply Method: Friction roller feeder (No. Sheets: 1,750, 64 g/m2, 2 cassettes/ No. Sheets: 1,500, 80 g/m2, 2 cassettes)
Paper Size: A4, B5, Letter
Supported Paper: Paper weight: 52 to 300 g/m2, Media types: Plain, Recycled, Special paper
Dimensions (W × D × H): 23.63" × 26.19" × 12.73", 600 × 665 × 323.2 mm
Weight: Approx. 66.2 lbs. / Approx. 30 kg

What are the side feeder (3,000-sheet) specifications?

Paper Supply Method: Feed & reverse roller method (No. Sheets: 3,500, 64 g/m2/ No. Sheets: 3,750, 80 g/m2)
Paper Size: A4, B5, Letter
Supported Paper: Paper weight: 52 to 300 g/m2, Media types: Plain, Recycled, Special paper
Dimensions (W × D × H): 13.82" × 23.04" × 18.47", 351 × 585 × 469 mm
Weight: Approx. 58.5 lbs. / Approx. 26.5 kg

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