XEROX VERSALINK C7125 (01) PDF MANUAL

More information can be found at the following websites:

Support: http://www.xerox.com/office/B71XXsupport

Material Safety Data Sheets (US/Canada): http://www.xerox.com/msds

Security Information: http://www.xerox.com/security

Environmental information for Europe is also available online, typically accessible through the main Xerox website or support portal.

Before operating your printer, read the safety and regulatory chapters in the User Guide available on Xerox.com, or the Safety, Regulatory, Recycling, and Disposal Reference Guide found on the Software and Documentation disc included with your printer.

If you use the printer as an ISO/IEC 15408 certified product, you need to consult the Security Function Supplementary Guide specific to this model. This guide is available from the Xerox security website (www.xerox.com/security). Ensure you configure the printer settings appropriately as detailed in that guide to maintain compliance.

The main components visible externally include:

– Reversing Automatic Document Feeder (RADF)

– Bypass Tray

– Paper Trays 1-6

– Output Trays

– Work Surface

– USB Port (for USB Flash Drives)

– Finishers (Optional, for stapling, hole-punching, etc.)

– Booklet Maker (Optional, often part of a finisher)

– Envelope Tray (Optional)

Internally accessible components include the Fuser, Transfer Roller, Transfer Belt, Toner Cartridges, Drum Cartridges, and Waste Cartridge. Note that optional accessories may be part of your specific printer setup.

Pressing the Home button on the control panel returns you to the main screen displaying all the available apps.

The Device app provides access to important printer information, such as network settings (like the IP address), supply status, and configuration settings.

The NFC (Near Field Communication) Area allows you to quickly pair a compatible mobile device with the printer. This enables functions like printing or scanning directly from an app on your mobile device by tapping it against this area.

Touch the Log in icon on the control panel home screen. This allows access to special features and the ability to personalize settings and app layouts, provided you have the necessary permissions or have set up a user profile.

Touching the Reset button clears any temporary settings that may have been changed by the previous user across all applications, returning them to their default state.

This button controls the printer’s power state. It turns the printer on, puts it into a low-power sleep mode, wakes it up from sleep mode, or initiates the power-off sequence.

The Status LED provides a visual indication of the printer’s current operational status (e.g., ready, printing, error). The color and pattern (solid or blinking) signify different states. For a detailed explanation of the different status indicators, refer to the User Guide.

The Xerox® Embedded Web Server (EWS) is a web-based interface that allows you to manage the printer remotely over a network. You can use it to:

– View printer configuration details.

– Check the status of paper trays and supplies (toner, drums, etc.).

– Monitor the status of print jobs.

– Access diagnostic functions.

– Manage features like fax, email settings, and address books.

For detailed instructions on using the EWS, refer to the User Guide available on Xerox.com.

1. First, find the printer’s IP address. On the printer’s control panel, touch the ‘Device’ app, then touch ‘About’. Scroll down to find the network IPv4 address.

2. Open a web browser on a computer connected to the same network as the printer.

3. Type the printer’s IP address (e.g., http://xxx.xxx.xxx.xxx) into the browser’s address bar and press Enter.

The printer allows for personalization by:

– Saving frequently used settings as presets within apps.

– Customizing the layout of apps and the order they appear in lists.

– Expanding the available functions by adding apps from the Xerox App Gallery.

Note that access to login features and the extent of personalization might be controlled by your system administrator. Consult the User Guide and System Administrator Guide for more details.

1. On the printer’s control panel, touch the ‘Login’ icon.

2. Touch the ‘+’ (add) button.

3. Use the on-screen keyboard to type your desired user name.

4. Touch ‘OK’.

Once logged in, you can begin saving presets and customizing the layout of the apps on the control panel.

1. Open the application (e.g., Copy, Scan To) and configure the settings as you desire.

2. Scroll down to the bottom of the settings list.

3. Touch ‘Save’.

4. You will typically have two options:

– ‘Save as New Preset’: This saves your current settings combination as a quickly accessible preset, usually shown at the top of the settings list. You’ll be prompted to type a name for the preset and choose an icon.

– ‘Save as Default’: This overwrites the application’s standard default settings with your currently selected settings.

Within an application where you have saved presets or customized settings, look for a ‘Customize’ menu option. Touching this menu allows you to manage (e.g., rename, delete, reorder) your saved presets and potentially customize the list of available features within that app.

The Xerox® App Gallery is an online marketplace offering a variety of productivity applications that can be installed directly onto your printer to extend its functionality (e.g., cloud service connectors, translation services, specialized workflows).

You can access the Xerox® App Gallery in two main ways:

1. Directly on the printer: Look for the ‘App Gallery’ app on the control panel’s home screen. You can browse, log in (or create an account), and install apps directly from the printer interface.

2. Via the web: Go to http://www.xerox.com/appgallery using a web browser. Log in with your App Gallery credentials and add your printer device to your account. You can then browse and select apps to install on your registered device(s).

It’s recommended to use the same login credentials for the App Gallery as you use for logging into the printer itself to simplify the app installation process.

The Bypass Tray supports:

Weight: 60–216 g/m² (16 lb. Bond – 80 lb. Cover)

Standard Sizes: Includes envelopes like Monarch (3.9 x 7.5 in.) and Commercial #10 (4.1 x 9.5 in.).

Custom Sizes: Width from 89 mm to 297 mm (3.5 in. to 11.7 in.), Length from 98 mm to 483 mm (3.9 in. to 19 in.).

Paper support varies slightly by tray:

Trays 1-4 (Standard):

– Weight: 60–256 g/m² (16 lb. Bond – 140 lb Index)

– Standard Sizes: Statement, Executive, Letter, 8.5×13, Legal, Tabloid, A5, B5, A4, B4, A3

Tray 5 (High Capacity Feeder – Optional):

– Weight: 60-169 g/m² (16 lb. Bond-63 lb. Cover)

Tray 6 (Envelope Tray – Optional):

– Weight: 60-216 g/m² (16 lb. Bond-80 lb. Cover)

– Standard Sizes: Includes A6, A5, B5, A4, 215x315mm, B4, A3, DL, C5

Custom Sizes (General for Trays 1-6, check specific tray limits): Width 140–297 mm (5.5–11.7 in.), Length 182–432 mm (7.2–17 in.)

Always refer to the tray labels and the User Guide for specific tray capabilities.

The printer supports various paper types within specific weight ranges:

Plain Paper: 60–105 g/m² (16–28 lb. Bond)

Lightweight Cardstock / Lightweight Glossy Cardstock: 106–169 g/m² (28 lb. Bond–63 lb. Cover)

Cardstock / Glossy Cardstock: 170–216 g/m² (63–80 lb. Cover)

Heavyweight Cardstock / Heavyweight Glossy Cardstock: 217–256 g/m² (80 lb. Cover – 140 lb Index)

Ensure the paper type selected in the print driver and on the control panel matches the paper loaded in the tray. Refer to the User Guide for a complete list and tray compatibility.

1. Load the correct size and type of paper into the desired paper tray. Ensure it’s loaded correctly (e.g., face down or face up depending on the tray) and do not exceed the maximum fill line.

2. If the paper loaded is different from what the tray is currently set for, go to the printer’s control panel, select the tray, and change the paper size and type settings to match the loaded paper.

3. On your computer, open the document you wish to print.

4. Access the print menu (usually File > Print).

5. Select the Xerox® VersaLink® printer from the list of available printers.

6. Open the printer properties or preferences (the button name varies by application, e.g., ‘Properties’, ‘Preferences’, ‘Printer Properties’).

7. Within the Xerox® print driver settings, select your desired options, such as the paper tray, number of copies, color or black and white, single or double-sided printing, etc.

8. Click ‘OK’ in the driver settings, and then click ‘Print’ in the application’s print dialog box.

When loading envelopes, typically in the Bypass Tray or an optional Envelope Tray:

– Adjust the paper guides to fit the width of the envelopes snugly.

– Load envelopes according to the orientation markings on the tray (often face down, flaps closed and towards the rear or left).

– Do not overload the tray; adhere to the maximum stack height indicated (MAX line).

– Ensure the correct envelope size (e.g., Monarch, Commercial #10, DL, C5) and type are selected in the print driver and on the printer’s control panel tray settings.

– Some envelope types may wrinkle; testing one envelope first is recommended.

1. Insert your USB Flash Drive into the USB port located on the front or side of the printer.

2. The control panel should automatically detect the USB drive, or you may need to touch the ‘USB’ icon.

3. Select the option ‘Print from USB’.

4. Touch ‘Add Document’ (or similar wording depending on the screen layout).

5. Use the screen to navigate through the folders and files on your USB drive.

6. Select the file(s) you want to print. You can usually select multiple files.

7. If you need to add more files from a different folder, touch ‘Add Document’ again.

8. Adjust the print settings as needed. You can change the number of copies by touching ‘+’ or ‘-‘, or by touching the ‘Quantity’ field and entering a number.

9. Review other settings like paper tray, color mode, etc.

10. Touch ‘Print’ to start the job.

You can send a job to be stored on the printer for later release:

1. Initiate the print process from your computer application (File > Print).

2. Select the Xerox® printer and open its Properties/Preferences.

3. Look for the ‘Job Type’ setting (the exact location may vary slightly within the driver).

4. Select one of the following options:

– ‘Saved Job’: Stores the job in a publicly accessible folder on the printer. Anyone can walk up and print it.

– ‘Secure Print’: Stores the job securely. You will be prompted to create a numeric passcode (typically 4-10 digits). This passcode must be entered at the printer control panel to release the job.

5. Confirm your selection and any required passcode.

6. Click ‘OK’ and then ‘Print’ to send the job to the printer’s storage.

1. At the printer’s control panel, touch the ‘Jobs’ app.

2. Select the appropriate category:

– ‘Saved Jobs’ for publicly saved jobs.

– ‘Personal & Secure Jobs’ for jobs saved with Secure Print (requires login or passcode).

3. Navigate to find your specific job (it might be listed under your username or in a general folder).

4. Select the job you wish to print.

5. If it is a Secure Print job, you will be prompted to enter the passcode you created when sending the job. Use the numeric keypad on the screen to enter the passcode and touch OK.

6. Adjust the quantity if you want more than one copy.

7. Touch ‘OK’ or ‘Print’ (button label may vary) to release the job for printing.

1. At the printer’s control panel, touch the ‘Jobs’ app.

2. Navigate to the category where the job is stored (‘Saved Jobs’ or ‘Personal & Secure Jobs’).

3. Locate and select the job you want to delete.

4. If it’s a Secure Print job, you may need to enter the passcode first.

5. Look for a ‘Delete’ option or a trash can icon on the screen.

6. Touch the delete option/icon.

7. Confirm the deletion when prompted.

1. Place your original document(s):

– Face up in the Reversing Automatic Document Feeder (RADF) for multi-page originals.

– Face down on the document glass (platen) for single pages, books, or delicate originals. Align the original with the registration guide (usually top-left corner).

2. On the printer’s control panel, touch the ‘Copy’ app.

3. Use the on-screen numeric keypad or the ‘+’ and ‘-‘ buttons to enter the desired number of copies.

4. Review the basic settings displayed, such as Paper Supply (select the tray with the paper you want to use), Reduce/Enlarge, 2-Sided Copying, etc. Touch any setting to change it.

5. Press the physical ‘Start’ button or touch the on-screen ‘Start’ button to begin copying.

The printer often retains settings selected by the last user for a short period for convenience. If you want to start fresh with the default settings for all applications, go to the main Home screen on the control panel and touch the ‘Reset’ button. This will clear any temporary changes made by the previous user.

You have two options for loading originals:

1. Document Feeder (RADF): Place single or multiple pages face up in the input tray of the document feeder. Adjust the guides to fit the width of your pages. This is suitable for standard paper sizes and weights (typically 36–128 g/m²).

2. Document Glass: Lift the document feeder lid. Place a single original face down onto the glass, aligning it with the registration mark (usually in the top-left corner). This method is used for books, photos, damaged originals, or single pages.

Ensure your originals meet the supported size and weight requirements (X: 85-431 mm, Y: 49-297 mm). The feeder capacity is typically around 130 sheets of standard 80 g/m² paper.

The printer typically offers several scanning destinations that you select at the control panel:

– Scan To App: A versatile application allowing scanning to multiple destinations simultaneously (e.g., email and network folder).

– Scan to Email: Sends the scanned document as an email attachment.

– Scan to USB: Saves the scanned document directly to a connected USB flash drive.

– Scan to Network Folder: Saves the scanned document to a pre-configured shared folder on your network (requires setup).

– Scan to FTP: Sends the scanned document to a pre-configured FTP server (requires setup).

– Other Workflows/Apps: Depending on installed apps (from the App Gallery), you might have options like Scan to Cloud Storage (e.g., Google Drive, OneDrive, Dropbox).

Some destinations (like USB or basic email) may be available without prior setup, while others (Network Folder, FTP, specific workflows) require configuration by a user or administrator. Refer to the User Guide for detailed procedures.

The ‘Scan To’ app is a central application on the control panel that consolidates various scanning destinations. Its primary advantage is allowing you to choose one or multiple destinations for a single scan job (e.g., send to email, save to USB, and save to a network folder all at once), which might not be possible using the dedicated single-purpose apps like ‘Email’ or ‘Scan to USB’. It provides access to destinations like Email, USB, Network Folders, FTP, and potentially others depending on configuration.

1. Load your original document(s) using the document feeder or the document glass.

2. On the control panel, touch the ‘Scan To’ app.

3. Select your primary scan destination (e.g., touch the icon for Email, Network, USB, etc.). Enter the required details (e.g., email address, navigate to folder).

4. To add another destination for the same scan job, touch ‘Add Destination’ and select the next destination type, then enter its details.

5. Repeat step 4 for any additional destinations.

6. Review and adjust the scan settings: file type (PDF, JPG, TIFF, etc.), color mode, resolution, file name (touch the default name to edit it).

7. Touch ‘Scan’ to start the process.

1. Insert your USB flash drive into the printer’s USB port.

2. Load your original document(s) using the document feeder or the document glass.

3. On the control panel, touch the ‘USB’ icon or the ‘Scan to USB’ app (the exact name might vary).

4. Optionally, you might be able to touch ‘Switch Destination’ or a similar option if you need to save the scan into a specific folder on the USB drive, otherwise, it usually saves to the root directory.

5. Adjust the scan settings as needed: file type (PDF, JPG, TIFF, etc.), color mode, resolution.

6. If desired, touch the default file name shown on the screen to edit it using the on-screen keyboard.

7. Touch ‘Scan’ to begin scanning and saving the file to the USB drive.

1. Load your original document(s) using the document feeder or the document glass.

2. On the control panel, touch the ‘Email’ app.

3. Enter the recipient’s email address:

– Touch the ‘To’ field and type the address using the on-screen keyboard.

– Alternatively, touch the address book icon to select recipients from a stored list.

4. To add more recipients, touch the ‘To’ field again or select more from the address book.

5. Optionally, touch the ‘Subject’ line to enter or edit the email subject.

6. Adjust the scan settings: file type (PDF, JPG, TIFF, etc.), color mode, resolution. You can also usually find settings for ‘From’, ‘Reply To’, and ‘Message’ body text, often by scrolling down the settings list.

7. If desired, touch the default file name (often derived from the subject or a default pattern) to edit it.

8. Touch ‘Send’ to scan the document and email it.

Setting up a destination folder requires configuration, often done through the Embedded Web Server or specific menus on the control panel, and may require administrator privileges. The general steps usually involve:

1. Accessing the printer’s settings (e.g., via Control Panel: Device > Apps > Scan To… or via Embedded Web Server).

2. Choosing the type of destination: ‘Network’ (for SMB or shared Windows folders) or ‘FTP’.

3. Creating a new location or template.

4. Entering the necessary details:

– For Network (SMB): Server address (IP or hostname), Share name, Path within the share, Username, and Password for access.

– For FTP: Server address (IP or hostname), Port (usually 21), Directory path, Username, and Password.

5. Saving the configuration.

Refer to the User Guide or System Administrator Guide for detailed, model-specific instructions.

Once a Network Folder or FTP destination has been set up:

1. Load your original document(s) using the document feeder or the document glass.

2. On the control panel, touch the ‘Scan To’ app (or there might be a direct button/app for the specific workflow if configured).

3. Select ‘Network’ or ‘FTP’ (or the specific named template/destination).

4. If subfolders are available within the destination, navigate to the desired folder.

5. Adjust the scan settings: file type (PDF, JPG, TIFF, etc.), color mode, resolution.

6. If desired, touch the default file name shown on the screen to edit it.

7. Touch ‘Scan’ to start the process and send the file to the designated folder.

You can enter fax numbers for sending in several ways:

1. Manual Entry: Use the numeric keypad on the control panel screen to type the fax number directly into the destination field.

2. Address Book: Select recipients from a pre-programmed address book stored on the printer. You can usually store frequently used fax numbers with names.

Refer to the User Guide for detailed information on fax settings and managing the address book.

1. Load your original document(s) face up in the document feeder or face down on the document glass.

2. On the printer’s control panel, touch the ‘Fax’ app.

3. Touch the ‘Destination’ field (or similar area).

4. Enter the recipient’s fax number using the on-screen numeric keypad.

5. To add more recipients for a broadcast fax, touch the destination field again and enter the next number, or use the address book button to select multiple stored numbers.

6. Adjust any desired fax settings, such as resolution or transmission options (e.g., delayed send), usually available on the main fax screen or within an options menu.

7. Touch ‘Send’ to start scanning the document and transmitting the fax.

When the printer detects a paper jam, it will stop the current operation (printing, copying, faxing). The control panel touch screen will display an error message and typically show animated graphics or illustrations indicating the location of the jam and guiding you through the steps to clear it.

Follow the instructions displayed on the control panel carefully. Here are general guidelines:

CAUTION: To prevent damage to the printer and avoid tearing the paper, pull the jammed media out gently.

1. Identify the location of the jam based on the control panel instructions.

2. Open any covers or doors indicated to access the jammed area.

3. Gently grasp the jammed paper with both hands if possible.

4. Try to pull the paper out in the direction it would normally travel through the printer. Avoid pulling it backward against the feed direction unless specifically instructed.

5. Pull slowly and steadily, being careful not to tear the paper.

6. Ensure that all torn pieces of paper are removed from the printer path. Even small scraps left behind can cause further misfeeds or jams.

7. Once the jam is cleared, close all covers and doors securely.

8. The printer should automatically resume operation or prompt you to continue.

No, do not reload paper that has jammed. Jammed paper may be creased, curled, torn, or damaged in other ways that make it likely to cause another jam if re-fed into the printer. Discard the jammed sheets.

If you get toner on your hands while clearing a jam or changing cartridges, avoid spilling it. Wash your hands thoroughly with cool water and soap. Do not use hot water, as heat can cause the toner to set, making it harder to remove.

For tips on how to prevent paper jams, such as using correct paper types and weights, proper loading techniques, and maintaining the printer, refer to the printer’s User Guide. The User Guide is typically available online at the Xerox support website (www.xerox.com/office/VLC71XXdocs or http://www.xerox.com/office/B71XXsupport).