SHARP OZ-5600 (01) PDF DOCUMENT

There are a few important things to do when you first get your SHARP OZ-5600 to ensure you get up and running smoothly.

1. Please read through the Quick Start section of the operation manual. This section is designed to get you running with your Organizer in just a few minutes, even if you dislike reading manuals.

2. Read through the section for answers to commonly asked questions. There is a good chance that many general questions you may have about your SHARP OZ-5600 will be answered in this section.

3. Press 2nd and then H at any time you need help using a particular application on the Organizer. The on-screen help facility provides you with a quick reference guide explaining various options and their functions.

Follow these steps to install or replace the two operating batteries in your SHARP OZ-5600. The Organizer will not function unless the battery replacement switch is in the NORMAL OPERATION position.

1. Turn off the Organizer.

2. Set the battery replacement switch on the bottom of the Organizer to “REPLACE BATTERIES” so the red dot appears.

3. Slide off the operating batteries cover.

4. Remove the old batteries by pulling the ribbon tab.

5. Insert the two new batteries on top of the ribbon tab, making sure they are positioned correctly according to the plus (+) and minus (–) polarity markings.

6. Replace the operation battery cover.

7. Set the battery replacement switch back to “NORMAL OPERATION”. The red dot will disappear.

After you install the batteries for the first time, you must initialize the SHARP OZ-5600 before using it. This procedure will take you through the initial setup.

1. Press the LOCK button and open the Organizer.

2. While holding down the ON key on the keyboard, push the RESET button on the back of the Organizer with a pen or a similar object.

3. When the confirmation message appears, press Y to initialize the Organizer.

4. The Organizer then takes you through the set up procedure, starting with adjusting the LCD contrast. Press the up or down arrow keys to adjust the contrast to your liking.

5. Press ENTER. You may have to wait for about 10 seconds before the next screen appears.

6. The start-up process will continue with “Setting up the Organizer.”

After initializing the SHARP OZ-5600, you will be guided through the User Setup procedure to enter owner information, set the clock, and customize preferences.

1. A welcome screen appears. Press ENTER to continue.

2. After the User Setup introduction appears, press ENTER to continue.

3. Read the User Setup Basic Instructions, then press ENTER to continue.

4. Enter your Owner Information (name, telephone number, address). Press NEXT to move between fields. If you make a mistake, you can change this information later.

5. Press ENTER to store the information you entered.

6. After the confirmation screen appears, press ENTER to proceed with setting the Clock.

7. Select your local city. If your city is not shown, press SPACE and select USER CITY2, then set up your city later. Press ENTER when your city is selected.

8. If your country is currently using Daylight Saving (Summer) Time, press Y, otherwise press N.

9. Enter the current time in your city (e.g., 0533 for 5:33). Press the AM/PM key to select AM or PM respectively. Press NEXT.

10. Select the time system you want to use (12- or 24-hour clock). Press NEXT.

11. Press the pop-up key (with a tilde symbol) and select today’s date from the pop-up calendar, then press ENTER.

12. Press ENTER to save the date and time settings.

13. The User Setup screen for User’s Preferences is displayed. You can now customize your unit further or select START ORGANIZING to begin using the device.

During the User Setup process, you can customize several features of your SHARP OZ-5600 from the User’s Preferences screen.

1. TEMPLATES:

Built-in templates have been created for the Tel and User File applications. To customize your Tel files, highlight TEL TEMPLATE and press ENTER. Use the cursor to highlight the file you want to customize, press the pop-up key to bring up a list of template options, highlight your choice, and press ENTER to save. Follow the same steps for User File templates.

2. START-UP DISPLAY:

Highlight START-UP DISPLAY and press ENTER. This allows you to choose what you see when you turn on the Organizer.

• ON: Displays Owner Information on start-up and requires a password if ASK PASSWORD is set to ON.

• OFF: The background appears only.

• SETUP: Displays User Setup screens on start-up.

• BACKGROUND: User can select the background to be displayed on start-up.

• ASK PASSWORD: Set to ON if you want a password to be required on start-up (if START-UP is also set to ON).

3. MORE CLOCK SETTINGS:

This allows you to choose the World city to be used in the clock display. Use PREV and NEXT to scroll through the cities, highlight your choice, and press ENTER to save.

4. LOCK ORGANIZER:

This allows you to assign a password which will be needed to access entries marked as Secret.

5. START ORGANIZING:

At any time, you can start using the Organizer by highlighting START ORGANIZING and pressing ENTER. The Calendar application will open with today’s date selected.

Press ON to turn the power on and OFF to turn the power off. The SHARP OZ-5600 will not operate if the battery replacement switch is in the REPLACE BATTERIES position.

Auto power off: To conserve battery power, the Organizer will turn itself off if it has not been used for about 12 consecutive minutes. This feature is disabled during data transfers. If the power goes off automatically while you are working on an entry, the data will not be lost. When you press ON, the Organizer will return to the same state as before it turned off.

The SHARP OZ-5600 has a built-in backlight to help you view the display in low-light conditions.

• Pressing BACKLIGHT once illuminates the display for around 15 seconds. When already on, press BACKLIGHT again to turn it off.

• Press 2nd then BACKLIGHT to keep the backlight on for as long as you continue to use the Organizer. It will turn off if you do not type any key for 15 seconds.

Note: The backlight will not function when PC-Link mode is active, during data transfer, during printing, or when the battery level is very low. Excessive use of the backlight will significantly reduce battery life.

You can adjust the display contrast and key beep sound to suit your preferences.

Adjusting LCD Contrast:

1. Press MENU three times to open the TOOLS menu.

2. Highlight ADJUST LCD CONTRAST, then press ENTER.

3. Adjust the contrast by pressing the up or down arrow keys.

4. Press ENTER when you are satisfied with the contrast.

Turning the Key Beep On and Off:

1. Press MENU three times to open the TOOLS menu.

2. Highlight KEY SOUND ON and press ENTER to select or deselect it. A checkmark (✓) indicates that the option is currently set. When the key beep is on, a musical symbol appears on the top of the display.

The initial display shows the Owner’s Information and today’s date each time the SHARP OZ-5600 is turned on. You can turn this off to resume work more quickly.

1. Press MENU twice to open the PREFERENCES menu.

2. Select SET START-UP DISPLAY, then press ENTER.

3. In the START-UP field, select OFF, then press ENTER.

4. Press ENTER again. The initial display is now disabled.

Once an application is open, you can switch between three basic display modes: Index, View, and Edit. Note that the Calc and Clock applications do not have these modes.

Index mode:

This mode shows a one-line view of each entry within an application. It is the default view and allows you to quickly find a particular entry. You can select an entry with the arrow keys and press ENTER to see its full details in View mode.

View mode:

This mode allows you to see the full details of an entry without being able to edit or change it. The word VIEW appears at the top of the screen. From here you can press EDIT to switch to Edit mode.

Edit mode:

This mode is used to create a new entry (by pressing NEW) or to edit an existing entry. The word EDIT appears at the top of the screen. In this mode, you can alter the details of an entry.

To create a new entry in any application that supports entries (like Tel, Schedule, etc.), follow these general steps:

1. Open the desired application by pressing its key (e.g., TEL).

2. From Index or View mode, press NEW on the keyboard. A blank form opens in Edit mode.

3. Type in the appropriate information in each field. Use the up/down arrow keys or the NEXT key to move between fields.

4. After you have entered all the information, press ENTER to store the entry.

5. A “Stored!” message will appear briefly, and the entry is now saved in the Organizer’s memory and displayed in Index mode.

The SHARP OZ-5600 provides several techniques for editing text in Edit mode.

Typing Text:

• Letters: Type letters using the QWERTY keyboard. Hold the SHIFT key (up-arrow key) for uppercase letters. Press CAPS for caps lock.

• Numbers: Use the numeric keypad on the right.

Moving the Cursor:

Use the four arrow keys to move around the display. You can also use keyboard shortcuts:

• 2nd + right arrow: Move to the end of the line.

• 2nd + left arrow: Move to the beginning of the line.

• 2nd + down arrow: Move to the last line of a field.

• 2nd + up arrow: Move to the first line of a field.

Inserting and Overwriting Text:

By default, the Organizer is in insertion mode. To switch to overwrite mode, press INS. The cursor will change from a triangle to a solid block. Press INS again to return to insertion mode.

Deleting Text:

• BS: Deletes the character before the cursor.

• DEL: Deletes the character at the cursor’s current location.

• SHIFT + DEL: Deletes the entire line the cursor is on.

• SHIFT + NEW: Clears the currently selected field.

Working with Blocks of Text:

1. Hold down the SHIFT key while using the cursor keys to highlight a block of text.

2. Once text is selected, you can perform several operations:

• BS or DEL: Deletes the selected text.

• 2nd + COPY: Copies the text to the clipboard.

• 2nd + CUT: Cuts the text to the clipboard.

• 2nd + PASTE: Pastes text from the clipboard.

There are several ways to locate entries and information on your SHARP OZ-5600.

Using Index Mode:

1. Press the desired application key.

2. If not already in Index mode, press CANCEL until the list of entries appears.

3. Use the up and down arrow keys to scroll through the list. In many applications, you can also type the first letter of an entry to jump to it.

4. When you find the entry, press ENTER to view it in full.

Using Keywords (Global Search):

1. Press 2nd then SEARCH (the S key).

2. Type in the text or keyword you want to find.

3. Press the pop-up key (tilde symbol) to select which application to search in (or select ALL), then press ENTER.

4. Press ENTER again to begin the search. The first matching entry will be displayed.

5. Press NEXT to see additional matching entries.

By Date:

You can use the Calendar views (Monthly, Weekly, Daily) to quickly find information related to a specific date.

1. Press CALENDAR.

2. Use the cursor keys to select a day, then press ENTER to switch to the Weekly view.

3. Press ENTER again to switch to the Daily view, where you can see all entries for that day.

You can delete a single entry or multiple entries at once on your SHARP OZ-5600.

Deleting a Single Entry:

1. In any application, find and select the entry you want to delete in Index mode, or display it in View mode.

2. Press DEL.

3. A confirmation message appears. Press Y to confirm the deletion.

Deleting Multiple Entries:

1. Switch to the application in which you want to delete multiple entries.

2. Press MENU and select DATA DELETION, then press ENTER.

3. Select the group of entries you want to delete (e.g., ALL ENTRIES, FILTERED ENTRIES). The menu choices will vary depending on the application.

4. Press ENTER.

5. A confirmation message will appear. Press Y to delete the selected items.

You can check the amount of free memory available in your SHARP OZ-5600 to avoid running out of space.

1. Press MENU three times to display the TOOLS menu.

2. Select CHECK MEMORY, then press ENTER.

3. The display shows a summary of the Organizer’s memory usage and availability.

4. Press ENTER or CANCEL to close the display.

It is strongly recommended to carry out regular “housekeeping” by deleting unwanted or out-of-date information to prevent the memory from becoming full.

The Calendar application provides three different views to manage your time: Monthly, Weekly, and Daily.

1. Press CALENDAR to open the application.

2. Monthly View: This is the default view, showing a summary for a given month. A highlighted day indicates an Anniversary entry, an exclamation mark (!) indicates a To Do entry, and dots indicate Schedule entries.

3. Switching Views: Use the cursor to highlight a specific date in the Monthly view, then press ENTER to switch to the Weekly view.

4. Weekly View: This view shows your schedule over a one-week period. From here, press ENTER on a specific day to switch to the Daily view.

5. Daily View: This view shows all entries (Schedule, To Do, Anniversary) for a single day. A time bar indicates appointments. Use the up and down arrows to select an entry, and press ENTER to see its full details.

To create a new Schedule, To Do, or Anniversary entry from any Calendar view, press NEW. This opens the CALENDAR ACTIVITIES window where you can add a new item.

The Schedule application allows you to enter appointments and set alarms.

Making a New Entry:

1. Press SCHEDULE, then press NEW.

2. Enter the date for the appointment. You can type it in or press the pop-up key to select from a calendar.

3. Move to the TIME field and type in the start and end times for your appointment.

4. Move to the DESCRIPTION field and type a description of the appointment.

5. Press ENTER to store the entry.

Setting a Schedule Alarm:

1. When creating or editing a Schedule entry, move to the alarm field (it appears after the TIME field).

2. Enter the time you want the alarm to sound. To set the alarm for the appointment’s start time, press 2nd then ALARM.

3. Press ENTER to save the entry with the alarm.

Making Recurring Entries:

1. Create or select a Schedule entry you want to repeat.

2. Press MENU and select REPEAT THIS ENTRY, then press ENTER.

3. Use the pop-up menu to select the repeat frequency (Daily, Weekly, Monthly, etc.).

4. Enter the number of additional times the event should be repeated.

5. Press ENTER.

The To Do application helps you track tasks and objectives.

Making a New Entry:

1. Press TO DO, then press NEW.

2. Enter a description of the task.

3. Move to the DUE DATE field and enter the date by which the task must be completed.

4. You can optionally assign a PRIORITY (0-9 or A-Z) and up to five CATEGORIES to help organize your tasks.

5. Press ENTER to store the entry.

Checking Off Completed Entries:

1. Select the completed To Do entry in Index mode.

2. Press the checkmark key (located under WORD). The entry is marked as completed, and the DUE DATE field changes to DONE DATE with today’s date.

3. Press ENTER.

Using Categories:

Categories allow you to group related tasks. When creating an entry, you can type a new category name or press the pop-up key in a CATEGORY field to select from a list of previously used categories. You can then view entries grouped by a specific category via the application MENU.

You can customize the Tel and User File applications to better suit your needs by changing file names, configuring fields, modifying the index display, and altering the sort order.

1. Open the Tel or User File application.

2. Press MENU, then select one of the CONFIGURE commands corresponding to the file you wish to modify (e.g., CONFIGURE TEL FILE 1).

3. A submenu appears with the following options:

• FILE NAME: Allows you to enter a new name for the file (up to 10 characters).

• NUMBER OF FIELDS: Lets you set the number of fields for each entry (up to 16).

• FIELD NAME: Allows you to change the names of the fields (up to 12 characters each).

• INDEX FORM: Lets you specify which fields (up to 3) are displayed in Index mode and the number of characters for each.

• INDEX BY: Allows you to specify which fields are used to sort the entries displayed in Index mode.

4. Select an option, make your changes, and press ENTER to save them.

The Memo and Outline applications provide powerful word processing capabilities.

Memo Application:

1. Press MEMO to open the application.

2. Press NEW to create a new document.

3. Type your text. Word wrap is on by default. To change the display width between 40 and 80 characters for easier formatting, press MENU and select DISPLAY WIDTH.

4. When you are finished, press ENTER. A window will appear prompting you to enter a title for the memo.

5. Type the title and press ENTER to save the document.

Outline Application:

1. Press OUTLINE, then press NEW.

2. Enter a title for your outline and press ENTER.

3. Type the name of the first topic and press ENTER.

4. To create a subtopic (a child), press the right arrow key before typing the topic name. This will indent the topic. To promote a subtopic to a higher level, press the left arrow key.

5. Continue adding topics and subtopics. The outline is saved automatically as you work.

6. From the application MENU, you can join, split, move, collapse, and expand topics to restructure your outline.

The SHARP OZ-5600 has a multi-function calculator. Press CALC repeatedly to cycle through the different modes.

Arithmetic Calculator:

Use the numeric and mathematical symbol keys just as you would with a regular electronic calculator.

Paperless Printer:

In this mode, each step of a calculation is retained for reference. You can scroll through the steps using PREV and NEXT, and even insert new steps or change existing ones. Up to 50 steps can be stored for a calculation.

Calculating Dates:

This mode lets you determine the period of time (in days) between two specific dates, or calculate a future/past date by specifying a number of days.

Cost/Selling Price/Markup/Margin Calculations:

In this mode, you can enter any two of the three values (e.g., cost and selling price), and the calculator will solve for the missing value (e.g., markup percentage).

The Clock application displays the time in your Local city and a World city of your choice.

Setting the Local City, Time, and Date:

1. Press MENU to open the Clock menu.

2. Select SET CLOCK, then press ENTER.

3. To change your home city, select CHANGE LOCAL CITY. Type the first letter of the country to find your city, select it, and press ENTER.

4. To set the time and date, select ADJUST TIME/DATE. Enter the current time and date in their respective fields.

Setting Daily Alarms:

1. From the Clock menu, select SET DAILY ALARMS and press ENTER.

2. You can set up to five daily alarms. Enter the time for the desired alarm, followed by AM or PM.

3. Press the right arrow key to set the alarm. A symbol will indicate it is active.

Adding a User-defined City:

If a city is not in the pre-defined list, you can add it manually.

1. From the Clock menu, select SET CLOCK, then ADD USER’S CITY.

2. Enter the city name, country, and its time difference from GMT (Greenwich Mean Time).

The Money Tracking application allows you to manage personal and business finances by tracking transactions in various accounts.

Setting up a New Account:

1. Press MONEY TRACKING.

2. Press MENU and select SET UP ACCOUNT, then press ENTER.

3. When the ACCOUNT LIST appears, press NEW.

4. Enter a name for the new account (e.g., Checking).

5. Select the account TYPE (Bank, Credit Card, Cash) from the pop-up list.

6. Enter the account’s OPENING BALance from your most recent statement.

7. Optionally, enter account data (like an account number) and a note.

8. Press ENTER to store the account.

Entering a New Transaction:

1. From the ACCOUNT LIST, select the account for the new transaction and press ENTER.

2. Press NEW to start a new transaction.

3. Fill in the transaction details: DATE, REF./NUMBER, PAYEE, TYPE (debit or credit), AMOUNT, CATEGORY, MEMO, etc. Use NEXT to move between fields.

4. Press ENTER to store the transaction.

Account balancing allows you to reconcile your SHARP OZ-5600 records with your bank or credit card statement.

1. From the ACCOUNT LIST, select the desired account, press MENU, and select ACCOUNT BALANCING, then press ENTER.

2. In the STATEMENT BALANCES window, the START BAL field is displayed. Enter the ending balance from your statement in the END BAL field, then press ENTER.

3. The account’s transaction list appears. Go through each transaction and compare it to your statement. To mark a transaction as cleared, select it and press SMBL. The status will change to “C”.

4. Once you have checked all transactions, press MENU and select FINISH BALANCING.

5. If there is no difference between your records and the statement balance you entered, a confirmation message appears. Press ENTER. All transactions marked as CLEARED (C) will now be marked as RECONCILED (R).

6. If there is a difference, a warning message appears. You can choose to POSTPONE, RETURN TO BALANCING to recheck your entries, or ADJUST BALANCE to have the Organizer create an automatic adjustment transaction.

To print from the SHARP OZ-5600, you need the optional SHARP CE-IR1 wireless interface and a standard computer printer cable. The Organizer supports several common printer emulations.

Setting Printer Emulation:

1. Press MENU four times to open the PERIPHERALS menu.

2. Select SET PRINTER EMULATION and press ENTER.

3. Select your printer type or one that your printer emulates.

Printing:

• To print the current display: Open the display you want to print and press 2nd then P.

• To print a single entry: Select the entry in Index mode or display it in View mode, then press 2nd then SEND.

• To print all entries in an application: Open the application, go to the PERIPHERALS menu, select PRINT, then select the option to print all entries (e.g., ALL SCHEDULE ENTRIES).

You can transfer data between two SHARP OZ-5600 units via their built-in infrared ports or using an optional CE-315L cable for a more reliable connection.

Initial Set-up for Transfer:

1. On both units, press MENU four times to open the PERIPHERALS menu.

2. Select SET UNIT TO UNIT PATH and press ENTER.

3. Select VIA INFRARED PORT or VIA DIRECT CABLE, depending on your method.

4. For infrared transfer, place the two Organizers so their infrared ports are facing each other, no more than 80 cm apart.

Transferring a Single Entry (Infrared):

1. On the sending Organizer, select the entry you want to send.

2. Press GET on the receiving Organizer.

3. Press SEND on the sending Organizer.

Transferring All Entries in an Application:

1. Open the same application on both Organizers.

2. On the receiving Organizer, go to the PERIPHERALS menu, select UNIT TO UNIT TRANSFER, then select GET DATA (APPEND).

3. On the sending Organizer, go to the PERIPHERALS menu, select UNIT TO UNIT TRANSFER, then select SEND ALL IN THIS MODE (or SEND ALL IN THIS FILE for Tel/User File).

The LOCK function allows you to mark specific entries as secret and hide them from view until you unlock the Organizer with a password.

Turning on the Lock and Setting a Password:

1. Press MENU twice to open the PREFERENCES menu.

2. Select SECRET from the menu, then press ENTER.

3. Select LOCK ORGANIZER, then press ENTER.

4. Enter a password up to seven characters long and press ENTER. Choose your password carefully, as there is no way to bypass it without losing all data marked as Secret.

5. Press ENTER to confirm. A key symbol (T) will appear on the display, indicating the Organizer is locked.

Marking/Unmarking Entries as Secret:

1. Display an entry in Edit mode.

2. Press MENU twice to open the PREFERENCES menu.

3. Select SET SECRET STATUS and press ENTER. The entry is now marked as secret and will be hidden when the Organizer is locked.

Accessing Secret Entries:

To view secret entries, you must first unlock the Organizer. Go to the SECRET submenu (as in step 2 above), select LOCK ORGANIZER, and enter your password. The key symbol will disappear, and secret entries will be visible.

Refer to the following list for solutions to common problems with your SHARP OZ-5600.

If the unit becomes inoperative, you may need to press the RESET switch. Be aware that a condition that makes the unit inoperative may erase some or all of the data stored in memory.

Standard Reset:

Press the RESET switch at the bottom of the unit using a pen or similar object.

All Reset Operation (if standard reset fails or password is forgotten):

This is a more complicated procedure and should be used with caution.

1. While pressing and holding ON, press and release the RESET switch.

2. A message appears. Release the ON key.

3. Press N. The built-in clock and any set daily alarms are reset. This will not delete your data.

Important: Do not press Y in step 3. Doing so will delete all data in the unit. However, if you have forgotten the password required at start-up, you have no choice but to press Y in order to use the unit, but this will result in losing all your data.

The memory backup battery has an expected life of approximately five years. Do not try to replace the memory backup battery if the main operating batteries are weak, as this may result in data loss.

1. Turn off the Organizer.

2. Set the battery replacement switch on the back of the unit to REPLACE BATTERIES (a red dot will be visible).

3. Remove the screw holding the memory backup battery cover in place.

4. Remove the memory backup battery cover.

5. Remove the old battery using a pen or a similar object.

6. Insert a new CR2032 lithium battery with the plus (+) side up.

7. Replace the memory backup battery cover and secure it with the screw.

8. Set the battery replacement switch to NORMAL OPERATION.

The following tables explain the functions of various keys and display symbols on your SHARP OZ-5600.

Display Symbols:

Key Functions: