OLYMPUS VN-722PC (01) PDF Document

The main parts of the OLYMPUS VN-722PC are as follows:

1. EAR (earphone) jack

2. MIC (microphone) jack

3. Display

4. Card slot (VN-722PC model only)

5. SCENE/CALENDAR button (VN-722PC model only) or SCENE button (VN-721PC model only)

6. Built-in speaker

7. Built-in microphone

8. MENU button

9. LED indicator light (LED)

10. REC (record) (●) button

11. ►►I button

12. FOLDER/INDEX button

13. – button

14. ►OK button

15. ERASE button

16. I◄◄ button

17. + button

18. STOP (■) button

19. Battery cover

20. Card/USB connector cover (also used as stand)

21. POWER/HOLD switch

22. USB connector

23. Strap hole

The display indicators on your OLYMPUS VN-722PC provide important information about the recorder’s status:

1. **File name**: Shows the name of the current file.

2. **Battery indicator**: Shows the remaining battery level.

3. **Folder indicator, File number**: Shows the current folder, current file number, total files in the folder, and file lock status.

4. **Voice recorder status indicator**:

– [●]: Recording indicator

– [||]: Recording pause indicator

– [■]: Stop indicator

– [►]: Playback indicator

– [►►]: Fast playback indicator

– [◄◄]: Slow playback indicator

– [►►I]: Fast forward indicator

– [I◄◄]: Fast rewind indicator

5. **Elapsed recording time or playback time**: Shows the current time position within the file.

6. **Recording media indicator**: Shows whether the internal memory or microSD card is in use, along with the possible remaining recording time.

7. **Meanings of indicators in the display area**:

– [H]: Rec Level

– [VCVA]: VCVA

– [V-Sync]: V-Sync. Rec (VN-722PC model only)

– [Low Cut]: Low Cut Filter

– [Voice Filter]: Voice Filter (VN-722PC model only)

– [Play Mode]: Play Mode

8. **Recording format indicator**: Shows the current recording format (e.g., WMA 32).

9. **File length**: Shows the total length of the file.

10. **Playback position bar indicator**: Visually represents the current position in the file during playback.

11. **Level meter or file length**: Shows the audio input level during recording or file length at other times.

After unpacking your OLYMPUS VN-722PC, follow these steps to get it ready for use:

1. **Insert the battery**: Install the battery into the recorder.

2. **Turn the power ON**: Power on the device.

3. **Set the date/time**: Set the voice recorder’s clock for correct file management.

4. **Select the mode**: Choose between normal mode or simple mode.

You should also remove the screen protector from the display.

To insert the battery in your OLYMPUS VN-722PC:

1. Slide open the battery cover while lightly pressing down on it.

2. Insert one AAA battery, making sure the positive (+) and negative (-) terminals are placed correctly. It is recommended to insert the battery’s negative terminal first.

3. Slide the battery cover completely closed.

Battery Indicator and Precautions:

– The battery indicator on the display changes to show the remaining charge. When a blinking empty battery icon appears with the message [Battery low], replace the battery with a fresh one.

– The voice recorder does not support manganese batteries.

– Always turn the power off before replacing the battery to avoid file damage.

– If you are not using the recorder for an extended period, remove the battery.

Turning the Power On:

While the voice recorder is turned off, slide the POWER/HOLD switch in the direction of the “POWER” arrow.

Setting the Date and Time:

1. After powering on for the first time, the date and time screen will appear. Press the ►►I or I◄◄ button to select the item you want to set (e.g., month, day, year, hour, minute).

2. Press the +/– button to change the number for the selected item.

3. Move the blinking cursor to the next item using the ►►I or I◄◄ buttons and repeat step 2.

4. Once all items are set correctly, press the ►OK button to finalize the setting.

After setting the date and time for the first time, you will be prompted to select a mode. You can also change this later in the menu.

1. On the “Mode Select” screen, press the +/– button to choose between the two modes.

– **[Normal Mode]**: This is the standard mode where all functions are available.

– **[Simple Mode]**: This mode lists frequently used functions and displays text in a larger font for easier viewing.

2. Press the ►OK button to finalize your selection.

Inserting a microSD card:

1. While the voice recorder is in stop mode, open the card/USB connector cover.

2. Insert a microSD card into the card slot, ensuring it is placed correctly as shown on the device. Push it in until it clicks into place.

3. Close the card/USB connector cover.

4. A screen will appear asking if you want to switch to the microSD card. Press the +/- button to select [Yes].

5. Press the ►OK button to finalize the setting.

Removing a microSD card:

1. While the recorder is in stop mode, open the card/USB connector cover.

2. Release the microSD card by pressing it inward gently. It will pop outward slightly.

3. Pull the microSD card out with your fingertips.

4. Close the card/USB connector cover.

NOTE: Be careful as microSD cards may pop out forcefully if you release your finger too quickly after pressing the card in.

To prevent accidental operation, you can use the HOLD mode, which disables button operations.

Setting HOLD mode:

Slide the POWER/HOLD switch to the [HOLD] position. The message “[Hold]” will appear in the display, and the recorder will enter HOLD mode.

Releasing HOLD mode:

Slide the POWER/HOLD switch back to the central position (away from [HOLD]).

When in HOLD mode, pressing any button will cause “[Hold]” to appear on the display for 2 seconds, but no other operation will be performed. If you activate HOLD mode during recording or playback, that operation will continue, but all other buttons will be disabled.

To turn the power off, slide the POWER/HOLD switch in the direction of the “POWER” arrow and hold it for at least half a second.

The device also features a Power Save mode. If the recorder has been in stop mode for at least 5 minutes, the display will turn off and it will automatically enter Power Save mode. Pressing any button will release the Power Save mode.

The recorder has five folders (A, B, C, D, E) to organize your files.

To select a folder:

1. While the recorder is in stop mode, press the FOLDER/INDEX button. The folder indicator (e.g., A) will be displayed.

2. Press the FOLDER/INDEX button repeatedly to cycle through the folders (A through E).

To select a file within a folder:

1. Once you have selected the desired folder, press the ►►I or I◄◄ button to select the desired file.

2. The recorded date and time of the selected file will be displayed for 2 seconds.

The Calendar Search function allows you to find files by their recording date.

1. While the recorder is in stop mode, press the SCENE/CALENDAR button.

2. A calendar will be displayed. Dates on which files were recorded are underlined. Use the following buttons to navigate:

– **+/- button**: Move to the previous/next week.

– **►►I or I◄◄ button**: Move to the previous/next date. Press and hold to skip to the next date on which a file was recorded.

3. Once you have selected the desired date, press the ►OK button.

4. A list of files recorded on that date will be displayed. Press the +/- button to select the desired file.

5. Press ►OK to begin playback or STOP to return to stop mode with that file selected.

Follow these steps for basic recording:

1. Select the folder where you want to save the recording by pressing the FOLDER/INDEX button.

2. Point the built-in microphone in the direction of the sound you want to record. You can use the card/USB connector cover as a stand to angle the recorder.

3. Press the REC (●) button to start recording. The LED indicator light will turn on, and the display will show the recording status, elapsed time, and remaining recording time.

4. Press the STOP (■) button when you want to stop recording.

Sound files recorded with the OLYMPUS VN-722PC are automatically given a file name in the format: **YYMMDD_XXXX.EXT**

1. **Date recorded (YYMMDD)**: Indicates the year, month, and day the recording was made.

2. **File number (XXXX)**: Appended file numbers are consecutive, regardless of whether the recording media has been switched.

3. **Extension (.EXT)**:

– MP3 format: “.MP3”

– WMA format: “.WMA”

Pausing and Resuming Recording:

1. To pause recording, press the REC (●) button during recording. The blinking message [PAUSE] will appear on the display.

2. To resume recording from the paused position, press the REC (●) button again.

Quickly Checking a Recording:

During recording, press the ►OK button. The recorder will play back the last few seconds of the recording, then automatically return to recording mode.

Monitoring While Recording:

1. Connect earphones to the voice recorder’s EAR jack.

2. You can now listen to the audio as it is being recorded. Use the +/– button to adjust the recording monitor volume. Note that this does not change the actual recording level.

Recording with an External Microphone:

1. Connect an external microphone to the voice recorder’s MIC jack. This will automatically disable the built-in microphone.

2. Press the REC (●) button to start recording.

Recording from Another Connected Device (Duplication):

1. Connect the audio output terminal (earphone jack) of the other device to the MIC jack of the recorder using a connecting cord like the optional KA333.

2. While the recorder is in stop mode, press and hold the SCENE/CALENDAR button.

3. Press the +/– button to select a duplication mode: [Duplication (Auto Divide)] to automatically create separate files for each song, or [Duplication (Timer)] to record for a set duration.

4. Press the ►OK button.

5. Adjust the settings for your chosen mode (e.g., sound source type for Auto Divide, or time for Timer) and press ►OK to finalize.

6. Press the REC (●) button on the recorder to start recording.

7. Start playback on the other device.

8. When finished, press the STOP (■) button on the recorder.

The OLYMPUS VN-722PC has preregistered templates of settings tailored for various recording applications. Selecting a scene applies multiple recommended settings in a single operation.

1. While the voice recorder is in stop mode, press and hold the SCENE/CALENDAR button.

2. The Rec Scene menu will appear. Press the +/- button to select the desired recording application.

You can choose from:

– [Dictation]

– [Meeting]

– [Conference]

– [Duplication (Auto Divide)]

– [Duplication (Timer)]

– [Telephone Rec]

– [DNS]

– [Off] (restores manual settings)

3. Your selection is applied automatically. Press STOP to exit the menu.

Follow these steps for basic playback:

1. Select the file you want to play from the appropriate folder.

2. Press the ►OK button to start playback. The display will show the playback status, elapsed time, and a playback position bar.

3. Press the +/– button to adjust the volume to your desired level (from [00] to [30]).

4. Press the STOP (■) button to stop playback. The recorder remembers the stop position, so you can resume from the same spot later.

Fast-forwarding:

– From stop mode or during playback, press and hold the ►►I button to fast-forward. Release the button to stop. If you were playing a file, playback will resume from the new position.

Rewinding:

– From stop mode or during playback, press and hold the I◄◄ button to rewind. Release the button to stop. If you were playing a file, playback will resume from the new position.

Skipping to the Next File:

– From stop mode or during playback, press the ►►I button once to skip to the beginning of the next file.

Skipping to the Beginning of the Current File:

– From stop mode or during playback, press the I◄◄ button once to return to the beginning of the current file.

Skipping to the Previous File:

– Press the I◄◄ button twice consecutively to skip to the beginning of the previous file.

Changing the playback speed is useful for reviewing content quickly or listening more carefully.

1. During playback, press the ►OK button. The current playback speed (e.g., x1.0 Play) will be displayed.

2. Press the +/– button to adjust the playback speed. You can select speeds from x0.5 (half speed) to x2.0 (double speed).

3. Press the ►OK button to confirm the new speed and return to normal playback control.

This function lets you repeat a specific portion (segment) of a file.

1. Start playback of the file you want to use.

2. Press the REC (●) button when playback reaches the desired starting point (point A) for the repeat segment.

3. Press the REC (●) button again when playback reaches the desired ending point (point B) for the repeat segment.

4. The segment between points A and B will now play on a loop. The display will show “A◄►B”.

To cancel A-B repeat playback, press the STOP (■) button while the recorder is in stop mode.

Index marks allow you to quickly access desired positions within a file using the skip buttons.

Writing an Index Mark:

When the desired position is reached during recording or playback, press the FOLDER/INDEX button. An index mark will be written at that point. You can write up to 99 index marks in a single file.

Erasing an Index Mark:

1. Start playback of a file that contains an index mark.

2. Use the ►►I or I◄◄ buttons to skip to the index mark you want to erase.

3. When the index mark number (e.g., “Index 01”) is being shown on the display (for about 2 seconds), press the ERASE button.

4. The index mark will be erased, and any subsequent marks will be automatically renumbered.

You can erase files one at a time or all files in a folder at once. Note that erased files cannot be restored.

1. In stop mode, select the file you want to erase.

2. Press the ERASE button.

3. The erase menu appears. Press the +/- button to select either [One file] (to erase only the selected file) or [All in folder] (to erase all files in the current folder).

4. Press the ►OK button to confirm your selection.

5. A confirmation screen appears. Press the + button to select [Start].

6. Press the ►OK button to begin erasing. “[Erasing!]” will appear, followed by “[Erased]” when the process is complete.

Follow this basic operation to change settings:

1. While the recorder is in stop mode, or during recording/playback, press the MENU button.

2. In Normal Mode, the menu is arranged by tabs (e.g., File Menu, Rec Menu, Play Menu). Press the +/- button to select the desired tab.

3. Press the ►OK button to move the cursor into the list of items for that tab.

4. Press the +/- button to select the desired setting item (e.g., Rec Level, Play Mode).

5. Press the ►OK button. The current setting and available options will be displayed.

6. Press the +/- button to change the setting to your desired option.

7. Press the ►OK button to finalize the setting. A “Setting fixed” message will appear briefly.

8. Press the STOP (■) button to exit the menu screen.

The file lock feature protects important files from being accidentally deleted.

1. In stop mode, select the file you want to lock.

2. Press the MENU button.

3. Navigate to the [File Menu] tab.

4. Select [File Lock] and press ►OK.

5. Select [Lock] and press ►OK.

The file is now locked. To unlock it, follow the same procedure but select [Unlock] in the final step.

The [Reset Settings] function restores all of the voice recorder’s settings to their initial factory defaults. The time setting and file numbers will remain unchanged.

1. Press the MENU button.

2. Navigate to the [Device Menu] tab.

3. Select [Reset Settings] and press ►OK.

4. Press the + button to select [Start].

5. Press ►OK to confirm. The settings will be reset.

Default settings include:

– Rec Level: High

– Rec Mode: MP3 128 kbps

– Low Cut Filter: Off

– VCVA: Off

– V-Sync Rec: Off

– Rec Scene: Off

– Voice Filter: Off

– Play Mode: Playback Range: File, Repeat: Off

– Skip Space: Forward Skip: File Skip, Reverse Skip: File Skip

– Contrast: Level 06

– LED: On

– Beep: On

– Language: English

– Memory Select: Internal memory

– Mode Select: Normal Mode

Formatting erases all existing files, including locked files. Be sure to transfer any important files to a PC before formatting.

1. Press the MENU button.

2. Navigate to the [Device Menu] tab.

3. Select [Format] and press ►OK.

4. If a microSD card is inserted, press the +/- button to select the recording media to be formatted ([Internal memory] or [microSD card]) and press ►OK.

5. Press the + button to select [Start], then press the ►OK button.

6. A final confirmation screen appears. Press the + button to select [Start] again, then press the ►OK button.

7. “[Formatting!]” appears, and “[Format done]” appears when the process is finished.

1. Start your PC.

2. Connect the Portable USB cable to an available USB port on your PC.

3. Ensure the voice recorder is in stop mode, then connect the other end of the Portable USB cable to the recorder.

4. “[Remote]” will appear in the voice recorder’s display. The PC will recognize the recorder as a removable drive. On Windows, it will appear in [My Computer]; on Macintosh, it will appear on the desktop.

To prevent data damage, always follow the safe removal procedure for your operating system.

For Windows:

1. On the task bar at the bottom-right of the screen, click the “Safely Remove Hardware” icon.

2. Select [Safely remove USB Mass Storage Device].

3. Wait for the notification that it is safe to remove the hardware.

4. Check that the recorder’s LED indicator light is off before disconnecting the USB cable.

For Macintosh:

1. Drag-and-drop the removable disk icon for the voice recorder from the desktop to the trash can icon.

2. Check that the voice recorder’s LED indicator light is off before disconnecting the USB cable.

Refer to the table below for common alarm messages and the required actions:

If you are experiencing issues with your OLYMPUS VN-722PC, please check the following:

Recording Formats: MP3 (MPEG-1 Audio Layer 3) format, WMA (Windows Media Audio) format

Sampling Frequency:

Recording Media:

– Internal NAND flash memory: 4 GB

– microSD card: Supports card capacities ranging from 2 to 32 GB.

The following figures are guideline values for an alkaline dry cell battery.

Note: Actual battery life figures will vary according to the battery used and usage conditions. Battery life will be shorter when using a microSD card.

The figures below are guideline values.

MP3 Format Recording Time:

WMA Format Recording Time:

Note: Available recording time will vary due to differences in the available memory capacity of different microSD cards.