LEXMARK XC2235 (01) PDF MANUAL


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PDF Content Summary: CX421, CX522, CX622, CX625, MC2325, MC2425, MC2535, MC2640, XC2235, XC4240 MFPs User's Guide December 2018 lexmark.com Machine type(s): 7529 Models: 081, 230, 238, 436, 486, 496, 636, 638, 686, 698, 836, 838, 898 Contents 2 Contents Safety information.........................................................................................7 Conventions...........................................................................................................................................................7 Product statements..............................................................................................................................................7 Learning about the printer......................................................................... 10 Finding information about the printer...........................................................................................................10 Selecting a location for the printer................................................................................................................ 12 Printer configurations........................................................................................................................................ 13 Attaching cables................................................................................................................................................. 14 Using the control panel.............................................................................. 16 Lexmark CX421, MC2325, and MC2425 MFPs.......................................................................................16 Lexmark CX522, CX622, MC2535, MC2640, and XC2235 MFPs....................................................17 Lexmark CX625 and XC4240 MFPs...........................................................................................................18 Understanding the status of the power button and indicator light.......................................................18 Setting up and using the home screen applications............................. 20 Using the home screen................................................................................................................................... 20 Customizing the home screen........................................................................................................................21 Using Display Customization.......................................................................................................................... 21 Setting up Scan Center....................................................................................................................................22 Setting up Card Copy.......................................................................................................................................22 Using Shortcut Center......................................................................................................................................23 Creating a Cloud Connector profile............................................................................................................. 23 Setting up Device Quotas............................................................................................................................... 23 Using QR Code Generator..............................................................................................................................24 Configuring Eco-Settings................................................................................................................................ 24 Using Customer Support.................................................................................................................................24 Managing bookmarks.......................................................................................................................................24 Creating bookmarks ................................................................................................................................................... 24 Creating folders ........................................................................................................................................................... 25 Managing contacts............................................................................................................................................26 Adding contacts........................................................................................................................................................... 26 Adding groups.............................................................................................................................................................. 26 Editing contacts or groups........................................................................................................................................ 26 Deleting contacts or groups ..................................................................................................................................... 27 Contents 3 Setting up and using the accessibility features..................................... 28 Activating Voice Guidance..............................................................................................................................28 Navigating the screen using gestures.........................................................................................................28 Enabling Magnification mode........................................................................................................................ 29 Adjusting the Voice Guidance speech rate................................................................................................29 Using the keyboard on the display...............................................................................................................29 Enabling spoken passwords or personal identification numbers........................................................ 29 Loading paper and specialty media.........................................................30 Setting the paper size and type.................................................................................................................... 30 Configuring Universal paper settings.......................................................................................................... 30 Loading trays...................................................................................................................................................... 30 Loading the multipurpose feeder..................................................................................................................32 Loading the manual feeder.............................................................................................................................34 Linking trays........................................................................................................................................................34 Paper support..............................................................................................36 Supported paper sizes.....................................................................................................................................36 Supported paper types....................................................................................................................................38 Supported paper weights............................................................................................................................... 39 Printing......................................................................................................... 41 Printing from a computer..................................................................................................................................41 Printing from a mobile device......................................................................................................................... 41 Printing from a flash drive............................................................................................................................... 42 Supported flash drives and file types...........................................................................................................43 Configuring confidential jobs......................................................................................................................... 44 Printing confidential and other held jobs.................................................................................................... 44 Printing from a Cloud Connector profile..................................................................................................... 45 Printing a font sample list................................................................................................................................ 45 Printing a directory list..................................................................................................................................... 46 Copying........................................................................................................ 47 Using the automatic document feeder and scanner glass.....................................................................47 Making a copy.................................................................................................................................................... 47 Copying photos..................................................................................................................................................47 Copying on letterhead..................................................................................................................................... 48 Contents 4 Copying on both sides of the paper.............................................................................................................48 Reducing or enlarging copies........................................................................................................................ 48 Collating copies................................................................................................................................................. 48 Placing separator sheets between copies................................................................................................. 49 Copying multiple pages onto a single sheet............................................................................................. 49 Creating a copy shortcut................................................................................................................................. 49 E-mailing...................................................................................................... 50 Using the automatic document feeder and scanner glass.................................................................... 50 Setting up the e-mail function........................................................................................................................50 Configuring e-mail settings............................................................................................................................ 50 Sending an e-mail.............................................................................................................................................. 51 Creating an e-mail shortcut............................................................................................................................. 51 Faxing...........................................................................................................52 Setting up the printer to fax............................................................................................................................52 Using the automatic document feeder and scanner glass.................................................................... 58 Sending a fax......................................................................................................................................................59 Scheduling a fax................................................................................................................................................ 59 Creating a fax destination shortcut.............................................................................................................. 60 Changing the fax resolution........................................................................................................................... 60 Adjusting the fax darkness............................................................................................................................. 60 Viewing a fax log...............................................................................................................................................60 Blocking junk faxes............................................................................................................................................ 61 Holding faxes.......................................................................................................................................................61 Forwarding a fax.................................................................................................................................................61 Scanning...................................................................................................... 62 Using the automatic document feeder and scanner glass.................................................................... 62 Scanning to an FTP server..............................................................................................................................62 Creating an FTP shortcut................................................................................................................................ 62 Scanning to a flash drive................................................................................................................................. 63 Sending scanned documents to a computer.............................................................................................64 Scanning to a Cloud Connector profile....................................................................................................... 64 Understanding the printer menus............................................................65 Menu map........................................................................................................................................................... 65 Contents 5 Device.................................................................................................................................................................. 66 Print.......................................................................................................................................................................80 Paper.................................................................................................................................................................... 89 Copy.......................................................................................................................................................................91 Fax.........................................................................................................................................................................95 E-mail...................................................................................................................................................................107 FTP........................................................................................................................................................................115 USB Drive............................................................................................................................................................119 Network/Ports...................................................................................................................................................125 Security...............................................................................................................................................................136 Reports................................................................................................................................................................144 Help..................................................................................................................................................................... 145 Troubleshooting............................................................................................................................................... 145 Printing the Menu Settings Page................................................................................................................. 146 Securing the printer.................................................................................. 147 Locating the security slot............................................................................................................................... 147 Erasing printer memory.................................................................................................................................. 147 Erasing printer hard disk memory................................................................................................................147 Encrypting the printer hard disk...................................................................................................................148 Restoring factory default settings................................................................................................................148 Statement of Volatility.....................................................................................................................................148 Maintaining the printer............................................................................ 150 Adjusting the speaker volume..................................................................................................................... 150 Networking......................................................................................................................................................... 151 Cleaning printer parts..................................................................................................................................... 153 Ordering parts and supplies......................................................................................................................... 156 Replacing parts and supplies.........................................................................................................................161 Moving the printer............................................................................................................................................174 Saving energy and paper...............................................................................................................................175 Recycling............................................................................................................................................................ 176 Clearing jams............................................................................................. 178 Avoiding jams....................................................................................................................................................178 Identifying jam locations................................................................................................................................ 179 Paper jam in trays............................................................................................................................................ 180 Contents 6 Paper jam in door A.........................................................................................................................................180 Paper jam in the standard bin.......................................................................................................................185 Paper jam in the multipurpose feeder........................................................................................................189 Paper jam in the manual feeder...................................................................................................................190 Paper jam in door C........................................................................................................................................ 190 Troubleshooting........................................................................................ 192 Network connection problems.....................................................................................................................192 Hardware options problems......................................................................................................................... 194 Issues with supplies........................................................................................................................................ 195 Paper feed problems.......................................................................................................................................197 Printing problems........................................................................................................................................... 200 Color quality problems.................................................................................................................................. 226 Faxing problems............................................................................................................................................. 229 Scanning problems.........................................................................................................................................232 Contacting customer support......................................................................................................................236 Upgrading and migrating........................................................................ 237 Hardware...........................................................................................................................................................237 Software.............................................................................................................................................................247 Firmware............................................................................................................................................................248 Notices.......................................................................................................249 Index.......................................................................................................... 265 Safety information Conventions Note: A note identifies information that could help you. Warning: A warning identifies something that could damage the product hardware or software. CAUTION: A caution indicates a potentially hazardous situation that could injure you. Different types of caution statements include: CAUTION—POTENTIAL INJURY: Indicates a risk of injury. CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock. CAUTION—HOT SURFACE: Indicates a risk of burn if touched. CAUTION—TIPPING HAZARD: Indicates a crush hazard. CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts. Safety information 7 CAUTION—ROTATING FAN BLADES: Indicates a risk of laceration from moving fan blades. Product statements CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible. CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement. CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of fire, property damage, or poor printer performance. CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of fire, property damage, or poor printer performance. CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority. CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations. Safety information 8 CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm. CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it. CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports. CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer. CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm. CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding. CAUTION—POTENTIAL INJURY: If the printer weight is greater than 18 kg (40 lb), then it requires two or more trained personnel to lift it safely. CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage: • Make sure that all doors and trays are closed. • Turn off the printer, and then unplug the power cord from the electrical outlet. • Disconnect all cords and cables from the printer. • If the printer has separate floor-standing optional trays or output options attached to it, then disconnect them before moving the printer. • If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over thresholds and breaks in flooring. • If the printer does not have a caster base but is configured with optional trays or output options, then remove the output options and lift the printer off the trays. Do not try to lift the printer and any options at the same time. • Always use the handholds on the printer to lift it. • Any cart used to move the printer must have a surface able to support the full footprint of the printer. • Any cart used to move the hardware options must have a surface able to support the dimensions of the options. • Keep the printer in an upright position. • Avoid severe jarring movements. • Make sure that your fingers are not under the printer when you set it down. • Make sure that there is adequate clearance around the printer. Safety information 9 CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported configurations, see lexmark.com/multifunctionprinters. CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed. CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it. CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers. CAUTION—ROTATING FAN BLADES: To avoid the risk of laceration from moving fan blades, turn off the printer and unplug the power cord from the electrical outlet before accessing areas marked with this symbol. CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified in the User’s Guide may result in hazardous radiation exposure. CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations. This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts. Refer service or repairs, other than those described in the user documentation, to a service representative. This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions. This product may produce small amounts of ozone during normal operation, and may be equipped with a filter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust filters if instructed to do so in the product maintenance instructions. If there are no references to filters in the product maintenance instructions, then there are no filters requiring replacement for this product. SAVE THESE INSTRUCTIONS. Learning about the printer 10 Learning about the printer Finding information about the printer What are you looking for? Find it here

Initial setup instructions: • Connecting the printer • Installing the printer software See the setup documentation that came with the printer or go to support.lexmark.com. More setup and instructions for using the printer: • Selecting and storing paper and specialty media • Loading paper • Configuring printer settings • Viewing and printing documents and photos • Setting up and using the printer software • Configuring the printer on a network • Caring for and maintaining the printer • Troubleshooting and solving problems Information Center—Go to infoserve.lexmark.com. Help Menu Pages—Access the guides on the printer firmware or go to support.lexmark.com. Touch Screen Guide—Go to support.lexmark.com. Product videos—Go to infoserve.lexmark.com/idv/. Information on setting up and configuring the accessibility features of your printer Lexmark Accessibility Guide—Go to support.lexmark.com.

Help using the printer software Help for Microsoft® Windows® or Macintosh operating systems—Open a printer software program or application, and then click Help. Click ? to view context-sensitive information. Notes: • Help is automatically installed with the printer software. • Depending on the operating system, the printer software is located in the printer program folder or on the desktop. Learning about the printer 11 What are you looking for? Find it here

The latest supplemental information, updates, and customer support: • Documentation • Driver downloads • Live chat support • E-mail support • Voice support Go to support.lexmark.com. Note: Select your country or region, and then select your product to view the appropriate support site. Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer. Have the following information ready when you contact customer support: • Place and date of purchase • Machine type and serial number • Safety information Warranty information varies by country or region: • Regulatory information • Warranty information • Environmental information • In the U.S.—See the Statement of Limited Warranty included with the printer, or go to support.lexmark.com. • In other countries and regions—See the printed warranty that came with the printer. Product Information Guide—See the documentation that came with the printer or go to support.lexmark.com.

Selecting a location for the printer • Leave enough room to open trays, covers, and doors and to install hardware options. • Set up the printer near an electrical outlet. CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible. CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations. • Make sure that airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee 156 standard. • Provide a flat, sturdy, and stable surface. • Keep the printer: – Clean, dry, and free of dust – Away from stray staples and paper clips – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight and humidity extremes • Observe the temperature range. Operating temperature 10 to 32.2°C (50 to 90°F) • Allow the following recommended amount of space around the printer for proper ventilation: Learning about the printer 12 1 Top 305 mm (12 in.) 2 Rear 102 mm (4 in.) 3 Right side 76 mm (3 in.) 4 Front 508 mm (20 in.) Note: The minimum space needed in front of the machine is 76 mm (3 in.). 5 Left side 76 mm (3 in.) Printer configurations CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported configurations, see lexmark.com/multifunctionprinters. CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed. Depending on your printer model, you can configure your printer by adding an optional 650-sheet duo tray or both the 650-sheet duo tray and 550-sheet tray. For more information, see “Installing optional trays” on page 246. Learning about the printer 13 1 Automatic document feeder (ADF) 2 ADF tray 3 Standard bin 4 ADF bin 5 Standard 250-sheet tray 6 Optional 650-sheet duo tray Note: This tray is available only in some printer models. 7 Optional 550-sheet tray Note: This tray is available only in some printer models. 8 Manual feeder 9 Control panel Note: The appearance may vary depending on your printer model. Attaching cables CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm. CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible. CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement. CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority. Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing. Learning about the printer 14 Learning about the printer 15 Use the To 1 LINE port Connect the printer to an active telephone line through a standard wall jack (RJ-11), DSL filter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes. 2 Power cord socket Connect the printer to a properly grounded electrical outlet. 3 USB port Attach a keyboard or any compatible option. Note: This port is available only in some printer models. 4 USB printer port Connect the printer to a computer. 5 Ethernet port Connect the printer to a network. Using the control panel Lexmark CX421, MC2325, and MC2425 MFPs Using the control panel 16 Use the To 1 Display View printing options, printer status, and error messages. 2 Select button • Select a menu option. • Save the changes in a setting. 3 Arrow buttons • Scroll through the menus or move between screens and menu options. • Adjust the numeric value of a setting. 4 Address book button View the stored addresses. 5 Redial button View the last number dialed. 6 Numeric keypad Enter numbers or symbols in an input field. 7 Power button • Turn on or turn off the printer. Note: To turn off the printer, press and hold the power button for five seconds. • Set the printer to Sleep or Hibernate mode. • Wake the printer from Sleep or Hibernate mode. 8 Stop or Cancel button Stop the current printer task. 9 Start button Start a printer task, depending on which mode is selected. 10 Pause button Place a dial pause in a fax number. 11 Backspace button Move the cursor backward and delete a character in an input field. 12 Fax button Send faxes. 13 Indicator light Check the printer status. 14 Back button Return to the previous screen. 15 Home button Go to the home screen. Lexmark CX522, CX622, MC2535, MC2640, and XC2235 MFPs Using the control panel 17 Use the To 1 Display • View the printer messages and supply status. • Set up and operate the printer. 2 Home button Go to the home screen. 3 Numeric keypad Enter numbers or symbols in an input field. 4 Power button • Turn on or turn off the printer. Note: To turn off the printer, press and hold the power button for five seconds. • Set the printer to Sleep or Hibernate mode. • Wake the printer from Sleep or Hibernate mode. 5 Clear all or Reset button Reset the default settings of a function such as copying, faxing, or scanning. 6 Stop or Cancel button Stop the current printer task. 7 Start button Start a job, depending on which mode is selected. 8 Pause button Place a dial pause in a fax number. 9 Backspace button Move the cursor backward and delete a character in an input field. 10 Indicator light Check the printer status. 11 Volume buttons Adjust the speaker volume. Lexmark CX625 and XC4240 MFPs Using the control panel 18 Use the To 1 Display • View the printer messages and supply status. • Set up and operate the printer. 2 Home button Go to the home screen. 3 Power button • Turn on or turn off the printer. Note: To turn off the printer, press and hold the power button for five seconds. • Set the printer to Sleep or Hibernate mode. • Wake the printer from Sleep or Hibernate mode. 4 Numeric keypad Enter numbers or symbols in an input field. 5 Pause button Place a dial pause in a fax number. 6 Start button Start a job, depending on which mode is selected. 7 Clear all or Reset button Reset the default settings of a function such as copying, faxing, or scanning. 8 Stop or Cancel button Stop the current printer task. 9 Backspace button Move the cursor backward and delete a character in an input field. 10 Indicator light Check the status of the printer. 11 Volume buttons Adjust the speaker volume. 12 Speaker port Attach a speaker. Understanding the status of the power button and indicator light Indicator light Printer status Off The printer is off or in Hibernate mode. Blue The printer is ready or processing data. Using the control panel 19 Indicator light Printer status Red The printer requires user intervention. Power button light Printer status Off The printer is off, ready, or processing data. Solid amber The printer is in Sleep mode. Blinking amber The printer is in Hibernate mode. Setting up and using the home screen applications Note: These applications are supported only in some printer models. Using the home screen Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and active embedded solutions. Setting up and using the home screen applications 20 Touch To 1 Copy Make copies. 2 E-mail Send e-mails. 3 Settings Access the printer menus. 4 Fax Send fax. 5 Address Book Manage a contact list that other applications on the printer can access. 6 Status/Supplies • Show a printer warning or error message whenever the printer requires intervention to continue processing. • View more information on the printer warning or message, and on how to clear it. Note: You can also access this setting by touching the top section of the home screen. 7 USB Drive • Print photos and documents from a flash drive. • Scan photos and documents to a flash drive 8 Job Queue Show all the current print jobs. Note: You can also access this setting by touching the top section of the home screen. 9 Held Jobs Show the print jobs that are held in the printer memory. 10 Shortcut Center Organize all shortcuts. 11 App Profiles Access application profiles. 12 Scan Profiles Scan and save documents directly to the computer. Setting up and using the home screen applications 21 Touch To 13 FTP Scan and save documents directly to an FTP server. 14 Bookmarks Organize all bookmarks. 15 Change Language Change the language on the display. Customizing the home screen 1 Open a web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Settings > Device > Visible Home Screen Icons. 3 Select the icons that you want to appear on the home screen. 4 Apply the changes. Using Display Customization Before using the application, make sure to do the following: • From the Embedded Web Server, click Apps > Display Customization > Configure. • Enable and configure the screen saver, slideshow, and wallpaper settings. Managing screen saver and slide show images 1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image. Notes: • You can add up to 10 images. • When enabled, the status icons appear on the screen saver only when there are errors, warnings, or cloud-based notifications. 2 Apply the changes. Changing the wallpaper image 1 From the home screen, touch Change Wallpaper. 2 Select an image to use. 3 Apply the changes. Setting up and using the home screen applications 22 Running a slide show from a flash drive 1 Insert a flash drive into the USB port. 2 From the home screen, touch Slideshow. Images appear in alphabetical order. Note: You can remove the flash drive after the slide show starts, but the images are not stored in the printer. If the slide show stops, then insert the flash drive again to view the images. Setting up Scan Center 1 From the home screen, touch Scan Center. 2 Select and create a destination, and then configure the settings. Notes: • When creating a network destination, make sure to validate and adjust the settings until no errors occur. • Only destinations created from the Embedded Web Server are saved. For more information, see the documentation that came with the solution. 3 Apply the changes. Setting up Card Copy 1 Open a web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Apps > Card Copy > Configure. Notes: • Make sure that Display Icon is enabled. • Make sure that E-mail Settings and Network Share Settings are configured. • When scanning a card, make sure that the scan resolution does not exceed 200 dpi for color and 400 dpi for black and white. • When scanning multiple cards, make sure that the scan resolution does not exceed 150 dpi for color and 300 dpi for black and white. 3 Apply the changes. Note: You need a printer hard disk to scan multiple cards. Setting up and using the home screen applications 23 Using Shortcut Center 1 From the home screen, touch Shortcut Center, and then select a printer function. 2 Touch Create Shortcut, and then configure the settings. 3 Touch Save, and then type a unique shortcut name. 4 Apply the changes. Creating a Cloud Connector profile We recommend logging in to the printer before you create a profile. To enable a login method, see the Embedded Web Server - Security Admin Guide. 1 From the home screen, touch Cloud Connector. 2 Select a cloud service provider. 3 Touch Create a Profile or . 4 Type a unique profile name. 5 If necessary, enter a PIN. Note: When using the printer as guest, protect the profile with a PIN. 6 Touch Create, and then take note of the authorization code. Note: The authorization code is valid only for 24 hours. 7 Open a web browser, and then go to lexmark.cloud-connect.co. 8 Click Next, and then accept the Terms of Use. 9 Enter the authorization code, and then click Connect. 10 Log in to your cloud service provider account. 11 Grant permissions. Note: To complete the authorization process, open the profile within 72 hours. Setting up Device Quotas You may need administrative rights to access the application. 1 Open a Web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the Web page correctly. 2 Click Apps > Device Quotas > Configure. Setting up and using the home screen applications 24 3 From the User Accounts section, add or edit a user, and then set the user quota. 4 Apply the changes. Note: For information on how to configure the application and its security settings, see the Device Quotas Administrator’s Guide. Using QR Code Generator You may need administrative rights to access the application. 1 Open a Web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the Web page correctly. 2 Click Apps > QR Code Generator > Configure. 3 Do either of the following: • Select a default QR code value. • Type a QR code value. 4 Apply the changes. Configuring Eco-Settings 1 From the home screen, touch Eco-Settings. 2 Configure Eco-Mode or Schedule Power Modes. 3 Apply the changes. Using Customer Support 1 From the home screen, touch Customer Support. 2 Print or e-mail the information. Note: For information on configuring the application settings, see the Customer Support Administrator’s Guide. Managing bookmarks Creating bookmarks Use bookmarks to print frequently accessed documents that are stored in servers or on the web. 1 Open a web browser, and then type the printer IP address in the address field. Setting up and using the home screen applications 25 Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Bookmark Setup > Add Bookmark, and then type a unique name for the bookmark. 3 Select an Address protocol type, and then do one of the following: • For HTTP and HTTPS, type the URL that you want to bookmark. • For HTTPS, make sure to use the host name instead of the IP address. For example, type myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certificate. For more information on obtaining the CN value in the server certificate, see the help information for your web browser. • For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is the default port for sending commands. • For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the network domain name. • If necessary, select the Authentication type for FTP and SMB. To limit access to the bookmark, enter a PIN. Note: The application supports the following file types: PDF, JPEG, TIFF, and HTML-based web pages. Other file types such as DOCX and XLXS are supported in some printer models. 4 Click Save. Note: To manage bookmarks, click Bookmark Setup. Creating folders 1 Open a web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Bookmark Setup > Add Folder, and then type a unique name for the folder. Note: To limit access to the folder, enter a PIN. 3 Click Save. Notes: • You can create folders or bookmarks inside a folder. To create a bookmark, see “Creating bookmarks” on page 24. • To manage folders, click Bookmark Setup. Setting up and using the home screen applications 26 Managing contacts Adding contacts 1 Open a web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Address Book. 3 From the Contacts section, add a contact. Note: You can assign the contact to one or more groups. 4 If necessary, specify a login method to allow application access. 5 Apply the changes. Adding groups 1 Open a web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Address Book. 3 From the Contact Groups section, add a group name. Note: You can assign one or more contacts to the group. 4 Apply the changes. Editing contacts or groups 1 Open a web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Address Book. Setting up and using the home screen applications 27 3 Do either of the following: • From the Contacts section, click a contact name, and then edit the information. • From the Contact Groups section, click a group name, and then edit the information. 4 Apply the changes. Deleting contacts or groups 1 Open a web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Address Book. 3 Do either of the following: • From the Contacts section, select a contact that you want to delete. • From the Contact Groups section, select a group name that you want to delete. Setting up and using the accessibility features 28 Setting up and using the accessibility features Notes: • These features are supported only in some printer models. • For more information on the accessibility features of your printer model, see the Accessibility Guide at support.lexmark.com. Activating Voice Guidance From the control panel 1 Press and hold the 5 key until you hear a voice message. 2 Select OK. From the keyboard 1 Press and hold the 5 key until you hear a voice message. 2 Press Tab to navigate the focus cursor to the OK button, and then press Enter. Notes: • Voice Guidance is also activated when you insert headphones into the headphone jack. • To adjust the volume, use the volume buttons at the bottom part of the control panel. Navigating the screen using gestures Notes: • The gestures are applicable only when Voice Guidance is activated. • Enable Magnification to use the zoom and pan gestures. • Use a physical keyboard to type characters and adjust certain settings. Gesture Function Double-tap Select an option or item on the screen. Triple-tap Zoom in or zoom out text and images. Swipe right or swipe down Move to the next item on the screen. Swipe left or swipe up Move to the previous item on the screen. Pan Access parts of the zoomed image that are beyond the limits of the screen. Note: This gesture requires the use of two fingers to drag across a zoomed image. Swipe up then left Exit an application and return to the home screen. Setting up and using the accessibility features 29 Gesture Function Swipe down then left • Cancel a job. • Go back to the previous setting. • Exit the screen that appears without changing any setting or value. Swipe up then down Repeat a spoken prompt. Enabling Magnification mode 1 From the control panel, press and hold the 5 key until you hear a voice message. 2 Select Magnification mode. 3 Select OK. For more information on navigating a magnified screen, see “Navigating the screen using gestures” on page 28.Adjusting the Voice Guidance speech rate 1 From the home screen, select Settings > Device > Accessibility > Speech Rate. 2 Select the speech rate. Using the keyboard on the display Do one or more of the following: • Drag a finger over the key to announce the character. • Lift the finger to enter or type the character in the field. • Select Backspace to delete characters. • To hear the content in the input field, select Tab, and then select Shift + Tab. Enabling spoken passwords or personal identification numbers 1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs. 2 Enable the setting. Loading paper and specialty media Setting the paper size and type 1 From the control panel, navigate to: Settings > Paper > Tray Configuration > Paper Size/Type > select a paper source For non-touch-screen printer models, press to navigate through the settings. 2 Set the paper size and type. Configuring Universal paper settings 1 From the control panel, navigate to: Settings > Paper > Media Configuration > Universal Setup For non-touch-screen printer models, press to navigate through the settings. 2 Configure the settings. Loading trays CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed. 1 Remove the tray. Note: To avoid paper jams, do not remove trays while the printer is busy. Loading paper and specialty media 30 2 Adjust the guides to match the size of the paper that you are loading. Note: Use the indicators on the bottom of the tray to position the guides. Loading paper and specialty media 31 3 Flex, fan, and align the paper edges before loading. 4 Load the paper stack with the printable side faceup, and then make sure that the side guides fit snugly against the paper. Notes: • Load letterhead faceup with the header toward the front of the tray for one-sided printing. • Load letterhead facedown with the header toward the back of the tray for two-sided printing. • Do not slide paper into the tray. • To avoid paper jams, make sure that the stack height is below the maximum paper fill indicator. 5 Insert the tray. If necessary, set the paper size and paper type from the control panel to match the paper loaded. Loading the multipurpose feeder 1 Open the multipurpose feeder. Note: The multipurpose feeder is available only in some printer models. Loading paper and specialty media 32 2 Adjust the guide to match the size of the paper that you are loading. Loading paper and specialty media 33 3 Flex, fan, and align the paper edges before loading. 4 Load paper with the printable side facedown. • Load letterhead with the printable side facedown and the top edge entering the printer first for one-sided printing. • Load letterhead with the printable side faceup and the top edge entering the printer last for two-sided printing. • Load envelopes with the flap side up and against the right side of the paper guide. Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives. 5 From the control panel, set the paper size and paper type to match the paper loaded. Loading the manual feeder 1 Adjust the guide to match the size of the paper that you are loading. Loading paper and specialty media 34 2 Load a sheet of paper with the printable side facedown. • Load letterhead with the printable side facedown and the top edge entering the printer first for one-sided printing. • Load letterhead with the printable side faceup and the top edge entering the printer last for two-sided printing. • Load envelope with the flap side up and against the right side of the paper guide. 3 Feed the paper until its leading edge gets pulled in. Warning—Potential Damage: To avoid paper jams, do not force paper into the manual feeder. Linking trays 1 Open a web browser, and then type the printer IP address in the address field. Loading paper and specialty media 35 Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Settings > Paper > Tray Configuration. 3 Set the same paper size and paper type for the trays that you are linking. 4 Save the settings. 5 Click Settings > Device > Maintenance > Configuration Menu > Tray Configuration. 6 Set Tray Linking to Automatic. 7 Save the settings. To unlink trays, make sure that no trays have the same paper size and paper type settings. Warning—Potential Damage: The temperature of the fuser varies according to the specified paper type. To avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray. Paper support 36 Paper support Supported paper sizes Note: Your printer model may have a 650-sheet duo tray, which consists of a 550-sheet tray and an integrated 100-sheet multipurpose feeder. The 550-sheet tray of the 650-sheet duo tray supports the same paper sizes as the optional 550-sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and weights. Paper size and dimension Standard 250-sheet tray Manual feeder Optional 650-sheet duo tray Optional 550-sheet tray Two-sided 550-sheet printing tray Multipurpose feeder A4210 x 297 mm (8.27 x 11.7 in.) A51,2 148 x 210 mm (5.83 x 8.27 in.) X A6 105 x 148 mm (4.13 x 5.83 in.) X X X JIS B5 182 x 257 mm (7.17 x 10.1 in.) X Letter 215.9 x 279.4 mm (8.5 x 11 in.) Legal 215.9 x 355.6 mm (8.5 x 14 in.) Executive 184.2 x 266.7 mm (7.25 x 10.5 in.) X Oficio (Mexico) 215.9 x 340.4 mm (8.5 x 13.4 in.) 1 Load this paper size into tray 1 and the manual feeder with the long edge entering the printer first. 2 Load this paper size into tray 2, tray 3, and the multipurpose feeder with the short edge entering the printer first. 3 When Universal is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software application. 4 Load narrow paper with the short edge entering the printer first. 5 When Other Envelope is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software application. Paper support 37 Optional Paper size and Standard Manual 650-sheet duo tray Optional dimension 250-sheet tray feeder 550-sheet tray Two-sided 550-sheet printing tray Multipurpose feeder Folio 215.9 x 330.2 mm (8.5 x 13 in.) Statement 139.7 x 215.9 mm (5.5 x 8.5 in.) X X X Hagaki 100 x 148 mm (3.94 x 5.83 in.) X X X Universal3,4 98.4 x 148 mm to 215.9 x 355.6 mm (3.87 x 5.83 in. to 8.5 x 14 in.) X X X Universal3,4 76.2 x 127 mm to 215.9 x 355.6 mm (3 x 5 in. to 8.5 x 14 in.) X X X X Universal3,4 148 x 210 mm to 215.9 x 355.6 mm (5.83 x 8.27 in. to 8.5 x 14 in.) X Universal3,4 210 x 250 mm to 215.9 x 355.6 mm (8.27 x 9.84 in. to 8.5 x 14 in.) 7 3/4 Envelope 98.4 x 190.5 mm (3.875 x 7.5 in.) X X X 9 Envelope 98.4 x 225.4 mm (3.875 x 8.9 in.) X X X 1 Load this paper size into tray 1 and the manual feeder with the long edge entering the printer first. 2 Load this paper size into tray 2, tray 3, and the multipurpose feeder with the short edge entering the printer first. 3 When Universal is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software application. 4 Load narrow paper with the short edge entering the printer first. 5 When Other Envelope is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software application. Paper support 38 Optional Paper size and Standard Manual 650-sheet duo tray Optional dimension 250-sheet tray feeder 550-sheet tray Two-sided 550-sheet printing tray Multipurpose feeder 10 Envelope 104.8 x 241.3 mm (4.12 x 9.5 in.) X X X DL Envelope 110 x 220 mm (4.33 x 8.66 in.) X X X C5 Envelope 162 x 229 mm (6.38 x 9.01 in.) X X X B5 Envelope 176 x 250 mm (6.93 x 9.84 in.) X X X Monarch 98.425 x 190.5 mm (3.875 x 7.5 in.) X X X Other Envelope5 98.4 x 162 mm to 176 x 250 mm (3.87 x 6.38 in. to 6.93 x 9.84 in.) X X X 1 Load this paper size into tray 1 and the manual feeder with the long edge entering the printer first. 2 Load this paper size into tray 2, tray 3, and the multipurpose feeder with the short edge entering the printer first. 3 When Universal is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software application. 4 Load narrow paper with the short edge entering the printer first. 5 When Other Envelope is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software application. Supported paper types Notes: • Your printer model may have a 650-sheet duo tray, which consists of a 550-sheet tray and an integrated 100-sheet multipurpose feeder. The 550-sheet tray of the 650-sheet duo tray supports the same paper type as the 550-sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and weights. • Labels, envelopes, and card stock always print at 25 pages per minute. • The ADF supports only plain paper. Paper support 39 Optional Paper type Standard Manual 650-sheet duo tray Optional 250-sheet feeder 550-sheet tray tray Two-sided 550-sheet printing tray Multipurpose feeder Plain paper Card stock X Envelopes X X X Paper labels Vinyl labels X Supported paper weights Notes: • Your printer model may have a 650-sheet duo tray, which consists of a 550-sheet tray and an integrated 100-sheet multipurpose feeder. The 550-sheet tray of the 650-sheet duo tray supports the same paper types as the 550-sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and weights. • Labels, envelopes, and card stock always print at 25 pages per minute. • The ADF supports 52–120 g/m2 (14–32 lb bond) paper. Paper type and weight Standard 250-sheet tray Manual feeder Optional 650-sheet duo tray Optional 550-sheet tray Two-sided 550-sheet printing tray Multipurpose feeder Light paper1 60–74.9 g/m2 grain long (16– 19.9-lb bond) Plain paper 75–90.3 g/m2 grain long (20– 24-lb bond) Heavy paper 90.3–105 g/m2 grain long (24.1– 28-lb bond) 1 Paper less than 75 g/m2 (20 lb) must be printed with Paper Type set to Light Paper. Failure to do so may cause excessive curl which can lead to feeding errors, especially in more humid environments. 2 Labels and other specialty media are supported for occasional use and must be tested for acceptability. 3 Paper labels up to 105 g/m2 (28-lb bond) are supported. 4 100% cotton content maximum weight is 24-lb bond. 5 28-lb bond envelopes are limited to 25% cotton content. Paper support 40 Optional Paper type and Standard Manual 650-sheet duo tray Optional weight 250-sheet feeder 550-sheet tray tray Two-sided 550-sheet printing tray Multipurpose feeder Card stock 105.1–162 g/m2 grain long (28.1– 43-lb bond) X Card stock 105.1–200 g/m2 grain long (28.1– 53-lb bond) X X X X Paper Labels2 131 g/m2 (35-lb bond) 3 Vinyl Labels2 131 g/m2 (35-lb bond) X Envelopes4,5 60–105 g/m2 (16– 28-lb bond) X X X 1 Paper less than 75 g/m2 (20 lb) must be printed with Paper Type set to Light Paper. Failure to do so may cause excessive curl which can lead to feeding errors, especially in more humid environments. 2 Labels and other specialty media are supported for occasional use and must be tested for acceptability. 3 Paper labels up to 105 g/m2 (28-lb bond) are supported. 4 100% cotton content maximum weight is 24-lb bond. 5 28-lb bond envelopes are limited to 25% cotton content. Printing 41 Printing Printing from a computer Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the document. 1 From the document that you are trying to print, open the Print dialog. 2 If necessary, adjust the settings. 3 Print the document. Printing from a mobile device Note: Mobile printing is available only in some printer models. Printing from a mobile device using Lexmark Mobile Print LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer. 1 Open the document, and then send or share the document to Lexmark Mobile Print. Note: Some third-party applications may not support the send or share feature. For more information, see the documentation that came with the application. 2 Select a printer. 3 Print the document. Printing from a mobile device using Google Cloud Print Google Cloud PrintTM is a mobile printing service that allows enabled applications on mobile devices to print to any Google Cloud Print-ready printer. 1 From the home screen of your mobile device, launch an enabled application. 2 Tap Print, and then select a printer. 3 Print the document. Printing from a mobile device using Mopria Print Service Mopria® Print Service is a mobile printing solution for mobile devices running on AndroidTM version 4.4 or later. It allows you to print directly to any Mopria-certified printer. Note: Before printing, make sure that the Mopria Print Service is enabled. 1 From the home screen of your mobile device, launch a compatible application. 2 Tap Print, and then select the printer. 3 Send the print job. Printing from a mobile device using AirPrint AirPrint is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint-certified printer. Notes: • This application is supported only in some Apple devices. • This application is supported only in some printer models. 1 From the home screen of your mobile device, launch a compatible application. 2 Select an item to print, and then tap the share icon. 3 Tap Print, and then select a printer. 4 Print the document. Printing from a flash drive 1 Insert the flash drive. Printing 42 Notes: • If you insert the flash drive when an error message appears, then the printer ignores the flash drive. • If you insert the flash drive while the printer is processing other print jobs, then Busy appears on the display. 2 Select the document that you want to print. If necessary, configure other print settings. 3 Print the document. To print another document, select USB Drive. Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the flash drive or the printer in the area shown while actively printing, reading, or writing from the memory device. Printing 43 Supported flash drives and file types Flash drives • Lexar JumpDrive S70 (16GB and 32GB) • SanDisk Cruzer (16GB and 32GB) • PNY Attache (16GB and 32GB) Notes: – The printer supports high-speed USB flash drives with full-speed standard. – USB flash drives must support the File Allocation Table (FAT) system. File types Documents • PDF (version 1.7 or earlier) • XPS • Microsoft file formats (.doc, .docx, .xls, .xlsx, .ppt, .pptx) are supported only in some printer models. Images • .dcx • .gif • .JPEG or .jpg • .bmp • .pcx • .TIFF or .tif • .png Printing 44 Configuring confidential jobs 1 From the control panel, navigate to: Settings > Security > Confidential Print Setup For non-touch-screen printer models, press to navigate through the settings. 2 Configure the settings. Use To Max Invalid PIN Set the number of times an invalid PIN can be entered. Note: When the limit is reached, the print jobs for that user name are deleted.

Confidential Job Expiration Set the expiration time for confidential print jobs. Note: Confidential held jobs are stored in the printer until they are released or deleted manually.

Repeat Job Expiration Set the expiration time for a repeat print job. Note: Repeat held jobs are stored in the printer memory for reprinting. Verify Job Expiration Set the expiration time that the printer prints a copy before printing the remaining copies. Note: Verify jobs print one copy to check if it is satisfactory before printing the remaining copies. Reserve Job Expiration Set the expiration time that the printer stores print jobs. Note: Reserve held jobs are automatically deleted after printing.

Require All Jobs to be Held Set the printer to hold all print jobs.

Printing confidential and other held jobs For Windows users 1 With a document open, click File > Print. 2 Click Properties, Preferences, Options, or Setup. 3 Click Print and Hold. 4 Select Use Print and Hold, and then assign a user name. 5 Select the print job type (Confidential, Repeat, Reserve, or Verify). If the print job is confidential, then enter a four-digit PIN. 6 Click OK or Print. Printing 45 7 From the printer home screen, release the print job. • For confidential print jobs, navigate to: Held jobs > select your user name > Confidential > enter the PIN > select the print job > configure the settings > Print • For other print jobs, navigate to: Held jobs > select your user name > select the print job > configure the settings > Print For Macintosh users 1 With a document open, choose File > Print. If necessary, click the disclosure triangle to see more options. 2 From the print options or Copies & Pages menu, choose Job Routing. 3 Select the print job type (Confidential, Repeat, Reserve, or Verify). If the print job is confidential, then assign a user name and a four-digit PIN. 4 Click OK or Print. 5 From the printer home screen, release the print job. • For confidential print jobs, navigate to: Held jobs > select your user name > Confidential > enter the PIN > select the print job > configure the settings > Print • For other print jobs, navigate to: Held jobs > select your user name > select the print job > configure the settings > Print Printing from a Cloud Connector profile 1 From the home screen, touch Cloud Connector. 2 Select a cloud service provider, and then select a profile. Note: For more information on creating a Cloud Connector profile, see “Creating a Cloud Connector profile” on page 23. 3 Select a file. Note: You cannot select an unsupported file. 4 If necessary, change the settings. 5 Touch Print. Printing a font sample list 1 From the control panel, navigate to: Settings > Reports > Print > Print Fonts For non-touch-screen printer models, press to navigate through the settings. 2 Select a font sample. Printing 46 Printing a directory list From the control panel, navigate to: Settings > Reports > Print > Print Directory For non-touch-screen printer models, press to navigate through the settings. Copying Using the automatic document feeder and scanner glass Automatic document feeder (ADF) Scanner glass Copying 47 • Use the ADF for multiple-page or two-sided documents.

• Load an original document faceup. For multiple-page documents, make sure to align the leading edge before loading. • Make sure to adjust the ADF guides to match the width of the paper that you are loading. • Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). • Place the document facedown in the corner with the arrow. Making a copy

1 Load an original document into the ADF tray or on the scanner glass. Note: To avoid a cropped image, make sure that the original document and the output have the same paper size. 2 From the control panel, select Copy, and then specify the number of copies. If necessary, adjust the other settings. 3 Copy the document. Note: To make a quick copy, from the control panel, press . Copying photos 1 Place a photo on the scanner glass. 2 From the control panel, navigate to: Copy > Settings > Content > Content Type > Photo For non-touch-screen printer models, press to navigate through the settings. 3 From the Content Source menu, select the setting that best matches the original photo. 4 Copy the document. Copying 48 Copying on letterhead 1 Load an original document into the ADF tray or on the scanner glass. 2 From the control panel, navigate to: Copy > Copy From > select the size of the original document > Copy To > select a paper source If you are loading into the multipurpose feeder, then navigate to: Copy To > Multipurpose Feeder > select a paper size > Letterhead For non-touch-screen printer models, press to navigate through the settings. 3 Copy the document. Copying on both sides of the paper 1 Load an original document into the ADF tray or on the scanner glass. 2 From the control panel, navigate to: Copy > Settings > Paper Setup For non-touch-screen printer models, press to navigate through the settings. 3 Adjust the settings. 4 Copy the document. Reducing or enlarging copies 1 Load an original document into the ADF tray or on the scanner glass. 2 From the control panel, navigate to: Copy > Settings > Scale > specify a scale value For non-touch-screen printer models, press to navigate through the settings. Note: Changing the size of the original document or output after setting Scale restores the scale value to Auto. 3 Copy the document. Collating copies 1 Load an original document into the ADF tray or on the scanner glass. 2 From the control panel, navigate to: Copy > Settings > Collate > On [1,2,1,2,1,2] 3 Copy the document. Copying 49 Placing separator sheets between copies 1 Load an original document into the ADF tray or on the scanner glass. 2 From the control panel, navigate to: Copy > Settings > Separator Sheets > On For non-touch-screen printer models, press to navigate through the settings. 3 Adjust the settings. 4 Copy the document. Copying multiple pages onto a single sheet 1 Load an original document into the ADF tray or on the scanner glass. 2 From the control panel, navigate to: Copy > Settings > Pages Per Side For non-touch-screen printer models, press to navigate through the settings. 3 Adjust the settings. 4 Copy the document. Creating a copy shortcut Note: You may need administrative rights to create a shortcut. 1 Open a web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Shortcuts > Add Shortcut. 3 From the Shortcut Type menu, select Copy, and then configure the settings. 4 Apply the changes. E-mailing Using the automatic document feeder and scanner glass Automatic document feeder (ADF) Scanner glass E-mailing 50 • Use the ADF for multiple-page or two-sided documents.

• Load an original document faceup. For multiple-page documents, make sure to align the leading edge before loading. • Make sure to adjust the ADF guides to match the width of the paper that you are loading. • Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). • Place the document facedown in the corner with the arrow. Setting up the e-mail function

1 Open a web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Settings > E-mail > E-mail Setup. 3 Configure the settings. 4 Apply the changes. Configuring e-mail settings 1 Open a Web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the Web page correctly. 2 Click Settings > E-mail. E-mailing 51 3 Enter the needed information. 4 Apply the changes. Sending an e-mail 1 Load an original document into the ADF tray or on the scanner glass. 2 From the control panel, select E-mail, and then enter the needed information. For non-touch-screen printer models, press #, and then enter the shortcut number using the keypad. Note: You can also enter the recipient using the address book. 3 If necessary, configure the output file type settings. 4 Send the e-mail. Creating an e-mail shortcut Note: You may need administrative rights to create a shortcut. 1 Open a web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Shortcuts > Add Shortcut. 3 From the Shortcut Type menu, select E-mail, and then configure the settings. 4 Apply the changes. Faxing Setting up the printer to fax Notes: • The following connection methods are applicable only in some countries or regions. • During the initial printer setup, clear the fax function check box and any other function you plan to set up later, and then select Continue. • If the fax function is enabled and not fully set up, then the indicator light may blink red. Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax. Faxing 52 Setting up the fax function 1 From the control panel, navigate to: Settings > Device > Preferences > Run Initial Setup For non-touch-screen printer models, press to navigate through the settings. 2 Turn off the printer, wait for about 10 seconds, and then turn on the printer. 3 From the Before You Begin screen, select Change the Settings and Continue with the Wizard. 4 From the Fax/Email Server Setup screen, enter the needed information. 5 Finish the setup. Setting up fax using a standard telephone line CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm. CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm. CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority. Setup 1: Printer is connected to a dedicated fax line Faxing 53 1 Connect one end of the telephone cable to the line port of the printer. 2 Connect the other end of the cable to an active analog wall jack. Notes: • You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off). • If you want to receive faxes automatically, then set the printer to pick up on a specified number of rings. Setup 2: Printer is sharing the line with an answering machine Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically. Connected to different wall jacks Faxing 54 1 Connect one end of the telephone cable to the line port of the printer. 2 Connect the other end of the cable to an active analog wall jack. Notes: • If you have only one telephone number on your line, then set the printer to receive faxes automatically. • Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine picks up calls after four rings, then set the printer Rings to Answer setting to six. Setting up fax in countries or regions with different telephone wall jacks and plugs CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm. CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm. CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority. The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately. There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system. Faxing 55 Part name Part number Lexmark adapter plug 40X8519 Connecting the printer to a non-RJ11 wall jack Faxing 56 1 Connect one end of the telephone cable to the line port of the printer. 2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack. 3 If you want to connect another device with a non-RJ11 connector to the same wall jack, then connect it directly to the telephone adapter. Connecting the printer to a wall jack in Germany The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones. Connect the printer to any of the N ports. Faxing 57 1 Connect one end of the telephone cable to the line port of the printer. 2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to an N port. 3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices as shown. Connecting to a distinctive ring service A distinctive ring service lets you have multiple telephone numbers on one telephone line. Each telephone number is assigned a different ring pattern. 1 From the control panel, navigate to: Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls > Answer On For non-touch-screen printer models, press to navigate through the settings. 2 Select a ring pattern. 3 Apply the changes. Setting the fax date and time 1 From the control panel, navigate to: Settings > Device > Preferences > Date and Time > Configure For non-touch-screen printer models, press to navigate through the settings. 2 Configure the settings. Configuring daylight saving time 1 From the control panel, navigate to: Settings > Device > Preferences > Date and Time > Configure For non-touch-screen printer models, press to navigate through the settings. 2 From the Time Zone menu, select (UTC+user) Custom. 3 Configure the settings. Using the automatic document feeder and scanner glass Automatic document feeder (ADF) Scanner glass Faxing 58 • Use the ADF for multiple-page or two-sided documents.

• Load an original document faceup. For multiple-page documents, make sure to align the leading edge before loading. • Make sure to adjust the ADF guides to match the width of the paper that you are loading. • Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). • Place the document facedown in the corner with the arrow.

Faxing 59 Sending a fax Using the control panel 1 Load the original document into the ADF tray or on the scanner glass. 2 From the control panel, select Fax, and then enter the needed information. 3 If necessary, configure other fax settings. 4 Fax the document. Using the computer Note: Make sure that the Universal Fax driver is installed. For Windows users 1 From the document that you are trying to fax, open the Print dialog. 2 Select the printer, and then click Properties, Preferences, Options, or Setup. 3 Click Fax > Enable fax, and then enter the recipient number. 4 If necessary, configure other fax settings. 5 Fax the document. For Macintosh users 1 With a document open, choose File > Print. 2 Select the printer, and then enter the recipient number. 3 If necessary, configure other fax settings. 4 Fax the document. Scheduling a fax 1 Load the original document into the ADF tray or on the scanner glass. 2 From the control panel, navigate to: Fax > To > enter the fax number > Done For non-touch-screen printer models, press to navigate through the settings. 3 Select Send Time to configure the date and time, and then select Done. If necessary, configure other fax settings. 4 Send the fax. Faxing 60 Creating a fax destination shortcut Note: You may need administrative rights to create a shortcut. 1 Open a web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Shortcuts > Add Shortcut. 3 From the Shortcut Type menu, select Fax, and then configure the settings. 4 Apply the changes. Changing the fax resolution 1 Load an original document into the ADF tray or on the scanner glass. 2 From the control panel, select Fax, and then enter the needed information. 3 In the Resolution menu, select a setting. 4 Send the fax job. Adjusting the fax darkness 1 Load an original document into the ADF tray or on the scanner glass. 2 From the control panel, select Fax, and then enter the needed information. 3 From the Darkness menu, adjust the setting. 4 Fax the document. Viewing a fax log Note: You may need administrative rights to view the fax logs. 1 Open a web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Settings > Reports > Fax. 3 Click Fax Job Log or Fax Call Log. Faxing 61 Blocking junk faxes 1 From the control panel, navigate to: Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls For non-touch-screen printer models, press to navigate through the settings. 2 Set Block No Name Fax to On. Holding faxes 1 From the control panel, navigate to: Settings > Fax > Analog Fax Setup > Fax Receive Settings > Holding Faxes For non-touch-screen printer models, press to navigate through the settings. 2 Select a mode. Forwarding a fax 1 From the control panel, navigate to: Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls For non-touch-screen printer models, press to navigate through the settings. 2 In the Fax Forwarding menu, select Print and Forward or Forward, and then configure the "Forward to" and fax destination settings. Scanning Using the automatic document feeder and scanner glass Automatic document feeder (ADF) Scanner glass Scanning 62 • Use the ADF for multiple-page or two-sided documents.

• Load an original document faceup. For multiple-page documents, make sure to align the leading edge before loading. • Make sure to adjust the ADF guides to match the width of the paper that you are loading. • Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). • Place the document facedown in the corner with the arrow. Scanning to an FTP server

1 Load the original document into the ADF tray or on the scanner glass. 2 From the control panel, select FTP, and then enter the needed information. For non-touch-screen printer models, press #, and then enter the shortcut number using the keypad. 3 If necessary, configure other FTP settings. 4 Scan the document. Creating an FTP shortcut Note: You may need administrative rights to create a shortcut. 1 Open a web browser, and then type the printer IP address in the address field. Notes: • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. • If you are using a proxy server, then temporarily disable it to load the web page correctly. 2 Click Shortcuts > Add Shortcut. 3 From the Shortcut Type menu, select FTP, and then configure the settings. 4 Apply the changes. Scanning to a flash drive 1 Load an original document into the ADF tray or on the scanner glass. 2 Insert the flash drive. Scanning 63 3 Select Scan to USB and adjust the settings if necessary. Note: If the USB Drive screen does not appear, then select USB Drive on the control panel. 4 Scan the document. Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the flash drive or the printer in the area shown while actively printing, reading, or writing from the memory device. Scanning 64 Sending scanned documents to a computer 1 Load an original document into the ADF tray or on the scanner glass. 2 From the control panel, navigate to: Scan Profiles > Scan to Computer For non-touch-screen printer models, press to navigate through the settings. 3 Select the scan profile where you want to save the document. Scanning to a Cloud Connector profile 1 Load the document into the ADF tray or on the scanner glass. 2 From the home screen, touch Cloud Connector. 3 Select a cloud service provider, and then select a profile. Note: For more information on creating a Cloud Connector profile, see “Creating a Cloud Connector profile” on page 23. 4 If necessary, select a folder. 5 Touch Scan. 6 If necessary, change the scan settings. 7 Touch Scan. Understanding the printer menus 65 Understanding the printer menus Menu map

Device • Preferences • Remote Operator Panel • Notifications • Power Management • Information Sent to Lexmark • Accessibility • Restore Factory Defaults • Maintenance • Visible Home Screen Icons • About this Printer Print • Layout • Setup • Quality • Job Accounting • XPS • PDF • PostScript • PCL • HTML • Image

Paper • Tray Configuration • Media Configuration Copy Copy Defaults

Fax • Fax Mode • Analog Fax Setup • Fax Server Setup E-mail • E-mail Setup • E-mail Defaults • Web Link Setup FTP FTP Defaults

USB Drive • Flash Drive Scan • Flash Drive Print

Network/Ports • Network Overview • Wireless • Ethernet • TCP/IP • SNMP • IPSec • LPD Configuration • HTTP/FTP Settings • ThinPrint • USB • Google Cloud Print Security • Login Methods • Schedule USB Devices • Security Audit Log • Login Restrictions • Confidential Print Setup • Disk Encryption • Erase Temporary Data Files • Solutions LDAP Settings • Mobile Services Management • Miscellaneous Reports • Menu Settings Page • Device • Print • Shortcuts • Fax • Network

Understanding the printer menus 66

Help • Print All Guides • Color Quality Guide • Connection Guide • Copy Guide • E-mail Guide • Fax Guide • Information Guide • Media Guide • Moving Guide • Print Quality Guide • Scan Guide • Supplies Guide

Troubleshooting Print Quality Test Pages Cleaning the scanner Device Preferences Menu item Description

Display Language [List of languages] Set the language of the text that appears on the display. Country/Region [List of countries or regions] Identify the country or region where the printer is configured to operate. Run initial setup OnOff* Run the setup wizard. Keyboard Keyboard Type [List of languages] Select a language as a keyboard type. Notes: • All the Keyboard Type values may not appear or may require special hardware to appear. • This menu item appears only in some printer models. Displayed information Display Text 1 [IP Address*] Display Text 2 [Date/Time*] Custom Text 1 Custom Text 2 Specify the information to appear on the home screen. Note: Custom Text 1 and Custom Text 2 appear only in some printer models. Date and Time Configure Current Date and Time Manually Set Date and Time Date Format [MM-DD-YYYY*] Time Format [12 hour A.M./P.M.*] Time Zone [GMT*] Configure the printer date and time.

Note: An asterisk (*) next to a value indicates the factory default setting. Understanding the printer menus 67 Menu item Description

Date and Time Network Time Protocol Enable NTP [On*] NTP Server Enable Authentication Configure the settings for Network Time Protocol (NTP). Notes: • Enable Authentication appears only in some printer models. • When Enable Authentication is set to MD5 key, Key ID and Password appear. Paper Sizes U.S.* Metric Specify the unit of measurement for paper sizes. Note: The country or region selected in the initial setup wizard determines the initial paper size setting. Screen Brightness 20–100% (100*) Adjust the brightness of the display. Note: This menu item appears only in some printer models. Flash Drive Access Enabled* Disabled Enable access to the flash drive. Allow Background Removal On* Off Specify whether background removal is allowed. Allow Custom Job scans On* Off Scan multiple jobs to one file. One Page Flatbed Scanning OnOff* Set copies from the scanner glass to only one page at a time. Audio Feedback Button Feedback On* Off Enable audio feedback for button presses, panel interactions, paper loaded prompts, and error notifications. Note: This menu item appears only in some printer models. Audio Feedback Volume 1–10 (5*) Adjust the volume of the printer speakers. Notes: • Changes to the volume are applied after the current user session ends. • This menu item appears only in some printer models. Screen Timeout 10–300 (60*) Set the idle time in seconds before the display shows the home screen, or before the printer logs off a user account automatically.

Note: An asterisk (*) next to a value indicates the factory default setting. Understanding the printer menus 68 Remote Operator Panel Menu item Description

External VNC Connection Don’t Allow* Allow Connect an external Virtual Network Computing (VNC) client to the remote control panel. Authentication Type None* Standard Authentication Set the authentication type when accessing the VNC client server. Note: When set to Standard Authentication, VNC Password appears.

Note: An asterisk (*) next to a value indicates the factory default setting. Notifications Menu item Description

Error Lighting OffOn* Set the indicator light to come on when a printer error occurs. Note: This menu item appears only in some printer models. ADF Loaded Beep OffOn* Enable a sound when loading paper into the ADF. Alarm Control Off Single* Continuous Set the number of times that the alarm sounds when the printer requires user intervention. Note: This menu item appears only in some printer models. Supplies Show Supply Estimates Show estimates* Do not show estimates Show the estimated status of the supplies. Supplies Cartridge Alarm OffSingle* Continuous Set the number of times that the alarm sounds when the toner cartridge is low. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup Primary SMTP Gateway Type the IP address or host name of the primary SMTP server for sending e-mail. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup Primary SMTP Gateway Port 1–65535 (25*) Enter the port number of the primary SMTP server. Note: This menu item appears only in some printer models.

Note: An asterisk (*) next to a value indicates the factory default setting. Understanding the printer menus 69 Menu item Description

E-mail Alerts Setup E-mail Setup Secondary SMTP Gateway Type the server IP address or host name of your secondary or backup SMTP server. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup Secondary SMTP Gateway Port 1–65535 (25*) Enter the server port number of your secondary or backup SMTP server. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup SMTP Timeout 5-30 seconds (30*) Specify how long before the printer times out if the SMTP server does not respond. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup Reply Address Specify a reply address in the e-mail. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup Always use SMTP default Reply Address Off* On Use the SMTP default Reply Address. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup Use SSL/TLS Disabled* Negotiate Required Send an e-mail using an encrypted link. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup Require Trusted Certificate OffOn* Require a trusted certificate when accessing the SMTP server. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup SMTP Server Authentication No authentication required* Login / Plain NTLM CRAM-MD5 Digest-MD5 Kerberos 5 Set the authentication type for the SMTP server. Note: This menu item appears only in some printer models.

Note: An asterisk (*) next to a value indicates the factory default setting. Understanding the printer menus 70 Menu item Description

E-mail Alerts Setup E-mail Setup Device-Initiated E-mail None* Use Device SMTP Credentials Set whether credentials are required for device-initiated e-mails. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup User-Initiated E-mail None Use Device SMTP Credentials Use Session User ID and Password Use Session E-mail address and Password* Prompt user Set whether credentials are required for user-initiated e-mails. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup Use Active Directory Device Credentials OffOn* Enable user credentials and group designations to connect to the SMTP server. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup Device Userid Specify the user ID to connect to the SMTP server. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup Device Password Specify the password to connect to the SMTP server. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup Kerberos 5 REALM Specify the realm for the Kerberos 5 authentication protocol. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup NTLM Domain Specify the domain name for the NTLM security protocol. Note: This menu item appears only in some printer models. E-mail Alerts Setup E-mail Setup Disable “SMTP server not set up” error Off* On Disable an SMTP setup error message to appear on the display. Note: This menu item appears only in some printer models. Error Prevention Jam Assist OffOn* Set the printer to flush blank pages or pages with partial prints automatically after a jammed page has been cleared.

Note: An asterisk (*) next to a value indicates the factory default setting. Understanding the printer menus 71 Menu item Description

Error Prevention Auto Continue OffOn* (5 seconds) Let the printer continue processing or printing a job automatically after clearing certain printer conditions that require user intervention. Error Prevention Auto Reboot Auto Reboot Reboot when idle Reboot always* Reboot never Set the printer to restart when an error occurs. Error Prevention Auto Reboot Max Auto Reboots 1–20 (2*) Set the number of automatic reboots that the printer can perform. Error Prevention Auto Reboot Auto Reboot Window 1–525600 (720*) Set the number of seconds before the printer performs an automatic reboot. Error Prevention Auto Reboot Auto Reboot Counter Show a read-only information of the reboot counter. Error Prevention Auto Reboot Reset Auto Reboot Counter Cancel Continue Reset Auto Reboot Counter. Note: This menu item appears only in some printer models. Error Prevention Display Short Paper Error OnAuto-clear* Set the printer to show a message when a short paper error occurs. Note: Short paper refers to the size of the paper loaded. Error Prevention Page Protect Off* On Set the printer to process the entire page into the memory before printing it. Jam Content Recovery Jam Recovery OffOnAuto* Set the printer to reprint jammed pages.

Note: An asterisk (*) next to a value indicates the factory default setting. Understanding the printer menus 72 Menu item Description

Jam Content Recovery Scanner Jam Recovery Job level Page level* Specify how to restart a scan job after resolving a paper jam.

Note: An asterisk (*) next to a value indicates the factory default setting. Power Management Menu item Description

Sleep Mode Profile Print With Display Off Display on when printing Allow printing with display off* Allow printing with the display turned off. Timeouts Sleep Mode 1–120 minutes (15*) Set the idle time before the printer begins operating in Sleep mode. Timeouts Hibernate Timeout Disabled 1 hour 2 hours 3 hours 6 hours 1 day 2 days 3 days* 1 week 2 weeks 1 month Set the time before the printer enters Hibernate mode. Timeouts Hibernate Timeout on Connection Hibernate Do Not Hibernate* Set the printer to Hibernate mode even when an active Ethernet connection exists. Eco-Mode Off* Energy Energy/Paper Paper Minimize the use of energy, paper, or specialty media. Note: Setting Eco-Mode to Energy or Paper may affect printer performance, but not print quality. Schedule Power Modes Schedules Schedule the printer when to enter Sleep or Hibernate mode. Note: This menu item appears only in some printer models.

Note: An asterisk (*) next to a value indicates the factory default setting. Understanding the printer menus 73 Information Sent to Lexmark Menu item Description

Information Sent to Lexmark Supplies and Page Usage (Anonymous) Device Performance (Anonymous) Device Interaction (Anonymous) None of the Above Send printer usage and performance information to Lexmark. Note: Information Send Time and User Information - Level appear only when you select any of the settings in Information Sent to Lexmark, except None of the Above. Information Send Time Start Time Stop Time User Information - Level Anonymous Session Information Only* Session Information with Generic User Information Session Information with Actual User IDs Accessibility

Note: This menu appears only in some printer models. Menu item Description

Duplicate Key Strike Interval 0–5 (0*) Set the interval in seconds during which the printer ignores duplicate key presses on an attached keyboard. Key Repeat Initial Delay 0.25–5 (1*) Set the initial length of delay in seconds before a repeating key starts repeating. Note: This menu item appears only when a keyboard is attached to the printer. Key Repeat Rate 0.5–30 (30*) Set the number of presses per second for a repeating key. Note: This menu item appears only when a keyboard is attached to the printer. Prolong Screen Timeout Off* On Let the user remain in the same location and reset the Screen Timeout timer when it expires instead of returning to the home screen. Headphone Volume 1–10 (5*) Adjust the headphone volume. Note: This menu item appears only when a headphone is attached to the printer.

Note: An asterisk (*) next to a value indicates the factory default setting. Understanding the printer menus 74 Menu item Description

Enable Voice Guidance When Headphone Is Attached Off* On Enable Voice Guidance when a headphone is attached to the printer. Speak Passwords/PINs Off* On Set the printer to read out loud passwords or personal identification numbers. Note: This menu item appears only when a headphone or a speaker is attached to the printer. Speech Rate Very Slow Slow Normal* Fast Faster Very Fast Rapid Very Rapid Fastest Set the Voice Guidance speech rate. Note: This menu item appears only when a headphone or a speaker is attached to the printer.

Note: An asterisk (*) next to a value indicates the factory default setting. Restore Factory Defaults Menu item Description

Restore Settings Restore all settings Restore printer settings Restore network settings Restore app settings Restore the printer factory default settings. Note: Restore app settings appears only in some printer models. Maintenance Configuration Menu

Menu item Description

USB Configuration USB PnP 1*2 Change the USB driver mode of the printer to improve its compatibility with a personal computer. Note: This menu item appears only in some printer models. USB Scan to Local On* Off Set whether the USB device driver enumerates as a USB Simple device (single interface) or as a USB Composite device (multiple interfaces).

Note: An asterisk (*) next to a value indicates the factory default setting. Understanding the printer menus 75 Menu item Description

USB Configuration USB Speed Full Auto* Set the USB port to run at full speed and disable its high-speed capabilities. Note: This menu item appears only in some printer models. Tray Configuration Tray Linking Automatic* Off Set the printer to link the trays that have the same paper type and paper size settings. Tray Configuration Show Tray Insert Message Off* On Show the Tray Insert message. Tray Configuration Paper Prompts Auto* Multipurpose Feeder Manual Paper Envelope Prompts Auto* Multipurpose Feeder Manual Paper Set the paper source that the user fills when a prompt to load paper or envelope appears. Notes: • The multipurpose feeder is available only in some printer models. • For Multipurpose Feeder to appear, set Configure MP to Cassette from the Paper menu. Tray Configuration Action for Prompts Prompt user* Continue Use current Set the printer to resolve paper- or envelope-related change prompts. Reports Menu Settings Page Event Log Event Log Summary HealthCheck Statistics Print reports about printer menu settings, status, and event logs. Supply Usage And Counters Clear Supply Usage History Reset the supply usage history, such as number of pages and days remaining, to the factory shipped level. Supply Usage And Counters Reset Maintenance Counter Reset the counter after installing a new maintenance kit. Supply Usage And Counters Tiered Coverage Ranges Adjust the range for the amount of color coverage on the printed page. Printer Emulations PPDS Emulation Off* On Set the printer to recognize and use the PPDS data stream.

Note: An asterisk (*) next to a value indicates the factory default setting. Understanding the printer menus 76 Menu item Description

Fax Configuration Fax Low Power Support Disable Sleep Permit Sleep Auto* Set fax to enter Sleep mode whenever the printer determines that it should. Fax Configuration Fax Storage Location Disk NAND* Set the storage location for all faxes. Print Configuration Black Only Mode Off* On Print color content in grayscale. Print Configuration Color Trapping Off 12*345 Enhance the printed output to compensate for misregistration in the printer. Print Configuration Font Sharpening 0–150 (24*) Set a text point-size value below which the high-frequency screens are used when printing font data. For example, if the value is 24, then all fonts sized 24 points or less use the high-frequency screens. Device Operations Quiet Mode Off* On Set the printer to operate in Quiet Mode. Note: Enabling this setting slows down the printer performance. Device Operations Panel Menus OffOn* Enable access to the control panel menus. Device Operations Custom Supply Levels Off* On Let printservice read and edit values from the Embedded Web Server.

Note: An asterisk (*) next to a value indicates the factory default setting. Understanding the printer menus 77 Menu item Description

Device Operations Safe Mode Off* On Set the printer to operate in a special mode, in which it attempts to continue offering as much functionality as possible, despite known issues. For example, when set to On, and the duplex motor is nonfunctional, the printer performs one-sided printing of the documents even if the job is two-sided printing. Device Operations Minimum Copy Memory 80 MB* 100 MB Set the minimum memory allocation for storing copy jobs. Device Operations Clear Custom Status Erase user-defined strings for the Default or Alternate custom messages. Device Operations Clear all remotely-installed messages Erase messages that were remotely installed. Device Operations Automatically Display Error Screens OffOn* Show existing error messages on the display after the printer remains inactive on the home screen for a length of time equal to the Screen Timeout setting. Device Operations Honor orientation on fast path copy OnOff* Enable the printer to use the orientation setting under the Copy menu when sending quick copy jobs. Device Operations Enable Optional Parallel Port Off* On Enable an optional parallel port. Note: When set to On, the printer restarts. Toner patch sensor setup Calibration frequency preference Disabled Fewest color adjustment Fewer color adjustment Normal* Better color accuracy Best color accuracy Set the printer to put down the correct amount of toner to maintain color consistency. Toner patch sensor setup Full calibration Run the full color calibration. Toner patch sensor setup Print TPS information page Print a diagnostic page that contains information on toner patch sensor calibration.

Note: An asterisk (*) next to a value indicates the factory default setting. Understanding the printer menus 78 Menu item Description

App Configuration LES Applications OffOn* Enable the Lexmark Embedded Solutions (LES) applications. Notes: • This menu item is available only in some printer models. • When set to On, this setting does not affect built-in applications. Scanner Configuration Scanner Manual Registration Print Quick Test Print a Quick Test target page. Note: Make sure that the margin spacing on the target page is uniform all the way around the target. If it is not, then the printer margins may need to be reset. Scanner Configuration Scanner Manual Registration Front ADF Registration Rear ADF Registration Flatbed Registration Manually register the flatbed and ADF after replacing the ADF, scanner glass, or controller board. Scanner Configuration Edge Erase Flatbed Edge Erase 0–6 (3*) ADF Edge Erase 0–6 (3*) Set the size, in millimeters, of the no-print area around an ADF or flatbed scan job. Scanner Configuration ADF Deskew ADF Mechanical Deskew OffOnAuto* Set the printer to perform ADF mechanical skew adjustment. Scanner Configuration Disabled Scanner Enabled* Disabled ADF Disabled Disable the scanner when it is not working properly. Scanner Configuration Tiff Byte Order CPU Endianness* Little Endian Big Endian Set the byte order of a TIFF-formatted scan output. Scanner Configuration Exact Tiff Rows Per Strip On* Off Set the RowsPerStrip tag value of a TIFF-formatted scan output.

Note: An asterisk (*) next to a value indicates the factory default setting. Understanding the printer menus 79 Out of Service Erase Menu item Description

Out of Service Erase Memory Last Sanitized Hard Disk Last Sanitized Show information on when the printer memory or hard disk was last sanitized. Note: Hard Disk Last Sanitized appears only in printers with a hard disk installed. Out of Service Erase Sanitize all information on nonvolatile memory Sanitize all information on hard disk Erase all printer and network settings Clear all settings and applications that are stored in the printer memory or hard disk. Note: Sanitize all information on hard disk appears only in printers with a hard disk installed. Visible Home Screen Icons

Note: This menu appears only in some printer models. Menu Description

Copy E-mail Fax Status/Supplies Job Queue Change Language Shortcut Center Address Book Bookmarks Held Jobs USB FTP Scan Profiles App Profiles Forms and Favorites Scan Center Card Copy Specify which icons to show on the home screen. About this Printer

Menu item Description Asset Tag1 Describe the printer. The maximum length is 32 characters. Printer’s Location1 Identify the printer location. The maximum length is 63 characters. Contact1 Personalize the printer name. The maximum length is 63 characters. 1 In some printer models, this menu item can be configured only from the Embedded Web Server. 2 This menu item appears only in some printer models. Understanding the printer menus 80 Menu item Description Export Configuration File to USB2 Export configuration files to a flash drive. Export Compressed Logs to USB2 Export compressed log files to a flash drive.

Send Logs Cancel Send Send diagnostic information to Lexmark.

1 In some printer models, this menu item can be configured only from the Embedded Web Server. 2 This menu item appears only in some printer models. Print Layout Menu item Description

Sides1-sided* 2-sided Specify whether to print on one side or two sides of the paper. Flip Style Long Edge* Short Edge Determine which side of the paper (long edge or short edge) is bound when performing two-sided printing. Note: Depending on the option selected, the printer automatically offsets each printed information of the page to bind the job correctly. Blank Pages Print Do Not Print* Print blank pages that are included in a print job. Collate Off [1,1,1,2,2,2]* On [1,2,1,2,1,2] Keep the pages of a print job stacked in sequence, particularly when printing multiple copies of the job. Separator Sheets None* Between Copies Between Jobs Between Pages Insert blank separator sheets when printing. Separator Sheet Source Tray [x] (1*) Multipurpose Feeder Specify the paper source for the separator sheet. Note: The multipurpose feeder is available only in some printer models.

Note: An asterisk (*) next to a value indicates the factory default setting.


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