SHARP MX-M2630 (01) PDF MANUAL

The main exterior components and their functions are:

(1) Automatic document feeder: It automatically feeds and scans multiple originals. 2-sided originals can be automatically scanned. For the MX-M3070/MX-M3570/MX-M4070/MX-M5070/MX-M6070, both sides of 2-sided originals can be automatically scanned at one time.

(2) Output tray (exit tray cabinet): Received faxes and printed papers are delivered to this tray.

(3) Job separator tray (upper tray): Output is delivered to this tray. You can also output jobs to the job separator (centre tray) when a relay unit is installed.

(4) USB port (A type): This is used to connect a USB device such as a USB memory device to the machine. Supports USB 2.0 (Hi-Speed).

(5) Operation panel: This panel hosts the [Power] button, [Power Save] button/indicator, error indicator, [Home Screen] button, main power button, data notification indicator and touch panel. Use the touch panel to operate each of these functions. An NFC touch point area mark also appears on some models (MX-M3070/MX-M3570/MX-M4070/MX-M5070/MX-M6070).

(6) Exit tray unit (right tray): Set this tray as the output tray if needed.

(7) Keyboard: Use this as a substitute for the soft keyboard displayed on the touch panel. When not being used, it can be stored under the operation panel.

(8) Inner finisher: This staples paper. A punch module can also be installed to punch holes in output paper. You can also perform stapling manually.

(9) Front cover: Open this cover to switch the main power switch to “On” or “Off” or to replace a toner cartridge.

Additional exterior components and paper trays include:

(10) Saddle Stitch Finisher (large stacker): This staples and folds paper. A punch module can also be installed to punch holes in output paper. You can also perform stapling manually.

(11) Paper pass unit: Relay between the machine and the finisher, finisher (large stacker), saddle stitch finisher or saddle stitch finisher (large stacker).

(12) Motion sensor: This sensor detects the presence of a person that approaches the machine, and automatically wakes the machine from sleep mode (Motion Sensor Mode Only). (Can only be used on MX-M3070/MX-M3570/MX-M4070/MX-M5070/MX-M6070).

(13) Utility table: You can use this as a work platform, or temporarily place originals or a mobile device. Important: Do not place anything that weighs more than 5kg or otherwise apply a load. Do not place a container that contains water or other liquid. Working on the table while the machine is in operation may cause poor image quality or other problems.

(14) Bypass tray: Use this tray to feed paper manually. When loading paper larger than A4R or 8-1/2″ x 11″R, pull out the extension guide.

(15) Tray 5 (when a large capacity tray is installed): Store paper in this tray.

(16) Tray 1: Store paper in this tray.

(17) Finisher: This staples paper. A punch module can also be installed to punch holes in output paper.

(18) Saddle Stitch Finisher: This staples and folds paper. A punch module can also be installed to punch holes in output paper.

(19) Finisher (large stacker): This staples paper. A punch module can also be installed to punch holes in output paper. You can also perform stapling manually.

(20) Punch module: This is used to punch holes in output. Requires an inner finisher, finisher, finisher (large stacker), saddle stitch finisher or saddle stitch finisher (large stacker).

(21) Tray 3 (when a stand/2×550/3×550 sheet paper drawer is installed): Store paper in this tray.

(22) Tray 4 (when a stand/3×550 sheet paper drawer is installed): Store paper in this tray.

(23) Tray 2 (when a low stand/550 sheet paper drawer or stand/550/2×550/3×550/550&2100 sheet paper drawer is installed): Store paper in this tray.

(24) Tray 4 (when a stand/550&2100 sheet paper drawer is installed): Store paper in this tray.

(25) Tray 3 (when a stand/550&2100 sheet paper drawer is installed): Store paper in this tray.

The main interior components and their functions are:

(1) The main power switch: Use this switch to turn on the power for the machine. When using the fax or Internet fax functions, always keep this switch in the “|” position.

(2) Toner cartridge: This cartridge contains toner. When the toner in a cartridge runs out, replace with new one.

(3) Waste toner box: This container collects excess toner that remains after printing. A service technician collects replaced waste toner box.

(4) Fusing unit: Heat is applied here to fuse the transferred image onto the paper. Caution: The fusing unit is hot. Take care not to burn yourself when removing a misfeed.

(5) Photoconductive drum: Images are formed on the photoconductive drum. Caution: Do not touch or damage the transfer belt. This may cause a defective image.

(6) Right side cover release lever: To remove a paper misfeed, pull and hold this lever up to open the right side cover.

(7) Right side cover: Open this cover to remove a paper misfeed.

(8) Paper reversing section cover: This unit is used for reversing paper when 2-sided printing is performed. Open this cover to remove a paper misfeed.

(9) Waste toner box release button: Press this button when you need to release the waste toner box lock to replace the waste toner box.

(10) Handle: Pull this out and grasp it when moving the machine.

(11) A low stand/550 sheet paper drawer or stand/550/2×550/3×550/550&2100 sheet paper drawer right-side cover: Open this to remove a paper misfeed in tray 2, 3 and 4.

(12) Paper tray right side cover: Open this to remove a paper misfeed in tray 1.

The components are:

(1) Paper feed roller: This roller rotates to automatically feed the original.

(2) Document feeding cover: Open this cover to remove an original misfeed. On some models (MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050), this cover is also opened to clean the paper feed roller.

(3) Original guides: These guides help ensure that the original is scanned correctly. Adjust the guides to the width of the original.

(4) Document feeder tray: Place the original with the print side facing up.

(5) Original exit tray: The original is discharged to this tray after scanning.

(6) Original size detector: This unit detects the size of an original placed on the document glass.

(7) Scanning area: Originals placed in the automatic document feeder are scanned here.

(8) Document glass: If you want to scan books or other thick originals that cannot be fed through the automatic document feeder, place them on this glass.

(1) LAN connector: Connect the LAN cable to this connector when the machine is used on a network. Use a shielded LAN cable.

(2) Extension phone socket (TEL)*: When the fax function of the machine is used, an extension phone can be connected to this socket. (*Optional)

(3) Telephone line socket (LINE)*: When the fax function of the machine is used, the telephone line is connected to this socket. (*Optional)

(4) Power plug

(1) Data notification indicator: The indicator lights solidly or blinks to indicate the status of a job. When the Job separator or Exit tray unit (right tray) is used for output, this blinks until the output is removed.

(2) Touch panel: Messages and keys appear on the touch panel display. Operate the machine by directly tapping the displayed keys.

(3) Error indicator: Lights solidly or blinks to indicate the status of the error.

(4) Main power indicator: This lamp lights up when the machine’s main power switch is in the “|” position. Blinks green during the time that the [Power] button does not operate immediately after the main power switch is switched on.

(5) [Power] button: Use this button to turn the machine’s power on and off.

(6) [Power Save] button/indicator: Use this button to set the machine to Sleep mode for energy saving. [Power Save] button blinks when the machine is in Sleep Mode.

(7) [Home Screen] key: Use this button to display the home screen. Use your finger to touch the [Home Screen] key. If you use a pen or other tool to touch the key, it may not operate properly. Risk of malfunctioning if you use with jewelry or other accessories.

(8) NFC touch point area (MX-M3070/MX-M3570/MX-M4070/MX-M5070/MX-M6070): You can easily connect a mobile device to the machine by touching the mobile device.

You can change the angle of the touch panel.

To set the status indicated by the data notification indicator: In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Device Control] → [Data Indicator Setting].

To set the error indication: Set in “Settings (administrator)” – [System Settings] – [Common Settings] – [Device Control] – [Error Light Setting].

Operate two power switches: the main power switch inside the front cover, located in the lower left corner, and the [Power] button on the operation panel.

Turning on the power:

1. Turn the main power switch to the “|” position.

2. When the main power indicator lights in green, press the [Power] button.

Turning off the power:

Turn off the power by pressing the [Power] button, then turn the main power switch to the “O” position.

Restart the machine:

Turn off the power by pressing the [Power] button and then press it again to turn on the power.

Important Notes:

– When turning off the main power switch, press the [Power] button on the operation panel and then turn the main power switch to the “O” position.

– In a sudden case of main power outage, turn the power for the machine back on and then turn it off in the correct order. If the machine is left for a long time with the main power having been turned off prior to the [Power] button being turned off, abnormal noises, degraded image quality or other problems may result.

– Turn off both the [Power] button and the main power switch and unplug the power cord if you suspect a machine failure, if there is a bad thunderstorm nearby, or when you are moving the machine.

– If the fax function will be used, and in particular if reception or timer transmission will take place at night, do not turn the main power off.

– When using the fax or Internet fax function, always keep the main power switch in the “|” position.

– In order for some settings to take effect, the machine must be restarted. In some states of the machine, restarting with the [Power] button may not make the settings take effect. In this case, turn off the main power switch and then turn it on again.

The touch panel can be operated by the following touch types:

Tapping: Touch the panel with your finger and then lift it quickly. Use this method to select a key, tab or check box.

Sliding: Slide the scroll bar (with your finger touching the panel) to scroll up and down a list with a large number of items.

Long touching: Touch the panel with your finger and hold it for a while. Keep holding (long touching) it on the action panel or characters in the text box to display characters in a balloon.

Double tapping: Touch the screen twice. Use this operation to enlarge the image in the preview.

Flicking: Flick the panel to scroll a preview image quickly.

Pinch: Touch the screen with two fingers and move them toward each other. This is used to reduce the browser and preview display.

Dragging: Drag (slide your finger touching the panel in a random direction) to replace a page in the original during preview.

Spread: Touch the screen with two fingers and move them away from each other. This is used to enlarge the browser and preview display.

Key (tapping):

A. Tap to select an item. The selected key turns into a different colour.

B. Tap numeric keys to enter numbers.

C. Tap to increase or decrease the value. Long touching causes the value to be increased or decreased until you stop touching.

D. Tap to enter a checkmark and enable the setting.

E. Tap to close the screen.

List (tapping, sliding and flicking):

A. Tap to select an item. The selected item turns into a different colour.

B. Slide the bar up and down. It appears when the item does not fit in the screen.

C. Flick the key upwards or downwards. The item scrolls up or down.

Slider (sliding):

A. Slide the knob from side to side.

Tab (tapping):

A. Tap a tab to switch what is displayed.

Preview screen (Double tapping/ Pinch/ Spread):

A. When a preview screen is “pinched”, the screen image is reduced. When “spread”, the image is enlarged. When “Double tapping”, the image is also enlarged.

You can configure settings for tap operation on the touch panel in “Settings (administrator)” – [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Key Operation Setting].

Key Operation Setting:

– Keys Touch Sound: Controls the key touch sound level, or turns the sound off.

– Make Key Touch Sound at Default Setting: When you specify the exposure in the exposure adjustment screen of each mode, a bleep sounds three times when the reference value is reached.

Auto Clear Setting:

The time until Auto Clear activates can be set to any number of seconds from 10 to 240 in increments of 10 seconds. If the machine is not used for the duration of time set here, the auto clear function will clear any settings that have been selected and return the screen to the base screen of copy mode or the job status screen.

– Cancel Timer: This is used to disable the auto clear function.

Key Operation Setting (continued):

– Time for Accepting Key Entry: This setting determines how long a key in the touch panel must be tapped until the key input is registered. The time can be set from 0 to 2 seconds in increments of 0.5 seconds. By lengthening the time setting, key input can be prevented when a key is tapped accidentally. Keep in mind, however, that when a longer setting is selected more care is required when tapping keys to ensure that key input is registered.

– Disable Auto Key Repeat: This is used to disable key repeat. Key repeat causes a setting to change continuously not only each time the key is tapped but while a key is tapped.

– Time for Accepting Key Entry of Long Touch: Select a time when a long key touch is detected.

– Double Tap Interval Setting: Select an interval when a double tap is detected.

Pressing the [Home Screen] key on the operation panel displays the home screen on the touch panel. The home screen displays the keys for selecting modes or functions.

Features of the Home Screen:

– Displays the machine’s status other than the job using icons.

– Displays the time.

– Tap a mode to change to that mode.

– Select shortcut keys for modes or functions.

– Use keys to select functions that make the machine easier to use.

– Displays the job in progress or waiting with text or icon.

– Select functions that can be utilized in respective modes. Tap the tab, and the list of function keys is displayed (Action Panel).

– Switch the pages for displaying shortcut keys.

Customization:

– To set the home screen for each “Favourite Operation Group List”: In “Settings (administrator)”, select [User Control] → [Favourite Operation Group List] → [Home Screen List]. Perform this setting when user authentication is used.

– To display the External Service Connect shortcut keys: You can add shortcut keys for the External Service Connect functions (Google Drive, OneDrive, SharePoint Online, Gmail, Exchange (E-Mail)) to the home screen.

* Contact your dealer or nearest authorised service representative.

You can configure settings for tap operation on the touch panel in “Settings (administrator)” – [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Screen Display Settings].

– Enlarge Display Mode: Displays large characters on the screen. An icon appears in the system area when Large Character Mode is enabled.

– Message Time Setting: The duration of time that messages appear in the touch panel (the time until a message is automatically cleared) can be set to any number of seconds from 1 to 12.

– Language Setting: The language that appears in the touch panel can be changed to any language. When user authentication is enabled and a display language is specified in the favourite operation group, that setting is given priority.

– Default Display Setting: Set the screen that appears after auto clear and login. You can select from Easy Copy, Copy, Easy Scan, E-mail, Network Folder, FTP/Desktop, Easy Fax, Internet Fax, Fax, Print Release, Data Entry, Address Book, Address Book (Easy Scan), Address Book (Easy Fax), Document Filing, Home Screen, Exchange (E-Mail), Gmail or the Sharp OSA Screen. The items that can be set vary depending on what peripheral devices are installed.

– Display Favorite Menus as Default: You can specify to display the “Favorite” first during mode selection.

– Display Action Panel as default.: Specify whether or not to display with the action panel on the screen.

– Icon is displayed when LAN cable is not connected.: Show an icon when a LAN cable is not connected.

– Display Confirmation Dialog when job is cancelled.: Show a confirmation dialog box when a job is cancelled.

– Switch the Number of Sets to be Displayed for Job Status: Set whether the remaining number of sets or the final number of sets is shown in the job status.

– Alignment Order of 10-Key: Set whether the numeric keys are arranged in ascending order with “1” in the upper left corner, or “1” in the lower left corner.

– Setting Display from Main Unit: Select settings for the path information of the setting destination displayed when setting mode is set on the machine.

– Display Current Path: Set whether or not the current setting items are shown in the path information.

– Enable link of current path: Set whether the link at the top is enabled.

– MFP Display Pattern Setting: Set the background colour of the touch panel. Each time you change patterns, the touch panel image at the bottom of the screen changes.

Changing mode from the Home screen:

1. Press the [Home Screen] key.

2. Tap the mode icon on the home screen.

Changing mode from the mode display:

1. Tap on the mode display (e.g., where “Easy Copy” is shown).

2. Tap the key that shows the current mode (e.g., “Easy Copy”).

3. Tap for any mode desired from the list that appears (e.g., Easy Fax, E-Mail, Network Folder).

Mode Key Display Settings:

– In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Mode Key Display Setting]. Configure settings for the display of mode keys at the top of the screen.

– Modes to Display: Select the mode keys that you want to display.

– Display Mode Keys on Home: You can enable display of the mode keys in the home screen as well.

Note: The display position of an image can be moved by dragging it while it is enlarged. To enlarge an image, double-tap it when the preview image is displayed by page.

Configure preview settings in “Settings (administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Preview Setting].

Received Data Image Check Setting:

Select whether or not a preview of received faxes and Internet faxes is shown. This is displayed when a facsimile expansion kit or Internet fax expansion kit is installed.

Default List/Thumbnail Display:

– Fax/I-Fax Reception Data: Select whether the default display format of the received fax/I-Fax list screen is list or thumbnails.

– File Retrieve of Main Folder/Quick File Folder*: Select whether the default display format of the document filing main folder and temporary folder screens is list or thumbnails.

– File Retrieve of Custom Folder*: Select whether the default display format of the document filing custom folder screen is list or thumbnails.

– File Retrieve of Direct Print: Select whether the default state of the folder screen for direct print shows the folders as a list or as thumbnails.

*On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Hard disk expansion kit is required.

“Fax/I-Fax Reception Data” in “Received Data Image Check Setting” and “Default List/Thumbnail Display” can also be set using [Received Data Image Check Setting] and [Default List/Thumbnail Display] in “Settings (administrator)” – [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting].

1. In the preview screen, tap the (Edit page icon) to switch to edit mode.

2. Tap the page you want to delete, and tap the (Delete icon).

– You can also delete the page by tapping [Delete the Page] on the action panel.

– You can also delete the page by dragging a page to the (Trash icon).

– To undo the deletion, tap (Undo icon). To redo the deletion, tap (Redo icon).

3. Tap the [Edit End] key.

1. In the preview screen, tap the (Edit page icon) to switch to edit mode.

2. Tap the page you want to move, and drag it to the new location.

– You can also move the page by tapping [Move the Page] on the action panel and then tap the destination.

3. Tap the [Edit End] key.

1. In the preview screen, tap the (Edit page icon) to switch to edit mode.

2. Tap the page you want to rotate, and drag the rotate handle (circular arrow icon) to rotate the page.

– You can also rotate the page by tapping [Rotate 180 Degrees] (Copy mode only) or [Rotate 90 Degrees] (Fax and scanner mode only) on the action panel.

3. Tap the [Edit End] key.

When N-Up or 2-Sided is specified, you can move a page marked with a chapter insert icon to the first page.

1. In the preview screen, tap the (Edit page icon) to switch to edit mode.

2. Tap the page you want to set chapter inserts.

3. Tap the (Chapter insert icon). The chapter insert icon is displayed on the page.

– You can also set chapter inserts by tapping [Specify Chapter Inserts] on the action panel.

– To cancel the Chapter Inserts setting: Tap the chapter insert icon displayed on the page, or select the page and tap [Cancel Chapter Inserts of Selected Page.] on the action panel.

4. Tap the [Edit End] key.

1. In the preview screen, tap the (Edit page icon) to switch to edit mode.

2. Tap the (Insert Blank Page icon), and tap the “+” icon for the location into which you want to insert a blank page.

– You can also insert a blank page by tapping [Insert Blank Page] on the action panel.

3. Tap the [Edit End] key.

1. In the preview screen, tap the (Edit page icon) to switch to edit mode.

2. Tap [Erase Specified Range] on the action panel.

3. Follow the on-screen instructions to specify the erase range. Specify the erase range and then tap the [OK] key. To delete the image outside the selected range, tap [Reverse Erase Range] on the action panel.

4. On the action panel, select [Apply This Erase Position to All Pages.] or [Apply This Erase Position to This Page.].

5. As necessary, repeat the steps to specify the erase range and the pages to which it is applied.

6. Tap the [Exit] key.

Tapping the tab on the left of the screen allows you to change the settings. You cannot tap the keys for functions whose settings cannot be changed.

Numeric keys:

Tap a number to enter it. To clear the entered number, tap the [C] key. On the address screen, you can enter characters other than numbers, and a different key layout is provided. You can also move the cursor by using the [←] and [→] keys. Tap the [C] key to delete one character to the left of the cursor.

[Start] key:

Tap to perform a print or send job.

[Cancel Copy] key, [Storing Cancelled] key, [Cancel Scan] key, [Sending Cancelled] key:

Tap to stop copying, printing, or transmission.

[CA] key:

Tap to cancel all settings and restore the initial status in each mode.

Recommended functions are displayed on the action panel when you configure functions in each mode. From the action panel, you can configure functions or combine the configured function with a function displayed on the action panel. If the action panel does not appear, tap the action panel tab.

– The functions displayed on the action panel vary depending on the mode or the functions that have been configured.

– If too many functions have been configured to be displayed on the action panel, you can slide the panel vertically or tap ▼ and ▲ to view all.

– In enlarge display mode, part of the text on the action panel may not be displayed. To display the whole text, long-touch the partially hidden key or slide the tab of the action panel to the left.

To always display the action panel: In “Settings(administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Display Action Panel as default.].

When you register frequently used functions you have configured for copying or image sending in favourite, you can quickly call them. Favourite can be used in normal mode.

Favorite Key Setting:

In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Favorite Key Setting]. Set the information that appears when favourite keys are tapped in normal mode. Click the Copy, Scan, Internet Fax, Fax, and Data Entry tabs to configure settings for the favourite key screens shown in each of the normal modes.

– Favorite Key Number: Sets the favourite key number. The items will appear in order on the screen starting from the item that is set in No. 1.

– Key Name: Enter a maximum of 20 characters for the favourite key name.

– Function Menu: To set functions such as “Other Functions”, select the functions from the pull-down menu.

– Job Programs: To set a program, select one of the preset programs from the program list.

– Not Display: You can hide a set key in the favourite key screen.

1. Configure the desired function settings on the machine.

2. Tap the (Star icon / Favourite icon) on the screen.

3. Tap [Edit Favorite] on the action panel.

4. Tap the [Register Key] key. Administrator rights are required.

5. Tap the key for the function you want to register.

Notes:

– Favourites can be registered or edited only by authenticated users and administrators.

– Unauthenticated users can call and use the favourites registered by administrators. Settings for calling Favourites and permitting/prohibiting editing can be configured in [User Control] → [Authority Group List] in “Settings (administrator)”.

– To edit favourites, tap (Star icon / Favourite icon) and then tap [Edit Favorite] on the action panel.

1. Tap the (Star icon / Favourite icon) on the screen.

2. Tap the key for the function you want to call from the Favourite list.

You can display a list of configured functions and check them. On the initial screen of each mode, tapping the (Checkmark icon) displays the setting confirmation screen.

These functions help save power consumption by managing operations of sections prone to high power consumption. The machine provides two power-saving modes:

In addition to these two modes, using the following functions in conjunction helps reduce even more power consumption:

The eco function settings are set in a batch. “Custom Mode” and “Eco Mode” are available. Setting values applied by each mode are as follows:

Each Energy Save settings in System Settings is not applied when Custom/Eco mode is used.

To set mode settings: “Settings (administrator)” → select [System Settings] → [Energy Save] → [Eco Setting] → [Mode Setting].

This mode turns off the power to the operation panel and the fusing unit, and makes the machine wait in the lowest power consumption state. Auto Power Shut-Off Timer will activate when the set duration of time elapses in waiting status without executing a job. Compared to preheat mode, the power-saving rate is considerably higher but the wakeup time is longer.

The [Power Save] button blinks when the machine is in Auto Power Shut-Off Timer.

Auto Power Shut-Off Timer is also activated by pressing the [Power Save] button while the [Power Save] button is not lit. This mode is cleared when print data is being received, fax data is being output, or when the [Power Save] button is pressed while it is blinking.

To set Auto Power Shut-Off Timer: In “Settings (administrator)”, select [System Settings] → [Energy Save] → [Eco Setting] → [Auto Power Shut-Off].

A message appears 15 seconds before Auto Power Shut-Off Mode is entered. To close the message and continue normal operation, tap the [Continue] button. The message appears again 15 seconds before the end of the extension of normal operation time. If no action is taken within 15 seconds after the message appears, the machine enters auto power shutoff mode.

To set display of the message: In “Settings (administrator)”, select [System Settings] → [Energy Save] → [Eco Setting] → [Display Message When Extending Transition Time to Preheat/Auto Power Shut-Off Mode].

This mode lowers the temperature of the fusing unit and makes the machine wait in low power consumption state. Preheat mode will activate when the set duration of time elapses in waiting status without executing a job. Compared to Auto Power Shut-Off Mode, the amount of energy saved is less and the wakeup time is shorter.

In the preheat mode, the [Home Screen] key is lit and the light goes off for the touch panel and the [Power Save] button. The touch panel is cleared when it is tapped or the [Home Screen] button is pressed.

To set preheat mode: “Settings (administrator)” → select [System Settings] → [Energy Save] → [Eco Setting] → [Preheat Mode Setting].

A message appears 15 seconds before Preheat Mode is entered. To close the message and continue normal operation, tap the [Continue] button. If no action is taken within 15 seconds after the message appears, the machine enters preheat mode.

To set display of the message: In “Settings (administrator)”, select [System Settings] → [Energy Save] → [Eco Setting] → [Display Message When Extending Transition Time to Preheat/Auto Power Shut-Off Mode].

This function shows recommended copy/print settings for copy, document filing reprint, and direct print.

Copying: When you change to copy mode (normal mode), the settings recommended for copy mode appear. Recommended settings: 2-Sided Copy, N-Up, and Image Orientation.

Document filing print: When you tap the [Change Setting to Print] in the action panel on the file list screen of document filing, the settings recommended for this mode appear. Recommended settings: 2-Sided Print, and N-Up.

Direct print: When you tap the [Change Setting to Print] in the action panel on the file list screen of direct print, the settings recommended for this mode appear. Recommended settings: 2-Sided Print, and N-Up.

To use the eco recommendation function display: “Settings (administrator)” → [System Settings] → [Energy Save] → [Eco Setting] → [Eco Recommendation Function Display]. This function does not operate in easy mode.

Printing or outputting received fax data in Auto Power Shut-Off Timer turns on the power, and then the machine returns to Auto Power Shut-Off Mode immediately after completing the print job. This means the fusing unit is turned on for printing and then turned off again once finished, returning the machine to sleep mode.

To set this function: In “Settings (administrator)”, select [System Settings] → [Energy Save] → [Eco Setting] → [As soon as the remote job is finished, enter Auto power shut off mode.].

There are two ways to determine the transition time:

Fix transition time: The Auto Power-Off transition time is fixed. When this setting is enabled, the [Change transition time by time of day.] option is disabled. If Auto Power-Off is disabled, this set time is also disabled.

Change transition time by time of day: This function controls the transition to Auto Power Shut-Off mode optimally for each time period by analyzing the use of the machine based on job logs obtained during a 4-week period. When this setting is enabled, the [Fix transition time.] option is disabled.

Notes for “Change transition time by time of day”:

– The image transfer control settings are not changed.

– This does not link to the Power On/Off Scheduling. If both are enabled, Power On/Off Scheduling settings precede.

– Pages are counted for each paper size separately.

– When the power supply of the machine was off, there was no job during this time.

The transition times based on usage patterns are as follows:

* Factory default setting

Automatic Pattern: This function controls the power optimally for each time period by analyzing machine use based on job logs obtained during a certain time period. If the machine does not have the 4-week job log information, it enters template2 (Mode3 (Energy Saving Priority1) between 8:00 and 18:00 hours), then Mode4 (Energy Saving Priority2).

Manual Pattern (Three-pattern template): You can set a pattern for each time band.

Sleep Mode Power Level:

– Low Power: The machine switches to the power saving mode, but it takes some time to recover.

– Fast Wake Up: Compared with Low Power, the power value rises by a certain degree, but it results in faster recovery.

Motion Sensor Mode (MX-M3070/MX-M3570/MX-M4070/MX-M5070/MX-M6070 only):

The motion sensor enables the machine to automatically wake from sleep mode.

Eco Scan allows non-print jobs such as sending a scanned original to be performed with the fusing unit turned off. When in sleep mode (fusing unit off), if a copy/print job is initiated, the fusing unit turns on. For image send/document filing, the fusing unit remains off.

To set Eco scan: “Settings (administrator)” → select [System Settings] → [Energy Save] → [Eco Setting] → [Eco Scan Setting].

Eco Scan Setting:

Eco Scan Setting is used to execute a non-print operation such as image sending and scan to HDD while the fusing unit is turned Off. Set “Eco Scan Setting” to enabled (checkmark), and select a mode or screen in which to enable Eco Scan Setting. The following modes and screens can be set:

– Home Screen

– Copy

– Image Send

– Document Filing*

– System Settings

– Sharp OSA

– Manual Finishing

*On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Hard disk expansion kit is required.

This function analyzes machine usage and controls entry into auto power shutoff mode based on frequency of use. If you want to manage machine power by using an energy saving pattern list, select [Manual] in [System Settings] – [Eco Setting] – [Change transition time by time of day.], and select an Automatic Update Pattern from the pull-down list or one of Original Eco Patterns 1 to 4. To automatically analyze machine usage and update the pattern as needed, set Automatic Update Pattern.

Edit Pattern (Set the Original Eco Pattern):

The machine operator panel can be turned On or Off at a preset time. Up to three (3) patterns can be set. The “Setting 1”, “Setting 2” and “Setting 3” are executed in this sequence if set at the same day of week or at the same clock time. For example, you can set it to be OFF at 9:00 (Start time), ON at 12:00 (before Lunch break), OFF at 13:00 (after Lunch break), and ON at 18:00 (before Finish time).

Important Notes:

– The scheduling function does not support the power management settings in the Preheat Mode and Auto Power Shut-Off Mode.

– The preset power-off time is subject to restrictions: If the machine is running, it’s turned off only after the job finishes. The machine cannot receive printer jobs. It can receive output jobs like faxes. If Time Specified Output is enabled, they output next time the machine is on.

– If power management is also enabled, Power On/Off Scheduling settings precede.

– If the same time is specified, settings are applied in order of “Setting 1”, “Setting 2”, “Setting 3”.

– Power is not turned off if: “Power Up Auto Clear” is in progress, hard disk optimization or restart after setting change is in progress.

– The preset power on/off time is within one minute from when the setting is accepted.

To set Power ON/OFF Scheduling Function: In “Settings”, select [System Settings] → [Energy Save] → [Power ON/OFF Schedule Setting].

Use the Power ON/OFF Schedule Setting to play an alert message if the motion sensor detects motion during the time that the machine power is off. You can register an email address in “Send the Alert to” to send notification of the detection to that address.

– Voice alerts will always be issued at maximum volume, regardless of the volume settings.

– Voice alert can be enabled even when the voice assist function is disabled.

– The notification message language is determined by the voice assist settings.

– If the power is turned off manually, the Voice Alert setting will not be enabled.

Send the Alert to: Set the e-mail address to which detection information is sent when a voice alert is issued.

You can configure a day on which you have high-output printing or want to perform a special operation as the “specific date” and set a specific energy saving pattern only for that specific date. The specific date operation is performed on the day configured regardless of the setting on Auto Power-Off transition time.

“Specific Date” tab: (A period of up to 7 days can be set)

If a specific date that is initially specified coincides with one moved because it falls on a holiday, the former takes precedence. If specific dates of the same dates are configured, they are used in ascending order between 1 and 7 (specific date numbers).

“Pattern” tab: (Configure details of an energy saving pattern)

“Holiday” tab: (Specify a holiday. The day specified will not be a specific date)

Displaying Eco Recommendation Settings:

When the base screen of normal mode is displayed, eco recommendation settings appear. This function does not operate in easy mode.

To use the eco recommendation function display: “Settings (administrator)” → [System Settings] → [Energy Save] → [Eco Setting] → [Eco Recommendation Function Display].

The displayed functions are: 2-Sided Copy, N-Up, Image Orientation.

Toner Save Mode:

This mode is used to reduce toner consumption. Toner consumption can be set for each print job of “Copy”, “Printer”, and “Prints (Document Filing)”*. Toner consumption can be selected from three levels:

– Toner Save1 (Toner Consumption: Much)

– Toner Save2 (Toner Consumption: Middle)

– Toner Save3 (Toner Consumption: Little)

* On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Hard disk expansion kit is required. Items may not be displayed depending on country and region.

This sensor detects the presence of a person that approaches the machine, and automatically wakes the machine from sleep mode (Motion Sensor Mode Only). Three settings are available for the detection range (I / II / III). Detection range is approximately 1.5 m maximum at 60 degrees.

You can warn with a notification message when the motion sensor responds while the machine’s power is set to OFF in the power ON/OFF schedule settings. By setting an e-mail address for the alert destination, you can have detection information which informs the response of the motion sensor.

– The motion sensor detects the movement of sources of heat.

– The detection range may vary depending on the installation site and environment (ambient temperature, etc.).

The motion sensor may not operate correctly if:

– An object is in front of the motion sensor.

– There are scratches or dirt on the motion sensor cover.

– The motion sensor is directly exposed to sunlight or air flow.

– The motion sensor is damaged.

– There is a source of heat such as a heater nearby.

– An object is moving in the detection range.

Configuration:

– To enable the motion sensor: “Settings (administrator)” select [System Settings] → [Energy Save] → [Eco Setting] → [Sleep Mode Power Level].

– To issue a voice alert when the motion sensor detects movement: Select the [Send a Voice Alert when the motion sensor detects movement] checkbox in “Settings (administrator)” – [System Settings] → [Energy Save] → [Power ON/OFF Schedule Setting].

When starting the machine, the login screen appears.

1. Enter your user number (5 to 8 digits) using the numeric keys. Each entered digit will be displayed as “*”.

2. Tap the [OK] key.

If the entered user number is authenticated, the number of remaining pages that the user can copy or scan is displayed. When a limitation is set for the number of pages that a user can use, the use count for the user that has logged in is displayed.

When the user number is an 8-digit number, step 2 is not necessary. Login takes place automatically after the user number is entered.

If “A Warning when Login Fails” is enabled in system settings, the operation panel will be locked for five minutes if an incorrect user number is entered three times in a row. Contact the machine administrator to check the user number assigned for you.

Settings related to page limits and display:

– To limit the number of pages that a user can use: In “Settings (administrator)”, select [User Control] → [Pages Limit Group].

– To hide the number of pages that can be used after login: In “Settings (administrator)”, disable [User Control] → [Default Settings] → [Display Usage Status after Login].

– To change the message display time: In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Message Time Setting].

To log out: When you have finished using the machine and are ready to log out, tap [Logout].

This method enables users to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. When starting the machine, the login screen appears.

1. Enter the login name:

– Entering using the soft keyboard: If user name registration has not been performed in setting mode, a user only using LDAP authentication should tap the [Login Name] text box and enter the login name using the soft keyboard.

– Selecting from a list: Tap the [Select from List] key and select a user name from the User List screen.

2. Enter the password:

– Enter the password from the soft keyboard. If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name. Each entered character will be displayed as “*”. After entering the password, tap the [OK] key.

– When authentication is by LDAP server and you have different passwords stored in “User List” and in the LDAP server, use the password stored in the LDAP server.

– For LDAP authentication, the [E-mail Address] key may appear, depending on the authentication method. Tap the [E-mail Address] text box and enter your e-mail address.

3. Tap the [OK] key.

If the entered login name and password are authenticated, the number of remaining pages that the user can copy or scan is displayed. When a limitation is set for the number of pages that a user can use, the use count for the user that has logged in is displayed.

If “A Warning when Login Fails” is enabled, the operation panel will be locked for five minutes if an incorrect login name or password is entered three times in a row. Contact the machine administrator.

Configuration Notes:

– To release the operation panel lock: In “Settings (Web version)”, select [User Control] → [Default Settings] to release the lock.

– To set [A Warning when Login Fails]: In “Settings (administrator)”, select [User Control] → [Default Settings] → [A Warning when Login Fails].

– To store a user name (and password): In “Settings (administrator)”, select [User Control] → [User List]. Also register detailed information such as the login name, user number, and password.

– When registering the LDAP server, change the information for [Auth to] as required. If selecting from the User List screen, the LDAP server is already registered. If entering from the soft keyboard, tap [Auth to] and select the LDAP server.

To log out: When you have finished using the machine and are ready to log out, tap [Logout].

User Control allows user management such as registering login users and specifying the user authentication method. In “Settings (administrator)”, select [User Control].

User List: This is used to store, edit, and delete users when user authentication is enabled.

– [Add] key: Adds a new user. Up to 1000 groups can be registered.

– [Delete All Users] key: Deletes all registered users (excluding users stored as factory default). Only the administrator can use this. Cannot be used if login authentication with a Fixed User is set.

– [Delete All Auto-registered users] key: Deletes all auto-registered users.

– [Delete Your Information for External Connect] key: Delete the External Connect cache used by the selected user. [Store user authentication information for External Connect] must be enabled.

– [Delete All Information for External Connect] key: Only the administrator can perform this. Deletes all External Connect caches. [Store user authentication information for External Connect] must be enabled.

– User List display: Shows users stored as factory default and currently stored users. An asterisk [*] appears before auto-registered user names. Selecting a user name shows the user edit or delete screen.

Storing a user: When you tap the [Add] key, the registration screen appears. Refer to “Settings” for User List items.

Editing and deleting a user: When you select a user from the list, the user edit/delete screen appears. A user can be deleted using the [Delete] key. Users stored as factory default cannot be deleted.

The following users are stored in the machine at the factory:

– Administrator: The administrator account of the machine, stored as factory default.

– System Administrator: The account for system maintenance, stored as factory default. This account cannot execute jobs.

– User: This is used when network authentication is used and a login name that is not stored in the machine is entered directly. (This cannot be selected from the login user screen.)

– Device Account: An account to which the colour prohibited authority is granted.

– Other User: This is used when a print job is executed using invalid user information. (This cannot be selected from the login user screen.)

*1 Items that can be changed

*2 For detailed information, see “Authority Group”.

*1 It is not displayed when “User Number” is selected for the authentication method.

*2 It is displayed when “User Number” is selected for the authentication method.

*3 Not required when network authentication is used, as the password stored in the LDAP server is used.

*4 On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Hard disk expansion kit is required.

User Authentication: This setting enables or disables user authentication and specifies the authentication method. When enabled, each user is registered, and separate authentication settings apply. Even if user information is not stored on the machine, you can directly enter user information stored in an LDAP server to log in. In this case, the “User” factory default authentication information applies.

Authentication Settings: Set the location where user authentication is to be enabled: Login Locally (by machine), LDAP (by LDAP server), Active Directory (by Active Directory).

Default Network Authentication Server Setting: Use this to set the default network authentication server when logging into Setting mode (Web version) or sending a print job with unregistered user information.

Perform network server access control: Register access control information (page count limits, authorities, favourite operations) on a network server. Add properties like ‘pagelimit’, ‘authority’, ‘favourite’, ‘myfolder’ to the directory information. These properties can be renamed in LDAP Settings.

Users auto-registered: When logging in by network authentication, user information is automatically registered. Stored info includes User Name (from auth server or first 16 chars of login name if not acquired), Initial (1), Index (User1), Card ID (-), PIN Code/Password (-), Auth Server Settings (-), Auth Server (Network Authentication), E-mail Address, My Folder, Pages Limit Group, Authority Group, Favourite Operation Group (these last 5 acquired from auth server if Access Control enabled).

Authentication Method Setting: Selects the authentication method (Login Name and Password; Login Name, Password and E-mail Address; User Number Only). The login screen varies. “User Number Only” cannot use network authentication.

Device Account Mode Setting: Register a specific user as an auto login user. Can allow temporary login by other users if [Allow Login by Different User] is selected.

Login User: Selects the auto login user when Device Account Mode is enabled.

Cache User Information: Set if automatically registered users are created. Externally authenticated Sharp OSA users can also be auto-registered.

Cache Period: Select cache period for user information. [Cache User Information] must be enabled.

Cache Password for Authentication: Set if password information is retained as cache when a user is cached.

Store user authentication information for External Connect: Set if authentication information for cloud connection is retained as cache.

Card Setting: For authentication using an IC card (HID or other).

– Use IC Card for Authentication

– Request Password at IC Card Authentication (for Active Directory)

– Automatic Logout with a Card

– Authentication Method Setting (for IC cards)

Actions when the Limit of Pages for Output Jobs: Determines if a job completes, stops, or is cancelled/deleted if page limit is reached.

A Warning when Login Fails: If incorrect password attempts reach a specified number (three), the user account is locked for five minutes.

Disabling of Printing by Invalid User: Prohibits printing by users not stored in the machine (e.g., via printer driver or FTP).

Allow Remote Scanner Using Before Login.: Specifies if scanning can be performed by remote operation before login.

Automatically print stored jobs after login: Spooled print data automatically prints when the user who enabled retention logs in (Hard disk expansion kit required on some models).

Display Usage Status after Login: Specifies whether to display page counts of a user upon login.

Login Name Display: Selects if login name is shown or as asterisks. Includes ‘Display login name’ and ‘Display Login Name with Asterisk ***’.

Include Job Status in user authentication: Specifies whether to include job status in user authentication.

Automatic Logout Setting: Enables/disables automatic logout. Time until logout can be specified (up to 240s in 10s increments).

Case sensitivity of login name is enabled.: Sets if login names are case sensitive.

Apply login name to the user name of network folder: Applies login name to the user name of network folder.

Edit Help Display of Login Screen: Customizes help display on login screen.

User Information Print: Prints lists like User List, List of Number of Pages Used, etc.

Reset Counter After Sending E-mail Status: Resets counter after E-mail Status is sent (if E-mail Status is enabled).

Enable IPP Authentication Except for Printer Driver.: Enables IPP authentication for other than printer driver.

This is used to register page limit settings in advance for each group. The page limit for each user is specified by selecting one of these registered groups when the user is registered.

– [Add] key: Use this to add a new group (up to 20 groups can be registered).

– List: Shows currently stored groups. Selecting a group name displays the edit screen.

Storing page limit groups: When you tap the [Add] key, the registration screen appears.

Editing a page limit group: Selecting a group from the list displays the edit screen. To return a group to factory default, set “Select the Group Name to be the Registration Model” to “Unlimited” on the edit screen.

Settings for a Page Limit Group:

This sets the page limit for the machine.

Settings:

This is used to store settings relevant to user authorities in advance for each group. The authority of each user is specified by selecting one of these registered groups when the user is registered.

– [Add] key: Use this to add a new group (up to 20 groups can be registered).

– List: Shows currently stored groups. Selecting a group name displays the edit screen.

Editing an authority group: Selecting a group from the list displays the edit screen. To return a group to factory default, select the group and choose an option like [Return to the Administrator Authority], etc., then tap [Execute].

Settings for an Authority Group (Item: Group Name): Store a name of group (up to 32 characters).

Settings for an Authority Group (Item: Select the Group Name to be the Registration Model): Select one of the previously stored groups as a template.

The factory default groups and their settings include permissions (Allowed/Prohibited/No Toner Save) for various functions under Copy, Printer, Image Send, Document Filing, Sharp OSA, Common Functions, and Machine Settings. For example:

Copy:

– Approval Setting: Admin (Allowed), System Administrator (Prohibited), User (Allowed), Guest (Allowed), Scanner Prohibited Authority (Allowed).

– Special Modes Usage: Admin (Allowed), System Administrator (Prohibited), User (Allowed), Guest (Prohibited), Scanner Prohibited Authority (Allowed).

Printer:

– Approval Setting: Admin (Allowed), System Administrator (Prohibited), User (Allowed), Guest (Allowed), Scanner Prohibited Authority (Allowed).

– FTP Pull Print: Admin (Allowed), System Administrator (Prohibited), User (Allowed), Guest (Prohibited), Scanner Prohibited Authority (Allowed).

(Many other detailed permissions exist across all categories and user types as shown in the tables on pages 1-58 to 1-61 of the PDF.)

*1 On MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Hard disk expansion kit is required for some settings.

*2 For information on each setting, see the setting mode list.

The preferred operation environment can be set for each group. For example, by registering language in a favourite operation group, it’s automatically selected when the user logs in. This setting can only be configured in Setting mode (Web version).

Adding/editing a group: Tap the [Add] key to display the registration screen. Tap a group name to display its registration screen for editing.

Settings for a Favourite Operation Group:

* On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Hard disk expansion kit is required.

Returning a favourite operation group to “Unlimited”: To return a selected favourite operation group to the factory default state, select the checkbox to the left of “No.” and tap the [Return to the Defaults] key.

Assign shortcut keys to frequently used functions. They will be displayed in the base screen of each mode.

Settings:

Home screen settings must be previously stored. Select a home screen when registering Favourite Operation Group List.

User Count displays the total number of pages printed by each user.

– [Select All] key: Selects all users.

– [Clear Checked] key: Clears all selections.

– [Show] key: Shows the counts of the selected user.

– [Clear Count] key: Use this to reset the counts of the selected user.

– User List: Shows stored users. Selecting a user name selects the user.

View User Count: When you select a user and tap the [Show] key, this user count is displayed.

If peripheral devices are not mounted, their count is not displayed.

Resetting user counts: Select a user in the setting screen and tap the [Clear Count] key. A count reset screen will appear.

When a single user is selected:

When multiple users are selected:

Save User Count: Clicking the [Save] button saves the user count information as a data file. To delete user count information in the machine, click the checkbox next to “Save and Delete the Data” and click [Save]. This setting can only be configured in Setting mode (Web version).

Card Area Setting: The data check during card reading can be set.

Card Type / Card Reader Settings: Use these settings for authentication and for use of a HID or other IC card.

You can join the Active Directory domain (AD domain) of the machine, and easily perform user management on the network. When you join an AD domain, you only need to be authenticated once for network devices.

Joining an AD domain: To have the machine join an AD domain, set the authentication destination to [Active Directory] in “Settings (administrator)” – [User Control]→[Default Settings]→[Authentication Server Settings]. When the authentication destination is set to Active Directory, the Kerberos setting cannot be used.

Registering the machine in an AD domain: When you join an AD domain, the machine is registered as a printer. Enter machine information in setting mode:

– Device name of the machine: In “Settings (administrator)”, select [System Settings] → [Network Settings] → [Network Name Setting] → [Device Name].

– Domain name of the machine: In “Settings (administrator)”, select [System Settings] → [Network Settings] → [Active Directory Settings] → [Domain Name].

– Machine user name and password: In “Settings (administrator)”, select [System Settings] → [Network Settings] → [Active Directory Settings] → [Device Registration Account].

– DNS domain name: In “Settings (administrator)”, select [System Settings] → [Network Settings] → [Services Settings] → [DNS] → [Domain Name].

User authentication in the AD domain:

1. Authentication by manual entry on the machine: Perform authentication using the touch panel. Configure: Disable “Settings (administrator)”→[User Control]→[Default Settings]→[Use IC Card for Authentication].

2. Login by IC card (Quick Mode): Use card ID for AD domain authentication. First time, enter password; subsequently, use IC card only. Configure: Enable “Settings (administrator)”→[User Control]→[Default Settings]→[Use IC Card for Authentication] AND Enable “Settings (administrator)”→[User Control]→[Default Settings]→[Cache Password for Authentication]. If password changes on AD server, it needs re-entry.

3. Login by IC card (security card): Use card ID. Always enter password. Configure: Enable “Settings (administrator)”→[User Control]→[Default Settings]→[Use IC Card for Authentication] AND Disable “Settings (administrator)”→[User Control]→[Default Settings]→[Cache Password for Authentication].

Functions that can be used by linking with Active Directory:

– User accessible network folders (Shared folder, Document filing)

– Home Directory (Scan to Home Directory, Print from Home Directory)

– E-Mail (Scan to E-Mail using user’s mail property)

Active Directory Settings (in System Settings → Network Settings → Active Directory Settings):

– Search Attribute: Set the lookup attribute. Default is cn.

– Linkage with User Control Function: Pages Limit Group (default: pagelimit), Authority Group (default: authority), Favourite Operation Group (default: favorite), My Folder (default: myfolder). (Hard disk expansion kit required on some models for My Folder).

– Device Registration Account: User Name (Enter user name), Password (Enter password).

A billing code, added to a recorded job log when a printing or sending job is executed, is used for billing processing. Billing codes are classified into main code and sub code.

Types of billing codes:

Enable use of billing code: Select “Settings (administrator)” → [User Control] → [Billing Code] → [Administration Settings], then set [Use Billing Code] to [Enable].

Collecting billing codes: In “Settings (Web version)”, select [System Settings] → [System Control] → [Job Log] → [Job Log Operation], and click [Save] to download job logs. Sum up data by classifying/arranging stored job logs.

If billing code use is enabled, the billing code entry window appears at mode transition. Enter main or sub code.

– To enable use: “Settings (administrator)” → [User Control] → [Billing Code] → [Administration Settings], set [Use Billing Code] to [Enable].

– To retain specified billing code between modes: Set [Remember Billing Code Between Modes] check box in the same settings path.

Specifying a billing code again: Tap [Switch Billing Code.] on the action panel. When entry window appears, select new code.

Select a billing code from the list:

1. When billing code entry window is displayed, tap [Select from List] key of the main code.

2. Tap and select the main code from the list. (To search, tap search icon, enter code/name, tap [Search Start].)

3. Tap [OK].

4. Tap [Select from List] key of the sub code. The sub code list is displayed. Perform procedure in steps 2 and 3, then specify sub code.

5. Tap [OK].

– To cancel selection: Tap [Cancel and Return] on action panel.

– To check details: Tap [Display Details] on action panel.

– When not specifying a billing code: Tap [Bypass Billing Code] key.

– To select previously used billing code (at user auth): Tap [Use Previously-Used Billing Code] on action panel.

– To clear specified billing code: Tap [CA] key.

Directly entering a billing code:

1. When billing code entry window is displayed, tap box in [Main Code], then enter main code (up to 32 single-byte chars).

2. Tap box of [Sub Code], then enter sub code (up to 32 single-byte chars).

3. Tap [OK].

A billing code can be registered from the billing code entry window or “Settings”.

– To register from Setting Mode: Select “Settings” → [User Control] → [Billing Code] → [Main Code List] or [Sub Code List].

A total of up to 2000 main and sub codes can be registered.

Shared range of billing code: Registered codes can be shared only in the specified group at user authentication. If shared range not specified, shared by all users. To register a user group: In “Settings (administrator)”, select [User Control] → [Organization /Group List].

Steps to register from billing code entry window:

1. When billing code entry window is displayed, tap [Select from List] of the main code. (For new sub code, tap [Select from List] of sub code; subsequent steps are similar).

2. Tap [Add/Edit Billing Code] on the action panel.

3. Tap [Add New] on the action panel.

4. Tap the box of [Main Code], then type in the main code (up to 32 single-byte characters).

5. Tap the box of [Main Code Name], then type in the main code name (up to 32 double- or single-byte characters).

6. If necessary, select the share range of billing code: [Public to All] or [Specify target public address] (up to 8 groups). If user authentication not performed, mode is auto set to [Public to All].

7. If [Specify target public address] chosen, tap and select a group. Up to eight groups can be specified. Tap [OK]. To cancel setting, tap [Clear] on action panel.

8. To continuously register other billing codes, tap [Register Next Billing Code.]. Execute steps 4 to 7 to register the main code.

9. Tap [End Registration] on the action panel. This finalizes registration and returns to previous screen. Tap [OK] to finish registration procedure.

– To cancel registration: Tap [Cancel and Return] on action panel.

– To return to billing code entry window: Tap [CA] key.

Editing a billing code:

1. When billing code entry window is displayed, tap [Select from List] key of the main code.

2. Tap [Add/Edit Billing Code] on the action panel.

3. Tap and select the main code to be edited, then tap [Edit] on the action panel.

4. Edit the main code as required (refer to steps for registering a new billing code).

5. Tap [End Registration] on the action panel. Tap [OK] to finish.

Deleting a billing code:

1. When billing code entry window is displayed, tap [Select from List] key of the main code.

2. Tap [Add/Edit Billing Code] on the action panel.

3. Tap and select the main code to be deleted, then tap [Delete] on the action panel.

4. When the confirmation message appears, tap the [Delete] key.

To return to the billing code selection window from the list, tap [OK].

In “Settings (administrator)” → [User Control] → [Billing Code]:

Administration Settings:

– Use Billing Code: Switch whether to enable or disable a billing code.

– Default Code Setting: A use code is automatically assigned when no billing code is entered. Specify the code using up to 32 single-byte characters.

– Remember Billing Code Between Modes: If enabled, billing code entry window not displayed at mode transition.

– Disable Change of Billing Code: If enabled, you cannot register, edit, or delete a billing code, nor directly type one in the entry window.

– Apply Default Code when Billing Code not entered: If enabled, a use code is always set while logging in with device account.

– Disable Billing Code for Selected Applications: Billing code entry window displayed when external application set to enable is started. (Configure Application Name registered as Standard Application).

– Billing Code Display Name Setting: Change main/sub code name displayed in entry window or selection window.

Main Code List: Display list to search, register, correct, or delete a main code.

– [Search] key: Searches for a main code.

– [Add] key: Adds a new main code.

– List: Displays registered main codes. Selecting one displays correction window.

– [Delete] key: Set checkbox, tap [Delete] key to delete selected main code.

– Register a main code: Tap [Add]. Up to 2,000 main/sub codes. Tap [Submit and Register Next] to continue, [Submit] to end.

– Correct a main code: Select from list. After correcting, tap [Submit].

– Search for a main code: Enter code/name, tap [Search].

Settings for Main Code (Register/Correct/Search):

To register a group for specifying a public destination: In “Settings (administrator)”, select [User Control] → [Organization /Group List].

Sub Code List: Similar functions as Main Code List but for sub codes (Register, Correct, Delete, Search).

Settings for Sub Code (Register/Correct/Search):

The angle of the entire operation panel can be adjusted to enable use even when seated.

The grip-type handles allow easy use from above or below. By simply placing your hand on a handle and gently pulling forward, the lock releases. The trays can be manipulated in a natural manner.

The response time of the keys can be changed as needed. In “Settings” (administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Key Operation Setting].

The following settings can be changed:

Time for Accepting Key Entry

This setting determines how long a key in the touch panel must be tapped until the key input is registered. The time can be set from 0 to 2 seconds in increments of 0.5 seconds. By lengthening the time setting, key input can be prevented when a key is tapped accidentally. Keep in mind, however, that when a longer setting is selected more care is required when tapping keys to ensure that key input is registered.

Disable Auto Key Repeat

This is used to disable key repeat. Key repeat causes a setting to change continuously not only each time the key is tapped but while a key is tapped.

Long-touch Detection Time

Select a time when a long key touch is detected.

Double Tap Speed Interval

Select an interval when a double tap is detected.

You can use the data notification indicator to check if an original has been correctly placed in the auto document feeder. Select “Settings (administrator)” → [System Settings] → [Common Settings] → [Device Control] → [Data Indicator Setting], then set to [Pattern 3].

The size of the text on the touch panel can be changed. When the text on the touch panel is small and difficult to read, the text can be enlarged. In “Settings” (administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Enlarge Display Mode].

Enlarge Display Mode

Displays large characters on the screen. An icon appears in the system area when Enlarge Display Mode is enabled.

When moving through copy ratio or exposure settings, the user is alerted by an audible sound at the default setting (copy ratio 100%, exposure 3). In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Keys Touch Sound] and [Make Key Touch Sound at Default Setting].

Keys Touch Sound

Controls the key touch sound level, or turns the sound off. You can also have three peeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode.

Make Key Touch Sound at Default Setting

When you specify the exposure in the exposure adjustment screen of each mode, a bleep sounds three times when the reference value is reached.

You can add icons to the home screen. You can also change an icon image to a custom image.

Add an icon image in “Settings (administrator)” – [System Settings] →[Home Screen Settings] →[Icon].

To add an icon to the home screen, add a key in “Settings (administrator)” – [System Settings] →[Home Screen Settings] →[Condition Settings] →[Home Button]/[Fix Key].

You can change the order of the items in the home screen so that the items you use most frequently appear first. To change the order of the items in the home screen, change in “Settings (administrator)” – [System Settings] →[Home Screen Settings] →[Condition Settings] →[Home Button].

The touch panel image can be set to high contrast. Select [Pattern 5] in “Settings (administrator)” – [System Settings] →[Common Settings] →[Operation Settings] →[Condition Settings] →[MFP Display Pattern Setting].

The language used in the touch panel can be changed to another language such as English or French. Select the desired language in “Settings (administrator)” – [System Settings] →[Common Settings] →[Operation Settings] →[Condition Settings] → [Display Language Setting].

Touch the [Operation Guide] key in the home screen on the touch panel to display the operation guide. The operation guide provides simple explanations of how to use the machine.

You can display the machine’s touch panel on a computer on the same network to operate the machine from the computer. You can show how to use the machine on a computer, and people who have difficulty using the touch panel can operate the machine from a computer.

Configure in “Settings (administrator)” – [System Settings] → [Common Settings] → [Voice Assist Settings].

The following can be configured:

Voice Assist Function

Configure these settings if you want to use voice assist.

Language Setting

Set the language used for voice assist.

Automatically switch the Voice Assist Language to the Display Setting Language when it is changed.

Enable this setting if you want the voice assist language to change when the language that appears on the touch panel is changed. When the language is changed to a language other than Japanese, voice assist will use American English.

Voice Assist Items

Set the items for which you want voice assist to provide assistance.

When [Voice Assist Function] is enabled and configured the [Home Screen Settings], [Volume] appears in the home screen. Use this to adjust the volume of voice assist. Tap the Volume icon on the home screen, then adjust the volume level using the slider or +/- buttons. You can also mute the sound or test playback.

In “Settings (administrator)”, select [System Settings] → [Home Screen Settings].

The machine records performed jobs in the job log. The main information recorded includes:

* In some environments this is not recorded.

Note: To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording. In some cases, job information may not be correctly recorded, such as when a power failure occurs during a job.

The manuals can be printed from the Operation Guide embedded in the machine. To print a manual, refer to the Quick Start Guide.

In “Settings (administrator)” – [System Settings] →[Common Settings] → [Operation Settings] → [Disable Printing of Operation Manual from the Operation Panel].

To indicate the landscape setting, “R” is added to the end of the name of a paper size enabled for both landscape and portrait settings.

In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Device Control] → [Plain Paper Compatibility Settings]. Set the weight of the plain paper that is regularly used. Select from Plain Paper 1 or Plain Paper 2.

The weight of Plain Paper 1 is 60 to 89 g/m² (16 to 24 lbs bond). The weight of Plain Paper 2 is 90 to 105 g/m² (24 to 28 lbs bond). Check the weight of the plain paper that you regularly use, and set accordingly.

The setting orientation varies for the print side of paper, depending on the tray used. For “Letter Head” and “Pre-Printed”, set the paper in the reverse orientation. Place with the print side facing the direction indicated below:

When [Disabling of Duplex] is set for “Letter Head” or “Pre-Printed”, set the print side in the same orientation as for the ordinary operation.

In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Device Control] → [Disabling of Duplex].

The following paper types cannot be used:

• Embossed paper

• Special media for an ink jet printer (fine paper, glossy paper, glossy film, etc.)

• Carbon paper or thermal paper

• Pasted paper

• Paper with clips

• Paper with fold marks

• Torn paper

• Oil-feed transparency film

• Thin paper less than 55 g/m² (15 lbs)

• Heavy paper as thick as 300 g/m² (110 lbs. cover) over

• Irregularly shaped paper

• Stapled paper

• Damp paper

• Curled paper

• Paper whose print side or reverse side has been already printed on by another printer or multifunction device.

• Paper with a wave-like pattern due to moisture absorption

• Paper with creases

• Paper with dust

The following paper types are non-recommended:

• Iron-on transfer paper

• Perforated paper

A maximum of 550 sheets of paper from size A5R to A3W (5-1/2″ x 8-1/2″R to 12″ x 18″) can be loaded into trays 1 to 4.

1. Pull out the paper tray. Gently pull the tray out until it stops. To load paper, go to step 3. To load a different size of paper, go to the next step.

2. Adjust guide plates A and B to match the longitudinal and transversal dimensions of the paper to be loaded. The guide plates A and B are slidable. Squeeze the separator plate lever and slide to the desired paper size. Adjust to the non-standard paper size so that the paper will not be too loose or too tight.

3. Fan the paper. Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.

4. Insert the paper into the tray. Load the paper with the print side facing up. The stack must not be higher than the indicator line (maximum of 550 sheets).

5. Gently push the paper tray into the machine. Push the tray firmly all the way into the machine slowly. Forcefully inserting the paper may cause skewed feeding and paper misfeeds.

To check the type and size of paper:

[Tray Settings] in the home screen or in “Settings”, select [Status] → [Machine Identification] → [Paper Input Tray Status] → [Paper Tray Settings].

To set the type and size of paper:

Set this in [Tray Settings] in the home screen or in “Settings” – [System Settings]→[Common Settings]→[Paper Settings]→[Paper Tray Settings].

Note: If you loaded paper of a different type or size from the paper previously loaded, be sure to check the settings in “Settings (administrator)”. Incorrect setting affects automatic paper selection action. It may cause print failure, printing on paper of a wrong size or type or paper misfeeds. Do not place heavy objects on the tray or press down on the tray. Pull the handle until the lock is released when opening the tray.

A maximum of 1200 sheets of A4 (8-1/2″ × 11″) paper can be loaded into tray 3 (left). A maximum of 900 sheets of A4 (8-1/2″ x 11″) and B5 paper can be loaded into tray 4 (right).

1. Pull out the paper tray. Gently pull the tray out until it stops.

2. Fan the paper. Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.

3. Place paper into the tray. Load the paper with the print side facing up. The stack must not be higher than the indicator line (maximum of 1200 sheets for tray 3, or maximum of 900 sheets for tray 4).

4. Gently push the paper tray into the machine. Push the tray firmly all the way into the machine slowly.

To check the type and size of paper:

In “Settings”, select [System Settings] → [Common Settings] → [Paper Settings] → [Paper Tray Settings].

Note: If you loaded paper of a different type or size from the paper previously loaded, be sure to check the settings in “Settings”. An incorrect setting may cause print failure, printing on paper of an incorrect size, or type or paper misfeeds. Do not place heavy objects on the tray or press down on the tray. Pull the handle until the lock is released when opening the tray.

The large capacity tray is used for very large print jobs. Up to 3000 sheets of A4 or B5 paper (80g/m²) can be loaded.

1. Open the top cover.

2. Fan the paper. Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.

3. Place the paper in the paper feed table. Insert the paper into the tray until it stops. Place the paper print side down. The stack should not exceed the indicator line (maximum 3000 sheets).

4. Gently close the cover.

To check the paper type loaded in the tray:

Check in “Settings” – [System Settings] → [Common Settings] → [Paper Settings] → [Paper Tray Settings].

Note: If you loaded paper of a different type from the paper previously loaded, be sure to check the settings in “Settings”. If you find it necessary to change the paper size, consult the dealer or nearest authorised service representative. When the tray is open, do not place heavy objects on the tray or press down on the tray. When adding paper, take care that previously loaded paper does not shift out of place. This may cause misfeeds and folding back of the front edge of the loaded paper.

Use the bypass tray for printing on plain paper, envelopes, label sheets, tab paper, and other special media. Up to 100 sheets of paper can be loaded (Heavy paper weighing between 106 g/m² and 256 g/m² (28 lbs. bond and 140 lbs. index): 40 sheets, heavy paper weighing between 257 g/m² and 300 g/m² (140 lbs. index and 110 lbs. cover) and envelope: 20 sheets).

1. Open the bypass tray. When loading paper larger than 8-1/2″ x 11″R or A4R, pull out the extension guide all the way out.

2. Load the paper with the print side facing down. Insert the paper along the bypass tray guides all the way into the bypass tray until it stops slowly. The paper must not exceed the maximum number of sheets and must not be higher than the indicator line.

3. Set the bypass tray guides correctly to the width of the paper. Adjust the bypass tray guides so that they slightly contact the loaded paper.

How to place the original for bypass tray:

Load paper up to A5 (7-1/4″ x 10-1/2″) size in landscape orientation.

Loading tab paper:

To print on tab paper, load tab paper into the bypass tray with the print side facing down. Use only tab paper that is made of paper. Tab paper made of a material other than paper (film, etc.) cannot be used. To print on the tabs of tab paper: In copy mode, use [Tab Copy] in “Others”. In print mode, use the tab print function.

Notes:

• When using plain paper other than Sharp standard paper or special media other than SHARP-recommended transparency film, glossy paper, or when printing on the reverse side of paper that has been printed on one side, load paper one sheet at a time. Loading more than one sheet at a time will cause misfeeds.

• Before loading paper, straighten any curling in the paper.

• When adding paper, remove any paper remaining in the bypass tray, combine it with the paper to be added, and reload as a single stack. If paper is added without removing the remaining paper, a misfeed may result. Loading more sheets than the specified number of sheets or the limit may cause paper misfeeds.

• Do not place heavy objects on the bypass tray or press down on the tray.

• For “Letter Head” and “Pre-Printed”, set the paper with the print side up. However, when [Disabling of Duplex] is enabled, set the print side in the same orientation as in the regular mode (facing down).

• Do not forcefully push in paper that you are loading. This may cause misfeeds.

• If the bypass tray guides are set wider than the paper, move the bypass tray guides in until they correctly fit the width of the paper. If the bypass guides are set too wide, the paper may skew or be creased.

• Use SHARP-recommended transparency film.

• When loading multiple sheets of transparency film into the bypass tray, fan the sheets several times before loading.

• When printing on transparency film, remove each sheet as it is printed and output from the machine. Allowing sheets to stack in the output tray may result in curling.

Load with the print side facing down. Orient horizontally or vertically as needed.

When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown in the PDF. Only the front side of envelopes can be printed or copied on. Place the front side facing down. Fold the flap and make a sharp crease at the fold.

• Do not print on both sides of an envelope. This may result in misfeeds or poor print quality.

• Restrictions apply to some types of envelopes. For more information, consult a qualified service technician.

• Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure.

• Fold the flap of the envelope and make a sharp crease at the fold. A misfeed may occur if the flap is up.

• Do not use the following envelopes:

• Those with a metal piece, a plastic hook or a ribbon hook

• Those with a string for closing

• Those with a window

• Those with a lining

• Those with an uneven surface, finished with titling or emboss

• Duplex envelopes or those with adhesive or other synthetic material for sealing

• Hand-made envelopes

• Those containing air inside

• Those damaged with a crease, fold mark or tear

• Envelopes with the corner gluing position on the back not aligned with the corner edge should not be used as it may cause creasing.

• Print quality is not guaranteed in the area 10 mm (13/32″) around the edges of the envelope.

• Print quality is not guaranteed on parts of envelopes where there is a large step-like change of thickness, such as on four-layer parts or parts less than three layers.

• Print quality is not guaranteed on envelopes having peel off flaps for sealing the envelopes.

• For more information, consult the dealer or nearest authorised service representative.

• Some labels may have to be loaded into the bypass tray in the specified orientation. Follow such instructions. If a form is already printed on the labels, and the print images and the preprinted form do not line up, adjust the application or printer driver settings to rotate the print images.

• Do not use the following types of label sheets:

• Label sheets without an adhesive copy or label copy

• Label sheets with adhesive exposed

• Label sheets with a specified feeding direction that is not supported by the machine

• A label sheet that has already been fed or has some labels removed

• Label sheets consisting of multiple sheets

• Label sheets that do not support laser printing

• Label sheets that cannot withstand heat

• Label sheets that have perforations in the backing paper

• Label sheets with slits in the backing paper

• Non-standard label sheets

• Label sheets with adhesive that has deteriorated due to prolonged storage or otherwise

• Label sheets with cutouts that expose the backing paper

• Curled or otherwise deformed label sheets

• Torn or creased label sheets

In “Settings”, select [System Settings] → [Common Settings] → [Paper Settings] → [Paper Tray Settings] → [Display Paper Tray Settings when bypass tray detects paper.].

The steps for attaching the optional long paper feeding tray to the bypass tray are explained below:

1. Extend the auxiliary guide of the long paper feeding tray.

2. Pull out the extension guide of the bypass tray.

3. Attach the long paper feeding tray onto the extension guide of the bypass tray.

4. Replace the extension guide of the bypass tray.

You can configure detailed settings such as the size and type of paper in a tray. In “Settings”, select [System Settings] → [Common Settings] → [Paper Settings].

Paper Tray Settings

These settings specify the paper type, paper size, and functions allowed for each paper tray. When [Paper Tray Settings] is selected, a list appears showing the trays and the current settings.

Auto Switching of Tray

When a tray runs out of paper during printing, this determines whether or not another tray with the same size and type of paper is automatically selected and printing continues.

Display Paper Tray Settings when bypass tray detects paper.

You can have the paper tray settings appear automatically when paper is detected in the bypass tray.

Settings of each tray

When the [Change] key is tapped, the corresponding setting screen appears. The following settings can be configured:

Notes:

• If the paper size specified here is different from the size of paper that is loaded into a tray, a problem or misfeed may occur when printing.

• Paper properties such as “Fixed Paper Side” are automatically set when the paper type is selected. The paper tray properties cannot be changed in this screen.

• If [System Settings] in “Settings” → [Common Settings] → [Device Control] → [Disabling of Tray Settings] is selected, the tray settings (except for the bypass tray) cannot be configured.

• Tray settings can only be changed in setting mode of the machine.

If you frequently use a non-standard size paper in the bypass tray, register that paper size in advance. Up to Seven paper sizes can be registered. Tap the key ([Custom 1] to [Custom 7]) in which you wish to register or change a paper size, and the registration screen appears. Select whether you wish to enter the inches (“Size Input-Inch”) or size in mm (“Size Input-AB”), and then set the X and Y dimensions of the paper.

“Size Input-AB”

The X direction can be set between 140mm and 457mm. The factory default setting is 420mm.

The Y direction can be set between 90mm and 320mm. The factory default setting is 297mm.

“Size Input-Inch”

The X direction can be set between 5-1/2″ and 18″. The factory default setting is 17″.

The Y direction can be set between 3-5/8″ and 12-1/2″. The factory default setting is 11″.

Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be registered.

Note: The settings that can be selected vary depending on the peripheral devices installed.

In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Device Control] → [Original Size Detector Setting]. One of the 8 groups of standard original sizes shown in the PDF can be selected for detection by the original size detection function.

Original size detection on the document glass can be disabled. When this is done, all originals placed on the document glass are treated as special size originals. This setting is found within the [Original Size Detector Setting] menu mentioned previously.

The following original feeding modes can be set to operate by default in copy, image send, and scan to HDD (Hard disk expansion kit may be required on some models). When a mode is frequently used, this saves you from having to select the mode in another mode each time you need to use it.

• Mixed Size Doc. Different Width

• Slow Scan Mode

• Blank Page Skip (Excluding fax mode and Internet fax mode)

This setting is typically found within “Settings (administrator)” under options related to copy, image send or scan settings.

Set the weight of the plain paper that is regularly used. Select from Plain Paper 1 or Plain Paper 2. The weight of Plain Paper 1 is 60 to 89 g/m² (16 to 24 lbs bond). The weight of Plain Paper 2 is 90 to 105 g/m² (24 to 28 lbs bond). Check the weight of the plain paper that you regularly use, and set accordingly. This setting is likely within “Settings (administrator)” under device or paper settings.

This specifies whether or not “Original Count” in Others is enabled for each function. In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Initial Original Count Setting].

The following settings can be configured:

Copy

• Copy

Image Send

• Scan to

• Internet Fax

• Fax

• Data Entry

Document Filing

• Scan to HDD

1. Make sure that there is no original on the document glass.

2. Place the original. Align the edges evenly and face them up. Insert to the end, below the indicator line. Fit to the Original Size. After scanning is finished on the automatic document feeder, remove originals from the original exit tray.

Important notes for using the ADF:

• Place originals of different sizes together, if needed. In that case, use the “Others” function in each mode to set [Mixed Size Original]. An original cannot be detected if all pages are of the same size but some of them are set in a different orientation.

• Before inserting originals, remove any staples or paper clips.

• If originals have damp spots (correction fluid, ink, glue), wait until dry before copying.

• Do not use transparency film, tracing paper, carbon paper, thermal paper, or originals printed with thermal transfer ink ribbon.

• Originals should not be damaged, crumpled, folded, loosely pasted, or have cut-out holes. Originals with multiple punched holes other than two-hole or three-hole punched paper may not feed correctly.

• When using originals with two or three holes, place them so that the punched edge is at a position away from the feed slot. Specify the orientation using [Original].

• For a thin original (35 g/m² – 49 g/m²), use [Slow Scan Mode] in “Others”. For this type, 2-sided scanning is disabled.

• To scan originals from 35 to 49 g/m² (9 to 13 lbs Bond), use “Slow Scan Mode” in the “Others” function. Scanning without using “Slow Scan Mode” may result in original misfeeds. When “Slow Scan Mode” is selected, automatic 2-sided scanning is not possible.

1. Open the automatic document feeder.

2. Load the paper with the print side facing down. Place the original face down and align the top left corner of the original with back left (at the tip of the mark on the document glass).

3. Close the automatic document feeder. After placing the original, close the automatic document feeder. If the unit is left open, parts outside of the original will be copied in black, causing excessive use of toner.

Important notes for using the document glass:

• Close the automatic document feeder slowly. Abruptly closing it may cause damage.

• Take care that your fingers are not pinched when closing the automatic document feeder.

• Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector or disable correct detection of the original size.

• When placing a non-standard size original on the document glass, the size can be detected easily if a blank sheet of A4 (8-1/2″ x 11″), B5 (5-1/2″ x 8-1/2″), or other standard size paper is placed on top of the original.

• If originals have damp spots due to correction fluid, ink or paste up glue, wait until the originals are dry before making copies. Otherwise the interior of the machine or the document glass may be soiled.

1. Tap the job status display and tap the tab for the job that you wish to stop or delete.

2. Tap the [Job Queue] key. (When you wish to stop a print job being sent from the computer, tap the [Spool] key.)

3. Tap the job that you wish to stop or delete, and then tap [Stop/Delete] on the action panel. When a screen appears that allows you to confirm that you do want to stop the job, tap the [Cancel] key.

Notes:

• If the machine runs out of paper during a copy or print job, you can cancel the job from the job status screen.

• To delete more than one job, operate the check box for [Enter Plural Selection Mode] on the action panel so that it looks like a check mark.

• Printing of a received fax or Internet fax cannot be stopped.

• A job set for transfer in “FORWARDING RECEIVED DATA TO PRESET DESTINATIONS (INBOUND ROUTING SETTINGS)” cannot be cancelled.

This function gives priority to processing of copied, faxed or image send jobs arising later to jobs already in a queue for printing or sending.

1. Tap the job status display and tap the tab for the job for priority processing.

2. Tap the [Job Queue] key.

3. Tap the job for priority processing and then tap [Change Job Priority] on the action panel.

Priority processing operation varies, as follows, depending on the job type:

• Job on the print tab: The job currently in progress is suspended to let the priority job make interruption.

• Job on the scanner/fax/Internet fax tab: The priority job is moved directly under the job currently in progress.

If there is a job in progress, an interrupt job can be performed, or a job can be moved down in the queue to change the job order. Tap the key of the job you want to move, and tap the “Priority Change” key. The following keys allow you to change the order:

• Top arrow key: Moves the selected job to the top of the queue. The current job will be interrupted and the selected job starts.

• Up arrow key: Moves the selected job up one position. When the second job from the top is selected, tapping this key interrupts the current job and starts the selected job.

• Down arrow key: Moves the selected job down one position.

• Bottom arrow key: Moves the selected job to the bottom of the queue.

Scanner job with a timer setting:

When a scanner job with a timer setting is selected, tapping the order change keys moves the job as follows:

• Up arrow key: The timer setting is cancelled and the job moves to the position after the job in progress (second from top).

• Bottom arrow key: The timer setting is cancelled and the job moves to the lowest position in the queue (if there are 3 jobs, the 4th position).

• Top arrow and Down arrow keys cannot be used for scanner jobs with a timer setting.

Note: The jobs below cannot be moved: Job currently in progress, interrupt copy jobs, list print jobs, and jobs when Passing Prohibited is set in the system settings.

Use this setting to prohibit Job Priority Operation and hide the [Priority Change] key in the Job Status screen. In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Disabling of Job Priority Operation].

In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Disabling of Bypass Printing]. This setting is used to disable bypass printing (printing other jobs ahead of a job that has been stopped because the paper required for the job is not available in any of the trays). This does not include cases where the paper ran out during the job.

In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Switch the Number of Sets to be Displayed for Job Status].

1. Tap the job status display and tap the tab for the job whose contents you wish to check.

2. Tap the [Job Queue] key.

3. Tap the job whose contents you wish to check and then tap [Check Details of Selected Job] on the action panel.

Note: Different job contents appear in different modes. For information on the icons displayed on the job keys or the messages displayed in “Status”, refer to the “READING THE JOB LIST” section of the PDF.

1. Tap the job status display and tap the tab for the job whose contents you wish to check.

2. Tap the [Complete] key.

3. Tap the job whose contents you wish to check and then tap [Check Details of Selected Job] on the action panel. Jobs you can check are displayed as keys so that you can tap them.

Note: Different job contents appear in different modes. For information on the icons displayed on the job keys or the messages displayed in “Status”, refer to the “READING THE JOB LIST” section of the PDF.

Select “Settings (administrator)” → [User Control] → [Default Settings] → [Include Job Status in user authentication] → [Disable display/change of other users’ information in the job status] check box to enable this.

When this function is enabled, received print jobs are displayed in the spool queue of the job status screen. The jobs are moved to the job queue after they have been analyzed by the machine. Multiple jobs that have not yet been analyzed appear in the spool queue. To enable this, in “Settings (administrator)”, select [System Settings] → [Printer Settings] → [Condition Settings] → [Job Spool Queuing].

The icons indicate the job type:

* This appears in a multi-mode broadcast job.

* If the receiving machine is a SHARP machine, the receiving machine will return “dispatched” if the fax was received normally, or “processed” if reception failed. When delivery confirmation is set for Internet Fax, the disposition field value indicated on the delivery confirmation return e-mail appears.

To display the address book, tap the [Address Book] key on the base screen in image send mode such as fax, e-mail, or Internet fax. You can also display it by tapping the [Address Book] icon in the home screen. “Contacts” and “Group” registered are enabled for alphabetical search and selected condition-based advanced search.

Notes:

• When the [Address Book] key is tapped on the e-mail base screen, groups and contacts having e-mail addresses are displayed.

• If user authentication is enabled, registered contacts can be shared within a specified group or stored as personal contacts that only you are allowed to access.

• You can tap the [Find My Address] key while logging in and select your e-mail address from the user list. This is convenient when you want to send an e-mail to yourself.

Prohibiting registration from the machine:

In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Common Settings] → [Enable/Disable Settings] → [Settings to Disable Registration] → [Disable Registering Destination from Operation Panel].

Prohibiting registration from the web page:

In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Common Settings] → [Enable/Disable Settings] → [Settings to Disable Registration] → [Disable Registering Destination on Web Page].

In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Disable Switching of Display Order]. This disables changing the order of display (search number order, ascending, descending). Once set, the display sequence is not changed. The display order will remain fixed at the order that is in effect when this setting is enabled.

In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Category Displayed as Default]. Select a category to be displayed with the default.

• None

• Frequent Use

• Categories 1 to 32

In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Display all address type regardless of the mode being displayed currently.]. This displays all destinations regardless of the displayed mode when this setting is enabled.

In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Enlarge Address Book]. An enlarged address book list appears.

Tap a “Contacts” or “Group” button/tab, and the tapped “Contacts” or “Group” is selected. After selection, tap OK. The one-touch keys for “Contacts” or “Group” (Frequent Use) will be displayed accordingly. You can also use the [Category] key or [Narrow Down] key to filter.

Tap the [Frequent Use] key in the address book screen. Addresses registered as “Frequent Use” addresses are shown.

Tap the [Category] key in the address book screen to select a category from the screen that appears. The “Contacts” and “Group” in the selected category appear on a list. The narrowed-down condition is displayed under the [Category] key.

Tap the [Narrow Down] key in the address book screen to select a job type (e.g., Fax, E-mail) on the screen that appears. To narrow by “Group”, tap the [Group] key first. The “Contacts” and “Group” for the selected job appear on a list. The narrowed-down condition is displayed under the [Narrow Down] key.

Search by alphabet to narrow down addresses. For example, tap “A” on the index bar to display “Contacts” stored with search text starting with “A”.

Tap the search icon (magnifying glass) to display a search screen. Select a target for search (e.g., Name, Item), enter a keyword and then tap the [Search Start] key. The search results are listed. For example, if [Item] is [Name], search with a keyword “SH” lists contacts and groups starting with “SH”.

Tapping the [Sort] key displays a list in ascending order, descending order, or in the order of search numbers. The display is switched in the order of [Sort] (▲) (Up) → [Sort] (▼) (Down) → Search Number Order.

1. In the address book screen, tap [Add New] on the action panel, or tap the [Address Control] icon in the home screen.

2. Enter basic information. Be sure to enter [Name] and [Initial]. To specify a category, select one from a category list that appears when the entry box is tapped. To register for frequent use, select the [Also Register for Frequent Use] checkbox.

3. Tap [Fax Number], [E-mail Address], [Internet Fax Address], or [Direct SMTP Address] to enter the address, and tap OK.

4. Tap the [Register] key. The first address of each address type is set as the default address. If no address has the checkbox next to it selected, a confirmation screen will appear asking you if you want to select a default address.

Notes:

• To register a category name: In “Settings (Web version)”, select [Address Book] → [Category Setting].

• If user authentication is enabled, the tab for address publication setting appears. Setting address publication enables stored “Contacts” and “Group” to be shared within a specified group or stored as personal contacts that only you are allowed to access.

• Select the checkbox to set that address as the preferred over the others if two or more addresses are stored for “Contacts”.

• FTP, Desktop, and Network Folder addresses can be registered from [Address Book] in “Settings (Web version)”.

Store the results of searching the global address book as new addresses in the address book. Global address search requires an LDAP server.

1. In the address book screen, tap [Add New] on the action panel, or tap the [Address Control] icon in the home screen.

2. Enter basic information. Be sure to enter [Name] and [Initial]. To specify a category, select one from a category list that appears when the entry box is tapped. To register for frequent use, select the [Also Register for Frequent Use] checkbox.

3. Tap the [Global Search] key.

4. Select the server from the list of servers. If an authentication screen appears, enter your user name and password, and tap the [OK] key. After selecting a server, tap OK.

5. Tap the entry field to enter the search condition and then tap the [Search Start] key. To change the search target, tap the dropdown for [Item]. You can select [Name] or [Address].

6. Select one address from the search result list, and tap the OK key. To check address information, select the address and tap the [Confirm Registered Information] key.

7. Tap the [Register] key. The first address of each address type is set as the default address. If no address has the checkbox next to it selected, a confirmation screen will appear asking you if you want to select a default address.

To disable Destination Registration Using Global Address Search:

In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Common Settings] → [Enable/Disable Settings] → [Settings to Disable Registration] → [Disable Destination Registration Using Global Address Search]. This disables address control from the global address search for E-mail, Internet Fax, Fax.

To register a category name:

In “Settings (Web version)”, select [Address Book] → [Category Setting].

As a new registration, add an address you have entered via fax or image send operations to the address book. FTP and desktop addresses cannot be stored in the address book from transmission logs.

1. In fax or image send mode, tap [Sending History] on the action panel.

2. Select one address you want to register in the address book from the send logs, and then tap [New Registration with Address Book] on the action panel. (When you tap [Additional Registration with Address Book] on the action panel, you can add the address to a contact stored in the address book.)

3. Enter basic information. Be sure to enter [Name] and [Initial]. To specify a category, select one from a category list that appears when the entry box is tapped. To register for frequent use, select the [Also Register for Frequent Use] checkbox.

4. Tap the [Register] key. The address is registered in the address book and the transmission log screen is restored. The first address of each address type is set as the default address. If no address has the checkbox next to it selected, a confirmation screen will appear asking you if you want to select a default address.

To register a category name:

In “Settings (Web version)”, select [Address Book] → [Category Setting].

Note: If user authentication is enabled, the tab for address publication setting appears.

Register “Group” by selecting addresses from those already stored as “Contacts”. You can also directly enter a new address for a “Group”.

1. In the address book screen, tap [Add New] on the action panel, or tap the [Address Control] icon in the home screen.

2. Enter the basic information for the group (Name, Initial, Category, Frequent Use), and tap [Switch to Group Registration] on the action panel.

3. Tap the [Address Book] key. (To directly enter a new address for a “Group”, tap [Fax Number], [E-mail Address], [Internet Fax Address], or [Direct SMTP Address].)

4. In the contact list, tap the “Contacts” that includes the address you want to add to the “Group”, and tap [Display Registered Information] on the action panel.

5. Tap the address to be registered in the “Group”, and then tap the OK key. You can select more than one address.

6. Repeat steps 3 through 5 to register addresses. After address registration is completed, tap OK key.

7. Tap the [Register] key.

1. In the address book screen, select a contact or group you wish to edit, and tap [Edit] on the action panel. To delete a “Contacts” or “Group”, tap [Delete] on the action panel.

2. Editing a “Contacts” or “Group”:

• You can change basic information such as names and categories and also you can add addresses (Direct Entry, Global Address Search, From Fax/Image Send Logs, Storing Groups).

• You can change the publicity scope.

Notes:

• For editing, you can only select one “Contacts” or “Group” at a time.

• For deleting, you can select more than one “Contacts” or “Group” at a time.

• If you have logged in as the administrator, you can delete all addresses stored in the address book by using the [Delete All] that appears on the action panel.

1. Select a contact or group you wish to edit, and tap [Edit] on the action panel. In the address book screen, select the contact or group that has the address you want to edit, and tap [Edit] on the action panel. Only one contact or group can be selected. If more than one is selected, the [Edit] key does not appear.

2. Tap the address display in the list of addresses. To delete an address, tap the delete (trash can) key next to it.

3. Edit an address. After editing, tap the [Register] key.

Notes:

• To edit or delete, you can only select one address at a time.

• To check address information, tap the [Detail] key.

• You cannot edit or delete an address for a job in a job queue.

• You can only edit addresses in the network folder on the edit screen. (The Add New screen cannot be displayed.)

“Contacts” and “Group” stored in the address book can be shared within a specified group or stored as personal contacts that only you are allowed to access. If no publicity scope is specified, stored “Contacts” and “Group” are publicized to all users. User authentication is required to set the scope.

1. In the address registration screen (when adding or editing a contact/group), tap [Restrict Public Address of The Contacts] on the action panel.

2. Tap the [Designate Public Address] key.

3. Tap [User] or [Group] and specify who the address is made public to. After the settings are completed, tap OK.

Note: If you have logged in as the administrator, select any user name desired from the user list.

In “Settings (administrator)”, select [User Control] → [User Control] → [User List] → [User Registration].

The transmission history is deleted in normal mode.

1. Tap the history you want to delete.

2. In the transmission log screen, tap [Delete the Selected History] on the action panel.

3. The message “Delete the selected history?” will appear, tap the [Delete] key. The selected transmission log is deleted.

The transmission history is deleted in normal mode.

1. In the transmission log screen, tap [Delete All Histories] on the action panel.

2. The message “Delete all histories?” will appear, tap the [Delete All] key. All transmission logs are to be deleted.

When the staple cartridge runs out of staples, a message will appear in the operation panel.

1. Open the finisher front cover.

2. Lower the staple case release lever and remove the staple case. Pull the staple case out to the right.

3. Remove the empty staple cartridge from the staple case.

4. Insert a new staple cartridge into the staple case as shown. Push the staple cartridge in until it clicks into place.

5. Push the staple case. Push the staple case in until it clicks into place.

6. Close the finisher front cover.

Make a proof copy in staple sort function to verify that stapling takes place correctly.

When the staple cartridge runs out of staples, a message will appear in the operation panel.

1. Open the front cover.

2. Pull out the staple unit.

3. Remove the staple case.

4. Remove the empty staple cartridge from the staple case.

5. Insert a new staple cartridge into the staple case as shown. Push the staple cartridge in until it clicks into place.

6. Push the staple case firmly back in. Push the staple case in until it clicks into place.

7. Replace the staple unit.

8. Close the front cover.

Make a proof copy in staple sort function to verify that stapling takes place correctly.

When the staple cartridge runs out of staples, a message will appear in the operation panel.

1. Open the front cover.

2. Remove the staple case.

3. Remove the empty staple cartridge.

4. Insert a new staple cartridge into the staple case. Push the staple cartridge in until it clicks into place.

5. Push the staple case firmly back in. Push the staple case in until it clicks into place.

6. Close the front cover.

Make a proof copy in staple sort function to verify that stapling takes place correctly.

When the staple cartridge runs out of staples, a message will appear in the operation panel.

1. Open the front cover.

2. Pull the lever and withdraw the staple unit. Pull it slowly out until it stops.

3. Lower the staple case release lever and remove the staple case.

4. Remove the empty staple cartridge from the staple case.

5. Insert a new staple cartridge into the staple case as shown. Push the staple cartridge in until it clicks into place. After inserting the staple cartridge, pull the seal that holds the staples straight out. Do not remove the seal from the cartridge before inserting the cartridge into the case.

6. Attach the staple case. Push the staple case in until it clicks into place.

7. Push the staple unit back in.

8. Close the front cover.

Make a proof copy in staple sort function to verify that stapling takes place correctly.

When the staple cartridge runs out of staples, a message will appear in the operation panel.

1. Open the front upper cover.

2. Remove the staple case.

3. Remove the empty staple cartridge.

4. Insert a new staple cartridge into the staple case. Push the staple cartridge in until it clicks into place.

5. Push the staple case firmly back in. Push the staple case in until it clicks into place.

6. Close the front upper cover.

Make a proof copy in staple sort function to verify that stapling takes place correctly.

Before starting this procedure, remove all output from the output tray of the saddle finisher (large stacker). Do not replace removed output back in the output tray.

1. Open the front upper cover.

2. Slowly pull out the front lower cover until it stops.

3. Remove the staple case.

4. Remove the empty staple cartridge. (There are two staple cartridges, replace both).

5. Insert a new staple cartridge into the staple case. Replace both staple cartridges.

6. Push the staple case firmly back in. Push the staple case in until it clicks into place.

7. Push the front lower cover back in.

8. Close the front upper cover.

Make a test print or copy using the saddle stitch function to verify that stapling takes place correctly.

Punch waste from punched holes is collected in the punch waste box.

1. Open the finisher front cover.

2. While pressing the lever over to the left, slide the finisher to the left until it stops.

3. Grasp the punch waste box handle, gently pull out the box, and discard the punch waste.

4. Replace the punch waste box. If the punch waste box is not replaced properly, printing will not be possible to use the punch function.

5. Slide the finisher to the right until it stops.

6. Close the finisher front cover.

1. Open the front cover.

2. Pull out the punch waste box and discard the punch waste.

3. Replace the punch waste box. If the punch waste box is not replaced properly, printing will not be possible to use the punch function.

4. Close the front cover.

1. Open the front cover.

2. Pull out the punch waste box and discard the punch waste.

3. Replace the punch waste box. If the punch waste box is not replaced properly, printing will not be possible to use the punch function.

4. Close the front cover.

1. Open the front cover.

2. Pull out the punch waste box and discard the punch waste.

3. Replace the punch waste box. If the punch waste box is not replaced properly, printing will not be possible to use the punch function.

4. Close the front cover.

1. Open the front cover.

2. Pull out the punch waste box and discard the punch waste.

3. Replace the punch waste box. If the punch waste box is not replaced properly, printing will not be possible to use the punch function.

4. Close the front cover.

This module enables you to link the machine with a scanner application and other standard applications. Set a standard application in “Settings (administrator)” and “Sharp OSA”.

1. Tap the [Sharp OSA] key in the Home screen. If no standard applications have been stored, the key cannot be tapped.

2. Select a standard application. If two or more standard applications have been stored, the screen for selecting a standard application will appear. Tap the standard application that you wish to use. If only one standard application has been stored, connection to the standard application will begin.

3. Connect the machine to the standard application. The message “Connecting to the external application.” appears while the machine communicates with the standard application.

To set a standard application in “Settings (administrator)”:

In “Settings (administrator)”, select [System Settings] → [Sharp OSA Settings] → [Standard Application Settings].

Note: The Application communication module (MX-AMX2) is required to use these functions on some models.

After setting an external application in “Settings (administrator)”, restart the machine to enable the setting. To restart the machine, see “TURNING ON THE POWER”.

To set up the external account application:

In “Settings (administrator)”, select [System Settings] → [Sharp OSA Settings] → [External Accounting Application Settings].

Note: The External account module (MX-AMX3) is required to use these functions on some models.

When the machine is powered on in external authentication mode, the machine accesses the external account application and displays the login screen. The login screen also appears when the [Call] key is tapped to run a job in the job status complete screen. (The login screen does not appear if the user has already logged in by the normal method.) Tap the job status display while the login screen is displayed, and the Job Status screen appears. To return to the previous screen, tap a mode select key.

To enable the external authentication mode:

In “Settings (administrator)”, select [System Settings] → [Sharp OSA Settings] → [External Accounting Application Settings] and enable the [External Account Control] setting.

Notes:

• The user control function of the machine cannot be used in external authentication mode. However, “User Registration”, “User Count Display”, “User Count Reset”, “User Information Print”, and “The Number of User Name Displayed Setting” can be used.

• The mode select key cannot be used while the login screen appears.

If login fails:

If the login screen fails to appear or the application does not operate correctly, the machine may also stop operating correctly. In that case, terminate external account mode forcibly.

To forcibly terminate the external account mode:

In “Settings (Web version)”, select [System Settings] → [Sharp OSA Settings] → [External Accounting Application Settings]. If termination in Setting mode (Web version) fails, terminate it forcibly on the operation panel of the machine. In “Settings”, select [System Settings] → [Sharp OSA Settings] and change the setting for [External Accounting Application Settings] and then restart the machine.

Unlike in external authentication mode, when the machine is started in “external count mode”, the login screen of the external account application is not displayed after the machine has started up. Only the job result is sent to the external account application. External count mode can be used together with the user control function of the machine. (External count mode can also be used when the user control function is disabled.)

To enable the external count mode:

In “Settings (administrator)”, select [System Settings] → [Sharp OSA Settings] → [External Accounting Application Settings] and enable the [External Account Control] setting alone.

In “Settings (administrator)”, select [System Settings] → [Sharp OSA Settings].

Condition Settings

• Cookie Setting: Specify how application cookies are handled. “Hold Cookie” holds cookies used in an application. “Not hold Cookie” does not hold cookies.

• Delete Cookie: Delete cookies held by the machine.

Standard Application Settings

The standard application settings can be added and controlled.

• [Add] key: Adds a new standard application.

• List: Lists the currently stored standard applications.

Store Standard Application: When you tap the [Add] key, the registration screen appears. Up to 16 items can be stored.

* These functions can be set only in the Web page.

Edit or Delete Standard Application: When you tap an application name on the list, the edit screen appears for that standard application. Tap the [Delete] key to delete the standard application.

The Fax or I-Fax Receive functions can be set in the Sharp OSA applications.

An external account application can be added and controlled. Set the server name where you have installed the external accounting application.

* This setting can be set in Server 1.

Store and manage “embedded applications” that are installed in the machine.

• [Add] key: Adds a new embedded application.

• List: Lists the currently installed embedded applications.

Install Embedded Application: When you tap the [Add] key, the registration screen appears. Up to 16 items can be installed.

Notes for installation:

• When installing from the operation panel of the machine, the files in the USB memory connected to the machine are installed. When installing from the Web page, the files in the computer are installed.

• The maximum area of the hard disk that applications can use is 2 GB. If previously installed applications are already using 2 GB of area, a new application cannot be installed.

Store Embedded Application: By storing an already installed embedded application in “standard application”, the application can be used. Select the application name checkbox and tap the [Add Standard Applications] key.

Delete Embedded Application: Tap an application name in the list to display the information of that standard application. After checking the information, delete the standard application with the [Delete] key.

When linked to an external application, you can store and manage addresses in order to use a service that uses a polling function.

If a paper misfeed occurs, the “Paper Jam” message will appear in the touch panel and printing and scanning will stop. In this event, tap the [Check how to remove misfeeds] key in the touch panel. When the key is tapped, instructions for removing the misfeed will appear. Follow the instructions. When the misfeed is cleared, the message will automatically disappear.

Caution:

• The fusing unit and paper output area are hot.

• When removing a misfeed, do not touch the fusing unit. You may burn yourself.

If the document glass or document backplate sheet becomes dirty, the dirt will appear as dirty spots, coloured lines, or white lines in the scanned image. Keep these parts clean at all times. Wipe the parts with a clean, soft cloth. If necessary, moisten the cloth with water or a small amount of neutral detergent. After that, wipe with a clean dry cloth.

Caution:

• Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.

• Do not use thinner, benzene, or similar volatile cleaning agents to clean the machine. These may degrade or discolour the housing.

• Use a soft cloth to gently wipe off dirt from the area on the operation panel with a mirror-like finish. If you use a stiff cloth or rub hard, the surface may be damaged.

If black lines or white lines appear in images scanned using the automatic document feeder, clean the scanning area (the thin long glass next to the document glass). To clean this part, use the glass cleaner that is stored in the automatic document feeder. After using the glass cleaner, be sure to return it to its storage position.

When using the MX-M3070/MX-M3570/MX-M4070/MX-M5070/MX-M6070:

1. Open the automatic document feeder and remove the glass cleaner.

2. Clean the document scanning area on the document glass with the glass cleaner. One scanning area is on the document glass and the other is inside the automatic document feeder.

3. Open the scanning area cover on the automatic document feeder. Push in the release switch to release the cover.

4. Clean the scanning area in the automatic document feeder.

5. Close the cover.

6. Replace the glass cleaner.

When using the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050:

1. Open the automatic document feeder and remove the glass cleaner.

2. Clean the document scanning area on the document glass with the glass cleaner.

3. Replace the glass cleaner.

If black lines appear even after you have cleaned the document glass and automatic document feeder, use the charger cleaner to clean the main charger that charges the photoconductive drum.

1. Open the front cover.

2. Remove the waste toner box. Press the release buttons on the sides of the waste toner box inward and pull out slowly.

3. Clean the main charger. Gently pull the charger cleaner all the way out, and gently push it in.

4. Push the waste toner box into the machine. Press both sides of the waste toner box with your hands until the left and right locks fully engage.

5. Close the front cover.

Additional Notes:

• If the problem persists after you perform these steps, repeat the cleaning procedure going back and forth about 3 times.

• When pulling and pushing the knob to clean the charger, pull and push the knob slowly from one end to the other.

If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent.

If lines or other dirt appear on the scanned original when the automatic document feeder is used, wipe the surface of the roller with a clean soft cloth moistened with water or a neutral detergent.

Always replace the toner cartridge after the “Change the toner cartridge.” message appears. You should keep one set of replacement toner cartridges on hand so that you can replace a toner cartridge immediately when toner runs out.

Toner Low (Do not replace cartridge until requested)

When this message appears, prepare a toner cartridge for replacement.

Change the toner cartridge. (Ready to scan for copy)

If you continue printing after the “Toner Low” message, the “Change the toner cartridge.” message (often accompanied by “Ready to scan for copy”) will appear. When this message appears, prepare a toner cartridge for replacement and replace it. In this state, printing is possible. However, this message does not appear during printing.

Change the toner cartridge. (Printing not possible)

If you continue to use the machine after the previous “Change the toner cartridge.” message, a final “Change the toner cartridge.” message will appear when the toner runs out. Once the machine enters this state, printing cannot be carried out until the toner cartridge is replaced.

1. Open the front cover.

2. Pull the toner cartridge toward you. Gently pull out the toner cartridge horizontally. If the cartridge is pulled out abruptly, toner may spill out. Hold the toner cartridge with both hands as shown and slowly pull it out of the machine.

3. Take out a new toner cartridge from its package and shake it five or six times.

4. Slowly insert the new toner cartridge on the level.

5. Press in firmly until you hear a “click” sound.

6. Close the front cover. After the toner cartridge is replaced, the machine automatically enters image adjustment mode. Do not open the front cover while this is occurring.

• Do not throw a toner cartridge into a fire. Toner may fly and cause burns.

• Store toner cartridges out of reach of small children.

• If a toner cartridge is stored upright, the toner may harden and become unusable. Always store toner cartridges on their side.

• If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.

• Depending on your conditions of use, the colour may become light or the image blurred.

• Your service technician will collect used toner cartridges.

• To view the approximate amount of toner remaining (indicated in %), hold down the [Home Screen] key during printing or in standby mode. When the percentage falls to “25-0%”, keep a toner cartridge for replacement purposes before toner runs out.

• When toner runs out while the home screen is displayed, the “Toner Empty” message appears in the upper right corner of the screen.

The waste toner box collects excess toner that is produced during printing. When the waste toner box becomes full, the message “Replace waste toner box.” will appear.

When this message appears, tap the guidance key that appears on the touch panel to view the procedure for replacing the waste toner box.

When the key is tapped, instructions for replacing the waste toner box will appear. Follow the instructions. When the waste toner box is replaced, the message will automatically disappear.

Precautions:

• Do not throw the waste toner box into a fire. Toner may fly and cause burns.

• Store the waste toner box out of the reach of small children.

If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become light, replace the stamp cartridge (AR-SV1). The stamp cartridge comes as a 2-in package AR-SV1.

This procedure applies when using the MX-M3070/MX-M3570/MX-M4070/MX-M5070/MX-M6070.

1. Open the automatic document feeder.

2. Remove the document backplate sheet from the automatic document feeder. Remove the sheet slowly. Place the removed sheet with the side that was attached face up on the document glass.

3. Grasp the tab on the stamp unit and pull the unit out.

4. Remove the stamp cartridge (A).

5. Install a new stamp cartridge.

6. Push the stamp unit back in. Push the stamp unit in until it clicks into place.

7. Close the automatic document feeder to attach the document backplate sheet. When the automatic document feeder is closed, the document backplate sheet on the document glass attaches to the automatic document feeder.

8. Make sure that the document backplate sheet is firmly attached to the automatic document feeder and then close the automatic document feeder. If the document backplate sheet is not firmly attached, remove the sheet and then close the automatic document feeder again to firmly attach the sheet.

This procedure applies when using the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050.

1. Open the document feeder tray.

2. Remove the stamp cartridge while pushing it downwards.

3. Install a new stamp cartridge.

4. Close the document feeder tray.

The soft keyboard is used to register the name of a file, program, folder, or user.

• Text Display Area: Displays the entered text.

• Cancel Key: Exits the soft keyboard without saving changes.

• OK Key: Finalizes the entered characters and exits the soft keyboard.

• Backspace Key (@ symbol in diagram): Deletes one character to the left.

• Enter/Line Break Key (Arrow symbol in diagram): Temporarily fixes the converted characters or inserts a line break.

• Cursor/Conversion Range Keys (Left/Right arrows in diagram): Used to move the cursor or to change the range of the specified conversion target.

• Space Key: Converts the entered characters. The [Space] key inserts a space between words if there are no characters specified to be converted.

• Pre-Set Select Key: Use this to retrieve a previously stored subject for e-mail or pre-set text.

• Layout Switch Keys (Characters, Symbols, Keyboard Select, etc.): Switches the key layout.

• Tap a key to enter text: The key types vary depending on the selected entry mode.

• Subject / .com etc. keys: Retrieves stored words. Use “Settings” to store words. Some keys like .com, .net are for quick entry.

Notes:

• The soft keyboard shown in the PDF is an image for reference. Different keys may be enabled depending on the actual situation and condition under which you enter characters.

• If “External Keyboard” is selected in “Settings” → [System Settings] → [Common Settings] → [Keyboard Settings] → [Default Keyboard Setting] → [Set Keyboard Priority], the soft keyboard will not appear.

• To register words: In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Keyboard Settings] → [Soft Keyboard Template Setting].

In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Keyboard Settings].

Keyboard Settings include:

• Default Keyboard Setting: Configure settings for the keyboard used for entry on the text.

• Keyboard Select: Change the key layout and display according to the set language.

• Set Keyboard Priority: When an external keyboard is connected, set whether the external keyboard or the keyboard shown on the touch panel (soft keyboard) is given priority.

• Soft Keyboard Template Setting: Register a text that you frequently use when entering an address or domain name in advance. Enter a maximum of 16 characters.

The icons indicate the following:

• Checkmark Icon: Functions you can use in Easy Copy mode.

• Eco Icon (Leaf): Eco-friendly functions.

• Paper Stack Icon: Functions for copying on special media.

Easy mode makes it easy to select basic settings for copying. It has two main screens:

1st screen:

• Shows the size of the placed original.

• Allows selection of: Paper Select, 2-Sided Copy, Copy Ratio, Staple / Punch.

• [Detail] key: Changes to normal mode.

• Function keys: Select function to be set up.

• Right arrow key (Q symbol in diagram): Changes the function display (to 2nd screen).

• [CA] key: Reset all settings.

• [Preview] key: Scans the original and shows a preview image.

• [Copies] field: Enter the number of copies.

• [Start] key: Starts copying.

2nd screen:

• Allows selection of: Original, Exposure, N-Up.

• Other keys function similarly to the 1st screen.

Functions selectable in Easy Mode:

• Paper Select

• 2-Sided Copy

• Copy Ratio

• Staple / Punch

• Original

• Exposure

• N-Up

• Card Shot

To select which functions appear in Easy Mode: In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Easy Mode Settings] → [Easy Copy].

Normal mode lets you select any function setting that can be used for copying.

Screen elements:

• Number of copies display/keypad: Enter the number of copies.

• Setting keys: Used for copying (e.g., Original, Paper Select, 2-Sided Copy, Copy Ratio, Exposure, Sort/Group, Output Tray).

• Action Panel (Right side): Displays functions that can be utilized in copy mode (e.g., Send as well as print, Quick File, Store Data in Folder, Call Eco Program).

• [Preview] key: Scans the original and shows a preview image.

• [CA] key: Reset all settings.

• [Start] key: Starts copying.

• [Others] key: Display keys other than the main function keys indicated.

• Tray status indicators: Indicates the presence or absence of an original and the size of paper loaded in each tray. Tap to open the paper select screen.

The displayed contents of the screen will vary depending on the devices installed.

To change the copy mode to simple (Easy) mode or normal mode, use the mode selection options on the machine’s control panel. For example, in Easy Mode, tapping the [Detail] key typically switches to Normal Mode. The specific steps for changing modes are usually detailed in a section titled “CHANGING MODES” in the machine’s documentation, which is not fully provided in this excerpt.

1. Switch to copy mode.

2. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

3. Select functions. Specify the original scan size, exposure, resolution, etc. Tap the [Original] key and specify the orientation of the original to have the orientation be correctly recognized. If necessary, select other settings like Paper Select, 2-Sided Copy, Copy Ratio, Staple/Punch, Exposure, N-Up, Card Shot, Sort/Group, or Others.

4. Scan the original. Tap the [Preview] key to scan the original if you want to check it first. To make 2-sided copies, configure the 2-sided copy settings before scanning. If not checking the preview image, you can tap the [Start] key directly to start copying after selecting functions.

5. Check the preview image (if [Preview] was tapped). Display the preview image of the scanned original. In the preview screen, you can check the settings.

6. Tap the [Start] key to start copying. If making only one set of copies, you do not need to specify the number of copies. To make two or more sets, tap the copies display key to specify the number.

Note on restoring default settings: You can restore default copy settings before copying by enabling “Auto Clear Before Copy Execution Also” in Settings (administrator) → [System Settings] → [Common Settings] → [Operation Settings].

Cancelling:

• To cancel all settings, tap the [CA] key.

• To cancel copying, tap the [Cancel Copy] key.

In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Condition Settings]→ [Setting a Maximum Number of Copies].

This is used to set the maximum number that can be entered for the number of copies (number of continuous copies). Any number from 1 to 9999 can be specified.

Default settings for copying are set in “Default Settings” of “Copy Settings” in the System Settings. You can set a default value for each copy setting. These settings apply when the [Power] button is turned on, the [CA] key is tapped, or when the auto clear interval has elapsed.

You can tap the [Preview] key before scanning the original to check a preview of the scanned image.

In normal mode:

Preview lets you check the image while adjusting settings, so you can see what the result will be. You can drag a preview image to change pages, and rotate or delete the image. Refer to “MANUAL ADJUSTMENT OF EXPOSURE AND ORIGINAL TYPE” for details on adjusting settings while previewing.

The preview screen shows the scanned image and allows for further actions before starting the copy job.

Easy mode:

The size of the placed original is displayed in the upper left corner of the screen. When you place the original in the automatic document feeder, the original icon appears next to the original size.

Normal mode:

Check the size of the placed original on the display of the [Original] key. If the original size is set to [Auto], the automatically detected size (standard size) is displayed. If the original size is specified manually, the specified original size is displayed. When you place the original in the automatic document feeder, the original icon appears above the automatic document feeder.

Standard sizes:

Standard sizes are sizes that the machine can automatically detect. To specify the standard size, select [System Settings] in “Settings (administrator)”→ [Common Settings] → [Device Control] → [Original Size Detector Setting]. For detectable standard sizes, refer to “Original Size Detector Setting”.

Notes:

• Even when [Original] is set to [Auto], some original sizes may be detected as other one that is near the standard size. In this case, manually set the original size by “SELECTING THE ORIENTATION AND SIZE OF THE ORIGINAL”.

• When placing a non-standard size original on the document glass, you can make it easier for the size to be detected by placing a blank sheet of A4 (8-1/2″ x 11″), B5 (5-1/2″ x 8-1/2″), or other standard size of paper on top of the original.

Orientation of placed original:

Place the original as shown in the diagrams in the PDF. If you place the original in an incorrect orientation, it may result in punching at an unexpected position or stapling. On the “Preview Screen”, view the image orientation or preview image. Set the orientation of the image to ensure that the orientation of the placed original is correctly recognized. For information on setting the orientation, see “Specifying the orientation of the original”.

Automatic copy image rotation (Rotation Copy):

If the orientation is different between the original and paper, the original image will be automatically rotated 90 degrees to match the paper.

To set Rotation Copy: In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Condition Settings] → [Rotation Copy Setting].

• When [Rotation Copy] is selected, Rotation Copy operates when Auto Paper Select or Auto Ratio Select is in effect, or when the original and paper are the same size but the orientation is different.

• When [Rotation Copy is done only at Auto Paper Select or Auto Ration Select] is selected, Rotation Copy only operates when Auto Paper Select or Auto Ratio Select is in effect.

The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (Auto Paper Select). If the original size cannot be detected correctly or you want to change the paper size, select the paper tray manually.

1. Tap the [Paper Select] key (as part of the COPYING SEQUENCE).

2. Tap the required tray key. After the settings are completed, tap [OK].

Notes:

• If the selected tray runs out of paper during a copy job and there is another tray that has the same size and type of paper, that tray will be automatically selected and the copy job will continue.

• If a suitable size of copy paper is not loaded, copying may stop.

• To change the initially selected tray: In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Initial Status Settings] → [Paper Tray].

• Stop auto paper selection: In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Common Settings] → [Disabling of Auto Paper Selection]. The same size of paper will not be automatically selected when an original is placed on the document glass or the document tray of the Single Pass Feeder.

• Automatically select the tray used for paper feeding: In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Common Settings] → [Auto Selection Setting of Tray that is Supplied the Paper]. When this setting is enabled and paper is loaded into a tray while the machine is on standby in copy mode, that tray is automatically selected.

• When the bypass tray is selected, specify the paper type and size based on the paper loaded in the bypass tray. Refer to “SPECIFYING A TYPE AND SIZE OF PAPER LOADED ON BYPASS TRAY”.

• In normal mode, you can also open the [Paper Select] screen by tapping the machine image on the base screen.

• To automatically select the tray, tap the [CA] key. When the [CA] key is tapped, all settings selected to that point are cleared and you will return to the base screen.

This section explains how to select settings from the base screen of easy mode.

1. Place the original in the document feeder tray of the automatic document feeder.

2. Check the paper (tray) you want to use for copying, and tap the keys for any other settings you want to select (e.g., Paper Select, 2-Sided Copy, Copy Ratio, Staple/Punch, Original, Exposure, N-Up, Card Shot). Depending on the size of the placed original, there may be cases where the same size of paper as the original is not selected automatically. In this event, change the paper tray manually.

3. Tap the [Preview] key (optional, to see a preview of the scanned image).

4. Tap the [Start] key to start copying. If making only one set of copies, you do not need to specify the number of copies. To make two or more sets of copies, tap the number of copies key to specify the number of copies.

1. Place the original on the document glass.

2. Check the paper (tray) you want to use for copying, and tap the keys for any other settings you want to select (e.g., Paper Select, 2-Sided Copy, Copy Ratio, Staple/Punch, Original, Exposure, N-Up, Card Shot).

3. Tap the [Preview] key (optional, to see a preview of the scanned image).

4. Tap the [Start] key to start copying. If making only one set of copies, you do not need to specify the number of copies. To make two or more sets of copies, tap the number of copies key to specify the number of copies. If scanning multiple pages from the document glass, after the first page is scanned, place the next original and tap [Start] again. Repeat until all originals are scanned, then tap [Read-End].

This allows automatic 2-sided copying of 1-sided originals, 2-sided originals, or 1-sided copying of 2-sided originals.

1. Place the original in the document feeder tray of the automatic document feeder. Configure 2-sided copy settings before scanning.

2. Tap the [2-Sided Copy] key.

3. Select the 2-sided copy mode:

(1) Select the 2-sided copy type (e.g., 1 -> 2 Sided, 2 -> 2 Sided, 2 -> 1 Sided).

(2) When the original is set to “2-Sided”, select “Tablet” or “Book” in “Original Binding”.

(3) When the output is set to “2-Sided”, select “Tablet” or “Book” in “Output Binding”.

(4) After the settings are completed, tap [OK].

4. Check the paper (tray) you want to use for copying, and tap the keys for any other settings you want to select. Tap the [Original] key and specify the orientation of the original.

5. Tap the [Preview] key (optional).

6. Tap the [Start] key to start copying.

Note: Dual-side copy helps to save paper.

This typically involves copying 1-sided originals to make 2-sided copies.

1. Place the original on the document glass.

2. Tap the [2-Sided Copy] key.

3. Select the 2-sided copy mode:

(1) Tap the [1 → 2] key (for 1-sided original to 2-sided copy).

(2) When the output is set to “2-Sided”, select “Tablet” or “Book” in “Output Binding”.

(3) After the settings are completed, tap [OK].

Note: The [2 → 2] key and [2 → 1] key cannot be used when copying from the document glass for this function as described.

4. Check the paper (tray) you want to use for copying, and tap the keys for any other settings you want to select. Tap the [Original] key and specify the orientation.

5. Tap the [Start] key. The machine will scan the first page.

6. Place the next original (e.g., the reverse side or the next page) on the document glass. Tap the [Start] key to scan the original. Repeat this step until all originals have been scanned.

7. Tap the [Read-End] key to start copying.

Note: Dual-side copy helps to save paper. To change the default 2-sided copy mode, go to “Settings (administrator)” → [System Settings] → [Copy Settings] → [Initial Status Settings] → [2-Sided Copy].

Automatic Adjustment:

Automatic exposure adjustment operates by default ([Auto] is displayed) to automatically adjust the exposure level and original type as appropriate for the original being copied.

• To change the default exposure: In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Initial Status Settings] → [Exposure Type].

• To adjust the exposure level when [Auto] is used: In “Settings (administrator)”, select [System Settings] → [Image Quality Adjustment] → [Copy Image Quality] → [Density Adjustment when [Auto] is selected for Exposure].

Manual Adjustment:

1. Tap the [Exposure] key (in Easy Mode) or ensure you are in Normal Mode for more detailed settings. If in Easy Mode and more detail is needed, tap the [Detail] key to switch to Normal Mode, then tap the [Exposure] key.

2. In Easy Mode, tap [-] or [+] or slide the slider to adjust copy exposure. Tap [OK].

3. In Normal Mode (after tapping [Exposure] key):

a. Tap the required original image type key to specify the original type:

• Text: Use this mode for regular text documents.

• Text/Printed Photo: Best balance for copying an original with both text and printed photographs (e.g., magazine).

• Text/Photo: Best balance for copying an original with both text and pasted-on photographs.

• Printed Photo: Best for copying printed photographs (e.g., photos in a magazine).

• Photo: Use this mode to copy photos.

• Map: Best for copying light color shading and fine text on maps.

• Light Original: Use for originals with light pencil writing.

b. Adjust the exposure level using the slider or [-]/[+] keys.

c. Tap [OK].

Additional Manual Adjustment Notes:

• Copy of Copy: When using a copy or printed page from the machine as an original, tap the [Copy of Copy] checkbox. Available when [Auto], [Text], [Printed Photo], or [Text/Printed Photo] is selected.

• Copy Original with Highlighted Lines: To make fluorescent marker parts more visible, tap this checkbox.

• If you adjust exposure with original type as [Auto] in Normal Mode, it automatically selects [Text/Printed Photo].

• Guidelines for exposure level when [Text] is selected: 1 to 2 for dark originals (newspaper), 3 for normal density, 4 to 5 for pencil/light colored text.

This function automatically selects the appropriate ratio to meet the paper size when manually changing the paper tray for a different sized paper than the original.

1. Manually select the paper tray with the desired output paper size, and place the original.

2. Tap the [Copy Ratio] key.

3. Tap the [Auto Image] key. The reduction or enlargement ratio is automatically selected based on the original size and the selected paper size. The ratio will appear in the display. Tap [OK].

Notes:

• For a non-standard size original, the size must be entered to use Auto Image.

• To change the default ratio: In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Initial Status Settings] → [Copy Ratio].

• To cancel Auto Ratio Selection: Tap [Auto Image] to deselect it.

• To return the ratio to 100%: Tap the [100%] key.

There are three methods for manual ratio selection:

1. Using the preset ratio key: Specify any ratio by combining preset ratio keys (for frequently used standard sizes) with the zoom key (+/-), which adjusts the ratio in 1% units. Up to two ratio values can be added as preset keys for enlargement and reduction respectively.

2. Specifying the paper size: Specify the paper sizes of the original and output, and the machine automatically obtains the appropriate ratio.

3. Specifying the image dimensions: Specify the image sizes of the original and output, and the machine automatically obtains the appropriate ratio. For a copy with the same ratio between vertical and horizontal sizes, enter either one.

Notes:

• When the automatic document feeder is used, the vertical and horizontal ratio selection ranges are both between 25% to 200% (this note might be specific to “Specifying image dimensions” but is listed generally here in the PDF).

• To return the ratio to 100%: Tap the [100%] key.

• To add any ratio as a preset ratio: In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Condition Settings] → [Add or Change Extra Preset Ratios]. You can set two additional preset ratios for enlargement (101% to 400%) and reduction (25% to 99%). Tap the [Other Ratio] key to select an added preset ratio.

1. Tap the [Copy Ratio] key.

2. Tap preset ratio keys (e.g., A3→A4, A4→A3) or use the [-] / [+] keys to set the desired ratio. The selected ratio is displayed. After settings are completed, tap [OK]. Check that a paper size suitable for the ratio is selected.

Notes:

• If you tap the [Slightly Reduce (3% Reduction)] key, the ratio will be set 3% lower than specified.

• In normal mode: There are two setting screens; use the [Other Ratio] key to switch. To quickly set the ratio, first specify a value close to the desired value using numeric keys, then adjust with [-]/[+].

• To cancel all settings: Tap the [CA] key.

1. Tap the [Copy Ratio] key.

2. In the “By Paper Size” section, select the Original paper size and the (output) Paper size. The machine will calculate and display the ratio. After the settings are completed, tap [OK].

• To cancel all settings: Tap the [CA] key.

1. Tap the [Detail] key to change to normal mode if not already in it.

2. Tap the [Copy Ratio] key.

3. Tap the [by Size] key on the [Zoom] tab.

4. Specify the image size (dimensions of the image to be enlarged or reduced) and the output size (dimensions of the enlarged and reduced images). Tap the area of image size and output size, and enter the sizes using the numeric keys. The copy ratio will be calculated. After the settings are completed, tap [OK].

Notes:

• If you have entered an incorrect size: Tap the [C] key, and then enter the correct size.

• To cancel all settings: Tap the [CA] key.

This function allows you to individually specify the horizontal (X) and vertical (Y) copy ratios.

Two methods can be used:

1. Using the preset ratio key: Specify any ratio by combination of preset ratio keys with the zoom key (+/-).

2. Specifying the image dimensions: Specify the image sizes (X and Y) of the original and output.

Notes:

• When the automatic document feeder is used, the vertical and horizontal ratio selection ranges are both between 25% to 200%.

• To cancel the XY zoom setting: Tap the [Zoom] tab or the [CA] key.

1. Tap the [Detail] key to change to normal mode.

2. Tap the [Copy Ratio] key, and then tap the [XY Zoom] tab.

3. Tap the [X] key, and set the X (horizontal) ratio using the preset keys or +/- keys.

4. Tap the [Y] key, and set the Y (vertical) ratio in the same way as the [X] key. After the settings are completed, tap [OK]. Check that a paper size suitable for the ratio is selected.

Notes:

• To quickly set the ratio, first specify a value close to the desired one with numeric keys, then adjust with +/-.

• Tap each area of the X (horizontal) and Y (vertical) directions, and enter the sizes using the numeric keys.

1. Perform steps 1 to 2 in “How do I use the preset ratio key for XY zoom (separate length and width adjustment)?” (Tap [Detail] key for normal mode, tap [Copy Ratio] key, then [XY Zoom] tab).

2. Tap the [by Size] key.

3. Specify the X and Y dimensions of the image size (original) and those of the output size. Tap the image size and output size areas, and enter the sizes using the numeric keys. Check that a paper size suitable for the ratio is selected. After the settings are completed, tap [OK].

Notes:

• If you have entered an incorrect size: Tap the [C] key on the numeric keys that appears when you tap the entry area, and set to the correct size.

• To cancel all settings: Tap the [CA] key.

When the original size is non-standard or not detected correctly, manually specify the original size. Set the orientation to ensure it’s correctly recognized. This should be done before scanning.

Specifying the orientation of the original:

1. In Easy mode, tap the Original image orientation icon (A / sideways A). Select the correct orientation. Tap [OK].

2. In Normal mode, tap the [Original] key. Tap the “Image Orientation” icon (A / sideways A) and select the orientation. Then proceed to select size.

Specifying the size of the original (typically in Normal Mode):

1. Tap the [Original] key to set the orientation (if not already done via Easy Mode’s [Original] button which also handles orientation).

2. If you want to specify the size, ensure you are in Normal Mode (tap [Detail] key from Easy Mode if necessary).

3. Tap the [Original] key on the Normal Mode screen.

4. Tap the [AB] tab (for metric sizes like A4, B5) or the [Inch] tab (for sizes like 8-1/2″x11″).

5. Tap the appropriate original size key. After the settings are completed, tap [OK].

1. Tap the [Original] key to set the orientation of the original.

2. Tap the [Detail] key to change to normal mode if not already in it.

3. Tap the [Original] key on the Normal Mode screen.

4. Tap the [Direct Entry] tab.

5. Specify the original size. Tap the areas displaying width (X) and height (Y) sizes respectively, and enter the sizes using the numeric keys. It is convenient to use [-]/[+] to finely adjust the entered size. Tap [OK] for the dimensions, then [OK] for the original settings.

On the base screen, check that the specified size is displayed on the [Original] key.

You can store frequently used non-standard original sizes. A total of up to 12 non-standard original sizes can be registered. Stored sizes are retained even if main power is turned off and will appear in other modes.

Storing or Amending Original Sizes:

1. Tap the [Detail] key to change to normal mode.

2. Tap the [Original] key.

3. Tap the [Custom Size] tab.

4. Tap [Store/Delete Original Size] on the action panel.

5. Tap a key that does not show a size (for storing a new one) or tap an existing custom size key (for amending). If amending, a confirmation appears; tap [Amend] to proceed to size entry, or [Delete] to delete.

6. Specify the original size. Tap the areas displaying width (X) and height (Y) and enter the sizes using numeric keys. Use [-]/[+] for fine adjustment. Tap [OK] after entering dimensions.

7. Tap the [OK] key for the Custom Size screen. Check that the key of the size stored/amended on the original screen is added/updated properly. After checking, tap [OK] for the main original settings screen.

Retrieving a Stored Original Size:

1. Perform steps 1 to 3 above (go to Normal Mode, tap [Original], tap [Custom Size] tab).

2. Tap the key of the original size that you wish to retrieve.

3. Tap the [OK] key. On the base screen, check that the specified size is displayed on the [Original] key.

Deleting a Stored Original Size:

1. Follow steps 1-4 for Storing/Amending.

2. Tap the custom size key you want to delete. A confirmation appears.

3. Tap the [Delete] key. Make sure that the original size has been cleared from the key and tap [OK].

To cancel an operation: Tap the [CA] key.

The bypass tray allows copies on transparency film, envelopes, tab paper, and other special media, in addition to plain paper.

Notes:

• For detailed information on paper that can be loaded, refer to “APPLICABLE PAPER TYPES”. For precautions on loading, refer to “LOADING PAPER INTO THE BYPASS TRAY”.

• To prohibit feeding from the bypass tray during duplex copy: In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Condition Settings] → [Disabling of Bypass-Tray in Duplex Copy]. This is recommended if special media unsuitable for duplexing is often used in the bypass tray.

Steps:

1. Load paper into the bypass tray.

2. Tap the [Paper Select] key, and tap the bypass tray key. Each tray key displays the size and type of loaded paper.

3. To select more detailed settings, tap the [Detail] key to switch to normal mode (if not already in it).

4. Tap the [Paper Select] key (if needed, e.g. if not already on paper select screen).

5. Tap the [Type and Size] key (associated with the bypass tray display) and select the size and type of the paper. Refer to “SPECIFYING A TYPE AND SIZE OF PAPER LOADED ON BYPASS TRAY”.

6. Place the original in the document feeder tray or on the document glass.

7. Select any other desired copy settings and tap [Start].

1. Tap the [Paper Select] key, and tap the bypass tray key.

2. Tap the [Type and Size] key (this key appears next to or on the bypass tray representation on screen), and tap the key that meets the type of the loaded paper.

3. Tap the [Size] tab, and tap the key that meets the size of the loaded paper:

• [Auto-AB] key: Automatically detects appropriate AB paper size (e.g., A4, B5).

• [Auto-Inch] key: Automatically detects appropriate inch paper size (e.g., 8-1/2″x11″).

• [Size Set] key: Manually specify a paper size not automatically detected.

• [Direct Entry] key: Enter a numeric value for the size. To directly enter a paper size, tap the [inch] key to set size in inches, or tap the [AB] key for millimeters. After entering the size using numeric keys and the [-]/[+] key, tap [OK].

After all settings are completed, tap [OK].

This explains how to select the sorting method when outputting the scanned original.

Steps:

1. Tap the [Detail] key to change to normal mode (if not already in it).

2. Tap the [Sort/Group] key. (If a finisher or saddle stitch finisher is installed, this key might be under [Others]. Also, tap the [Original] key and specify its orientation for correct sorting/grouping.)

3. Select the sorting method (Auto, Sort, or Group). After the settings are completed, tap [OK].

Notes:

• You can select the offset output checkbox (if available) to have each set of output be offset from the previous set for easy removal.

• To change the output tray, tap the [Output Tray] key, and select the output destination.

Tap the [Start] key to start copying.

If the printed image is skewed when using the mixed size original function for originals of mixed width, follow these steps:

1. Open the document feeder cover.

2. Change the switch position. Switch position A is used for normal scanning, and switch position B is used for mixed size original scanning.

3. Scan the originals.

4. When you have finished using the mixed size original function, be sure to return the switch to position A.

The image shows a switch with positions A and B located inside the document feeder.

Slow Scan Mode must be specified before scanning the original. This function helps prevent thin originals from misfeeding.

Note: The “2-Sided→2-Sided” and “2-Sided→1-Sided” modes of automatic 2-sided copying cannot be used with Slow Scan Mode.

To scan thin originals:

1. Tap the [Others] key, and tap the [Slow Scan Mode] key. A checkmark appears on the icon. After the settings are completed, tap the [Back] key.

2. Place the original in the document feeder tray of the automatic document feeder. Refer to AUTOMATIC DOCUMENT FEEDER (page 1-127). If the originals are inserted with too much force, they may crumple and misfeed.

3. Tap the [Start] key to start copying.

Tap the [Slow Scan Mode] key to clear the checkmark.

In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Device Control] → [Original Feeding Mode].

This function adjusts the resolution when scanning the original, enabling high-quality output or speed-priority output. Resolution must be specified before scanning the original. The resolution setting is applied when making a full-size copy.

1. Tap the [Others] key, and tap the [Scan Resolution] key.

2. Select the resolution. The screen shows options for Document Feeder and Glass, with resolutions like 600x300dpi, 600x400dpi, and 600x600dpi. The resolution can be set for both the document feeder and document glass. After the settings are completed, tap [OK] and [Back] keys in sequence.

3. Place the original in the document feeder tray of the automatic document feeder (page 1-127) or on the document glass (page 1-129).

4. Tap the [Start] key to start copying.

In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Condition Settings] → [High Quality Scan from Document Feeder]. The resolution for copying using the automatic document feeder can be changed from 600 x 400 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity; however, the scanning speed is slower. When high quality mode is not selected, the following conditions must be satisfied in order to scan at 600 x 400 dpi and attain the fastest speed:

• The copy ratio must be set to 100%.

• Do not select a special mode that will change the ratio.

• [Copy of Copy] must not be enabled.

In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Condition Settings] → [Quick Scan from Document Glass]. The resolution for copying using the document glass can be changed from 600 x 600 dpi to 600 x 400 dpi (high speed mode). When high speed mode is selected, the first copy time is quicker; however, the copy image is not as clear. When high quality mode is not selected, the following conditions must be satisfied in order to scan at 600 x 400 dpi and attain the fastest speed:

• The copy ratio must be set to 100%.

• Do not select a special mode that will change the ratio.

• [Copy of Copy] must not be enabled.

This function prints information such as the “Date” or “Stamp”, which is not shown on the original, on copies. You can print the following six types of information: Date, Page No., Stamp, Copies, Text, Watermark. For the stamp or watermark, you can print text such as “CONFIDENTIAL” or “PRIORITY”. You can print pre-set text or any characters as the text. Each item can be printed on the header or footer of each sheet.

Important notes:

• If the selected stamp content of one position overlaps the stamp content of another position, priority will be given in the following order: watermark, right side, left side, centre. Content that is hidden due to overlapping will not be printed.

• Text will be printed at the preset size regardless of the copy ratio or paper size setting.

• Text will be printed at the preset exposure regardless of the exposure setting.

• Depending on the size of the paper, some printed content may be cut off or shifted out of position.

To use the Stamp function:

1. Place the original in the document feeder tray (page 1-127) or on the document glass (page 1-129).

2. Tap the [Others] key, and tap the [Stamp] key.

3. Tap a tab to be printed (e.g., Date, Page No., Stamp, Text, Watermark), and tap the format. The format of the [Text] tab can be entered using pre-set text or soft keyboard (see “Setting using the [Text] tab”). When you tap the tab, the display tab is switched.

4. Tap a key of the desired print position (any of [1] to [6] keys shown on screen). Tapping the [Detail] key allows you to configure settings for each position. Tapping the [Layout] key allows you to check the printing position or detailed settings.

5. Tap the [Start] key to start copying.

To cancel the text settings: Tap the [Cancel All] key.

To cancel all settings: Tap the [CA] key.

In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Text/Image Printing] → [Text Settings (Stamp)] to register preset text to be used in [Stamp].

To enter custom text for the stamp:

1. In the Stamp settings screen, tap the [Text] tab.

2. Tap the [Direct Entry] key to display the soft keyboard.

3. Use the soft keyboard to enter any characters.

To select a format from pre-set text:

1. In the Stamp settings screen, tap the [Text] tab.

2. Tapping the [Pre-Set Text] key allows you to select the required one of the registered formats for printing.

3. Tapping the [Store/Delete] key allows you to edit, delete, or store pre-set text.

This function adds an image registered in the machine to an original to make a copy. There are two types: Custom stamp (Stamp image) and Custom watermark (Stamp image with grey-scale watermark).

Important notes:

• On MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, this only appears when the Hard disk expansion kit is installed.

• An image must be registered in advance from the printer driver to the machine. Refer to REGISTERING A CUSTOM IMAGE (page 3-48).

• A custom stamp image is copied by sheet, not by original. If N-Up is enabled, user stamps are copied for each set of pages.

• A custom stamp image is copied with the registered size. The size remains unchanged even when the copy ratio is enlarged or reduced.

• A different custom image cannot be specified for each page.

• If an image runs off of the specified paper depending on the registered size or position, the excess will not be copied.

• Custom Image can be combined with Tandem Copy. Stamp copy is performed when a custom image with the same file name is registered in both the master and client machines. If it is not registered, a copy will be made without a custom image.

To add a custom image:

1. Place the original in the document feeder tray (page 1-127) or on the document glass (page 1-129).

2. Tap the [Others] key, and tap the [Custom Image] key.

3. Tap the [Custom Stamp] or [Custom Watermark] key.

4. Tap the [Image] key to select an image. Select the required thumbnail image(s) from the available selection.

5. Set [Print Page] (First Page or All Pages) or [Print Position] (X, Y coordinates, Print Angle: 0, -90, 90, or 180 degrees). For custom watermark, also set [Print Pattern] (Transparent or Overlap) and [Exposure] (nine levels). After the settings are completed, tap [OK] and [Back] keys in sequence.

6. Tap the [Start] key to start copying.

To cancel the custom image setting: Tap the [Off] key.

To cancel all settings: Tap the [CA] key.

In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Text /Image Printing] → [Custom Stamp] or [Custom Watermark].

In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Enable/Disable Settings] → [Disabling Registration of Custom Image] and configure the setting.

This function inserts a different type of paper for front and back covers. For N-Up, the layout is based on the first page and excludes covers.

Prerequisites:

• Before using the covers/inserts function, load insertion sheets in the tray.

• When selecting the covers/inserts function, place the originals in the document feeder tray, select 1-sided or 2-sided copying, and select the number of copies and any other desired copy settings. After these settings, perform the procedure to select covers/inserts.

• One sheet can be inserted for each of front and back covers.

Limitations:

• When performing 2-sided copying of 2-sided originals, an insertion sheet cannot be inserted between the front and reverse sides of an original.

• This function cannot be used with the saddle stitch function.

• This setting is not available if “Covers/Inserts” is disabled in “Settings”.

To insert covers:

1. Place the original in the document feeder tray (page 1-127).

2. Tap the [Others] key, and then tap the [Covers/Inserts] key.

3. Tap the [Front Cover] key, and then tap the [On] key. (When inserting a back cover, tap the [Back Cover] tab, and then tap the [On] key.)

4. Tap the [Change] key to select the paper tray for the cover (e.g., Bypass, Plain 1).

5. Configure copy setting of a front cover sheet. When only inserting a cover, tap the [Make No Copy] key. If you selected the [2-Sided Copy] key, tap the [Book] or [Tablet] key for the front cover binding. After the settings are completed, tap [OK] and [Back] keys in sequence.

6. Tap the [Start] key to start copying.

To change the cover input tray: Tap the [Paper Tray Settings] key. On the input tray setting screen, tap the [Paper Tray] key of [Front Cover] or [Back Cover]. Refer to “SELECTING THE PAPER TRAY FOR COPYING (page 2-11)”.

Notes on cover material: If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. If not copied on, tab paper can be inserted.

To cancel cover sheet insertion: Tap the [Off] key.

To cancel front cover, back cover, and insertion sheet settings at the same time: Tap the [Cancel All] key.

To cancel all settings: Tap the [CA] key.

Cover inserting examples for various original and copy mode combinations are detailed in the PDF from page 2-98 to 2-103.

In “Settings (administrator)”, select [System Settings] → [Common Settings] → [Operation Settings] → [Condition Settings] → [Disabling of Covers/Inserts Mode].

This function inserts a sheet of paper into a specific page as an insertion sheet. Two types of insertion sheets and their positions can be specified. When inserting covers, see “INSERTING COVERS IN COPIES (COVERS/INSERTS) (page 2-98)”.

Prerequisites:

• Before using the covers/inserts function, load insertion sheets in the tray.

• The insertion sheet size must be the same as the copy size.

• Up to 100 insertion sheets can be inserted.

Limitations:

• The document glass is not available for this function.

• Two insertion sheets cannot be inserted into the same page.

• When performing 2-sided copying of 2-sided originals, an insertion sheet cannot be inserted between the front and reverse sides of an original.

• This function cannot be used with the saddle stitch function.

• This setting is not available if the covers/inserts function is disabled in “Settings (administrator)”.

To insert insertion sheets:

1. Place the original in the document feeder tray (page 1-127).

2. Tap the [Others] key, and then tap the [Covers/Inserts] key.

3. Tap the [Insertion Sheet] tab.

4. Tap the [Insertion Type A] key (or B to H), and tap the insert page display key. The Insertion Type B to Type H settings are the same as Type A.

5. Enter the number of the page you want to insert a sheet into using numeric keys, and then tap the [Enter] key. Repeat for all insertion sheets. After settings are completed, tap [OK] and [Back] keys in sequence.

6. Tap the [Change] key to select the paper tray for the insertion sheet (e.g., Bypass, Plain 1).

7. When only inserting insertion sheet A, tap the [Make No Copy] key. When making a copy on insertion sheet A, tap the [Simplex] or [2-Sided Copy] key. If [2-Sided Copy] is selected, tap [Book] or [Tablet] for binding. After settings are completed, tap [OK].

8. Tap the [Start] key to start copying.

To correct an incorrect insert page number: Tap the [Page Layout] key and change the page. See “CHECKING, EDITING, AND DELETING THE PAGE LAYOUT OF COVERS AND INSERTION SHEETS (PAGE LAYOUT) (page 2-110)”.

To cancel insertion sheets: Tap the [Cancel All] key.

To change an insertion sheet: Tap the [Paper Tray] key, and select the tray with insertion sheets loaded.

To copy on tab paper: Tap the [Tab Copy] key. See “COPYING CAPTIONS ONTO TAB PAPER (TAB COPY) (page 2-113)”.

Note on material: When copying on both sides of an insertion sheet, you cannot use label sheets, transparency films, or tab paper for insertion. If not copied on, tab paper can be inserted.

To cancel all settings: Tap the [CA] key.

Sheet inserting examples for various original and copy modes are detailed in the PDF on pages 2-106 and 2-107.

The editing contents differ for registered covers and insertion sheets:

• For “Cover Sheet”, you can change settings like paper type, copy/do not copy, 1-Sided, and 2-Sided.

• For “Insert Sheet”, you can change only the page number for insertion.

To manage page layout:

1. Tap the [Others] key, and then tap the [Covers/Inserts] key.

2. Tap the [Page Layout] key. (This key is disabled if covers or insertion sheets are not configured.)

3. Check the page layout. To exit, tap the [OK] key. To edit or delete, tap the required key. When deleting, tap [Delete]. When editing, tap [Amend]. For consecutive insertion of different types of inserts at the same page, tap [Replace Order of Inserts] to change the order.

4. Change cover or insertion sheet settings. For covers, change copy mode. For insert sheets, change page number. After settings are completed, tap the [OK] key multiple times to return to the [Others] screen. Then, tap the [Back] key.

This function automatically inserts a sheet of paper between each sheet of transparency film to prevent sticking due to static electricity. It’s also possible to copy on insertion sheets.

Limitations:

• When performing 2-sided copying, only “2-Sided→1-Sided” mode can be used.

• The number of copies cannot be selected in this mode.

• Transparency film must be loaded in the bypass tray.

To use Transparency Inserts:

1. Place the transparency film face down in the bypass tray, and load transparency film sheets. Configure bypass tray settings as per “MAKING COPIES USING THE BYPASS TRAY (page 2-33)”. Note orientation (horizontally/vertically).

2. Place the original in the document feeder (page 1-127) or on the document glass (page 1-129).

3. Tap the [Others] key, and then tap the [Transparency Inserts] key.

4. Tap the [On] key. When making a copy on insertion sheets, tap the [Also Make Copy on Inserts] checkbox to set to ✓. After settings are completed, tap [OK] and [Back] keys in sequence.

5. Tap the [Start] key to start copying.

To cancel the transparency inserts setting: Tap the [Off] key.

To cancel all settings: Tap the [CA] key.

Load a tab sheet in the bypass tray and make a copy on a tab. Prepare appropriate originals for tab captions. The image is shifted by the width of the tab.

Placement for Left Binding:

• Originals: Insert in document feeder so that the side with no tab text enters first. If using document glass, place so that the side with the tab text is on the left.

• Loading tab paper: Load so that the tab on the first sheet is toward you (Side 2 facing up, tabs on the right entering machine last).

Placement for Right Binding:

• Originals: Insert in document feeder so that the side with no tab text enters first. If using document glass, place so that the side with the tab text is on the left.

• Loading tab paper: Load so that the tab on the first sheet is away from you (Side 2 facing up, tabs on the left entering machine last).

Tab Copy must be specified before scanning the original. The width of the tab paper can be as wide as A4 width (210 mm) plus 20 mm (or 8-1/2″ x 11″ paper (8-1/2″) plus 5/8″).

To perform Tab Copy:

1. Tap the [Others] key, and tap the [Tab Copy] key.

2. Tap the [On] key.

3. Set an image shift width (tab width). Tap the numeric value display and enter a shift width (0-20 mm) using numeric keys. After settings, tap [OK] and [Back].

4. Load the tab paper in the bypass tray with the print side down. Place paper so tabs enter the machine last. Configure bypass tray settings as in “MAKING COPIES USING THE BYPASS TRAY (page 2-33)”.

5. Place the original and tap the [Preview] key. Place original in document feeder (page 1-127) or on document glass (page 1-129).

6. Tap the [Start] key to start copying.

To cancel the tab copy setting: Tap the [Off] key.

To cancel all settings: Tap the [CA] key.

In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Condition Settings] → [Initial Tab Copy Setting]. Specify a value from 0 mm (0″) to 20 mm (1″) in increments of 1 mm (1/8″).

This function separately copies an enlarged original image on multiple sheets.

Important notes:

• You must select Multi-Page Enlargement before scanning the original.

• Place an original on the document glass.

• When Multi-Page Enlargement is selected, the image orientation is changed to vertical.

• There will be a margin around the edges of each copy. Areas for overlapping the copies will be created at the leading and trailing edges of each copy.

• The paper size, number of sheets, and ratio are automatically selected based on the selected original size and enlargement size (cannot be selected manually).

To make a poster-sized copy:

1. Tap the [Others] key, and tap the [Multi-Page Enlargement] key.

2. Select the [AB] or [Inch] tab to meet the original size, and tap the key that meets the original size. This displays keys for available enlargement size, copy paper size, and number of sheets.

3. Tap the key of the size you want to enlarge the original to. The image orientation appears. After settings, tap [OK] and [Back]. If printing the copy image and margin border, set the [Print Paste Position Mark] checkbox to ✓.

4. Place the original on the document glass based on the orientation displayed on the screen.

5. Tap the [Start] key to start copying.

To cancel Multi-Page Enlargement setting: Tap the [Clear] key. The automatically selected ratio is retained.

To return the ratio to 100%: Tap the [Copy Ratio] key on the base screen, then tap the [100%] key.

This function makes copies by inverting the original into a mirror image. Specify the Mirror Image before scanning an original.

1. Tap the [Others] key, and tap the [Mirror Image] key. A checkmark appears on the icon. After settings, tap the [Back] key.

2. Place the original in the document feeder (page 1-127) or on the document glass (page 1-129).

3. Tap the [Start] key to start copying.

To cancel the mirror image setting: Tap the [Mirror Image] key to uncheck it.

This function reverses black and white in a copy to create a negative image. It can only be used for black and white copying and can reduce toner consumption for originals with large black areas.

Important notes:

• B/W Reverse must be specified before scanning the original.

• When selected, “Exposure/Original Type” automatically changes to “Text”.

• This function is not available in some countries and regions.

To use B/W Reverse:

1. Tap the [Others] key, and tap the [B/W Reverse] key. A checkmark appears. After settings, tap [Back].

2. Place the original in the document feeder (page 1-127) or on the document glass (page 1-129).

3. Tap the [Start] key to start copying.

To cancel the B/W reverse setting: Tap the [B/W Reverse] key to uncheck it.

To cancel all settings: Tap the [CA] key.

This function easily adjusts the density and outlines of images and text. You must select Quick Image Quality Adjustment before scanning the original.

1. Tap the [Others] key, and tap the [Quick Image Quality Adjustment] key.

2. Tap [-], [+], or slide the slider to adjust the image quality (Smooth to Sharp). After settings, tap [OK] and [Back].

3. Place the original in the document feeder (page 1-127) or on the document glass (page 1-129).

4. Tap the [Start] key to start copying.

To cancel the quick image quality adjustment setting: Tap the [Off] key.

To cancel all settings: Tap the [CA] key.

This function adjusts sharpness to make an image sharper or softer. Sharpness must be specified before scanning.

1. Tap the [Others] key, and tap the [Sharpness] key.

2. Tap [-], [+], or slide the slider to adjust sharpness (Less Sharp to More Sharp). Select [More Sharp] for sharper outlines, or [Less Sharp] for softer outlines. After settings, tap [OK] and [Back].

3. Place the original in the document feeder (page 1-127) or on the document glass (page 1-129).

4. Tap the [Start] key to start copying.

To cancel the sharpness setting: Tap the [Off] key.

To cancel all settings: Tap the [CA] key.

This function adjusts the tone and density of copies. Density is divided into three ranges (L, M, H), and you can adjust each or all three at once. Grey balance must be specified before scanning.

1. Tap the [Others] key, and tap the [Grey Balance] key.

2. Tap the [-] [+] key or slide the slider to adjust the grey balance. To adjust each range, set the [Set in a Batch] checkbox to ☐. To adjust a slider individually with [-] [+] keys, tap the slider and then tap the keys.

3. Place the original in the document feeder (page 1-127) or on the document glass (page 1-129).

4. Tap the [Start] key to start copying.

To return the grey balance to the default: Tap the [Reset] key. Default settings are from “Settings (administrator)” → [System Settings] → [Image Quality Adjustment] → [Copy Image Quality] → [Grey Balance].

Change the setting in “Settings (administrator)” → [System Settings] → [Image Quality Adjustment] → [Copy Image Quality] → [Grey Balance].

This function suspends a job in progress and preferentially prints the original specified with interrupt copy.

Important notes:

• The [Interrupt] key does not appear while an original is being scanned.

• Depending on the settings of the job in progress, the [Interrupt] key may not appear.

• Interrupt copy cannot be used with: Job Build, Tandem Copy, Book Copy, Card Shot, Multi-Page Enlargement, Original Count, Proof Copy, Preview Setting, and Book Divide.

• If using document glass for interrupt copy, you cannot select booklet, covers/inserts, or N-Up. Use automatic document feeder if these are necessary.

To perform an Interrupt Copy:

1. Tap the [Interrupt] key on the Copy screen. The interrupt mode screen appears. If user authentication is specified, tap [Interrupt] to display the user authentication screen, then enter login name and password.

2. Place the original in the document feeder (page 1-127) or on the document glass (page 1-129).

3. Configure copy settings.

4. Tap the [Start] key to start interrupt copying. When completed, the interrupted job will resume. The interrupt copy function does not display a preview of the scanned original.

To cancel interrupt copy: Tap the [Cancel] key.

This function allows sending a fax, e-mail with image attached, or saving data to a network folder while making a copy. Destination must be stored in the address book in advance (ADDRESS BOOK page 1-141). Transmission starts after the copy, using the same settings as the copy (some functions may not provide same results).

1. Tap the [Detail] key to change to normal mode if needed (CHANGING MODES page 1-19).

2. Tap [Send as well as print] on the action panel.

3. Select a recipient from the address book (ADDRESS BOOK SCREEN page 1-142). After selection, tap [Enter Address] key. You cannot use soft keyboard; enter in address book if not found. An Internet Fax address cannot be selected.

4. Place the original in the document feeder (page 1-127) or on the document glass (page 1-129).

5. Set each copy item as required. These settings are used for fax transmission (some may be unavailable). You can preview by tapping [Preview].

6. Tap the [Start] key to start copying. After the copy, transmission starts. After the copy, you cannot preview settings before transmission.

In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Condition Settings] → [Disabling sending while copying].

When you tap the job status display, jobs are displayed in a list. To check the status of a copy job, tap the [Print] tab. To stop, delete, perform priority processing, or check jobs, refer to:

• STOPPING/DELETING A JOB IN PROGRESS OR RESERVED (page 1-133)

• PRIORITY PROCESSING OF A RESERVED JOB (page 1-134)

• CHECKING A RESERVED JOB OR THE JOB IN PROGRESS (page 1-136)

• CHECKING COMPLETED JOBS (page 1-137)

This function collectively stores copy settings as one program for easy retrieval. Programs are set from the base screen of normal mode (SELECTING COPY MODE page 2-4). Programs cannot be stored in easy mode. Up to 48 programs can be stored. Settings remain registered even when main power is off. Programs can be stored in home screen or favourite as a shortcut.

1. Specify the copy function to be stored. In the base screen, display [Program Registration] on the action panel.

2. Tap [Program Registration] on the action panel.

3. Tap an unused key. A key with a program stored is displayed in colour. If no name is set, a serial number is assigned.

4. Set a name for the program (using soft keyboard) and tap the [OK] key. A registration completion message appears.

5. Select whether or not the program will be added to the home screen or favourites ([Cancel Registration], [Register for Home], [Register for Favorite]). For print settings, select from pre-set text or use soft keyboard. You can also print serial number and account job ID. After settings, tap [OK] and [Back].

If user authentication is enabled, the shortcut is registered in user’s home screen/favourite. If disabled, administrator password entry appears; after entry, registration is completed. The number of copies cannot be stored in a program.

In “Settings (administrator)”, select [System Settings] → [Copy Settings] → [Condition Settings] → [Disabling of Registration/Deletion of Program].

1. Tap [Call Program] on the action panel.

2. Tap the key of the program you want to retrieve.

You can select a program key and tap [Register in Favorite] or [Register for Home] on the action panel to register a shortcut key for the selected program.

A program that is already stored cannot be deleted if [Disabling of Registration/Deletion of Program] is selected in administrator settings.

1. Tap [Call Program] on the action panel.

2. Tap [Delete] on the action panel.

3. Tap the key of the program you want to delete, and tap [Delete].

A program cannot be renamed if [Disabling of Registration/Deletion of Program] is selected in administrator settings.

1. Tap [Call Program] on the action panel.

2. Tap [Change Name] on the action panel.

3. Tap the key of the required program, enter the new name using the soft keyboard, and rename the program. Then tap the [OK] key. After settings are completed, tap [OK].

The following example uses “WordPad”. The menu/button names may vary by application.

1. Select [Print] from the [File] menu of WordPad.

2. In the Print dialog, select the printer driver for the machine (e.g., SHARP MX-xxxx) and click the [Preferences] (or [Property]) button.

3. In the Printing Preferences window:

a. Click the [Main] tab.

b. Select the original size (e.g., A4). You can register up to seven user-defined sizes. To store a custom size, select [Custom Paper] or [User1] to [User7], and click [OK].

c. Select other settings on other tabs as needed (refer to PRINTER DRIVER SETTINGS SCREEN / REFERRING TO HELP page 3-6).

d. Click the [OK] button.

4. Click the [Print] button in the application’s Print dialog. Printing begins.

The bypass tray can be used for envelope printing. Refer to “APPLICABLE PAPER TYPES (page 1-108)” for usable types and “LOADING PAPER INTO THE BYPASS TRAY (page 1-117)” for loading. Test print before using an envelope. For specific orientation, rotate image 180 degrees (“ROTATING THE PRINT IMAGE 180 DEGREES (ROTATE 180 DEGREES) (page 3-34)”).

1. In Printing Preferences, click the [Paper Source] tab.

2. Select the envelope size from the “Output Size” menu (e.g., DL). When [Output Size] is set to envelope, [Paper Type] is automatically set to [Envelope]. If “Original Size” on the [Main] tab is set to envelope and “Output Size” is [Same as Original Size], “Paper Type” is automatically set to [Envelope].

3. Select [Bypass Tray] in “Paper Tray”. If [Enable Selected Paper Type in Bypass Tray] is enabled in administrator settings, set the paper type of the bypass tray to [Envelope].

User information (login name, password) varies by authentication method; check with administrator. If “Printing Policy” on [Configuration] tab requires authentication for each job, a dialog box appears each time.

1. In the printer driver properties window of the application, select the printer driver and click [Preferences].

2. Click the [Job Handling] tab.

3. Enter your user information under “Authentication”:

• Login name: select [Login Name], enter login name.

• Login name/password: click [Login Name/Password], enter login name and password (1-32 characters).

• Active Directory: [Single Sign-on] can be selected (see “AUTHENTICATION BY SINGLE SIGN-ON (page 3-92)”). Authentication by Single Sign-on requires Active Directory authentication on machine and computer (Windows only).

• User number: select [User Number], enter 5-8 digit user number.

4. Enter User Name and Job Name as necessary:

• User Name: Click checkbox, enter user name (up to 32 characters). Appears on touch panel. If not entered, PC login name appears.

• Job Name: Click checkbox, enter job name (up to 30 characters). Appears as file name on touch panel. If not entered, application’s file name appears.

• To have a confirmation window before printing, select [Auto Job Control Review] checkbox.

5. Click the [OK] button to execute printing.

In “Settings (administrator)”, select [User Control] → [Default Settings] → [Disable Printing by Invalid User].

Settings configured on each tab can be saved as Favorite for easy selection.

1. Select the machine’s printer driver from the print window of the application, and click [Preferences].

2. Register Print Settings:

a. Configure the print settings on each tab.

b. Click the [Save] button (often near the “Favorites” dropdown).

3. Check and save the settings:

a. Check the displayed settings in the “Save Favorite” dialog.

b. Enter a name for the settings (up to 20 characters).

c. Click the [OK] button.

In step 2 of “USING SAVED SETTINGS (page 3-12)”, select the user settings that you want to delete from the Favorites dropdown and click the [Delete] button that appears next to it.

1. Select the machine’s printer driver from the print window of the application, and click [Preferences].

2. Select favorite settings:

a. From the “Favorites” dropdown menu (e.g., labeled “User 1”), select the favorite settings you want to use.

b. Click the [OK] button.

3. Start printing from the application.

Changes made in application’s printer properties revert to these defaults upon exiting the application.

1. Click the [Start] button, select [Settings] → [Device] → [Devices and Printers]. (For Windows 8.1/Server 2012, right-click [Start], select [Control Panel] → [View devices and printers]. For Windows 7/Server 2008, click [Start], select [Devices and Printers].)

2. Right-click the printer driver icon of the machine (e.g., SHARP MX-xxxx) and select [Printing preferences].

3. Configure the settings and click the [OK] button. For explanations, see printer driver Help.

The following example uses “TextEdit”. On MX-M2630/M3050/M3550/M4050/M5050/M6050, the PS3 expansion kit is required.

1. Select [Page Setup] from the [File] menu and select the printer (e.g., SHARP MX-XXXX). If drivers appear as a list, select the one to be used.

2. In Page Attributes:

a. Make sure the correct printer is selected for “Format For”.

b. Select paper settings (Paper Size, Orientation, Scale).

c. Click the [OK] button.

3. Select [Print] from the [File] menu.

4. In the Print dialog:

a. Make sure the correct printer is selected.

b. Select an item from the menu (e.g., TextEdit, Layout, Paper Feed) and configure settings as needed.

c. Click the [Print] button.

Use the bypass tray. Refer to “APPLICABLE PAPER TYPES (page 1-108)” and “LOADING PAPER INTO THE BYPASS TRAY (page 1-117)”. Test print first. For specific orientation, rotate image 180 degrees (“ROTATING THE PRINT IMAGE 180 DEGREES (ROTATE 180 DEGREES) (page 3-34)”).

Select envelope size in application’s “Page Setup”, then:

1. In the Print dialog, select the envelope size from the “Paper Size” menu (e.g., Envelope DL).

2. Select [Paper Feed] from the dropdown menu.

3. Select [Bypass Tray (Envelope)] from the “All Pages From” menu.

If [Enable Selected Paper Type in Bypass Tray] is enabled in administrator settings, set the paper type of the bypass tray to [Envelope].

User information varies; check with administrator.

1. In the application, select [Print] from the [File] menu.

2. Enter your user information in the Print dialog:

a. Make sure the machine’s printer is selected.

b. Select [Job Handling] from the dropdown menu.

c. Click the [Authentication] tab.

d. Check “User Authentication”. Enter Login Name and Password, or User Number as required by the authentication method.

e. Enter User Name (up to 32 characters, appears on touch panel; PC login name if blank) and Job Name (up to 32 characters, appears as file name; application’s file name if blank) as necessary under “Job ID”.

f. Click the [Print] button.

In “Settings (administrator)”, select [User Control] → [Default Settings] → [Disable Printing by Invalid User].

Available “Print Mode” (resolution) options:

• 600 dpi: Suitable for regular text or tables.

• 600 dpi (High Quality): High print quality for photos and text.

• 1200 dpi*: Print photos with higher definition and fine lines clearly. (*Not available on MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050).

In Windows:

1. In Printing Preferences, click the [Image Quality] tab.

2. Select “Print Mode” from the dropdown (e.g., 600 dpi (High Quality)).

In Mac OS:

1. In the Print dialog, select [Printer Features] and then select [Advanced2] from “Feature Sets”.

2. Select “Print Mode” from the dropdown.

In Windows:

1. In Printing Preferences, click the [Main] tab.

2. Select the paper orientation (Portrait/Landscape).

3. Select [Long Edge] or [Short Edge] from “2-Sided Printing”. (If necessary, click [Other Settings] on [Detailed Settings] tab, and select mode from “Duplex Style”.)

In Mac OS:

1. In the Print dialog, select [Layout] from the dropdown menu.

2. Select [Long-Edge binding] or [Short-Edge binding] from the “Two-Sided” dropdown.

This automatically enlarges/reduces the print image to match the loaded paper size. If A0, A1, or A2 is selected in “Original Size”, A4 (or Letter) is automatically selected in “Output Size”.

In Windows (e.g., printing A4 document on A3 paper):

1. In Printing Preferences, click the [Main] tab.

2. Select the original size from [Original Size] (e.g., A4).

3. Select the actual paper size to be used for printing from [Output Size] (e.g., A3). If output size is larger, image is automatically enlarged.

In Mac OS (e.g., printing A4 image on A3 paper):

1. In the Print dialog, check the paper size for the print image (e.g., A4 under “Paper Size”).

2. Select [Paper Handling] from the dropdown menu.

3. Select [Scale to fit paper size] checkbox.

4. Select the actual paper size to be used for printing from “Destination Paper Size” (e.g., A3).

This reduces the print image and prints multiple pages on a single sheet. Page order depends on selection.

In Windows:

1. In Printing Preferences, click the [Layout] tab.

2. Select the number of pages per sheet from “N-Up” (e.g., 4-Up).

3. Select the order of the pages (e.g., Right, and Down).

4. To print borderlines, click the [Border] checkbox (✓ appears). To print first page normally (as cover), select [N-Up with cover] (PCL6 only). If [100% N-Up] is selected for jobs like N-Up of two A4 pages onto A3, pages print at full original size; if [Border] is selected, only border prints.

In Mac OS:

1. In the Print dialog, select [Layout] from the dropdown menu.

2. Select the number of pages per sheet (e.g., 4).

3. Select the order of the pages from “Layout Direction”.

4. If you wish to print borderlines, select the desired type from “Border” (e.g., Single Thin Line).

Note: [N-Up] on [Layout] tab can also be set on [Main] tab (Windows). “Order” is only on [Layout] tab. Page orders for 6/8/9/16-Up are same as 4-Up. In Windows, page order is viewable in print image. In Mac OS, page orders are selections; 2/4/6/9/16 pages supported (not 8). Printing only first page normally is PCL6 only (Windows).

This function is available in a Windows environment. The machine detects and skips blank pages. Depending on original, some non-blank pages may be detected as blank, or some blank pages may not be detected. In N-Up Print, blank pages are not excluded.

1. In Printing Preferences, click the [Detailed Settings] tab.

2. Select [On] in [Disable Blank Page Print].

Staple function staples output. Punch function punches holes. Inner finisher/finisher (large stacker)/saddle stitch finisher needed for staple. Inner finisher/finisher (large stacker) or saddle stitch finisher for stapleless staple. Punch module in finisher for punch function.

In Windows:

1. In Printing Preferences, click the [Finishing] tab.

2. Select the staple function or the punch function. For staple, select number of staples in “Staple” menu and position in “Position” menu. For punch, select type of punch in “Punch” menu and position in “Position” menu. ([Staple] can also be set on [Main] tab).

In Mac OS:

1. In the Print dialog, select [Printer Features] and then select [Output] from “Feature Sets”.

2. Select “Binding Edge”.

3. Select the staple function or the punch function. For staple, select number of staples in “Staple” menu. For punch, select type of punch in “Punch” menu.

Prints on front/back of sheets for folding and binding. If saddle finisher installed and “Booklet” + “Staple” selected, automatically folds and outputs.

In Windows:

1. In Printing Preferences, click the [Layout] tab.

2. Select [Standard] or [Full Image] in “Booklet”. [Standard]: image fits paper in “Output Size”. [Full Image]: image fits size in “Fit To Paper Size”; select larger paper for no-margin booklet. If page count exceeds stapling capacity, select [Split] checkbox (✓) to divide into sub-booklets.

3. Select the specified output size and the binding edge. For [Standard], select output paper size. For [Full Image], select size for image in [Fit To Paper Size] and printing paper size in “Output Size”.

If a saddle stitch finisher is installed (Windows):

4. Click the [Finishing] tab.

5. Select [Saddle Stitch] from “Staple”. (If job not output correctly with [Saddle Stitch] (large capacity finisher), select [Saddle Stitch (Reverse)]).

In Mac OS (if saddle stitch finisher is installed):

1. In the Print dialog, select [Printer Features] and then select [Output] from “Feature Sets”.

2. Select “Binding Edge”.

3. Select [Saddle Stitch] from “Staple”.

4. Select [Off] or [2-Up] from “Booklet”.

Shifts print image to increase margin (left, right, top). Can be used with staple/punch.

In Windows:

1. In Printing Preferences, click the [Layout] tab.

2. Click the [Print Position] button.

3. Select [Margin Shift] (e.g., A Margin Shift).

4. Select the shift width from “Margin Shift” menu or enter numeric value (0-30mm). Select Unit and Position (Left/Right/Top). Click OK.

In Mac OS:

1. In the Print dialog, select [Printer Features] and then select [Output] from “Feature Sets”.

2. Select “Binding Edge”.

3. Select “Margin Shift” value (e.g., 10 mm).

One page enlarged and printed on multiple sheets (4, 9, or 16). Sheets attached for poster. Borderlines or overlap for alignment.

1. In Printing Preferences, click the [Layout] tab.

2. Select the number of sheets (e.g., 2×2) in “Poster Printing”. To print borderlines ([Dash Border]) and/or use overlap ([Overlap]), click corresponding checkboxes (✓ appears).

Sets different print margins for odd and even pages.

1. In Printing Preferences, click the [Layout] tab.

2. Click the [Print Position] button.

3. Select [Custom] (e.g., A Custom).

4. Set the amount of shifting (X, Y coordinates, -30 to 30 mm) for odd-numbered pages and even-numbered pages. Select Unit.

5. Click the [OK] button.

Rotates image 180 degrees for paper loaded in one orientation (e.g., envelopes, punch paper).

In Windows:

1. In Printing Preferences, click the [Main] tab.

2. Select [Portrait (Rotated)] or [Landscape (Rotated)] in “Orientation”.

In Mac OS:

1. In the Print dialog, select [Layout] from the dropdown menu.

2. Select the [Reverse page orientation] checkbox (✓ appears).

Enlarges/reduces image to selected percentage. (PS driver on Windows allows separate width/length percentages; PS3 kit needed for some models).

In Windows:

1. In Printing Preferences, click the [Main] tab.

2. Click the [Zoom] checkbox (✓ appears), and click the [Settings] button.

3. Enter the percentage (25-400). Use +/- buttons or direct entry. Select Reference Point (Upper Left/Center).

4. Click the [OK] button.

In Mac OS:

1. Select [Page Setup] from the [File] menu.

2. Enter the ratio (%) in “Scale”.

3. Click the [OK] button.

Increases thickness of entire line if print lines unclear. For lines of varying widths, can print all at minimum width. Not for raster graphics.

1. In Printing Preferences, click the [Image Quality] tab.

2. Click the [Line Width] button.

3. Set the line thickness (0-?) and click [OK]. Units (“Fixed Width” or “Ratio”) from “Unit” menu. To print all at minimum width, click [Minimum Line Width] checkbox.

For fine Excel border lines not printing correctly, or general text/line thickness adjustment.

1. In Printing Preferences, click the [Detailed Settings] tab.

2. Click the [Other Settings] button.

3. Specify the settings:

• To thicken fine Excel lines: Select the [Thicken Fine Lines] checkbox.

• To adjust general text/line thickness or edges:

– Text/Line control: Off, Text, Graphics, Text+Graphics, Text+Graphics+Photo (thicker/thinner).

– Text/Line Knockout control: Off, Text, Text+Graphics (knockout text/lines thicker).

– Image Enhancement: Off, Text, Text+Graphics, Text+knockout text, Text+Graphics+knockout text, Text+Graphics+knockout (edges smoother/sharper).

Reverses image. For woodblock print designs, etc. (Windows PS driver only; PS3 kit needed for some models).

In Windows:

1. In Printing Preferences, click the [Detailed Settings] tab.

2. Select [Horizontal] (reverse horizontally) or [Vertical] (reverse vertically) from “Mirror Image”.

In Mac OS:

1. In the Print dialog, select [Layout] from the dropdown menu.

2. Select the [Flip horizontally] checkbox (✓).

Adjusts brightness/contrast in print settings for photos/images.

1. In Printing Preferences, click the [Image Quality] tab.

2. Click the [Image Adjustment] button.

3. To adjust objects (text, graphics, photos) individually, select the [Adjust at each object] checkbox (✓) and select the object (e.g., ABC Text).

4. Drag the slide bar for Brightness/Contrast or click < > buttons to adjust.

When printing color image in grayscale, faint color text/lines print in black. Raster data not adjusted.

1. In Printing Preferences, click the [Image Quality] tab.

2. Select the [Text To Black] checkbox and/or the [Vector To Black] checkbox (✓ appears). [Text To Black]: all non-white text prints black. [Vector To Black]: all non-white vector graphics print black.

Preset settings for various uses.

• Graphics mode: Raster or Vector.

• Bitmap compression: Data compression ratio (higher ratio = lower quality).

• Screening: Modify image for specific preferences.

• Sharpness: Sharper/softer image.

• Smoothing: Resolution enhancement (RETs) for smoother outlines.

In Windows:

1. In Printing Preferences, click the [Image Quality] tab.

2. Specify the settings (e.g., Graphics Mode: Vector; Screening: Default; Sharpness: None).

In Mac OS:

1. In the Print dialog, select [Printer Features].

2. Click the [Advanced2] tab.

3. Specify the settings (e.g., Print Mode, Sharpness, Screening, Toner Save, Boldness Adjustment).

Adds faint shadow-like text as watermark. Size/angle adjustable. Select from list or enter new text.

In Windows:

1. In Printing Preferences, click the [Stamp] tab.

2. Select [Watermark] from “Stamp” and click the [Settings] button.

3. In Watermark dialog, select watermark to use from list, or enter text in text box and click [Add]. Configure Printing Pattern, Position (X, Y, Center), On First Page Only, Size, Angle. Click [OK].

In Mac OS:

1. In the Print dialog, select [Watermarks] from the dropdown menu.

2. Click the [Watermark] checkbox and configure settings. Select text, adjust Size/Angle by dragging slide bar, select Outline Text, On First Page Only, Transparent Text %.

Prints bitmap/JPEG from PC over print data. Size/position/angle adjustable. (Hard disk kit required for some models if image already stored).

1. In Printing Preferences, click the [Stamp] tab.

2. Select [Image Stamp] from “Stamp” and click the [Settings] button.

3. In Image Stamp dialog, select image stamp to use from list. If not stored, click [Image File], select file, click [Add]. Configure Position, On First Page Only, Size, Angle. Click [OK].

(Hard disk kit required for some models). To prohibit registration, see administrator settings.

1. In Printing Preferences, click the [Detailed Settings] tab.

2. Click the [Custom Image Registration] button.

3. Select registration type ([Custom stamp] for non-transparent, [Custom watermark] for transparent) and name of custom image. If storing multiple pages, only first page stored.

Overlays data on a prepared fixed form. Create rulings/frame in different app, register as overlay file.

Creating an overlay file:

1. Open driver properties window from application used for creating overlay data.

2. Click the [Stamp] tab.

3. Click the [Settings] button under “Overlays”.

4. In Overlays dialog, click [New] button, specify name and folder for overlay file. File created when settings completed and printing started. Confirmation message appears; file not created until [Yes] clicked. Clicking [Open] registers existing file.

Printing with an overlay file:

1. Open driver properties window from application used for printing with overlay.

2. Click the [Stamp] tab.

3. Select an overlay file from “Overlays” dropdown. Previously created/stored file can be selected.

Adds number of copies to header/footer. Set copies number and print position.

1. In Printing Preferences, click the [Stamp] tab.

2. Click the [Copies Stamp] button.

3. In Copies Stamp dialog, select settings: Format (123 Number of Sets), Position (Upper Right etc.), Number of Sets (Automatic/value), Total Sets (Automatic/value), On First Page Only, On Covers/Inserts. Click [OK].

Front/back covers and specified pages print on paper different from other pages. Insert colored/heavy paper or different type. Paper can be inserted as blank sheets.

In Windows:

1. In Printing Preferences, click the [Inserts] tab.

2. Select [Covers/Inserts] from [Inserts Option], and click the [Settings] button.

3. Select paper insertion settings: Paper Selection (Paper Tray, Paper Type), Insert Position (Cover Page, Other Page – enter numbers/ranges), Printing Method (1-Sided, 2-Sided, Make No Copy). Click [Add]; settings appear in “Information”. When finished, click [Save] in “Favorites” to save. If [Bypass Tray] selected, select “Paper Type” and load that paper.

In Mac OS (for front cover and last page on thick paper):

1. In the Print dialog, select [Printer Features].

2. Select [Covers] from “Feature Sets”.

3. Select cover insertion settings: Cover Page (1-Sided etc.), Paper Tray (Auto Select etc.), Paper Type (Auto Select etc.), Last Page (Off/1-Sided etc.) and its Paper Tray/Type.

Inserts paper between transparency sheets to prevent sticking. Can print same content on insert.

In Windows:

1. In Printing Preferences, click the [Inserts] tab.

2. Select [Transparency Inserts] from [Inserts Option] and click the [Settings] button.

3. Select transparency insert settings. Check [Printed] checkbox if same content as transparency is to be printed on insert. Select Paper Selection (Paper Tray, Paper Type). Ensure transparencies in proper tray. Click OK.

In Mac OS:

1. In the Print dialog, select [Printer Features].

2. Select [Transparency Inserts] in “Feature Sets”.

3. Select transparency insert settings. From “Transparency Inserts” dropdown, choose On (Unprinted) or On (Printed). If On (Printed), select Paper Tray and Paper Type for inserts. Ensure transparencies in proper tray (set bypass tray to [Transparency]).

Always set paper type of bypass tray to [Transparency] and load transparency film there.

Insert separator pages between jobs or specified number of copies.

1. In Printing Preferences, click the [Finishing] tab.

2. Click the [Separator Page] button.

3. Change settings: Paper Selection (Paper Tray, Paper Type), Insert Position (Between Jobs, Per Copies – specify number). Example: printing 10 copies, “Per Copies” set to “5”, separator added after 5th and 10th copy. Click Add, OK. When bypass tray selected, select “Paper Type”.

Prints additional copy on same size paper from different tray (e.g., plain paper in tray 1, colored in tray 2 for slip-like result).

1. In Printing Preferences, click the [Inserts] tab.

2. Select [Carbon Copy] from “Inserts Option” and click the [Settings] button.

3. Select tray for first copy (“Top Copy”: Paper Tray, Paper Type) and tray for carbon copy (“Carbon Copy”: Paper Tray, Paper Type). Click Add, OK. When bypass tray selected, select “Paper Type”.

To print text on tabs of tab paper using Tab Shift:

1. Create the text to be printed on tab paper in an application.

2. Set the text shifting distance in [Print Position] on the [Layout] tab of the printer driver property window.

The text will be printed on the tabs.

Note:

– These functions are available in a Windows environment.

– Tab paper must be loaded into the bypass tray.

To print text on tabs of tab paper using Tab Paper Print (for PCL6 only):

1. Select [Tab Paper] in [Inserts Option] on the [Inserts] tab of the printer driver properties window.

2. Enter the text that you want to print on the tabs.

3. Specify the detailed settings such as the size of the tabs, the starting position, the distance between tabs, and the page numbers where tab sheets will be inserted.

Tab sheets are printed while they are inserted between the desired pages.

Note:

– These functions are available in a Windows environment.

– Tab paper must be loaded into the bypass tray.

When you have finished preparing the data to be printed on tab papers in an application, take the following steps:

1. Click the [Layout] tab.

2. Click the [Print Position] button.

3. Select [Tab Shift].

4. Specify the distance of shifting the image by directly entering a value or by clicking the +/- button.

5. Click the [OK] button.

6. Select the paper source and type. Click the [Paper Source] tab, and select [Bypass Tray] in “Paper Tray” and [Tab Paper] in “Paper Type”.

Set the paper type of the bypass tray to [Tab Paper] and load tab papers into the bypass tray.

Open the data into which you wish to insert tab paper, and then select the settings:

1. Click the [Inserts] tab.

2. Select [Tab Paper] from “Inserts Option”, and click the [Settings] button.

3. Select the tab position settings. For commercially available tab paper, use the existing settings such as [A4-5tab-D] in “Favorites”. For other types of tab paper, the position of the first tab, the distance between tabs, and the horizontal and vertical dimensions of the tab can be directly entered or changed using the +/- button. In addition, select the size of the tab paper from “Output Size”.

4. Select the page settings. Specify the pages where you wish to insert tab paper and enter the text that you wish to print on the tabs. Also select the font and adjust the layout.

Notes:

– Set the paper type of the bypass tray to [Tab Paper] and load tab papers into the bypass tray.

– The tab paper settings can be stored and a stored file can be opened from “Favorites”.

This function prints specific pages on the front side of the paper. When you specify a page (such as a chapter cover page) to be printed on the front side of the paper, it is printed on the front side of the next sheet even if it would normally be printed on the reverse side of the paper. For example, if pages 4 and 8 are specified as page settings, the back of these pages will be blank.

This function is available in a Windows environment and can be used when the PCL6 printer driver is used.

To use this function in Windows:

1. Click the [Layout] tab.

2. Select the 2-Sided Printing.

3. Enter the page numbers of the initial pages of the chapters, separating the numbers with commas.

This function folds printed paper in half when a saddle finisher is installed on the machine. You can choose whether the output is folded inward or outward.

This function cannot be used when [Common Settings] in “Settings (administrator)” → [Device Control] → [Disabling of Duplex] is selected.

When printing data in a pamphlet layout, the “Booklet” function can be used to conveniently fold and staple printed output to create a pamphlet.

Windows:

1. Click the [Finishing] tab.

2. Select [Half Fold] in “Fold”, and click the [Settings] button.

3. Select the desired folding method.

Mac OS:

1. Select [Printer Features].

2. Select [Paper Folding Settings].

3. Select the desired folding method.

This function inserts a preset data item into every page during printing. You can easily create documents with opened page spread that is made up of text on the left-hand page and a memo space on the right-hand page.

This function is available in a Windows environment and can be used when the PCL6 printer driver is used.

You have to create page data to be inserted in advance.

Windows:

1. Click the [Stamp] tab.

2. Click the [Settings] button.

3. Select [Page Interleave] from the “Printing Method”.

4. Set the overlay data to be inserted and set its insertion position.

This function prints the same image in a tile pattern on a sheet. This is useful for producing name cards and stickers.

This function is available in a Windows environment and can be used when the PCL6 printer driver is used.

Windows:

1. Click the [Main] tab.

2. Select the repeat count in “N-Up”.

This function prints pattern data such as “DO NOT COPY” behind the print data. If paper with pattern data is duplicated, the pattern data emerges in the background, which will help to prevent information from being leaked through unauthorized document copying.

This function is available in a Windows environment and can be used when the PCL6 printer driver is used.

Windows:

1. Click the [Stamp] tab.

2. Click the [Hidden Pattern] button.

3. Configure the settings for hidden pattern printing and click the [OK] button.

The hidden pattern printing function cannot be used when “Print Mode” is set to [1200 dpi].

Notes:

– “Hidden Pattern” is a function provided for the purpose of deterring unauthorized printing. It does not guarantee the prevention of information leakage.

– Text may not be completely hidden on an output sheet with a pattern print under certain machine conditions. In “Settings (administrator)”, select [Security Settings] → [Hidden Pattern Print Setting] → [Contrast] if this is the case.

– The hidden pattern may not emerge on copies with certain types of devices or under certain setting conditions used to copy an output sheet with a pattern print.

In some situations, a document containing a JPEG image may not be printed correctly. This can be solved by changing the way the JPEG image is rendered. When you print an original containing JPEG images, this function allows you to select whether the images are rendered in the printer driver or the machine.

This function is available in a Windows environment. When images are rendered in the printer driver, it may take time until the printing is completed.

Windows:

1. Click the [Detailed Settings] tab.

2. Click the [Other Settings] button.

3. Click the [Use driver to render JPEGs] checkbox so that a checkmark appears.

4. Click the [OK] button.

By maximizing the print area, you can print on the full paper size.

This function is available in a Windows environment. Even when the print area is maximized, edges may be cut off.

Windows:

1. Click the [Detailed Settings] tab.

2. Click the [Other Settings] button.

3. Select [Maximum] from the “Printable Area”.

4. Click the [OK] button.

To use this function, two machines that can perform tandem printing are required. Two machines connected to the same network are used to run a large print job in parallel. This function reduces the printing time when you handle a large number of prints. For example, you can print four sets of copies, with 2 sets of copies printed by each machine.

To use the tandem print function, the IP address of the client machine must be registered in the printer driver.

– In a Windows environment, this is accomplished automatically by clicking the [Auto Configuration] button on the [Configuration] tab of the printer driver.

– In Mac OS 10.6 to 10.8, this is accomplished automatically by clicking the [Update] button (or [Tandem Settings] button) on the “Tandem Print” screen. In Mac OS 10.9, enter the IP address of the client machine.

This function cannot be used in Mac OS X 10.10 or later.

Windows:

1. Click the [Detailed Settings] tab.

2. Select [On] in “Tandem Print”.

The tandem print function can be used only when the printer driver has been installed using “Custom Installation” with [LPR Direct Print (Specify Address/Auto Search)] selected and with the [Yes] checkbox selected for “Do you want to use Tandem Print function?”.

Mac OS:

1. Select [Tandem Print].

2. Click the [Tandem Print] checkbox so that a checkmark appears.

To use the tandem print function, you must select the protocol to be used as instructed in the message that appears when you add the printer driver in the “Printer Setup Utility”.

This function stores a print job as a file on the machine’s hard drive, allowing the job to be printed from the touch panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.

– Hold Only: This setting is used to hold a print job on the machine’s hard drive without printing it.

– Hold After Print: This setting is used to hold a print job on the machine’s hard drive after it is printed.

– Sample Print: When a print job is sent to the machine, only the first set of copies is printed. After checking the contents of the first set of copies, you can print the remaining sets from the operation panel of the machine. This prevents the occurrence of excessive misprints.

Notes:

– On the MX-M2630/M3050/M3550/M4050/M5050/M6050, the Hard disk expansion kit is required.

– When printing from a PC, you can set a password (5 to 8 digits) to maintain the confidentiality of information in a stored file. When a password is set, the password must be entered to print data.

– [Document Filing] that can be set on the [Job Handling] tab can also be set on the [Main] tab.

Windows:

1. Click the [Job Handling] tab.

2. Select the function from the “Document Filing”.

3. Select the folder for storing the file in “Stored to”. To enter a password (5 to 8 digit number), click the [PIN Code] checkbox so that the checkmark appears. To create a public PDF for PC browsing, select the [Create PDF for PC Browsing] checkbox.

Mac OS:

1. Select [Job Handling].

2. Select [Retention].

3. Select how to save the print data in “Document Filing”. After you have entered a password (a 5 to 8-digit number), click the lock button to lock the password. This allows you to readily set the same password the next time you use it.

4. Select the folder to store the file in “Stored To”. If you selected [Custom Folder], enter the name of the custom folder where you want to save the file.

Additional Notes:

– When [Quick File] is selected, “Document Filing” will be set to [Hold After Print].

– When [Quick File] is selected, the password entered in “Document Filing” is cleared.

– If necessary, you can select the data format from CMYK and RGB for data to be stored in the machine. Click the [Other Settings] button on the [Detailed Settings] tab and select the format from “Rip Style” (Windows) or select [Advanced1] in [Printer Features] and select the format from “Rip Style” (Mac OS).

– To store a file in a custom folder, you must first create the custom folder using [Document Operations] in “Settings (administrator)” → [Document Filing]. If you have set a password for the custom folder, enter the password (5 to 8 digit number) in “PIN Code” on the stored to screen (Windows) or on the folder selection screen (Mac OS).

– If you have configured to always use the force document filing function in “Printing Policy” on the [Configuration] tab, you cannot clear the [Document Filing] checkbox (Windows).

When user authentication is enabled on the machine, all document filing (stored) print jobs of the user who logs in are automatically printed. After all jobs are printed, the stored jobs are deleted.

To use the Print All function, the following steps are necessary:

– In “Settings (administrator)”, select [User Control] → [Default Settings] and enable [Automatically print stored jobs after login].

– When executing document filing print, in addition to the user authentication information, enter the user name stored in the machine in “User Name” of “Default Job ID” in the printer driver.

Files with a password and files that are protected by the document filing function of the machine will not be printed. Files in a folder (excluding My Folder) that has a password will also not be printed.

Steps:

1. Select [Job Handling]. At the time of document filing print, in addition to the user authentication information, enter the user name stored in the machine in “User Name” in the printer driver.

2. A confirmation prompt will appear. Tap the [OK] key. The print files stored in the quick file folder, main folder, and custom folder will be printed automatically and then deleted.

This function prints data created in an application from the machine and simultaneously sends the data to the addresses stored in the machine. This function allows you to complete two tasks, printing and sending, with one operation from the printer driver.

Notes:

– Addresses must be stored in advance in the machine.

– You must complete the preparatory steps for using each sending function of the machine.

– This function is available in a Windows environment.

– This function can be used when the PCL6 printer driver is used.

– You cannot print and send data simultaneously when [System Settings] in “Settings (administrator)” → [Printer Settings] → [Condition Settings] → [Disabling sending while printing] is selected.

Windows:

1. Click the [Job Handling] tab.

2. Click the [Print and Send] button.

3. Select the [Print and Send] checkbox so that a checkmark appears.

4. Click the [Get Address Book] button.

5. From the “Address Book” list, select the address to which you wish to send the data, and click the [Add] button to add the address to the “Destination” list.

– If you wish to send the data to all addresses, click the [Add All] button.

– To delete an address from the “Destination” list, select the address and click the [Delete] button. If you wish to delete all addresses, click the [Delete All] button.

– Up to 50 destinations can be specified.

– Data cannot be sent to an Internet Fax address.

6. Click the [OK] button. The printer driver settings are applied to sending settings.

When you do not have the printer driver installed on your PC, or when the application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below:

*1 On the MX-M2630/M3050/M3550/M4050/M5050/M6050, an encrypted PDF file can not be printed if the Hard disk expansion kit is not installed.

*2 On the MX-M2630/M3050/M3550/M4050/M5050/M6050, the PS3 expansion kit is required.

*3 On the MX-M2630/M3050/M3550/M4050/M5050/M6050, the Direct print expansion kit is required.

Some files may not print correctly even if shown in the above table.

When an FTP server is configured, you can directly select and print files on the FTP server from the touch panel of the machine. This function eliminates the need for downloading the files from the FTP server to your PC and sending print jobs from the PC to the machine.

To configure an FTP server: In “Settings (administrator)”, select [System Settings] → [Printer Settings] → [Direct Print Settings (FTP)]. (Administrator rights are required.) Up to 20 FTP servers can be configured.

When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing.

1. Tap the [HDD File retrieve] key. On the MX-M2630/M3050/M3550/M4050/M5050/M6050, tap the [Direct Print] key if the Hard disk expansion kit is not installed.

2. Tap the [Select File from FTP to Print] key on the action panel. On the MX-M2630/M3050/M3550/M4050/M5050/M6050, tap the [Select File from FTP to Print] key if the Hard disk expansion kit is not installed.

3. Tap the key of the FTP server that you wish to access. When a server is selected, entry of a user name and password may be necessary. Enter your user name and password, and tap the [Enter] key.

4. Tap the key of the file that you wish to print, and tap the [Change Setting to Print] key on the action panel.

– When printing multiple files, tap the keys of the files you wish to print, and tap the [Print] key on the action panel.

– The printer icon appears to the left of keys of files that can be printed.

– The folder icon is displayed to the left of keys of folders on the FTP server. To display a folder or a file in a folder, tap this key.

– A total of 100 keys of files and folders can be displayed.

– Tap the up arrow to move up one folder level.

– When you move down a folder level by tapping a folder key, the up arrow appears. Tap this key to return to the file or folder name selection screen.

– Tap the thumbnail icon to switch to thumbnails.

– Tap the [File or Folder Name] key to change the order of the files and folders displayed on the screen. Each time the key is tapped, the order changes between ascending and descending.

5. Select the print conditions.

– If you have selected multiple files in step 4, you can select only the number of prints.

– If you selected a PS or PCL file that includes print conditions in step 4, the print conditions in the file will be given priority.

6. Tap the [Start] key. Printing begins after the selected file is downloaded.

Files in a USB memory device connected to the machine are printed from the operation panel of the machine without using the printer driver. When the printer driver of the machine is not installed on your PC, you can copy a file into a commercially available USB memory device and connect the device to the machine to print the file directly.

– Use a FAT32 USB memory device with a capacity of no more than 32 GB.

– Printing from a USB memory device is not possible when [System Settings] in “Settings (administrator)” → [Printer Settings] → [Condition Settings] → [Disabling of USB Memory Direct Print] is selected.

When you select a PDF file that has a password, enter the password in the job status screen to begin printing.

1. Connect the USB memory device to the machine.

2. When the screen for selecting the action appears, tap [Print from external memory device (USB)]. If the screen does not appear, follow the steps below:

(1) Tap the [HDD File retrieve] key (or [Direct Print] key).

(2) Tap the [Select File from USB Memory to Print] key on the action panel.

3. Tap the key of the file that you wish to print, and tap the [Change Setting to Print] key on the action panel.

– When printing multiple files, tap the keys of the files you wish to print, and tap the [Print] key on the action panel.

– The printer icon appears to the left of keys of files that can be printed.

– The folder icon is displayed to the left of keys of folders in the USB memory device. To display a folder or a file in a folder, tap this key.

– A total of 100 keys of files and folders can be displayed.

– Tap the up arrow to move up one folder level.

– When you move down a folder level by tapping a folder key, the up arrow appears. Tap this key to return to the file or folder name selection screen.

– Tap the thumbnail icon to switch to thumbnails.

– Tap the [File or Folder Name] key to change the order of the files and folders displayed on the screen. Each time the key is tapped, the order changes between ascending and descending.

4. Select the print conditions.

– If you have selected multiple files in step 3, you can select only the number of prints.

– If you selected a PS or PCL file that includes print conditions in step 3, the print conditions in the file will be given priority.

5. Tap the [Start] key. Printing begins after the selected file is transferred.

6. Remove the USB memory device from the machine.

To prohibit direct printing from a USB memory device, enable “Settings (administrator)” – [System Settings] → [Printer Settings] → [Condition Settings] → [Disabling of USB Memory Direct Print].

You can specify and print a file in a network folder from the touch panel of the machine. Even if the network folder is not registered, you can access the network folder by directly entering or referring to the path to the folder in the workgroup.

To register a network folder: In “Settings (administrator)”, select [System Settings] → [Printer Settings] → [Direct Print Settings (Network Folder)]. (Administrator rights are required.) Up to 20 network folders can be registered.

To prohibit direct printing from a network folder, enable “Settings (administrator)” – [System Settings] → [Printer Settings] → [Condition Settings] → [Disabling of Network Folder Direct Print].

Printing from a network folder is not possible when [System Settings] in “Settings (administrator)” → [Printer Settings] → [Condition Settings] → [Disabling of Network Folder Direct Print] is selected.

When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing.

Printing a file in the network folder you have configured in the machine’s settings:

1. Tap the [HDD File retrieve] key. On the MX-M2630/M3050/M3550/M4050/M5050/M6050, tap the [Direct Print] key if the Hard disk expansion kit is not installed.

2. Tap the [Select File from Network Folder to Print] key on the action panel. On the MX-M2630/M3050/M3550/M4050/M5050/M6050, tap the [Select File from Network Folder to Print] key if the Hard disk expansion kit is not installed.

3. Tap the [Open Registered Network Folder.] key on the action panel and tap the network folder that you wish to access. If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password.

– When you tap the [Direct Input of Folder Path] key, a screen appears to allow direct input of the network folder path.

– When you select the workgroup, server, and network folder in sequence, you can access the network folder.

4. Tap the key of the file that you wish to print, and tap the [Change Setting to Print] key on the action panel.

– When printing multiple files, tap the keys of the files you wish to print, and tap [Print] on the action panel.

– The printer icon appears to the left of keys of files that can be printed.

– The folder icon is displayed to the left of keys of folders in the network folder. To display a folder or a file in a folder, tap this key.

– A total of 100 keys of files and folders can be displayed.

– Tap the up arrow to move up one folder level.

– To return to the network folder selection screen, tap the up arrow.

– Tap the thumbnail icon to switch to thumbnails.

– Tap the [File or Folder Name] key to change the order of the files and folders displayed on the screen. Each time the key is tapped, the order changes between ascending and descending.

5. Select the print conditions.

– If you have selected multiple files in step 4, you can select only the number of prints.

– If you selected a PS or PCL file that includes print conditions in step 4, the print conditions in the file will be given priority.

6. Tap the [Start] key. Printing begins after the selected file is transferred.

Entering the network folder path directly:

1. Tap [Direct Input of Folder Path] in step 3 of “Printing a file in the network folder you have configured in the machine’s settings”.

2. Enter the path to the folder, user name and password. Access the network folder. For the procedure for printing, see steps 4 to 6 of “Printing a file in the network folder you have configured in the machine’s settings”.

Referring to the network folder path:

1. Tap the key of the workgroup that you wish to access in step 3 of “Printing a file in the network folder you have configured in the machine’s settings”.

2. Tap the key of the server or computer that you wish to access. If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password.

3. Tap the key of the network folder that you wish to access. Access the network folder. For the procedure for printing, see steps 4 to 6 of “Printing a file in the network folder you have configured in the machine’s settings”.

– Tap the search icon and enter a keyword to search for a workgroup, server, or network folder.

– Up to 100 workgroups, 100 servers, and 100 network folders are displayed.

– Tap the up arrow to move up one folder level.

– To return to the workgroup selection screen, tap the up arrow.

By selecting [Document Operations] → [Submit Print Job] from “Settings (Web version)” and specifying a file, you can directly print the file without using the printer driver. In addition to a file on your PC, this procedure can be used to print any file that can be accessed from your PC, such as a file on another PC connected to the same network. Files that can be printed are PDF, TIFF, JPEG, PCL, PS*1, XPS, DOCX*2, PPTX*2, and XLSX*2 files with extensions pdf, tif, tiff, jpeg, jpg, jpe, jfif, pcl, ps*1, xps, docx*2, pptx*2, and xlsx*2. Available only if the MFP supports PostScript. Enter the password for the encrypted PDF data on Spool Queue of the Job Status screen.

*1 On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the PS3 expansion kit is required.

*2 On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Direct print expansion kit is required.

– If you selected a PS or PCL file that includes print conditions, the print conditions in the file will be given priority.

– When user authentication is enabled in the settings of the machine, the print function may be restricted. For more information, ask your administrator.

Print Settings: Select print settings. Select the file you want to print in “Select File”, select settings, and then click [Print].

* On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Hard disk expansion kit is required.

You can print a file from your PC by simply dragging and dropping the file onto the FTP server of the machine.

To perform FTP print: In “Settings (administrator)”, select [System Settings] → [Printer Settings] → [Print Setting from PC/Mobile Terminal], set [FTP Print] to [Enable], and then configure the port number. (Administrator rights are required.)

Performing FTP print:

Type “ftp://” and then the IP address of the machine in the address bar of your PC’s Web browser as shown below. Example: ftp://192.168.1.28

Drag and drop the file that you wish to print onto the “lp” folder that appears in your Web browser. Printing of the file automatically begins.

– If you selected a PS or PCL file that includes print conditions, the print conditions in the file will be given priority.

– When user authentication is enabled in the settings of the machine, the print function may be restricted. For more information, ask your administrator.

If you configure your e-mail account in the machine, the machine periodically checks your mail server and automatically prints received e-mail attachments without using the printer driver.

To perform e-mail print: In “Settings (administrator)”, select [System Settings] → [Printer Settings] → [E-mail Print Settings], and register your e-mail account. (Administrator rights are required.)

Performing e-mail print:

Using your PC’s e-mail software, specify the e-mail address of the machine in “Address” and send e-mail attached with a file to be printed. Control commands can be entered in the message of the e-mail to specify the number of copies and print format. Commands are entered in the format “command name = value” as shown in the example to the right: COPIES=2, DUPLEX=LEFT, ACCOUNTNUMBER=11111, PAPER=A4.

As an example, the control commands include the following:

*1 Enabled only when an inner finisher, finisher, finisher (large stacker), saddle stitch finisher or saddle stitch finisher (large stacker) is installed. “STAPLELESS” is only enabled when an inner finisher, finisher (large stacker) or saddle stitch finisher (large stacker) that allows stapling without staples is installed.

*2 Enabled only when a punch module is attached to the inner finisher, finisher, finisher (large stacker), saddle stitch finisher or saddle stitch finisher (large stacker).

*3 Can be omitted except when authentication is by user number.

*4 On the MX-M2630/M3050/M3550/M4050/M5050/M6050, the Direct print expansion kit is required for DOCX, PPTX, and XLSX files. The PS3 expansion kit is required for POSTSCRIPT and PDF files.

*5 Only enabled when either “Document Filing” or “Quick File” is “ON”. When both are “ON”, this is disabled. On the MX-M2630/M3050/M3550/M4050/M5050/M6050, the Hard disk expansion kit is required.

– The mail text must be in a text format. If entered in Rich Text format (HTML), the commands will have no effect.

– If you enter “Config” in the mail text, a list of control commands is returned.

– If nothing is entered in the body text (message) of the e-mail, printing will take place according to the settings configured in “Settings (administrator).” → [System Settings] → [Printer Settings] → [Initial Status Settings]. If you selected a PS or PCL file that includes print conditions, the print conditions in the file will be given priority.

– Enter a file type only when you wish to specify the page-description language. Normally there is no need to enter a file type.

When you tap the job status display, jobs are displayed in a list. To check the status of a printer job, tap the [Print] tab. When you wish to stop or delete jobs or to perform priority processing, read the following items:

– STOPPING/DELETING A JOB IN PROGRESS OR RESERVED

– PRIORITY PROCESSING OF A RESERVED JOB

– CHECKING A RESERVED JOB OR THE JOB IN PROGRESS

– CHECKING COMPLETED JOBS

PDF encryption is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, reset the password and begin printing.

– On the MX-M2630/M3050/M3550/M4050/M5050/M6050, the PS3 expansion kit is required.

– On the MX-M2630/M3050/M3550/M4050/M5050/M6050, an encrypted PDF file can not be printed if the Hard disk expansion kit is not installed.

– To print an encrypted PDF file using the printer driver, enter the password when opening the file on your PC.

– Printing is not possible if you do not know the password for the encrypted PDF file.

– Encrypted PDF versions that can be directly printed are 1.6 (Adobe® Acrobat® 7.0) and earlier.

Steps:

1. Tap the Job status display and tap the [Print] tab.

2. Tap the [Spool] key. When the list contains an encrypted PDF file, a message is displayed to indicate that an encrypted PDF file exists.

3. Tap the print job key for the encrypted PDF file.

You cannot select multiple encrypted PDF files.

4. Tap the [Enter Password for Encrypt PDF.] key on the action panel.

5. Enter the password (32 characters or less) and tap the [Yes] key.

When both a master password and a user password (which is used to open the file) have been set, enter the master password.

If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when paper is loaded in the machine. If paper of the desired size is not immediately available, you can use paper that is set in a different tray.

If you changed to a different paper size, printing may not take place correctly; for example part of the text or image may run off the paper.

Steps:

1. Tap the job status display.

2. Tap the key of the job for which “Paper Empty” appeared.

3. Tap the [Reselect Paper] key on the action panel.

4. Tap the key for the tray containing the paper that you wish to use, and tap OK.

You can enter a billing code using the printer of the machine.

Enable billing code (Windows environment only):

1. Click the [Start] button, select [Settings] → [Device] → [Devices and Printers]. (In Windows 8.1/Windows Server 2012, right-click the [Start] button, select [Control Panel] → [View devices and printers] (or [Devices and Printers]). In Windows 7/Windows Server 2008, click the [Start] button, select [Devices and Printers].)

2. Right-click the printer driver icon of the machine and select [Printer Properties].

3. Specify a billing code:

(1) Click the [Configuration] tab.

(2) Click the [Printing Policy] button.

(3) Set the [Billing Code] check box to a checkmark.

(4) Click the [OK] button.

When printing (Windows):

When printing starts, the billing code setting screen appears. Enter the main code and sub code, and click the [OK] button. To retain the specified billing code, set [Always Use This Billing Code] to a checkmark.

– You can click [Get Billing Code] to get the machine’s billing code list and select the billing code from the list.

– If [Use Billing Code] is set to “Disable” in “Settings (administrator)” – [Billing Code Setting] – [Administration Settings], the entered billing code is disabled and is not recorded in the job log.

– If you have started printing without specifying a billing code, a use code is recorded in the job log.

When printing (Mac OS):

1. Select [Billing Code].

2. Enter the main code and sub code.

When the user authentication is used, you must enter your user name and password to print from a printer driver. The Single Sign-on function can be used when Active Directory authentication is used on both the machine and the computer. When you use this function and print from the printer driver, the print job is sent to the machine using the authentication information that you used to log in to the computer. This allows easy printing of jobs from the printer driver without the need to enter your user name or password each time you print when user authentication is enabled.

Authentication by Single Sign-on requires that Active Directory authentication be performed on the machine and your computer. This can only be used when your computer is running Windows.

Settings:

Active Directory must be enabled on the machine in advance. After enabling Active Directory, configure the settings below in the printer driver.

1. Click the [Start] button, select [Settings] → [Device] → [Devices and Printers]. (In Windows 8.1/Windows Server 2012, right-click the [Start] button, select [Control Panel] → [View devices and printers] (or [Devices and Printers]). In Windows 7/Windows Server 2008, click the [Start] button, select [Devices and Printers].)

2. Right-click the machine’s printer driver icon and select [Printer Properties]. The printer properties appear.

3. Click the [Configuration] tab.

4. Set the [Single Sign-on] checkbox to a checkmark.

Authentication Option:

1. Click the [Job Handling] tab.

2. In [Authentication], select [Single Sign-on].

Notes:

– Single Sign-on authentication is also possible from the Job Handling dialog box and the User Authentication dialog box.

– When Single Sign-on is enabled, [Print and Send] cannot be used.

– If you logged in to the machine in advance before using Single Sign-on, you will have the permissions of the user account you used to log in.

– If you use Single Sign-on without logging in to the machine, the user permissions will be those of “User”. This may limit the functions that you can use.

– If Single Sign-on is used without logging in to the machine, the user name in the job log will be the name set by printer driver. If the user name is not set by printer driver, the user name in the job log will be the computer login name.

Google Cloud Print is a printing service that lets you print a file in a PC, mobile device, or other client via the Cloud server operated by Google LLC on a printer that is connected to Cloud server. Configure settings for connection of the machine to the Internet (proxy settings, etc.) as required for your network environment. The procedure for printing by Google Cloud Print is explained here. Before using this function, you must first create a Google account.

On the MX-M2630/M3050/M3550/M4050/M5050/M6050, the PS3 expansion kit is required to use Google Cloud Print.

Settings on the machine:

Before using this function, configure the settings below in “Settings (administrator)”.

– If the machine’s user authentication function is enabled, turn off “Settings (administrator)” – [User Control] – [Default Settings] – [Disable Printing by Invalid User].

– If user authentication is enabled in the Sharp OSA application, allow printing by invalid users in the application.

– Configure the following settings in “Settings (administrator)”→[System Settings]→[Network Settings] so that they match the settings in Google Cloud Print:

– IP address, subnet mask, default gateway

– IP address of DNS server

– Proxy server settings

– Configure the machine settings in the Google Cloud Print settings.

Print settings:

You can print from an application that supports Google Cloud Print. Functions that can be enabled from the application are as follows:

*1 This item cannot be used in MX-M2630/M3050/M3550/M4050/M5050/M6050.

*2 Can be used when an inner finisher, finisher, or saddle stitch finisher is installed.

Important Notes:

– Google Cloud Print uses the XMPP (5222) port or HTTPS (443) port for communication. Check the settings for restriction of access from the Internet, the machine administrator password, and mDNS as needed.

– In some cases the print quality using Google Cloud Print may not be the same as the print quality using other print methods (printer driver, etc.). The content of some files may not print correctly or may not be printable.

– In some countries and regions, the machine may not be able to use some or all of the Google Cloud Print connection functions.

– In some network environments, the machine may not be able to use the Google Cloud Print connection functions, or printing may be slow or may stop before the job is completed.

– Sharp Corporation does not in any way guarantee the continuity or stability of Google Cloud Print connection functions. With the exception of instances provided for by law, Sharp Corporation bears no responsibility for any damages or loss due to the customer’s use of these functions.

When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously stored fax machine. Store a recipient by selecting [Set the Telephone Number for Data Forwarding (page 4-58)] in Setting mode.

When printing ends, the Data Notification indicator turns off.

This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.

Important Notes:

• If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be forwarded.

• A forwarded fax becomes a fax transmission job. If transmission does not take place because the transmission was cancelled or an error occurred, the fax will be held in memory until it can be printed.

• All faxes received are forwarded. Note, however, that faxes received and stored in an F-code confidential memory box cannot be forwarded.

• If a PIN Code entry screen appears after tapping the [OK] key, “Hold Setting for Received Data Print” has been enabled. Enter the PIN Code using the numeric keys to begin forwarding.

PRINTING A PIN CODE-PROTECTED FAX (Hold setting for received data print) (page 4-60)

Steps:

1. Make sure that the Data Notification indicator is blinking, and tap the [Settings] key in the home screen.

2. Tap the [System Settings] → [Image Send Settings] → [Fax Data Receive/Forward (Manual)] key.

3. Tap the [Execute] key in [Forward Received Data] to begin forwarding.

If a PIN Code entry screen appears, the “Hold Setting for Received Data Print” has been enabled. Enter the PIN Code using the numeric keys to begin forwarding.

To configure Fax Data Receive/Forward (Manual) settings, follow these steps:

Select [System Settings] in “Settings (administrator)” → [Image Send Settings] → [Fax Data Receive/Forward (Manual)].

The following settings are available:

Important Notes:

• If there is no forwarding data or if the destination is not registered, no data is forwarded.

• If “PRINTING A PIN CODE-PROTECTED FAX (Hold setting for received data print) (page 4-60)” is enabled, you are prompted to enter a password. Enter the correct password using numeric keys.

• If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be forwarded.

• A forwarded fax becomes a fax transmission job. If transmission does not take place because the transmission was cancelled or an error occurred, the fax will be held in memory until it can be printed.

• All faxes received are forwarded. Note that the received data stored in the F-code confidential memory box is not forwarded.

• For destination number registration, see “Set the Telephone Number for Data Forwarding (page 4-58)”.

You can have received faxes automatically forwarded to a fax address, Internet fax address, e-mail address, file server address, desktop address, or network folder address. Received data can be forwarded to the specified destinations without being printed.

Configure all forwarding settings for received faxes in setting mode (Web version). For the procedure for accessing the setting mode (Web version), see Quick Start Guide.

The following explanation assumes that the setting mode (Web version) has been accessed with administrator rights.

Quick Set for Forwarding Tables:

In “Settings (administrator)” – [System Settings] → [Image Send Settings] → [Inbound Routing (Forwarding/Storing) Settings] → [Administration Settings] → [Inbound Routing], tap [Enable]/[Disable] for each forwarding table that appears.

Important Notes:

• This function cannot be used for faxes received by confidential reception.

• When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot be printed on the faxes. (“Receiving Date & Time Print” is disabled.)

• The received data is not forwarded to a hyperlink destination that is registered in the specified address.

• A direct SMTP address cannot be specified as a forwarding destination.

Prohibit Network Forwarding:

In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Common Settings] → [Enable/Disable Settings] → [Settings to Disable Transmission] → [Disabling of Forwarding via Network].

Steps:

1. In “Settings (Web version)”, click [System Settings] → [Image Send Settings] → [Inbound Routing (Forwarding/Storing) Settings] → [Administration Settings].

2. In “Inbound Routing”, select [Enable] and click the [Submit] button.

3. Click [Sender Address Registration] in the [Inbound Routing (Forwarding/Storing) Settings] menu in the “Settings (Web version)”.

4. Enter the sender address or fax number in “Internet Fax Address” or “Fax Number” as appropriate, and click the [Add to List] button. The entered address will be added to the “Address to be Entered” list. Enter the address directly (maximum of 1500 characters) or select the address from a global address book by clicking the [Global Address Search] button. To store multiple sender addresses or fax numbers, repeat these steps.

• If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Send addresses stored here can be selected from a list when you store a forwarding table.

• A maximum of 500 sender numbers/addresses can be stored.

• To delete an entered address, select the address in “Address to be Entered” and click the [Delete] button.

5. When you have finished adding addresses, click the [Submit] button.

6. Click [Inbound Routing Settings] in the [Inbound Routing (Forwarding/Storing) Settings] in the “Settings (Web version)” menu and click the [Add] button.

7. Enter a “Table Name”.

8. Select the sender whose faxes will be forwarded.

• To forward all received data, select [Forward All Received Data].

• To forward only data received from specific senders, select [Forward received data from specified senders only.]. To forward all data except data from specific senders, select [Forward all received data except that from specified senders.]. Then, select the appropriate senders from the list and click the [Add] button.

When selecting senders from the “Sender Address Setting” list, you can use the [Shift] key or the [Ctrl] key on your keyboard to select multiple senders.

9. Select the forwarding conditions.

• To always forward received data, select [Always Forward].

• To specify a day and time on which received data will be forwarded, select [Forward received data only on specified days.] and select the checkbox of the desired day of the week. To specify a time, select the [Set Forwarding Time] checkbox and specify the time.

Up to three forwarding day and time settings can be set for one forwarding table, and a forwarding destination can be set for each set time. To configure these settings, use the [Forward Condition] tabs to access each setting.

10. Select the file format. The format can be set separately for each forwarding address (for each of forwarding addresses 1, 2, and 3 in the table).

• Images forwarded in TIFF format may not be displayed correctly in some recipient environments. In this event, change the file format to PDF.

• If the Internet fax address is selected as a recipient, data is forwarded in TIFF regardless of the specified format.

• If a fax number is selected as a recipient, the file format is ignored.

11. Select the recipient from the address book. You can specify multiple registered addresses or telephone numbers from the address book of the machine. Up to 1,000 recipients can be registered for Recipients 1, 2, and 3 in total. When you select the recipients from the address book, up to 400 recipients can be registered for network folder, FTP/Desktop, Internet fax, and fax.

A direct SMTP address cannot be specified as a forwarding destination.

12. Enter a recipient directly and specify the recipient.

• Specify this information if necessary.

• Enter an e-mail address, an Internet fax address, a direct SMTP address, or a fax number directly and tap the [Add] key.

• When you specify an e-mail address or a fax number, you can use the global address search.

• When you specify a fax number, also specify the international correspondence mode.

• When enter the recipients directly, up to 100 recipients can be registered for e-mail address, network folder, FTP/Desktop, Internet fax, and fax.

13. Click [Submit].

14. Click [Inbound Routing Settings] in the [Inbound Routing (Forwarding/Storing) Settings] in “Settings (Web version)”.

15. From the forwarding table, select [Forward to All Forward Destinations] or [Forward based on Forward Condition].

16. From the forwarding table, select [Always Forward] or [Forward received data only on specified days.]. The forwarding permission settings that appear here are linked to the forwarding conditions set in step 9. If you wish to use different forwarding conditions than those set in step 9, set the forwarding permission settings.

• To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables.

• To delete a forwarding table, click the checkbox next to the table name so that it is selected (✓) and click [Delete].

17. Click [Submit].

User Permissions:

Users without administrator rights can be prohibited from storing, editing, and deleting forwarding tables in this screen, and from specifying which table is used. To do so, set the checkboxes for the following items to ✓:

• Disable Registration of Forward Table

• Disable Change/Delete of Forward Table

• Disabling of Forward Condition Change

Specify in [Print Style Setting] whether or not to have the machine to print the faxes to forward when inbound routing is enabled. After the settings are completed, be sure to click the [Submit] button.

• [Always Print]: Always prints received data before forwarding the data.

• [Print at Error]: Prints received data only when an error prevents forwarding.

• [Save Only at Error]: Saves received data only when an error prevents forwarding. For the saved data, the error address can be confirmed and the data can be resent. From the [Scan] or [Fax] tab in the job status screen, tap [Check Error Box] on the action panel.

(On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Hard disk expansion kit is required.)

Received faxes can be saved to the machine’s hard disk. Saved faxes can be viewed on a computer.

Set PDF, TIFF (multi) or TIFF (signal) for the saved Internet faxes.

You can also receive notification of the storage result or storage folder by E-mail.

Received faxes are saved in the following directory: \\MFP\faxreceive

Important Notes:

• Up to 500 files can be stored in one folder as received data.

• The “faxreceive” folder contains files of “Settings for HDD Storing of Received Data”.

• The folder is automatically created.

• The file name for received data can be set in “File Name Setting” in “Settings for HDD Storing of Received Data” in “Inbound Routing (Storage) Settings”.

How to save received faxes to the hard disk:

1. In “Settings (administrator)”, click [System Settings] → [Network Settings] → [Public Folder / NAS Setting]. (Administrator rights required.)

2. Select [Allowed] in “faxreceive:Use of Storage” and click the [Submit] button.

Settings for saving received faxes to the hard disk:

1. In “Settings (administrator)”, click [System Settings] → [Image Send Settings] → [Inbound Routing (Forwarding/Storing) Settings] → [Inbound Routing (Storage) Settings] (administrator rights are required).

• Data that can be saved are received faxes and received Internet faxes. Confidential reception and polling reception faxes cannot be saved.

• Depending on the setting, received faxes that cannot be saved because of the file number limit or other reason are either printed or saved in the inbound routing error box.

Received faxes can be forwarded manually after receipt.

This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled* in “Settings (administrator)”. * The factory default setting is disabled.

When data is received, an icon is shown at the top of the screen.

Steps:

1. In the System Information, tap the [Event Information] tab and tap the [Check Fax Reception Image] key. The received data is listed.

You can also display the received data list by tapping the job status display and tapping [Check Received Data] on the action panel of Job Status screen.

2. Tap the key of the received data you wish to forward, and tap [Forward to Other Address].

• Tap the list icon to show a list of received data. The list view or thumbnails view can be changed depending on the setting mode.

• Multiple sets of received data can be selected.

• When you select a single received data only, you can tap [Check Image] on the action panel and check the image on the preview screen.

• To store the sender fax number as a number for “Allow/Reject Number Setting”, tap [Register as Junk Fax] on the action panel and, in the confirmation message screen, tap the [Store] key.

• Specify a sender fax number as a number for “Allow/Reject Number Setting” by selecting, in “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Fax Settings] → [Receive Settings] → [Allow/Reject Number Setting].

3. Select the destination from the Address Book screen, and tap the [Start] key.

(On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Hard disk expansion kit is required.)

You can save received faxes in the document filing folder.

This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled* in “Settings (administrator)”. * The factory default setting is disabled.

When data is received, an icon is shown at the top of the screen.

Steps:

1. In the System Information, tap the [Event Information] tab and tap the [Check Fax Reception Image] key. The received data is listed.

You can also display the received data list by tapping the job status display and tapping [Check Received Data] on the action panel of Job Status screen.

2. Tap the key of the received data you wish to save, and tap [File] on the action panel.

• Tap the list icon to show a list of received data. The list view or thumbnails view can be changed depending on the setting mode.

• Multiple sets of received data can be selected.

• When you select a single received data only, you can tap [Check Image] on the action panel and check the image on the preview screen.

• To store the sender fax number as a number for “Allow/Reject Number Setting”, tap [Register as Junk Fax] on the action panel and, in the confirmation message screen, tap the [Store] key.

Specify a sender fax number as a number for “Allow/Reject Number Setting” by selecting, in “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Fax Settings] → [Receive Settings] → [Allow/Reject Number Setting].

3. Set the file information, and tap the [Save] key.

This function collectively stores various settings as one program. The stored program can be retrieved using an easy operation.

For example, suppose that the same A4 (8-1/2″ x 11″) size documents are distributed to branch offices in various regions once a month where:

(1) The same documents are faxed to each branch office

(2) To save paper, two document pages are faxed as a single page

(3) Smudges on the edges of the documents are erased before transmission

When a job program is not stored:

Enter the fax number for each branch. Specify N-Up. Specify Erase. Tap the [Start] key. Scan and send the original. Considerable time is required to send the documents each month because the above settings must be selected. In addition, mistakes are occasionally made when selecting the settings.

When a job program is stored:

Call the registered program. Tap the [Start] key. Scan and send the original. When a program is stored, settings are selected with ease by simply tapping the key of the program. In addition, transmission takes place according to the stored settings so there are no chances for mistakes.

Configuration and Prohibitions:

• To configure a program: Tap [Program Registration] that appears on the action panel when you operate any mode screens.

• Prohibit registration of programs / prohibit deleting of registered programs: In “Settings (administrator)”, select [System Settings] → [Image Send Settings] →[Common Settings] → [Enable/Disable Settings] → [Settings to Disable Transmission] → [Disable Registration/Delection of All Program Items].

Important Notes:

• The settings stored in a program will be retained even after the program is used for transmission. The same settings can be used repeatedly for transmission.

• The following contents cannot be stored in programs: Tapping the [Speaker] key, Quick File*, File*, page move and unspecified erase during preview, Metadata Entry, Send Settings, and Own Name Select. * On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Hard disk expansion kit is required.

• Up to 48 programs can be stored.

• Up to 500 destinations can be stored in one program.

• A program in which sub addresses and passcodes are specified as an F-code destination records all sub addresses and passcodes.

Steps to use a stored program:

1. Place the original. According to the function stored in the program, place the original in the document feeder tray of the automatic document feeder, or on the document glass.

2. Tap [Call Program] on the action panel.

3. Tap the desired program key.

4. Configure additional settings as required. Some settings cannot be added depending on the contents of the called program.

5. Tap the [Start] key to start scanning of the original. If you inserted the original pages in the document feeder tray, all pages are scanned. When you place the original on the document glass, scan each page one at a time. After you have scanned the last original, tap the [Read-End] key. A beep will sound to indicate that scanning and transmission have ended.

You can tap the [Preview] key to check a preview of the image before sending a fax.

Reduce two original pages to the equal size and send them as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent.

For the standard size (A4 (8-1/2″ x 11″), B5, or A5 (5-1/2″ x 8-1/2″)), original pages are scanned from both the single pass feeder and document glass.

Important Notes:

• Transmission is not possible at a size smaller than the original size.

• The N-Up is only available for originals with A4 (8-1/2″ x 11″), B5, or A5 (5-1/2″ x 8-1/2″) size.

• This function cannot be used in direct transmission mode or when the speaker is used to dial.

• When the scan size of the original is specified by numeric values, this function cannot be used.

• This function cannot be used together with Dual Page Scan or Card Shot.

Steps:

1. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

2. Enter the destination fax number.

3. Tap the [Others] key, and tap the [N-Up] key. A checkmark appears on the icon. After the settings are completed, tap OK.

To cancel the N-Up setting: Tap the [N-Up] key to uncheck it.

4. Tap the [Original] key.

5. Tap the [Image Orientation] key with the same orientation as the placed original. If this setting is not correct, a suitable image may not be transmitted. After the settings are completed, tap OK.

6. Tap the [Start] key to start scanning of the original.

• If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended.

• When you place the original on the document glass, scan each page one at a time. When scanning finishes, place the next original and tap the [Start] key. Repeat the procedure until all pages have been scanned and then tap the [Read-End] key. A beep will sound to indicate that scanning and transmission have ended.

• You can tap the [Preview] key to check a preview of the image before sending a fax.

• If you tap the [Change Setting] key on the scan confirmation screen, you can change the exposure, resolution, scan size, and send size. (However, when scanning each even-numbered page of the original, only the exposure can be changed.)

Send the front and reverse sides of a card as a single page, without the need to send each side separately.

When using this function, the original must be placed on the document glass.

Important Notes:

• If the original size is larger than the send size, it will result in a sending failure. Check the original size once more, and specify it again.

• The ratio cannot be specified and “Rotation Sending Setting” cannot be selected.

• This function cannot be used in direct transmission mode or when the speaker is used to dial.

Steps:

1. Place a card face down on the document glass.

2. Enter the destination fax number.

3. Tap the [Others] key, and tap the [Card Shot] key.

4. Tap the [On] key, and specify the original size as required. After the settings are completed, tap OK and [Back] keys in sequence.

• Tap the areas displaying width and height sizes respectively, and enter the sizes using the numeric keys.

• To quickly set the size, first specify a value close to the desired ratio value by the numeric keys, then adjust it by tapping +/-.

• To enlarge or reduce the images to fit the paper based on the entered original size, set the [Fit to Send Size] checkbox to ✓.

• After selecting Card Shot, tap the [Original] key in the base screen to change the original scan size or the send size. In this case, the screen of this step appears when you tap the scan size key.

• To cancel the specified size settings, tap the [Reset] key.

To cancel the Card Shot settings: Tap the [Off] key.

5. Tap the [Start] key, and scan the front side.

6. Place a card face up on the document glass, and tap the [Start] key to scan the reverse side. Before scanning the back of the card, tap the [Change Setting] key on the touch panel to change the exposure.

7. Tap the [Read-End] key. If you will continue by scanning the front of the card, you can tap the [Change Setting] key to change the exposure, resolution, scan size, and send size.

This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. You can also send a fax by placing originals in both the automatic document feeder and on the document glass. Use this function when there are more original pages than can be placed at once in the automatic document feeder. When scanning originals that are separated into sets, scan the set that has the first page first. The settings that you select for the first set can be used for all remaining sets.

This function is not available for Quick On Line Sending, manual transmission, Direct TX, or transmission using the speaker.

Important Notes:

• If you are going to change all original settings, select the settings before scanning the original.

• Up to 999 pages can be scanned. Note that when the memory is being used for other jobs, fewer pages can be scanned.

• If the memory becomes full during scanning, a message will appear and the transmission will be cancelled.

• The scan settings can be changed for each set of originals.

Steps:

1. Place the original in the document feeder tray of the automatic document feeder. Insert the originals all the way into the document feeder tray. Originals can be stacked up to the indicator line. Originals can also be placed on the document glass.

2. Enter the destination fax number.

3. Tap the [Job Build] key. A checkmark appears on the icon.

To cancel the job build setting: Tap the [Job Build] key to uncheck it.

4. Change settings as needed.

5. Tap the [Start] key to scan the first original page.

6. Place the next set of originals and tap the [Start] key. Repeat this step until all originals have been scanned.

• If needed, tap [Change Setting] before tapping the [Start] key, and change the original scan settings and send settings for the next original. The setting changes will be applied to the next job.

• If you tap the [Preview] key, you cannot scan additional pages.

To cancel scanning: Tap the [CA] key. All settings including scanned data will be cleared.

7. Tap the [Read-End] key.

If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.

To change the time until transmission takes place automatically: Select “Settings (administrator)” – [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Job Auto Start Time During Scanning].

This feature lets you scan and transmit originals of different sizes at the same time; for example, B4 (8-1/2″ x 14″) size originals mixed together with A3 (11″ x 17″) size originals.

When scanning the originals, the machine automatically detects the size of each original.

This feature can only be used with the following combinations of original sizes:

• A3 and B4, A3 and B5, B4 and A4, and A4 and B5

• A4R and B5, B4 and A4R, B4 and A5, and B5 and A5

• 11″ x 17″ and 8-1/2″ x 14″, 11″ x 17″ and 8-1/2″ x 13″

• 11″ x 17″ and 5-1/2″ x 8-1/2″

Important Notes:

• On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, duplex scanning is not possible when the above mixed width original scanning is performed.

• When Mixed Size Original is selected, an original scan size cannot be specified.

• After the original scan size has been selected, Mixed Size Original cannot be specified.

• Rotate cannot be used when Mixed Size Original is enabled.

This function is not available if [System Settings] → [Common Settings] → [Device Control] → [Original Size Detector Setting] is set to “AB-3” in “Settings”.

Steps:

1. Place originals in the automatic document feeder. Insert the originals with the corners aligned together in the far left corner of the document feeder tray.

2. Enter the destination fax number.

3. Tap the [Mixed Size Orig.] key. A checkmark appears on the icon. For mixed size originals, set “Original” to “Auto”.

To cancel the mixed size original setting: Tap the [Mixed Size Orig.] key to uncheck it.

4. Tap the [Start] key to start scanning of the original.

Tap the [Preview] key to check the preview of an image before sending a fax. However, settings for this function cannot be changed in the preview screen.

The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages.

When using dual page scan, the original must be placed on the document glass.

Important Notes:

• This function can be enabled when the original size setting is set to [Auto].

• Note that “Centre Erase” and “Edge+Centre Erase” cannot be used.

Steps:

1. Place the original on the document glass. Align the centre of the original with the appropriate size mark.

2. Enter the destination fax number.

3. Tap the [Others] key, and tap the [Dual Page Scan] key. A checkmark appears on the icon. After the settings are completed, tap the [Back] key.

To cancel the Dual Page Scan setting: Tap the [Dual Page Scan] key to clear the checkmark.

4. Tap the [Start] key to start scanning of the original.

The opened pages of a saddle-stitch pamphlet are split by page according to actual page order.

When using this function, you do not need to sort the original pages to be sent.

This function can be enabled when the original size setting is set to [Auto].

The document glass is not available for this function.

Steps:

1. Place the original in the document feeder tray of the automatic document feeder.

2. Enter the destination fax number.

3. Tap the [Others] key, and tap the [Book Divide] key.

4. Select the binding edge of the pamphlet original. Check the preview image displayed in the screen, and make sure that the binding edge is correct. After the settings are completed, tap OK and [Back] keys in sequence.

To cancel the Book Divide setting: Tap the [Off] key.

5. Tap the [Start] key to start scanning of the original. A beep will sound to indicate that scanning and transmission have ended.

Tap the [Preview] key to check the preview of an image before sending a fax. However, settings for this function cannot be changed in the preview screen.

This function erases the parts of the image where shadows tend to form, but does not detect shadows and erase only the shadows.

Erase Modes: Edge Erase, Centre Erase, Edge + Centre Erase, Side Erase.

Important Notes:

If a ratio setting is used in combination with an erase setting, the erase width will change according to the selected ratio. This function erases the parts of the image where shadows tend to form, but does not detect shadows and erase only the shadows.

For example, if you set an erase width of 10 mm (1/2″) and reduce the image to 70% before transmission, the erase width will be reduced to 7 mm (3/8″).

To change the default erase width setting: Select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Erase Width Adjustment]. Specify a value from 0 mm (0″) to 20 mm (1″) in increments of 1 mm (1/8″) for both edge erase and centre erase. The setting changed here will apply to [System Settings] → [Copy Settings] → [Condition Settings] → [Erase Width Adjustment] in “Settings”.

Steps:

1. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

2. Enter the destination fax number.

3. Tap the [Others] key, and tap the [Erase] key.

4. Tap the checkbox of the edge that you wish to erase, and specify the erase position. Check that the tapped checkbox is set to ✓. If the [Specify Frame] key is tapped, the [Up], [Down], [Left], and [Right] checkboxes are set to ✓. If the [Specify Frame+Centre] key is tapped, all the checkboxes are set to ✓.

Specify the erase edge on the reverse side when erasing edges of one to three sides of Up, Down, Left, and Right on the front side to scan a 2-sided original.

• If the [Reverse erase position of back face] checkbox is set to ✓, the edge in the position opposite to the erased edge on the front side will be erased.

• If the [Reverse erase position of back face] checkbox is set to (blank), the edge in the same position as on the front side will be erased.

5. Specify the erase width. After the settings are completed, tap OK and [Back] keys in sequence.

• Tap the numeric value display indicating the margin shift area on the front side or reverse side, and enter the area using the numeric keys.

• To quickly set the area, first specify a value close to the desired value by the numeric keys, then adjust it with +/-.

To cancel the erase setting: Tap the [Clear] key.

6. Tap the [Start] key to start scanning of the original. A beep will sound to indicate that scanning and transmission have ended.

• When you place the original on the document glass, scan each page one at a time. When scanning finishes, place the next original and tap the [Start] key.

• Repeat the procedure until all pages have been scanned and then tap the [Read-End] key.

You can tap the [Preview] key to check a preview of the image before sending a fax. However, settings for this function cannot be changed in the preview screen.

Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding.

When slow scan mode is selected, 2-sided scanning is not possible.

Steps:

1. Place the original in the document feeder tray of the automatic document feeder. Adjust the original guides slowly. If the originals are inserted with too much force, they may crumple and misfeed.

2. Enter the destination fax number.

3. Tap the [Slow Scan Mode] key. A checkmark appears on the icon.

To cancel the slow scan mode setting: Tap the [Slow Scan Mode] key to uncheck it.

4. Tap the [Start] key to start scanning of the original. A beep will sound to indicate that scanning and transmission have ended.

Tap the [Preview] key to check the preview of an image before sending a fax. However, settings for this function cannot be changed in the preview screen.

Count the number of scanned original sheets and display the count before transmission.

Checking the number of scanned original sheets before transmission helps prevent transmission mistakes.

The count result is displayed with the number of scanned original sheets, not the number of scanned original pages.

For example, when a 2-sided original is transmitted, the number “1” will appear to indicate that one original sheet is transmitted, not “2” to indicate the front-side page and the reverse side page.

Steps:

1. Place originals in the automatic document feeder.

2. Enter the destination fax number.

3. Tap the [Original Count] key. A checkmark appears on the icon.

To cancel the original count setting: Tap the [Original Count] key to uncheck it.

4. Tap the [Start] key to start scanning of the original.

Tap the [Preview] key to check the preview of an image before sending a fax. However, settings for this function cannot be changed in the preview screen.

5. When scanning is completed, check the number of original sheets. The number that is displayed is the number of scanned original sheets, not the number of scanned original pages. For example, when 2-sided copying is performed using one original, the number “1” will appear to indicate that one original sheet was scanned, not “2” to indicate the front-side page and the reverse side page.

6. Tap the [OK] key to start transmission.

If this function is combined with [Job Build], the count result is displayed after the [Read-End] key has been tapped.

If the displayed number of original sheets is different from the actual number of sheets: Tap the [Cancel] key and then tap the [OK] key in the message screen to clear all scanned data. Scan settings and destination settings will not be cleared. Insert the original sheets in the document feeder tray again and tap the [Start] key to re-scan.

This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned.

Important Notes:

• To use the verification stamp function, the optional stamp unit must be installed.

• When 2-sided originals are used, the front of each original is stamped twice.

• If an error occurs during scanning, an original that was not scanned may be stamped.

• When the “O” mark that is stamped on originals starts to become faint, replace the stamp cartridge.

Steps:

1. Place originals in the automatic document feeder.

2. Enter the destination fax number.

3. Tap [Verification Stamp] on the action panel or [Others] key, and tap the [Verif. Stamp] key. The appropriate icon or checkbox is selected. If you tap the [Others] key, tap the [Back] key after the settings have been completed.

To cancel the verification stamp setting: Tap [Verification Stamp] on the action panel or the [Others] key, and tap [Verif. Stamp] to clear the checkmark.

4. Tap the [Start] key to start scanning of the original. A beep will sound to indicate that scanning and transmission have ended.

When you use the automatic document feeder to scan an original, you can tap the [Preview] key to check a preview of the image before sending a fax. However, settings for this function cannot be changed in the preview screen.

When you connect to another machine and receive a document from it, this is called “Polling”.

The document reception from another machine is called “Polling Reception”.

You can enter multiple destination numbers. When you enter multiple destination numbers, the document is received by polling in the sequence you have entered the destination numbers.

Document reception by polling from multiple machines is called “Serial Polling”.

Use the manual polling reception when you must start polling after listening to a recorded greeting, such as when using a fax information service.

Important Notes:

• Make sure there is no original in the machine when using the polling reception function.

• The function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.

• The receiving machine bears the expense (phone charges) of the polling reception.

• If necessary, this function can be combined with the timer transmission to perform the polling reception at any time such as at night or when you are not present. (Only one timer polling reception can be set.)

Steps:

1. Enter the destination fax number.

• Multiple fax numbers can be entered (maximum of 500).

• Polling will take place in the order that the multiple fax numbers were entered. Document reception by polling from multiple machines is called “Serial Polling”.

• To enter multiple fax numbers, tap [+] after entering a fax number and enter the next fax number.

• In this procedure, one-touch keys that have a sub-address and passcode cannot be used.

• A one-touch key in which an address other than fax number is stored cannot be used.

2. Tap the [Others] key, and tap the [Polling] key. A checkmark appears on the icon. After the settings are completed, tap the [Back] key.

To cancel the Polling setting: Tap the [Polling] key to clear the checkmark.

3. Tap the [Start] key to initiate fax reception. Your machine will call the other machine and initiate reception of the fax.

Use the manual polling reception when you must start polling after listening to a recorded greeting, such as when using a fax information service.

Important Notes:

• Make sure there is no original in the machine when using the polling reception function.

• This function cannot be used to poll multiple machines (serial polling).

• The function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.

The receiving machine bears the expense (phone charges) of the polling reception.

Steps:

1. Tap the [Speaker] key. You will hear the dial tone through the machine’s speaker.

2. Enter the destination fax number. One-touch key for a contact or group in which multiple destinations are stored, and one-touch key for which an address other than fax number is stored cannot be used. After tapping the [Speaker] key, you can tap the [Speaker Volume] key to adjust the volume of the speaker.

3. Tap the [Others] key, and tap the [Polling] key to receive originals (data). A checkmark appears on the icon.

To cancel the Polling setting: Tap the [Polling] key to clear the checkmark.

Your sender information (date, time, sender name, sender fax number or destination name, number of pages) is automatically added to the top of each fax page you transmit.

Example of the sender information printed:

(1) Date, time: The date and time of transmission.

(2) Sender name: The sender name programmed in the machine.

(3) Sender fax number or destination name (one-touch key name)

(4) Page numbers: Page number/total pages

If destination name is set to be attached and the destination is not specified using a one-touch key, this information is not added to the fax and not printed.

Configuration Options:

• To set the date and time: In “Settings”, select [System Settings] → [Common Settings] → [Clock Adjust].

• To store a sender name and sender fax number: In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Common Settings] → [Own Name and Destination Set] → [Own Number and Name Set] → [Sender Data Registration]. When you use the Own Number Setting, always configure this information.

• To add the number of pages to be transmitted: In “Settings”, select [System Settings] → [Image Send Settings] → [Fax Settings] → [Send Settings] → [Printing Page Number at Receiver]. Page numbers appear in the format “page number/total pages”. Only the page number is printed when “Manual Transmission” or “Quick On Line Sending” is used.

• To select a sender fax number or destination: In “Settings”, select [System Settings] → [Image Send Settings] → [Fax Settings] → [Send Settings] → [Sender Destination Name Switch].

• Change the sender information address name to match the sender number: In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Fax Settings] → [Send Settings] → [Sender Destination Name Switch].

• Set the location where the sender information will be printed on the fax page: In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Fax Settings] → [Send Settings] → [Date/Own Number Print Position Setting]. To have the information printed outside the transmitted document image, tap the [Outside the Original Image] key. To have the information printed inside the document image, tap the [Inside the Original Image] key.

• Default Own Number Sending: In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Fax Settings] → [Send Settings] → [Default Own Number Sending]. You can include the date and your sender information (sender name and address) at the top of the page when the receiving machine prints an image that you send.

You can temporarily change sender information to be used in the own number sending by selecting from data stored separately.

The function is released when the transmission with the changed sender information ends.

Configuration Options:

• To store the sender information to be used for Own Name Select function: In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Common Settings] → [Own Name and Destination Set] → [Own Number and Name Set] → [Registration of Own Name Select].

• Sender Name: Enter the sender name. A maximum of 20 characters can be entered for the sender name. After entering a sender name, tap the [Store] key. The lowest unused registration number from 01 to 18 will be automatically assigned to the sender name. This number cannot be changed.

• Sender Name List: Displays a list of stored sender names. When you select a sender name, it is deleted.

Steps:

1. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

2. Enter the destination fax number.

3. Tap the [Others] key, and tap the [Own Name Select] key.

4. Tap the sender information key to specify the sender information. After the settings are completed, tap OK and [Back] keys in sequence.

To cancel the sender information setting: Tap the [Clear] key.

5. Tap the [Start] key to start scanning of the original.

• If you inserted the original pages in the document feeder tray, all pages are scanned.

• A beep will sound to indicate that scanning and transmission have ended.

• When you place the original on the document glass, scan each page one at a time.

• When scanning finishes, place the next original and tap the [Start] key. Repeat until all pages have been scanned and then tap the [Read-End] key. A beep will sound to indicate that transmission has ended.

You can tap the [Preview] key to check a preview of the image before sending a fax. However, settings for this function cannot be changed in the preview screen.

Specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time.

This function is helpful when you wish to perform reserved, broadcast or other transmissions during your absence or at night or other times when telephone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.

Important Notes:

• When a timer transmission is set, keep the main power switch “|”. Transmission will not take place if the status is ” ” at the specified time.

• When performing a timer transmission, you must scan the original into memory when you set up the transmission. It is not possible to leave the document in the document feeder tray or on the document glass and have it scanned at the reserved time of transmission.

• Up to 100 timer transmissions can be stored at once.

• This function cannot be used in direct transmission mode or when the speaker is used to dial.

• If another transmission is in progress when the specified time arrives, the timer operation will begin after that transmission is finished.

• Only one timer polling operation can be stored at once. To receive data from multiple destinations by polling, specify Timer for serial polling.

• Settings selected for a timer transmission (exposure, resolution, other functions, etc.) are automatically cleared after the transmission is finished. (However, when the document filing function is used, the scanned original and settings are stored in the built-in hard drive.) * On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Hard disk expansion kit is required.

• If a job scheduled for timer transmission is given priority on the job status screen, the timer will be cancelled. The transmission will begin as soon as the job in progress is completed.

• The time can be specified up to a week in advance.

• Other operations can be performed after a timer transmission is set up.

• A timer transmission can be deleted in the job status screen.

Steps:

1. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

2. Enter the destination fax number.

3. Tap the [Others] key, and tap the [Timer] key.

4. Tap the [On] key.

5. Specify the date.

6. Specify the time (hour and minute) in 24-hour format. After the settings are completed, tap OK and [Back] keys in sequence.

• Tap the areas displaying the hour and minute respectively, and enter the values using the numeric keys.

• It is convenient to use +/- to finely adjust the time.

• The setting will show the current time. If the time is not correct, press the [CA] key to cancel the operation. Correct the time in setting mode and then perform the timer transmission procedure.

To cancel the Timer Transmission settings: Tap the [Off] key.

To set the date and time of the machine: In “Settings”, select [System Settings] → [Common Settings] → [Clock Adjust]. If [Disabling of Clock Adjustment] has been enabled, the date and time cannot be modified. In this case, select [System Settings] in “Settings (administrator)” and select [Common Settings] → [Enable/Disable Settings] to disable the [Disabling of Clock Adjustment] setting.

7. Tap the [Start] key to start scanning of the original.

• If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning has ended, and the machine stands by for transmission.

• When you place the original on the document glass, scan each page one at a time. When scanning finishes, place the next original and tap the [Start] key. Repeat until all pages have been scanned and then tap the [Read-End] key. A beep will sound to indicate that scanning has ended, and the machine stands by for transmission.

You can tap the [Preview] key to check a preview of the image before sending a fax. However, settings for this function cannot be changed in the preview screen.

The original is scanned into memory. The original cannot be scanned at a specified time.

A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed.

The transaction report contains a description of the transmission (date, start time, name of destination, time required, number of pages, result, etc.).

Important Notes:

• Transaction reports are printed based on conditions set in “Settings”; however, you can temporarily select different conditions for a transmission.

• For a broadcast transmission, changes to the transaction report print conditions apply to all destinations.

To set the printing conditions of transaction report: In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Fax Settings] → [Default Settings] → [Transaction Report Print Select Setting].

Steps:

1. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

2. Enter the destination fax number.

3. Tap the [Others] key, and tap the [Transaction Report] key.

4. Tap the key of the print settings. After the settings are completed, tap OK and [Back] keys in sequence.

To cancel the transaction report setting: Tap the [Do not Print] key.

• The print conditions for a transaction report are as follows:

•”Always Print”: A transaction report is printed no matter whether the transmission succeeds or fails.

•”Print at Error”: A transaction report is printed when transmission fails.

•”Do not Print”: Do not print a transaction report.

• Set the [Print Original Image] checkbox to ✓ to include the first page of the transmitted original in the transaction report.

• Even if the [Print Original Image] checkbox is ✓, the original cannot be printed when speaker dialling, manual transmission, direct transmission, polling reception, or F-code transmission is used.

5. Tap the [Start] key to start scanning of the original.

• If you inserted the original pages in the document feeder tray, all pages are scanned.

• A beep will sound to indicate that scanning and transmission have ended.

• When you place the original on the document glass, scan each page one at a time.

• When scanning finishes, place the next original and tap the [Start] key. Repeat until all pages have been scanned and then tap the [Read-End] key. A beep will sound to indicate that transmission has ended.

You can tap the [Preview] key to check a preview of the image before sending a fax. However, settings for this function cannot be changed in the preview screen.

Original image in transaction report:

When [Print Original Image] is enabled, the first page of the transmitted original is printed on the same sheet as the transaction report. The original image is reduced to allow it to fit on the sheet. If the vertical scanning length (X direction) of the original is longer than 432 mm (17-1/64″), the part that exceeds 432 mm (17-1/64″) may be cut off.

Sending a document that has been scanned into memory when another machine polls your machine is called “Polling Memory”. Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box.

This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.

The following explains “Polling Security Setting”, a feature restricting other machines that can use polling memory. When a machine requests fax transmission, you can only allow the machine to use polling memory if its programmed sender fax number matches a fax number stored in your machine as a polling passcode number. This function is called “Polling Security Setting”.

To use this function, first store polling passcode numbers (the sender fax numbers programmed in the other machines) in settings mode of the machine, and then enable the polling security setting.

The polling security setting can be enabled for up to 10 other machines.

To set the polling security: In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Fax Settings] → [Polling Setting] → [Set Fax Polling Security], [Add New], [Passcode Number Key List]. Note that these settings do not apply to F-code polling memory.

Follow these steps to scan a document into the memory box for polling transmission (Public Box).

Important Notes:

• If another document remains in the memory box (Public Box), the newly scanned document is added to the previous document. In this case, the number of polling times will be the number set for the newly scanned document.

• Disables all types of memory box registration. In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Common Settings] → [Enable/Disable Settings] → [Settings to Disable Transmission] → [Disable Registration of Memory Box]. Configure the setting for each of the following items: Polling Memory, Confidential, Relay Broadcast (Direct Entry), Relay Broadcast (Address Book)

• You cannot set the Program, Timer, Transaction Report, Polling, and Document Filing*. * On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Hard disk expansion kit is required.

Steps:

1. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

2. Select settings for the original to be scanned and other functions.

3. Tap the [Others] key, and tap the [Memory Box] key.

4. Tap the [Polling Memory] tab.

5. Tap the [Public Box] key from the folder list.

6. Tap [Change Number of Times] on the action panel.

7. Tap the [Once] key or [Unlimited] key to specify the number of times. To repeat transmitting an original, tap the [Unlimited] key. After the settings are completed, tap OK and X.

8. Tap the [Start] key to start scanning of the original.

• A preview of the image will appear in the touch panel when the original is scanned.

• If you inserted the original pages in the document feeder tray, all pages are scanned.

• When you place the original on the document glass, scan each page one at a time. When scanning finishes, place the next original and tap the [Start] key. Repeat the procedure until all pages have been scanned and then tap the [Read-End] key.

You can check the document stored in the machine’s memory box (public box) for memory polling.

Steps:

1. Tap the [Others] key, and tap the [Memory Box] key.

2. Tap the [Polling Memory] tab.

3. Tap the [Public Box] key from the folder list. When a document is not stored in the Public Box, the [Public Box] key is greyed out.

4. Tap [Check Image] on the action panel to check the document. To print the document, tap [Print] on the action panel.

Delete a document from the memory box (public box) when it is no longer required.

Steps:

1. Tap the [Others] key, and tap the [Memory Box] key.

2. Tap the [Polling Memory] tab.

3. Tap the [Public Box] key from the folder list.

4. Tap [Empty out Box] on the action panel. If you tap [Check Image] on the action panel, you can check the image on the touch panel before it is erased.

5. Tap the [Yes] key.

• The document is deleted and you return to the screen of step 2.

• If you tap [Check Image] on the action panel, you can check the image on the touch panel before it is erased.

To cancel the document deletion: Tap the [No] key.

This function allows the machine to communicate with other machines that also support F-code.

It enables exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, distribution of information to multiple destinations (relay broadcast transmission) with other machines that support F-code communication. An F-code* is specified in each communication, enabling a higher level of security.

* F-code is a communication function based on the G3 standard of the ITU-T.

The ITU-T is a United Nations organization that establishes communications standards. It is a department of the International Telecommunication Union (ITU), which coordinates global telecommunications networks and services.

A fax that is transmitted with an F-code is received in the memory box of F-code communication in the receiving machine specified by the F-code (sub-address and passcode). If the F-code sent by the transmitting machine does not match the F-code in the receiving machine, reception will not take place.

The products of other manufacturers may use different terms for “Sub Address” and “Passcode”. If you need to contact the operator of another machine regarding sub-addresses and passcodes, refer to the terms used by the ITU-T in the table below.

An F-code consists of a sub-address and passcode, and cannot be longer than 20 digits.

Before the F-code communication function can be used, special memory boxes must be created in “Settings”.

Set the box name and F-code (sub-address and passcode) in each memory box, and store them.

After you have created a memory box, notify the other party of F-code communication of the sub-address and passcode of the box.

Memory Box Contents:

• Memory Box Name

• Sub Address

• Passcode

• Recipient (only for F-code relay broadcast transmission)

• Print PIN (only for F-code confidential reception)

To create F-code memory boxes: Create in “Settings” – [System Settings] → [Image Send Settings] → [Fax Settings] → [F-Code Memory Box].

To use the following F-code communication functions, F-code memory boxes must be created in your machine.

• F-code confidential reception

• F-code polling memory

• F-code relay broadcast transmission

To use the following F-code communication functions, F-code memory boxes must be created in the other machine.

• F-CODE CONFIDENTIAL TRANSMISSION

• F-code polling reception

• F-code relay request transmission

When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is dialled. Check the F-code (sub-address and passcode) stored in the memory box in the other machine before you perform an F-code transmission. It is convenient to store an F-code (sub-address and passcode) together with the fax number in a one-touch key or group key.

To use the following F-code communication functions, your machine must dial the other machine.

• F-CODE CONFIDENTIAL TRANSMISSION

• F-code polling reception

• F-code relay request transmission

To use the following F-code communication functions, the other machine must dial your machine.

• F-code confidential reception

• F-code polling memory

• F-code relay broadcast transmission

If the destination machine does not have a passcode configured in the F-code, do not enter a passcode when dialling that machine.

Communication using the F-code (sub-address and passcode) is not available when dialling using a speaker or manual transmission.

To store and edit one-touch keys and group keys: Select [Address Book] in “Settings”.

By sending a fax to an F-code memory box (confidential) stored in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box.

This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.

To print an F-code confidential fax, the PIN Code must be entered.

The F-code (sub-address and passcode) of the memory box to be used should be verified by the sender and the recipient before the fax is sent.

To create F-code memory boxes: Create in “Settings (administrator)” – [System Settings] → [Image Send Settings] → [Fax Settings] → [F-Code Memory Box].

Send a fax to a destination fax number after adding the F-code (sub-address and passcode).

If necessary, the F-code confidential transmission can be used in combination with a broadcast transmission or timer transmission. It is convenient to store this function in a program.

The F-code confidential transmission cannot be registered as a “Favorite” item.

Steps:

1. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

2. Specify the destination.

(1)Tap the [Direct Entry] key.

(2)Enter the destination line number using the numeric keys.

(3)Tap the [Sub Address] key. Symbol “/” is entered.

(4)Enter the sub-address using the numeric keys.

(5)Tap the [Passcode] key. Symbol “/” is entered.

(6)Enter the passcode using the numeric keys.

• If the sub-address and passcode are already registered, you can select a one-touch key as well.

• If the passcode is omitted for the memory box of destination machine, you can skip Steps (4) and (5).

3. Tap the [Start] key. Scanning of the original starts.

• If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended.

• When you place the original on the document glass, scan each page one at a time. When scanning finishes, place the next original and tap the [Start] key. Repeat until all pages have been scanned and then tap the [Read-End] key. A beep will sound to indicate that transmission has ended.

You can tap the [Preview] key to check a preview of the image before sending a fax. However, settings for this function cannot be changed in the preview screen.

When an F-code confidential fax received, the fax is stored in the memory box specified by the F-code. To check received faxes, enter the PIN Code.

Important Notes:

• Confidential faxes are automatically given priority in the print job queue.

• The fax is automatically cleared from the memory box after being printed.

To print transaction report automatically when an F-code confidential fax is received: In “Settings”, select [System Settings] → [Image Send Settings] → [Fax Settings] → [Default Settings] → [Transaction Report Print Select Setting] → [Confidential Reception].

If you forget the PIN Code: There is no way to use the machine to check a PIN Code that has been specified. Exercise care not to forget the PIN Code. Should you forget or need to verify the PIN Code, contact your dealer or nearest authorised service representative.

Steps:

1. The machine rings and the fax is received. A beep sounds when reception ends.

2. Tap the [Others] key, and tap the [Memory Box] key.

3. From the [Confidential] tab.

4. Tap the key of the memory box containing the confidential fax. “” appears in the keys of memory boxes that have received faxes. The keys of memory boxes that have not received faxes are greyed out and cannot be tapped.

5. Enter the PIN Code using the numeric keys. Take care to enter the correct PIN Code. If you make a mistake, a message will appear and you will return to the entry screen. You can tap the [Cancel] key to return to step 4.

6. Tap the key of the received data you wish to check, and tap [Check Image] on the action panel. Displays the received data image. To print the document, tap [Print] on the action panel.

This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine. Otherwise, polling reception will not take place.

Important Notes:

• Verify the F-code (sub-address and passcode) of the memory box in the other machine before you perform F-code polling reception.

• The receiving machine bears the telephone charges of the transmission.

• If necessary, use the F-code polling reception in combination with a broadcast transmission or timer transmission. Only one polling reception with a timer setting can be stored at a time.

• Polling multiple machines (serial polling) is not possible.

• Make sure there is no original in the machine when using the F-code for the polling reception function.

• The polling reception using the F-code cannot be registered as a “Favorite” item.

Steps:

1. Tap the [Others] key, and tap the [Polling] key. A checkmark appears on the icon. After the settings are completed, tap the [Back] key.

To cancel the Polling setting: Tap the [Polling] key to clear the checkmark.

2. Specify the destination.

(1)Enter the destination line number using the numeric keys.

(2)Tap the [Sub Address] key. Symbol “/” is entered.

(3)Enter the sub-address using the numeric keys.

(4)Tap the [Passcode] key. Symbol “/” is entered.

(5)Enter the passcode using the numeric keys.

• If the sub-address and passcode are already registered, you can select a one-touch key as well.

• If the passcode is omitted for the memory box of destination machine, you can skip Steps (4) and (5).

3. Tap the [Start] key. Your machine will call the other machine and initiate reception of the fax.

When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code (sub-address and passcode) configured in your machine. Otherwise, transmission will not take place.

An original to be sent to the other machine using F-code polling communication must be previously scanned into an F-code memory box (polling memory) in your machine.

Important Notes:

• If other documents have already been stored in the memory box, the document is added to the previously stored documents.

• By factory default, the document sent to the other machine will be deleted automatically.

To create F-code memory boxes: Create in “Settings (administrator)” – [System Settings] → [Image Send Settings] → [Fax Settings] → [F-Code Memory Box].

You cannot set the Program, Timer, Transaction Report, Polling, and Document Filing*. * On the MX-M2630/MX-M3050/MX-M3550/MX-M4050/MX-M5050/MX-M6050, the Hard disk expansion kit is required.

Steps:

1. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

2. Select settings for the original to be scanned and other functions.

3. Tap the [Others] key, and tap the [Memory Box] key.

4. Tap the [Polling Memory] tab.

5. Tap the folder of the F-code memory polling box.

6. Tap [Change Number of Times] on the action panel, and set the polling times. To erase the original after its transmission, tap the [Once] key. To repeat transmitting an original, tap the [Unlimited] key. Change the settings as necessary. After the settings are completed, tap OK and [Back] keys.

7. Tap the [Start] key. Scanning of the original starts.

• If you inserted the original pages in the document feeder tray, all pages are scanned.

• When you place the original on the document glass, scan each page one at a time.

• When scanning finishes, place the next original and tap the [Start] key. Repeat until all pages have been scanned and then tap the [Read-End] key.

You can tap the [Preview] key to check a preview of the image before sending a fax. However, settings for this function cannot be changed in the preview screen.

You can check the document stored in the F-code memory polling box.

A document in a memory box cannot be printed while the document is being transmitted. By factory default, the document sent to the other machine will be deleted automatically.

Steps:

1. Tap the [Others] key, and tap the [Memory Box] key.

2. Tap the [Polling Memory] tab.

3. Tap the folder of the F-code memory polling box.

4. Tap [Check Image] on the action panel. To print the document, tap the [Print] key.

Delete the document stored in an F-code memory polling box in order to be able to store a new document.

No original can be deleted from the memory box during communication.

Steps:

1. Tap the [Others] key, and tap the [Memory Box] key.

2. Tap the [Polling Memory] tab.

3. Tap the folder of the F-code memory polling box.

4. Tap [Empty out Box] on the action panel. If you tap [Check Image] on the action panel, you can check the image on the touch panel before it is erased.

5. Tap the [Yes] key. The document is deleted, and you return to Step 2.

To cancel the document deletion: Tap the [No] key.

This function sends a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple destination machines.

When the destination machines are far from your machine, sending the fax to a relay machine that is close to the destination machines can help reduce telephone charges. A relay request transmission can be used in combination with the timer transmission function to further reduce cost.

Important Notes:

• F-code (sub-address and passcode) and the destination in the F-code relay broadcast memory box of the recipient machine should be verified by the recipient in advance.

• Before using this function, program the destination machines in the F-code relay broadcast memory box in the relay machine.

• It is not necessary for the destination machines to support F-code communication.

• Your machine (the machine that requests a relay broadcast transmission) only bears the cost of sending the fax to the relay machine. The relay machine bears the cost of sending the fax to each of the destination machines.

• If necessary, this function can be used in combination with a broadcast transmission or timer transmission. It is convenient to store this function in a program.

When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot be printed on the faxes. (“Receiving Date & Time Print” is disabled.)

• To create F-code memory boxes: Create in “Settings (administrator)” – [System Settings] → [Image Send Settings] → [Fax Settings] → [F-Code Memory Box].

• Prohibit Broadcast: Create in “Settings (administrator)” – [System Settings] → [Image Send Settings] → [Default Settings] → [Disable Fax Broadcasting].

Steps:

1. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

2. Specify the destination.

If the sub-address and passcode are stored in the one-touch key, it is not necessary to take steps 3 to 6. Go to step 7.

3. Tap the [Sub Address] key. Enter “/”.

4. Enter the sub-address using the numeric keys.

5. Tap the [Passcode] key. Enter “/”.

6. Enter the passcode using the numeric keys. If a passcode has been omitted in the memory box of the destination machine, it is not necessary to take steps 5 and 6.

7. Tap the [Start] key. Scanning begins.

• If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended.

• When you place the original on the document glass, scan each page one at a time. When scanning finishes, place the next original and tap the [Start] key. Repeat until all pages have been scanned and then tap the [Read-End] key. A beep will sound to indicate that scanning and transmission have ended. When the relay machine receives the fax, it will automatically transfer the fax to the destination machines programmed in the memory box.

When you use the automatic document feeder to scan an original, you can tap the [Preview] key to check a preview of the image before sending a fax.

When your machine receives an F-code relay request transmission, the fax is received and stored in an F-code relay broadcast memory box in your machine.

Your machine then relays the fax to each of the destination machines programmed in the memory box. Transmission to the destination machine takes place automatically.

Important Notes:

• Prior to carrying out the operation, inform the requesting party, who you will communicate with using F-code relay request transmission, of the sub-address and passcode of the F-code relay broadcast memory box in your machine.

• Program the destination machines in the F-code relay broadcast memory box when you create the box in your machine.

• It is not necessary for the destination machines to support F-code communication.

• The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine (the relay machine). Your machine bears the cost of sending the fax to each of the destination machines.

• If both direct SMTP and other sending methods are added to the forwarding destinations, transmission will not take place.

When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot be printed on the faxes. (“Receiving Date & Time Print” is disabled.)

Create in “Settings (administrator)” – [System Settings] → [Image Send Settings] → [Fax Settings] → [F-Code Memory Box].

Storing a memory box:

When you tap the [Add New] key, the registration screen appears. Up to 100 F-code memory boxes can be stored for all functions (polling memory, confidential, and relay broadcast).

Editing and deleting a memory box:

When you select a memory box from the list, the edit screen appears for the box.

Tap the [Delete] key to delete the memory box.

Settings:

Important Notes:

• When programming a new memory box, a sub-address that is already programmed for another box cannot be used. However, the same passcode can be used for more than one memory box.

• [*] and [#] cannot be used in a sub-address.

• A passcode can be omitted.

• Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your dealer or nearest authorised service representative.

You can connect an existing telephone to the machine.

The telephone can be used for voice calls and to start fax reception on the machine. Connect the extension telephone as shown below. After connecting an extension telephone, configure the “External Telephone Setting” in setting mode (administrator).

Enable the “Tel/Fax Auto Change” function. This is useful as the telephone or fax operation is selected automatically according to the calling.

Important Notes:

• You cannot send a fax from your telephone.

• You can connect a telephone with a modular cable plug to your machine. Also, use the two-wire cable for telephone connection. If another type of cable is used, the telephone may not operate normally.

• If the plug on the telephone line cord does not fit into the socket on your extension phone, contact your dealer or nearest authorised service representative.

Follow the steps below if you need to start fax reception after answering a call and speaking on the extension telephone.

Dial [5], [*] and [*] buttons of the external telephone.

If you are using a pulse line, set the extension to send tone signals.

If the extension phone is still lifted when fax transmission ends, an alarm signal will sound and a message will appear in the touch panel. The alarm and message will stop when the extension phone is replaced.

Configuration Options:

• To receive a fax after answering a call on the extension telephone: Set “Settings (administrator)” – [System Settings] → [Image Send Settings] → [Fax Data Receive/Forward (Manual)] → [Fax Settings] → [Receive Settings] to [Manual Reception].

• To change the number to receive faxes: In “Settings”, select [System Settings] → [Image Send Settings] → [Fax Settings] → [Default Settings] → [Remote Reception Number Setting]. Set a value from 00 to 99.

Steps:

1. While the machine is ringing, pick up the receiver to speak.

2. Signal the machine to start fax reception. Press 5 * * from the extension telephone.

3. Replace the receiver. The machine beeps when reception ends.

You can make and receive calls like normal on your extension phone. A phone call can also be made by dialling on the machine.

When you tap the job status display, jobs are displayed in a list. To confirm the fax job status, tap the mode display and select the fax.

When you wish to stop or delete jobs or to perform priority processing, read the following items:

• STOPPING/DELETING A JOB IN PROGRESS OR RESERVED (page 1-133)

• PRIORITY PROCESSING OF A RESERVED JOB (page 1-134)

• CHECKING A RESERVED JOB OR THE JOB IN PROGRESS (page 1-136)

• CHECKING COMPLETED JOBS (page 1-137)

Fax jobs include reception, timer transmission, and data forwarding as well as usual transmission.

A usual transmission job moves to the job list when transmission is completed. Then the status field displays “Send OK”.

However, received faxes, timer transmission faxes, retries, fax forwarding, and other fax jobs are displayed in the job status screen as follows:

Fax reception jobs:

When a fax is being received, the status field displays “Receiving” in the job queue list.

When reception is completed, the job moves to the completed job list and the status field displays “In Memory”. After the fax is printed, the status changes to “Received”.

Timer transmission jobs:

A timer transmission job appears at the end of the job queue list until the specified time is reached.

Transmission begins at the specified time. When transmission is completed, the job moves to the completed job list and the status field displays “Send OK”.

Retry jobs:

A retry job appears at the end of the job queue list.

Transmission of the retry job starts according to the [Recall in Case of Line Busy] setting in “Settings”. When the transmission is completed, the retry job moves to the completed job list and the status changes to “Send OK”.

Reception jobs when the inbound routing settings are enabled:

When the inbound routing settings are enabled, reception jobs are handled as follows depending on the print setting.

Received data is not printed: When a data is being received, “Receiving” appears in the job queue list. When the reception is completed, the status changes to “Waiting”.

Received fax is printed: When reception is completed, the status field displays “In Memory” in the completed job list. After the fax is printed, the status changes to “Received”. Then a job is added for which the status field displays “Waiting” in the job queue list. When forwarding the received fax is completed, the field changes to “Forward OK”.

You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred.

The most recent 200 transactions are included in the report.

You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 201, or at a specified time (once a day only).

The contents of the Image Sending Activity Report are erased when the report is printed, and thus it cannot be reprinted.

To configure the image sending activity report: In “Settings”, select [System Settings] → [Image Send Settings] → [Fax Settings] → [Default Settings] → [Activity Report Print Select Setting].

Error types and other information are printed in the result column of transaction and activity reports. When a transaction or activity report is printed, check the result of the transaction in the result column and take action as needed.

Examples of messages that are printed in the result column:

After the settings are completed, tap [OK].

• To select a pre-set text previously stored in the Setting mode (Web version), tap the [Pre-Set Select] key.

• To directly enter the body text, tap the [Edit] key.

Tap the [Clear All] key. When this key is tapped, the entire body of the message is erased immediately, not just the selected line.

• Enter up to 1800 characters. (A line break counts as one character.)

• To edit the selected line, tap the [Edit] key. The soft keyboard will appear with the selected text entered.

This procedure can also be used to perform a direct transmission by Direct SMTP.

• If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop.

• When all originals have been scanned, the message “Job stored.” will be displayed together with a job control number. If necessary, use this number to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast transmission, this number will also appear in the key of the job in the job status screen. For this reason, it is advisable to make a note of the number so that you can check the result easily.

• Mail Footer Registration: The specified text is automatically appended to the end of the body text of e-mail. This is convenient when you wish to append pre-set text such as a corporate policy. To enter the text to append, select [System Settings] → [Image Send Settings] → [Scan Settings] → [Administration Settings] → [Mail Footer Registration] in “Settings (administrator)”. (Administrator rights are required.) Enter up to 900 characters. (The appended text is not included in the maximum number of characters that can be entered in the e-mail body.) To specify whether or not to append text, select [System Settings] → [Image Send Settings] → [Scan Settings] → [Administration Settings] → [Add a Footer Automatically to the Mail Message Body] in “Settings”.

If a default address has been configured using “Settings” →[System Settings] → [Image Send Settings] → [Scan Settings] → [Default Address] → [Default Address Setting], the mode cannot be changed, or the destination cannot be changed or added. To switch to Internet fax mode, tap the [Cancel] key in the touch panel and then perform the transmission procedure.

1. Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size.

• Place the original of the A5 (5-1/2″ x 8-1/2″) size in the portrait orientation. If placed in landscape orientation, an incorrect size will be detected. For an A5R (5-1/2″ x 8-1/2″R) size original, enter the original size manually.

• Rotation sending: A4, B5R and A5R (8-1/2″ x 11″ and 5-1/2″ x 8-1/2R”) originals are rotated 90 degrees, and respectively sent in the A4R, B5 and A5 (8-1/2″ x 11″R and 5-1/2″ x 8-1/2″) orientations. (Rotation sending is not available for originals with A4R, B5, or A5 (8-1/2″ x 11″R or 5-1/2″ x 8-1/2″) size.)

2. Tap the mode display to switch to the initial screen of Internet Fax mode.

3. Specify the destination.

The icon of an envelope appears in one-touch keys in which Internet fax addresses are stored.

To change [Subject], [File Name], or [Body Text], tap the [Others] key and tap the [Send Settings] key.

4. Tap the [Original] key.

• Set the density, resolution, and format in [System Settings]→[Image Send Settings]→[Internet Fax Settings]→[Default Settings] in “Settings (administrator)”.

• Tapping the [Others] key allows you to configure various functions, for example, collectively sending two original pages as one sheet or original pages with different sizes.

5. Tap the appropriate orientation key.

After the settings are completed, tap [OK].

6. Tap the [Start] key to start scanning of the original.

• If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, proceed to step 8. To scan more pages, go to the next step.

• If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will take place.

You can tap the [Preview] key to check a preview of the image before sending an image.

7. If the original was placed on the document glass, replace it with the next original and tap the [Start] key.

Repeat until all originals have been scanned.

8. Tap the [Read-End] key.

A beep will sound to indicate that the operation is completed.

Open the automatic document feeder and remove the original.

• If no action is taken for one minute after the confirmation screen is displayed, scanning automatically ends and the transmission is reserved.

• Tap the [Change Setting] key to change the exposure, resolution, scan size, and send size for each original page scanned. However, when “N-Up” or “Card Shot” is selected in Others, only change the exposure when scanning an even-numbered original page.

Change the subject, file name, and body text when performing an Internet fax transmission. If necessary, directly enter the text. Configure a file name, and other settings for an Internet fax using the Send Settings of the other functions.

• If the subject and file name are not changed, the settings in the Setting mode (Web version) are used.

• To configure the candidates for the subject, file name, and body text, click [System Settings] → [Image Send Settings] → [Scan Settings] in “Settings (administrator)”.

• To enter text, see “NAMES AND FUNCTIONS OF SOFT KEYBOARD KEYS” in the “BEFORE USING THE MACHINE”.

1. Tap the mode display to switch to the initial screen of Internet Fax mode.

2. Tap the [Send Settings] key.

3. To change the subject, tap the [Subject] entry box.

4. Tap a pre-set text key for the subject. After the settings are completed, tap [OK].

To cancel the selection of the subject: Tap the [Clear] key.

If you wish to directly enter the text, tap the [Direct Entry] key to open the soft keyboard. Enter the subject and tap the [OK] key.

5. To change the file name, tap the [File Name] entry box.

6. Tap a pre-set text key for the file name. After the settings are completed, tap [OK].

• To store the pre-set text for the file name, select [System Settings] in “Settings” → [Image Send Settings] → [Scan Settings] → [File Name Settings].

• If you wish to directly enter the text, tap the [Direct Entry] key to display the soft keyboard. Enter the file name and tap the [OK] key.

To cancel the selection of the file name: Tap the [Clear] key.

7. To change the body text, tap the [Body Text] entry box.

8. Enter the body text.

After the settings are completed, tap [OK].

• To select a pre-set text previously stored in the Setting mode (Web version), tap the [Pre-Set Select] key.

• To directly enter the body text, tap the [Edit] key.

To clear all entered text: Tap the [Clear All] key. When this key is tapped, the entire body of the message is erased immediately, not just the selected line.

• Enter up to 1800 characters. (A line break counts as one character.)

• Use arrow keys to select on a line basis.

• To edit the selected line, tap the [Edit] key. The soft keyboard will appear with the selected text entered.

Send the same scanned image to multiple scan, Internet fax, and fax mode destinations in a single operation. One operation allows you to send data to up to 500 destinations, including the reserved send jobs. (For example, if broadcast transmission jobs with 450 destinations are already reserved, data can be broadcasted to up to 50 destinations.)

It is convenient to store destinations you frequently use for broadcast transmission as contacts or groups. A maximum of 500 destinations can be stored in one contact. For broadcast transmission, the contact or group key can be simply tapped to retrieve multiple fax numbers. You can also send faxes with the one-touch key by setting the [Set as Default used] checkbox to checked when addresses are registered. If you wish to temporarily remove a destination from the stored addresses, open the detail confirmation screen and remove the destination in the screen.

• When the checkbox of “Settings (administrator)” -[System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Address Book Default Selection] → [Apply Addresses of Sending Modes Only] is set to checked (factory default setting), the image is only sent to those destinations among the destinations that are set to [Set as Default used] which are for the currently selected mode. If the checkmark is removed, the image can also be sent to destinations of other modes.

• When broadcast transmission includes Internet Fax addresses, the document is sent in black and white to all addresses.

• When Internet Fax mode addresses are included in broadcast transmission addresses, the image data is converted and sent as image data for Internet Fax. Even when scanned in colour, the image data is converted to Internet Fax black and white binary and sent to addresses such as e-mail addresses.

• If you wish to send the same image as fax to all destinations in normal mode, tap [Send Same Image as Fax Address] on the action panel. This cannot be selected when Internet Fax is included in the destinations.

• When Scan to E-mail and Internet Fax destinations are included, the send width for Scan to E-mail and Internet Fax will be the same as the send width for fax.

• Broadcast transmission is not possible to both direct SMTP addresses and other types of addresses.

A transmission is performed, ignoring hyperlinks with Scan to FTP and Scan to Network Folder addresses.

To register destinations in a contact or group: In the address book screen, tap [Add New] on the action panel, or tap the [Address Control] icon in the home screen.

Steps to perform a broadcast transmission:

1. Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

2. Specify all destinations.

• One-touch keys that cannot be used for broadcast transmission are greyed out to prevent selection.

• If a Scan to FTP or Network Folder address is specified in a broadcast transmission, hyperlink e-mail transmission will not take place.

• If [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Be sure to press Next Address Key ([+]) before selecting the next address.] is enabled in “Settings (administrator)”, tap [+] before specifying the next destination.

• If you wish to send the same image (Mono2) as the one for the fax address to all destinations in normal mode, tap [Send Same Image as Fax Address] on the action panel.

3. Tap [Address Review] on the action panel.

4. Confirm the destination.

• To cancel a specified destination: Tap the key of the destination that you wish to cancel to release the selection.

• To switch delivery types (To/Cc/Bcc): Tap the address that you want to change, and tap [Change to To], [Change to Cc], or [Change to Bcc] on the action panel.

5. Tap the [B/W Start] or [Colour Start] key ([Start] key in normal mode) to start scanning of the original.

• If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended.

• When you place the original on the document glass, scan each page at a time. When scanning finishes, place the next original and tap the [B/W Start] or [Colour Start] key ([Start] key in normal mode). Repeat until all pages have been scanned and then tap the [Read-End] key. A beep will sound to indicate that transmission has ended.

You can tap the [Preview] key to check a preview of the image before sending an image.

When a broadcast transmission includes a mix of several types of addresses (such as scan mode and Internet Fax mode destinations), its settings are enabled for all addresses regardless of which mode screen is used to configure them. Note the following exceptions when Internet Fax addresses are not included:

When Internet Fax addresses are included in the destinations, the following restrictions apply:

Broadcast transmission is not possible to both direct SMTP addresses and other types of addresses.

The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the image to those destinations.

1. Tap the job status display.

2. Tap the [Scan] tab or [Internet Fax] tab, and tap the [Complete] key.

If the broadcast transmission included destinations of different modes, the same broadcast transmission key will appear in each of those modes.

3. After tapping the key of the completed broadcast transmission, tap [Check Details of Selected Job] on the action panel.

4. After tapping the [Failed] tab, tap [Resend to All Addresses Which Failed in Sending] on the action panel to resend the image.

The steps to follow after [Resend to All Addresses Which Failed in Sending] is tapped differ depending on whether or not document filing is used. (On some models, the Hard disk expansion kit is required.)

• Using document filing: You will return to the document filing resend screen with the unsuccessful destinations entered. Perform the document filing resend procedure. (There is no need to re-scan the original.)

• Not using document filing: You will return to the base screen with the unsuccessful destinations entered. Place the original and perform the steps of the broadcast transmission.

A file on a computer can be sent via the machine as a fax (PC-I Fax function). Faxes are sent using the PC-I Fax function in the same way that documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the application. Image data for transmission will be created and sent as an Internet fax. By using the “Log Viewer” application, Internet faxes can be sent using the transmission log displayed in the Log Viewer. For the procedures for using this function, see the PC-Fax driver Help.

• To send an Internet fax using the PC-I-Fax function, the PC-Fax driver must be installed and then updated using the CD-ROM that accompanies the Internet fax expansion kit. For more information, see the Software Setup Guide.

• This function can only be used on a Windows computer.

In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Common Settings] → [Enable/Disable Settings] → [Settings to Disable Transmission] → [Disable PC-I-Fax Transmission]. This prohibits PC-I-Fax transmission.

This function is available for transmission. Internet faxes received on the machine cannot be received to a computer that is connected to the machine.

The automatic document feeder is used to automatically scan both sides of an original. The settings on 2-sided scanning are cleared when transmission has completed.

• You cannot use 2-Sided scanning when the original size is set to Long Size.

• On some models, duplex scanning is not possible when originals of mixed width are scanned.

1. After tapping the [Original] key, tap the [Book] or [Tablet] key.

See the figure provided in the PDF to check the binding edge of the original and select the key to be tapped.

In normal mode, tap the [2-Sided Tablet] or [2-Sided Book] key.

2. Tap the [Image Orientation] key with the same orientation as the placed original.

If this setting is not correct, a suitable image may not be transmitted. After the settings are completed, tap [OK].

To cancel 2-sided scanning: Tap the [1-Sided] key. In normal mode, tap the [2-Sided Tablet] key or the [2-Sided Book] key that has been forcibly displayed and cancel the display.

When the original is placed, its size is automatically detected. In normal mode, the size of the placed original is indicated as the “Scan Size”, and the size to be transmitted is indicated as the “Send Size”.

For example, if the scan size (the placed original) is A4 (8-1/2″ x 11″) and the send size is auto, and if the machine determines the send size to be B5 (5-1/2″ x 8-1/2″), the image will be reduced before transmission.

• Only standard original sizes can be automatically detected.

• When the original size is an inch size or a non-standard size, or if the size is not detected correctly, manually specify the original scan size.

When the original size is a non-standard size or is not detected correctly, manually specify the original size.

When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. The image is sent in Mono2 only.

1. Tap the [Detail] key to change to normal mode.

2. After tapping the [Original] key, tap the [Scan Size] key.

3. Tap the appropriate original size key. After the settings are completed, tap [OK].

If you are sending a long original, tap the [Long Size] key. Use the automatic document feeder to scan a long original. The maximum width that can be scanned is 1,000 mm (39-3/8″) (the maximum height is 297 mm (11-5/8″)).

When scanning a non-standard size original such as a card or postcard, specify the original size using numeric values after placing the original. The width can be from 25 mm to 432 mm (1″ to 17″), and the height can be from 25 mm to 297 mm (1″ to 11-5/8″).

When the scan size is specified by numeric values, the send size cannot be specified.

1. Tap the [Detail] key to change to normal mode.

2. Tap the [Original] key.

3. After tapping the “Scan Size” key, tap the [Direct Entry] key.

4. Specify the original size.

• Tap the areas displaying width and height sizes respectively, and enter the sizes using the numeric keys.

• It is convenient to use [+] and [-] to finely adjust the entered size.

5. Tap the [OK] key.

After the settings are completed, tap [OK] twice. On the base screen, check that the specified size is displayed on the [Original] key.

To cancel the specified size settings: Tap the [Auto] key.

Store the frequently used non-standard original sizes. This section explains how to store, retrieve, change, and delete non-standard original sizes.

• The stored original size will be retained even if the main power is turned off.

• A total of up to 12 non-standard original sizes can be registered for copying, fax, and image sending.

• The added original sizes will also appear in other modes.

Storing original sizes (Amend/Delete):

1. Tap the [Detail] key to change to normal mode.

2. Tap the [Original] key.

3. Tap the [Scan Size] key and tap the [Custom Size] tab.

4. Tap [Store/Delete] key.

5. Tap a key (an empty slot) for storing a custom original size. Tap a key that does not show a size.

To amend or delete a previously stored key: Tap the key that you want to amend or delete. The following screen will appear.

• To amend the key, tap the [Amend] key and go to the next step.

• To delete the key, tap the [Delete] key. Make sure that the original size has been cleared and tap the [OK] key.

6. Specify the original size.

Tap the areas displaying width and height sizes respectively, and enter the sizes using the numeric keys. It is convenient to use [+] and [-] to finely adjust the entered size.

7. Tap the [OK] key.

Tap the [OK] key, and check that the key of the size stored on the Scan Size screen is added properly. After you have checked it, tap [OK].

To cancel the operation: Tap the [CA] key.

Retrieving a stored original size:

1. Tap the [Detail] key to change to normal mode.

2. Tap the [Original] key.

3. Tap the [Scan Size] key and tap the [Custom Size] tab.

4. Tap the key of the original size that you wish to retrieve.

After selecting the key of the original size, tap the [OK] key. Check that the specified size is displayed on the Scan Size screen.

To cancel the operation: Tap the [CA] key.

Tap this key to specify the send size as a paper size. If the specified send size is larger than the scan size, the image will be enlarged. If the specified send size is smaller than the scan size, the image will be reduced.

• The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numeric values.

• The send size cannot be specified when [TIFF-S] is selected for the format in Internet fax mode. (The send size is fixed at A4R (8-1/2″ x 11″R).)

1. Tap the [Detail] key to change to normal mode.

2. Tap the [Original] key.

3. Tap the [Send Size] key.

4. Tap the desired send size key. After the settings are completed, tap [OK].

Depending on the paper size specified for the “Scan Size”, it may not be possible to select some sizes for the “Send Size”. You cannot tap size keys that are unavailable for the “Send Size”.

When setting scan size and send size:

5. Tap the [Image Orientation] key with the same orientation as the original image.

If this setting is not correct, a suitable image may not be transmitted. After the settings are completed, tap [OK].

To configure the default setting of image orientation, select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Image Orientation] in “Settings (administrator)”.

The ratio used for reduction or enlargement of the original will appear between the “Scan Size” and the “Send Size”.

Optimum scanning is ensured by selecting exposure and original image type based on the original.

• When using the document glass to scan multiple original pages, change the exposure setting each time you change pages.

• The contrast for Internet Fax mode is set in the system settings.

When using the automatic document feeder, the exposure setting cannot be changed once scanning has begun. (If “Job Build” is used in Others, change the exposure each time a new set of originals is inserted.)

• Set the default contrast: Refer to page 4-52 of the PDF.

• Set the default document settings: In “Settings (administrator)”, select [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Default Original Image Type]. Select the original type beforehand to enable scanning at a resolution suitable for the original (only in scan mode and USB memory device scan mode). The following settings can be configured: Text/Printed Photo, Text/Photo, Text, Photo, Printed Photo, Map.

To adjust exposure in Scan mode or Data entry mode:

1. Tap the [Detail] key to change to normal mode.

2. Tap the [Exposure] key.

3. Tap the key assigned to the original type you wish to set based on the original type.

4. Tap the arrow keys to adjust the exposure. After the settings are completed, tap [OK].

When [Auto] is selected, changing the exposure sets the original image type to [Text/Printed Photo] automatically.

Specify the resolution setting.

For normal text originals, 200 x 200 dpi produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600 x 600 dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.

When using the automatic document feeder, the resolution setting cannot be changed after scanning has begun. (However, when “Job Build” is used in Others, change the resolution each time a new set of originals is inserted.)

• When using the document glass to scan multiple original pages, change the resolution setting each time you change pages.

• The resolution for Internet Fax mode is set in the system settings.

1. Tap the [Detail] key to change to normal mode.

2. Tap the [Resolution] key.

3. Tap the key of the desired resolution. After the settings are completed, tap [OK].

• This cannot be selected when Internet Fax addresses are included.

• If there is a mix of destinations in different modes, tap the mode switch key to switch modes to set the resolution in each mode. However, FTP/Desktop and Network Folder are set to the same mode.

• If you set the file format to [Compact PDF] in [Format], or the compression ratio to [Bk Letter Emphasis], the resolution is set to [300x300dpi].

Change the file format (file type and compression mode/compression ratio) for sending a scanned image at the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can be changed.

The file type of [B/W] mode and the file type of [Colour/Greyscale] mode are linked. The file type cannot be set separately for each. (When [JPEG] is selected for [Colour/Greyscale] mode, [TIFF] is automatically selected for [B/W] mode.)

*1 When PDF (including encrypted and high compression) is selected for the file format, Flate Compression can be used to reduce the file size.

*2 On some models, this only appears when the Enhanced compression kit is installed.

*3 Flate Compression can be used with all models. When using the high compression PDF that is provided standard on some models, data is always compressed by Flate Compression, regardless of whether Flate Compression is enabled or disabled in the system settings.

*4 On some models, this only appears when the OCR expansion kit is installed.

*5 When using certain models, or models with the OCR expansion kit installed, this item cannot be displayed.

*6 On some models, this only appears when the OCR expansion kit and the Enhanced compression kit are installed.

Note the following when [PDF/High] is specified in the [Colour/Greyscale] file format. (On some models, this only appears when the Enhanced compression kit is installed.)

• When broadcasting to an address with [PDF/High] specified, all files for the scanner will be sent as Compact PDF files.

• When broadcasting to an address with [PDF/High] and [PDF/Compact/U-Fine] specified, all files for the scanner will be sent as Compact PDF (Ultra Fine) files.

• If [PDF/High] is specified, the resolution cannot be changed in the scanner mode. The resolution is set to 300 x 300 dpi.

• If [PDF/High] is set when a resolution setting has been specified in scanner (or other) mode, the resolution setting will be cancelled and the Compact PDF resolution will be used for transmission.

• When [PDF/High] is selected, [Resolution] cannot be changed while waiting for the next original or in [Change Setting] in the job build settings.

• If [PDF/High] is set when an original type setting has been specified in scanner (or other) mode, [Photo] will change to [Text/Photo] and [Map] will change to [Text/Printed Photo].

• The condition of the original may prevent the OCR function from correctly recognizing some characters and graphics, and omissions or incorrect recognition of characters may result.*

• The OCR function is not guaranteed to completely reproduce all characters, graphics, or other contents of a scanned original.*

* On some models, the OCR expansion kit is required.

Flate Compression:

After compressing a PDF file by JPEG compression, this function compresses the file by lossless compression to further reduce the file size by a small amount. When the data contains significant solid colour, this increases the effectiveness of compression. When sending a PDF file, Flate Compression enables greater reduction of the file size than conventional methods. If the recipient’s PDF viewer does not support Flate Compression, the recipient may not be able to view the PDF file. In this case, Flate Compression can be disabled.

To enable Flate Compression: Enable or disable Flate Compression in [System Settings] → [Image Send Settings] → [Scan Settings] → [Condition Settings] → [PDF Compression Options] in “Settings (administrator)”.

1. Tap the [File Format] key. If you are in data input mode, start from step 5.

2. Tap the [Colour/Greyscale] or [B/W] key.

• The format setting for [B/W] mode is the file format with the [B/W Start] key is tapped.

• The format setting for [Colour/Greyscale] mode is the file format with the [Colour Start] key is tapped.

• When [Colour/Greyscale] mode is selected and the enhanced compression kit is installed, the [Compact] and [U-Fine] checkboxes appear. To suppress image quality deterioration and reduce the data size of a file to be transmitted, select Compact PDF. Select [U-Fine] only when you select Compact PDF.

3. Tap the key of the desired file type. After the settings are completed, tap [OK]. (This step refers to selecting between options like PDF, TIFF, XPS etc. as shown in the UI mockups for machines without OCR and with OCR on page 5-62).

4. (Only when [PDF] or [PDF/A-1a] is selected on the machine that has the OCR function) To enable OCR, select the [OCR] checkbox and tap [OCR Setting]. After the settings are completed, tap [OK].

• When “Long Size” is selected for the original, [OCR] cannot be used.

• Select the scanning language in the language settings. The following languages can be selected: Japanese, English, Spanish, French, German, Italian, Dutch, Swedish, Norwegian, Finnish, Danish, Hungarian, Czech, Polish, Russian, Greek, Portuguese, Turkish, Slovak, Catalan, Simplified Chinese, Traditional Chinese, Korean.

• When [RTF], [DOCX], [XLSX], or [PPTX] is selected for the file format, you can set the font of the output text.

• When the [Detect Image Direction] checkbox is selected, the orientation of the original is detected and the image is rotated before transmission.

• When the [File Name Auto Extraction] checkbox is selected, the text string that is read from the file is included in the file name. If a file name is set, the set file name will be used for transmission.

• You can set the accuracy of OCR in [OCR Accuracy:]. Select from [Auto] or [Priority Text]. When [Priority Text] is selected, the character reading accuracy is raised before scanning. When [Priority Text] is selected, accuracy in diagram and table areas may be degraded. Only change the setting when you particularly want to increase the accuracy of text areas.

For more detailed settings (Normal Mode):

5. To select more detailed settings, tap the [Detail] key to switch to normal mode.

6. Tap the [File Format] key.

7. Tap the [Colour/Greyscale] or [B/W] tab and select the format mode for scanning.

• The format setting for [B/W] mode is the file format with the colour mode set to [Mono2].

• The format setting for [Colour/Greyscale] mode is the file format with the colour mode set to [Full Colour] or [Greyscale].

8. Tap the key of the desired file type. (This step refers to selecting file types and compression options as shown in the UI mockups on page 5-64).

When [Colour/Greyscale] mode is selected, the [Compact] and [U-Fine] checkboxes appear. To suppress image quality deterioration and reduce the data size of a file to be transmitted, select Compact PDF. Select [U-Fine] only when you select Compact PDF. (On some models, the Enhanced compression kit is required for this feature).

9. (Only if the machine has the OCR function) Tap the [Compression Mode] key or [Compression Ratio] key. (This step is for B/W or Colour/Greyscale respectively, as shown on page 5-65).

10. Tap the Compression key or Compression Ratio key.

• [Bk Letter Emphasis] in the [Colour/Greyscale] tab is a file format that reduces the data size while suppressing deterioration of black text.

• On the machine that has the OCR function, tap [OK] when you have completed the settings.

11. To change the number of pages per file, set the [Specified Pages per File] checkbox to checked, and use numeric keys to specify the number of pages per file.

• When the [Specified Pages per File] checkbox is checked, one file is created for each of the number of pages at the right. When the checkmark is removed, one file is created for all pages.

• When [Specified Pages per File] is selected, consecutive numbers are added to the created file names.

• When [JPEG] is selected for the file type, one file is created for each page. For this reason, the [Specified Pages per File] checkbox does not appear.

Change the colour mode used to scan the original.

In Easy mode: Tap the [B/W Start] or [Colour Start] key when scanning the original.

To set the settings used when each key is tapped, select “Settings (Web version)” – [System Settings]→ [Image Send Settings] → [Scan Settings] → [Initial Status Settings] → [Easy Scan Settings].

In Normal mode:

1. Tap the [Detail] key to switch to the normal mode.

2. Tap the [Colour Mode] key.

3. Tap the key of the desired colour mode for the original. Available modes are Auto, Full Colour, Mono2, Greyscale.

• Auto: The machine detects whether the original is colour or black and white and automatically selects full colour or black and white (Mono2 or Greyscale) scanning.

• Full Colour: The original is scanned in full colour. This mode is best for full colour originals such as catalogues.

• Mono2: Colours in the original are scanned as black or white. This mode is best for text-only originals.

• Greyscale: The colours in the original are scanned in black and white as shades of grey (greyscale).

4. Tap the [Greyscale] or [Mono2] key to set the B/W mode for automatic colour selection. (This step applies if “Auto” was selected in step 3).

Specify whether Mono2 or greyscale is used when scanning black and white originals. Note that if the file format is set to JPEG, scanning will take place in greyscale. After the settings are completed, tap [OK].

The B/W mode can be set only when the [Auto] key is selected in the colour mode setting (step 3).

This function cannot be used in Internet fax mode (the colour mode settings for Internet Fax are typically fixed or set in system settings).

If there is a mix of destinations in different send modes, tap the mode selection key to select a send mode (E-mail, DeskTop/FTP or Data Entry) to set the colour mode for each mode.

(On some models, the OCR expansion kit is required.)

To automatically set scan settings appropriate for the original, tap the [Auto Set] key in the base screen of Easy Mode.

The following functions are set automatically:

• Image Orientation

• Resolution

• Blank Page Skip

Each function setting value/parameter can be changed in setting mode.

• When “Auto Set” is enabled, greyed out functions cannot be enabled.

• When an Internet Fax address is selected, “Auto Set” cannot be enabled.

To change the “Auto Set” setting, use “Settings (administrator)” – [System Settings] → [Image Send Settings] → [Scan Settings] → [Condition Settings] → [Auto Scan Setting]. The settings below can be selected:

• Set Image Orientation Automatically: The orientation of placed originals can be automatically detected. Set whether the original is scanned by one-sided scanning or two-sided scanning.

• Set Resolution Automatically: You can have the machine automatically set the resolution.

• Blank Page Skip: Set whether or not blank original pages are automatically skipped during scanning.

Check the image that will be sent in the touch panel before transmission. You can tap the [Preview] key to check a preview of the image before sending an image. As you can adjust the exposure and resolution to scan the original while checking it in the preview screen, you can send a better quality original to the destination.

• Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the touch panel.

• The preview function is not available when the original size is set to Long Size.

This function collectively stores various settings as one program. The stored program can be retrieved using an easy operation. For example, suppose A4 (8-1/2″ x 11″) size documents are scanned into a file and sent to each branch office once a month.

• The settings stored in a program will be retained even after the program is used for transmission. The same settings can be used repeatedly for transmission.

• The following contents cannot be stored in programs: Tapping of the [Speaker] key, Quick File*, File*, Page changes and unspecified erases during preview, Metadata Settings, Send Settings, Own Name, Sign E-mail, Encrypt E-mail. (* On some models, the Hard disk expansion kit is required.)

• Up to 48 programs can be stored.

• Up to 500 destinations can be stored in one program.

• A program in which sub addresses and passcodes are specified as an F-code destination records all sub addresses and passcodes.

This function cannot be used in data entry mode.

To configure a program: Tap [Program Registration – Register Current Settings] on the action panel that appears when you operate any mode screens.

To use a stored program:

1. Tap the [Detail] key to switch to the normal mode.

2. Place the original and tap [Call Program] on the action panel. According to the function stored in the program, place the original in the document feeder tray of the automatic document feeder, or on the document glass.

3. Tap the desired program key. You can also change the name, delete, register in favorite, or register for home screen from this menu.

4. Configure additional settings if needed. Some settings cannot be added depending on the contents of the called program.

5. Tap the [Start] key to start scanning of the original.

• A beep will sound to indicate that scanning and transmission have ended.

• When you place the original on the document glass, scan each page one at a time. When scanning finishes, place the next original and tap the [Start] key. Repeat until all pages have been scanned and then tap the [Read-End] key.

You can tap the [Preview] key to check a preview of the image before sending an image.

Reduce two original pages to the equal size and send them as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. For the standard size (A4 (8-1/2″ x 11″), B5 or A5 (5-1/2″ x 8-1/2″)), original pages are scanned from both the single pass feeder and document glass.

• This function cannot be used in scan mode or data entry mode.

• The N-Up is only available for originals with A4 (8-1/2″ x 11″), B5 or A5 (5-1/2″ x 8-1/2″) size.

• Transmission is not possible at a size smaller than the original size.

• When the scan size of the original is specified by numeric values, this function cannot be used.

• This function cannot be used together with Dual Page Scan or Card Shot.

1. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

2. Tap the mode display to switch to the initial screen of Internet Fax mode.

3. Specify the destination.

4. Tap the [Others] key, and tap the [N-Up] key. A checkmark appears on the icon. After the settings are completed, tap the [Back] key.

To cancel the N-Up setting: Tap the [N-Up] key to uncheck it.

5. Tap the [Original] key.

6. Tap the [Image Orientation] key with the same orientation as the original image. If this setting is not correct, a suitable image may not be transmitted. After the settings are completed, tap [OK].

7. Tap the [Start] key to start scanning of the original.

• If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended.

• When you place the original on the document glass, scan each page one at a time. When scanning finishes, place the next original and tap the [Start] key. Repeat the procedure until all pages have been scanned and then tap the [Read-End] key. A beep will sound to indicate that scanning and transmission have ended.

You can tap the [Preview] key to check a preview of the image before sending an image. Tap the [Change Setting] key in the scan-end confirmation screen to change the exposure, resolution, scan size, and send size. (However, when scanning each even-numbered page of the original, only the exposure is changed.)

Scan originals of different sizes at the same time; for example, when B4 (8-1/2″ x 14″) size originals are mixed together with A3 (11″ x 17″) size originals. When scanning the originals, the machine automatically detects the size of each original.

This function can only be used with the combinations of original sizes as shown below:

• A3 and B4, A3 and B5, B4 and A4, and A4 and B5

• A4R and B5, B4 and A4R, B4 and A5, and B5 and A5

• 11″ x 17″ and 8-1/2″ x 14″, 11″ x 17″ and 8-1/2″ x 13″, and 11″ x 17″ and 5-1/2″ x 8-1/2″

• On some models, two sided scanning cannot be used when scanning originals of mixed width as in the above.

• When Mixed Size Original is selected, an original scan size cannot be specified.

• After the original scan size has been selected, Mixed Size Original cannot be specified.

• Rotate cannot be used when Mixed Size Original is enabled.

• This function is not available if [System Settings] → [Common Settings] → [Device Control] → [Original Size Detector Setting] is set to “AB-3” in “Settings (administrator)”.

1. Place the original in the document feeder tray of the automatic document feeder. Insert the originals with the corners aligned together in the far left corner of the document feeder tray.

2. Tap the mode display to switch to the initial screen of each mode.

3. Specify the destination.